A23 RFQ Attachment 1 PWS HVAC - IN.pdf

Performance Work Statement (PWS) Liebert Pre-Packaged Essential Service Plan, UPS/Power Equipment Maintenance, Battery Services, and Chemical Cleaning

I. INFORMATION NEEDS:

This procurement is to provide annual maintenance for the HVAC Leibert UPS/power equipment, battery services, and chemical cleaning located at 8899 E. 56th Street, Indianapolis, IN 46249.

These are Liebert- manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert pre-packaged essential service plan for on-site support from a qualified (certified) systems vendor in order to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

II. DESCRIPTION OF WORK

The contractor shall provide routine essential repair/maintenance, inspection services, minor adjustment services, emergency repair services, and once a year chemical cleaning on all DFAS HVAC and UPS equipment maintenance and batteries located at DFAS Indianapolis 8899 E. 56th Street, Indianapolis, IN 46249.

a. Guaranteed 4-hour response 24 hours each day, 7 days per week, including holidays.

b. Service call must occur within 24 hours of initial trouble ticket request.

c. Emergency service labor and travel coverage

d. Replacement Parts Coverage

e. Preventative maintenance visits scheduled Monday-Friday, 0800 to 1700.

f. Includes four (4) annual preventative maintenance visits for the UPS units maintenance and batteries.

g. Yearly, chemical cleaning on all applicable units.

h. Refrigerant if needed.

III. QUALIFICATIONS:

Vendor shall be a certified Liebert systems reseller able to perform work on the existing Liebert manufactured units present at the DFAS Indianapolis location.

IV. MATERIALS, SUPPLIES AND PARTS:

The Contractor shall furnish all supplies, materials, and replacement parts necessary for the performance of work under this contract. The materials, supplies and replacement parts furnished by the Contractor shall be new, meet manufacturers’ specifications, and must not void existing warranties. The Contractor shall provide these items at no additional charge. Refer to Bill of Materials.

Warranties: The contractor shall provide all services associated with manufactures Lifetime

Limited warranty to include shipping and all other fees within the first 90 days.

V. WORK SCHEDULE:

The Contractor shall perform normal preventive maintenance services during regular working hours (0700 to 1600 hours, Monday to Friday, except Federal holidays).

a. Contractor shall coordinate all visits to the site with the DFAS Contracting Officer

Representative, COR, prior to commencing scheduled maintenance visits.

VI. DISPOSAL OF REMOVAL MATERIALS AND CLEANUP:

Materials discarded due to the work shall be properly disposed of off base by the Contractor. The Contractor shall clean up the area after each work period. The Contractor shall dispose of all chemicals in accordance with all applicable Environmental Protection Agency (EPA) regulations.

VII. AVAILABILITY OF UTILITIES:

The Government will furnish all reasonable amounts of electricity, steam and water required to perform the work.

VIII. SANITARY FACILITIES:

The Contractor's personnel may use the sanitary facilities in DFAS.

IX. FIRE REGULATIONS:

The Contractor shall perform all work in a fire safe manner in accordance with fire prevention standards of the US Air Force. The Contractor shall have an NFPA listed portable fire extinguisher at the work site at all times during working operations. The Contractor shall notify the DFAS Facilities Operation Specialist, before working with any flame producing equipment, such as welding or flame cutting, for approval of the contractor's safety measures.

X. REFRIGERANT RECOVERY:

The Contractor shall provide all services to prevent the possible release of chlorofluorocarbons (CFC's) and hydro-chlorofluorocarbons (HFC's) to the atmosphere. All refrigerant recovered from the centrifugal chillers shall be handled and processed by the Contractor in accordance with the 1990 Clean air Act and all current applicable EPA regulations. The Contractor shall only utilize equipment specifically developed, manufactured and EPA listed to be used for refrigerant recovery.

In addition, the Contractor shall submit documentation showing that all personnel involved in the handling of refrigerant are certified in accordance with the above regulations to perform such work.

XI. SAFETY:

a. Hazardous Materials - When applicable, any chemicals used in performance of this contract shall be identified by the Contractor and supplied with Material Safety Data Sheets (MSDS). The Contractor shall submit MSDS for approval to the DFAS Contracting Officer Representative, COR, prior to use. The Contractor shall make approved MSDS available on site throughout the work performance period.

b. Worker Safety - During the course of the work as specified under this contract, the Contractor shall abide by all Federal, State, OSHA and AFOSH regulations and standards as they pertain to work safety. In addition, the Contractor shall submit documentation that verifies his/her use of an approved lockout/tagout program for equipment capable of carrying or storing electrical energy.

XII. SECURITY:

SECURITY REQUIREMENTS FOR

CONTRACTS REQUIRING ESCORTED ACCESS TO DFAS FACILITIES/NO ACCESS

TO CLASSIFIED INFORMATION, CONTROLLED UNCLASSIFIED INFORMATION

(CUI) OR SYSTEMS ACCESS

Security Requirements – UNCLEARED ESCORTED CONTRACTORS

General Requirements. Contractor personnel must meet the following conditions of employment.

1. Must be a U.S Citizen or National.

2. Registered for Selective Service (males born after 12-31-1959). A Status Information Letter is required for any male born after 12-31-1959 that is not registered with Selective Service.

• The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI).

2. OF306, Declaration for Federal Employment.

3. A request from the Contracting Officer Representative (COR), in writing, for

“Escorted Access Only”.

4. A set of fingerprints, unless any of the following apply.

a. The person has been fingerprinted for the Defense Counterintelligence and Security

Agency (DCSA) within the past 30 days.

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency.

c. The person has a background investigation currently being adjudicated by the DCSA Adjudication and Vetting Services (DCSA AVS) or another AVS.

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service.

This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

• Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

• In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

• Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

• DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.