A23 Redacted JA_Redacted.pdf

This document is a Justification and Approval to permit the use of other than full and open competition under Federal Acquisition Regulation Part 12 for the acquisition of commercial products and services.

The Defense Finance and Accounting Service (DFAS) Contract Services Directorate is seeking a one-year FY27 renewal of software license maintenance for the GP System, specifically MS Dynamics GP software for DFAS Texarkana Non-Appropriated Funds (NAF) Financial Services and the Trust Funds Reporting System (TFRS) at DFAS Indianapolis. The required delivery date is November 6, 2026. The acquisition covers renewal of licenses and maintenance with detailed requirements outlined in the Bill of Materials. The solicitation is being issued under a non-competitive procurement using FAR Part 12 procedures with the statutory authority cited as RFO 6.103-1 (only one responsible source and no other supplies or services will satisfy agency requirements). This is not a follow-on to a previously awarded non-competitive acquisition. The justification indicates that MS Dynamics GP software is uniquely compatible with DFAS's existing IT infrastructure, and recompeting the requirement would result in unacceptable delays and substantial costs, including the need for comprehensive customization to the Great Plains Enterprise Financial System and Army Non-Appropriated Fund Instrumentalities business processes. The document notes that DFAS/NAF have purchased this requirement for 11 years, with market research conducted by reviewing quote history and determining that the required brand name items are not available on GSA Federal Supply Schedule (FSS) or Cooperative Purchasing agreements (GWAC/ESI), but only through open market procurement. Microsoft Dynamics is identified as the best acquisition strategy to ensure continuity of Texarkana NAF Financial Services and Indianapolis TFRS operations.