A2 SOO B39 Facility UPS 20240814.pdf

131 CF B39 Facility UPS SOO

STATEMENT OF OBJECTIVES

Date: 14 August 2024

PURPOSE

The purpose of this project is to procure and install a 3-phase Uninterruptible Power Supply (UPS) system for the data center located in Building 39. The UPS will serve as a critical component to ensure conditioned and continuous power supply, safeguarding the data center’s IT equipment during power disruptions. Specifically, the project aims to achieve the following objectives:

1. Enhanced Reliability: Contractor shall remove the existing inoperable UPS system and replace with a new facility UPS. This upgrade will improve overall reliability and provide warranty coverage for both the UPS unit and its batteries. The existing system is an Eaton 9155 8kVA (serial no. BD482FBB03).

2. Optimized Wiring: Contractor shall wire the new UPS off the main electrical panel and wire the two electrical sub-panels to the new UPS. The UPS will only provide backup power for the data center IT equipment and not any other facility system (i.e. HVAC).

3. Installation and Maintenance: Contractor shall ensure proper grounding, wiring, and integration with the existing electrical infrastructure and provide post-installation system certification in writing. Contractor shall include recurring annual preventative maintenance tasks at a minimum.

OBJECTIVES

The scope of work involves several critical tasks to enhance the electrical infrastructure of the data center. The contractor shall remove and dispose of the existing inoperable UPS system in the Northeast corner of building 39.

Contractor shall provide old batteries to the Government for recycling. The contractor shall advise prior to the start of work if facility power will need to be turned off. This is to ensure adequate mobile generators are made available and are put in place to provide power to critical infrastructure during the duration of the project. The contractor shall install a new TAA compliant facility UPS compatible with 3-phase power. The new facility UPS shall be rated for 10kVA on a full load and upgradeable to 15kVA. The new UPS shall be equipped with the required number of batteries to provide 30 minutes of runtime on a full load. The new system and batteries shall include a warranty. All labor, installation, testing and certification of new hardware shall be completed in one calendar day to minimize downtime. Work is authorized outside of normal Government operating hours if needed to complete in one calendar day, and contractor shall submit a schedule for approval at least two weeks prior to install.

A qualified electrician shall be engaged to install new surge protection, at the main electric panel location, to provide protection for the Building 39 facility. Contractor shall size surge protection for the building’s service entrance. Electrician shall install new UPS in close proximity of main panel. Power for UPS will be from the main electrical panel and UPS system shall provide full protection, battery power backup, to the two (2) electrical subpanels. Any new circuits or wiring added shall be done in EMT. This process will ensure all telecommunications datacenter equipment is connected to the UPS. Electrical wiring/circuits shall be labeled, and documentation of wiring changes shall be provided.

The contractor shall ensure proper grounding, wiring, and integration with the existing electrical infrastructure and shall conduct a post-installation transfer test to certify the systems functionality. A certification letter shall be provided upon completion of the project that includes all transfer test readings in writing.

Routine maintenance is a vital aspect of the project to ensure the longevity and reliability of the UPS system. The contractor shall include a service plan that, at a minimum, includes conducting an annual UPS transfer test, battery inspections, as well as checking for any available firmware updates. The contractor shall provide an annual report listing maintenance recommendations, recommended battery/component replacements, and missing firmware updates at a minimum. Regular maintenance will enhance the data center's resilience and minimize the impact of power interruptions, thereby ensuring continuous and reliable operation of the data center equipment.

The following sections of this SOO will be incorporated into any resultant contract from this solicitation.

GENERAL REQUIREMENTS

1. All work to be accomplished during regularly established Air National Guard duty hours, Mon-Fri, 7:00 AM to 4:00 PM, unless arrangements are made with the building occupant in advance in order to complete the installation in one calendar day. Work during federal holidays is authorized with pre-coordination.

2. The contractor shall schedule project at least 2 weeks prior to target date to give 131 CS personnel adequate time to coordinate a base-wide Authorized Service Interruption.

3. All work shall be coordinated with the 131st Communications Squadron Project Manager, MSgt Jacob Hood

(314) 527-8700; 131 CS Director of Operations, Capt Mason Bruza (314) 527-8713; or 131 CS Infrastructure NCOIC, MSgt Stephen Bradley (314) 527-8696.

4. The Contractor shall become familiar with all details of the work. Any measurements shown in SOO or drawings are estimates for reference only. Contractor is responsible for field verifying all measurements.

5. All Hazardous Waste Manifests must be signed by a Base Environmental Office representative before leaving the Installation. The environmental office can be reached at 314-527-8355 or 8369.

6. A site visit will be scheduled by the Contracting Officer to assure the specifics of this project have been witnessed firsthand by all interested contractors. It is highly encouraged all interested contractors attend the site visit.

7. Contractor must comply with all OPSEC (Operational Security) and AT (Anti-Terrorism) Requirements as stipulated by the project solicitation and during post-award conferences.

8. As deemed necessary, the Contractor shall deliver a project schedule, or Gantt chart, within 14 days of Notice to Proceed.

9. Contractor shall deliver or create a complete and useable product to the government.

10. Submittals. The contractor shall submit for approval by the Contracting Officer all materials and equipment to be furnished using the AF Form 3000, Material Submittal Form provided by 131 CS. Include two weeks in project schedule to allow for sufficient Government review time so that installation will not be delayed as a result of the time required to process submittals, including time for re-submittals.

11. Warranties. In addition to manufacturer’s warranties on equipment and supplies used in this project, all work shall be covered by a one year warranty on materials and workmanship.

APPLICABLE CODES. Major design codes and standards, which are applicable to Air National Guard (ANG) construction, are indicated below. This listing is not intended to be all-inclusive. It is the Contractor’s responsibility to refer to applicable codes, and to procure other applicable codes and standards if needed.

1. Air National Guard Engineering Technical Letters (ANGETL’s): http://www.wbdg.org/ffc/ang/engineering-technical-letters-angetl

2. Air Force Regulations – Apply as directed and when the ANG is a tenant on an Air Force or Reserve Host Base.

3. Standards established by the public utility having jurisdiction – Water, Sewer, Storm Drainage, Electrical furnished by Public Utilities

4. Code of Federal Regulations, State Regulations where State has jurisdiction – Energy, Environmental Protection, Safety

5. OSHA; AFOSH – Safety http://www.wbdg.org/ffc/ang/engineering-technical-letters-angetl http://www.wbdg.org/ffc/ang/engineering-technical-letters-angetl

6. NFPA 70 - National Electric Code (NEC)

7. IEEE Standard Codes

8. UFC - 3-520-01 Interior Electrical Systems

SPECIAL REQUIREMENTS

1. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures and shall provide all information required by Security Police for processing background checks to meet installation access requirements. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2. Only those persons approved by the base Security office shall enter the Jefferson Barracks Air National Guard Station. Contractor access to Jefferson Barracks Missouri Air National Guard Station shall be restricted to the location of project. All general and sub-contractor employees (referred to as contract personnel) are required to show a valid photo identification to enter the installation. If driving, a valid state driver’s license must be in their possession. Contract personnel are advised that they are subject to random search while on government premises.

3. The contractor shall submit all government-required installation access requests through 131st Communications Squadron or Contracting Officer to Security Police for all personnel who will be working under this contract by enrolling in the Defense Biometric Identification System (DBIDS). All contractor employees accessing the military installation must be able to pass a background check. Security Police will provide the form and instructions at the post-award conference. Submit at least three (3) days prior to required date of personnel access.

4. Normal Government activities in the vicinity of this project may be kept in full or partial operation during construction. In these cases, ensure that government employees are allowed to safely enter and exit the building being worked on. The Contractor shall coordinate with government representatives and schedule construction activities to allow the safe and efficient operation of these activities.

5. All parking of vehicles and equipment shall be in area provided at job site.

6. Contractor shall keep the project area(s) neat and orderly daily and will be responsible for clean-up upon project completion.

7. All contractor vehicles, trucks, dumpsters, and similar vehicles and equipment shall be checked before travelling on base roads so as not to leave behind debris, dirt, rock and mud. Contractor will immediately take actions to remove any of this material.

8. Contractor will be responsible for the storage, transportation, and disposal of all demolition and waste materials. Accumulations of refuse on the site will not be permitted. Government dumpsters will not be used. All refuse, debris, and construction waste shall be legally disposed of off base at a licensed landfill or approved recycling facility. Contractor will furnish weight tickets to the base Environmental Office for construction waste and recycled materials, or an estimate of weight if weight tickets are not provided.

9. All work shall be performed in accordance with applicable Occupational Safety and Health Administration (OSHA), Air Force Occupational Safety & Health (AFOSH), Environmental Safety, and all Federal, State, Local and Base regulations and requirements.

10. The Government will not be responsible for property belonging to, or under the control of the Contractor and no secure storage will be provided.

11. All personnel shall be briefed on the proper procedures for working on a Government installation.

Figure 1: Base Overview