A2 S-63500-00011754 Elk River Hatchery New Rearing Ponds .pdf

Addendum 2 ITB S-63500-00011754

Date: November 26, 2024

Oregon Department of Fish and Wildlife

ADDENDUM #2

ITB S-63500-00011754

Engineering Project No.: 23-037

Elk River Hatchery New Rearing Ponds

This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Deleted language is shown as strike through within [brackets]. New language is show in Bold and Underlined. New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED”.

ADDENDUM

1. All references to SPC telephone number shall be changed from [971-466-8783] to 971-446-8783.

2. Key Project Date Changes: The dates listed in Section A – Project Summary, Key Project Dates shall be amended as follows:

PROJECT START DATE: Within 7 calendar days from issuance of Notice to Proceed.

CONSTRUCTION START DATE: Anticipated Spring 2025 CONCRETE AND GRADING COMPLETION: August 30, 2025 SUBSTANTIAL COMPLETION: No later than October 31, 2025 [August 30, 2025] CRACK CORRECTION PERIOD: 365 day period commencing on the date of Substantial Completion FINAL COMPLETION: 365 days after Substantial Completion

3. Additional Information: ATTACHMENT F ADDITIONAL INFORMATION is added and will include the following attachments to be used as INFORMATION ONLY and do not modify the Technical Specifications or Plans and Drawings:

ATTACHMENT F ADDITIONAL INFORMATION

• ATTACHMENT F-1 1987 History Drawing for the Elk River 8734 Water Supply

Improvements.

4. ATTACHMENT C ELK RIVER HATCHERY NEW REARING PONDS PLANS AND DRAWINGS

shall be modified to add the pump model number. Sheet P4 shall be removed and replaced with the Sheet P4 Revised November 18, 2024, attached to this addendum.

5. Modifications to ATTACHMENT A BID PACKAGE FORMS, FORM A-2 PRICING FORM. The explanation for Unit Pricing shall be modified as follows:

Unit price is an amount offered by Bidders as a price per unit of measure for materials or services added or deducted from the Contract sum by appropriate Contract modifications. These unit prices will be used in conjunction with the General Conditions, Section D, for changes to the Work, as required by the Owner. [The Work described below is part of the base bid or alternate or item.

The unit price is being established only for Work added or deducted from the base bid or alternate or item.]

Bidders shall provide unit pricing for the following items. These unit prices will not be used in the method of award. Failure of the Bidder to provide these unit prices shall result in Bid rejection.

6. Change In Dates: All references to the date below shall be changed as follows:

A. Deadline for solicitation protests, requests [November 25, 2024 at 2:00 pm] for change, requests for clarification, December 3, 2024 at 2:00 pm requests for brand name/ product substitutions, and questions

B. Deadline for Bid Submittal [December 10, 2024 at 2:00 pm] December 12, 2024 at 2:00 pm

Prospective Bidders have until Question/Protest deadline of December 3, 2024 at 2:00 pm to submit written questions or protests regarding this Addendum.

This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Bidder is to be acknowledged per Form A-1, Item 12 of the ITB.

Addendum prepared by:

Julie L. Cone julie.l.cone@odfw.oregon.gov

End of Addendum #2

ODFW CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides ODFW’s answers to questions asked during the Mandatory Pre-Bid Conference held on November 13, 2024 and received from prospective Offerors. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: Where do we include the cost of asbestos testing?

RESPONSE: Include costs for asbestos testing and remediation of existing concrete piping as detailed in Specification Section 01 22 00 Measurement and Payment, see sections 1.2.E.10, 1.2.E.11, and 1.2.E.13. If testing comes back negative for asbestos, ODFW will request a change order to remove remediation costs from the contract

2. QUESTION: Will curtain drains be required?

RESPONSE: Erosion control will be expected to meet all controlling jurisdiction requirements as well as Specification Section 31 51 00.

3. QUESTION: What are the requirements of maintaining a clean worksite?

RESPONSE: Contractor is responsible for maintaining a clean and safe worksite. The General Conditions Sections F.2.5, F.4, and F.5 apply.

4. QUESTION: Is there a backup generator required in this project?

RESPONSE: Existing hatchery backup generators are not sized to provide backup power to the new infrastructure included in this contract. Means to accommodate connecting a new backup generator at a later date for the reuse pumps shall be provided with the new site electrical.

5. QUESTION: Is there onsite disposal for excavated material?

RESPONSE: Contractor is to assume that excavated material will need to be removed from the site by the end of the project.

6. QUESTION: What bid line item shall we use to include the costs for the building?

RESPONSE: The pump house building structure will not be included in this contract. This construction will be performed separately at a later date.

7. QUESTION: Can you help me find the head and flow rates?

RESPONSE: Flow rates and maximum operating pressure are found on ATTACHMENT C- ELK RIVER HATCHERY NEW REARING PONDS PLANS AND DRAWINGS, Sheets P2 and P4.

8. QUESTION: Will the award be determined by the base bid?

RESPONSE: ITB Section D.2. Method of Award outlines how the bid award will be determined.

D.2.1 details how bid alternates may be used in award determination.

CLARIFICATIONS

1. Supplemental explanation of Crack Correction Period: The intention is that ODFW may use this pricing to explicitly request injection repair for any cracks identified up to one year after substantial completion. This period would run concurrently with the project warranty period, ODFW intends to use the unit pricing established in the bid to compensate where crack injection is requested as the repair method. ODFW intends to request repairs for cracks unless caused by a defect in the work, in which case Owner will notify Contractor per I.2 of the General Conditions. ODFW’s intention is not to use this to reseal every crack that develops within the one year period, but rather to use this to address cracks that appear to be a high risk of compromising the water tightness of the structure. To accommodate hatchery production and downtime requirements, please assume that all crack injection repairs would be done in one mobilization during a window provided by ODFW with the new ponds empty and dry.

2. See ATTACHMENT F ADDITIONAL INFORMATION F-1 “1987-5-18 Elk River 8734 Water Supply

Improvements” included in the addendum above for the most recent drawings showing the hatchery electrical infrastructure. The last three sheets show line diagrams that were existing and new as of 1987 when the intake was relocated to the current position. Drawings should not be assumed to accurately represent the conditions existing today but should rather be used as context for the overall site electrical infrastructure and history.

3. The Key Project Dates will be altered in the addendum above. The changes are to accommodate the piping tie ins and have them coordinate with the hatchery production schedule. Concrete and Grading must still be completed by August 30, 2025.

END OF CLARIFICATIONS

MattesCh 2024 Digital Stamp

ATTACHMENT F

ITB S-63500-00011754

ELK RIVER HATCHERY NEW REARING PONDS

ADDITIONAL INFORMATION