A1_-_Scope_of_Services_3-24-2026.pdf

CAPE HATTERAS NATIONAL SEASHORE

Outer Banks Group

SCOPE OF SERVICES

Remove Debris Piles from Collapsed Houses - Buxton Beach

PMIS# 351792 A

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1.0 INTRODUCTION

The National Park Service (NPS) Cape Hatteras National Seashore (CAHA) will be contracting the removal of housing debris which includes wood, electrical wires, appliances, damaged hot tubs, furniture, PVC pipes, and more from the Buxton Lifeguard Beach parking lot in Buxton, NC.

1.1 OBJECTIVE

The purpose of this project is to perform the removal of all collected housing debris and properly dispose of the debris, return the parking lot to a clean asphalt state with a clean and rehabilitated parking lot island.

• A site visit is recommended prior to submitting a proposal.

• The contractor shall be responsible for verifying all measurements and site conditions prior to submitting a proposal and ordering material required for removal.

• NPS provided documentation and pictures of the debris are for general reference only. Onsite conditions may vary.

1.2 LOCATION

Figure 1: Cape Hatteras National Seashore

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Figure 2: Site Location

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1.3 BACKGROUND AND EXISTING CONDITIONS

Accelerated beach erosion has left many coastal areas vulnerable to high water events.

Buxton, North Carolina, has been particularly affected, with approximately 19 homes lost to the sea since September 16, 2025. The collapse of these structures disperses debris across the surrounding area.

The oceanfront beaches in front of and surrounding Buxton are part of Cape Hatteras

National Seashore. To leave these areas unimpaired, the National Park Service has had to remove home debris from Cape Hatteras National Seashore beaches. This debris has been deposited in the Buxton Lifeguard beach parking lot.

The current large debris pile is approximately 350 feet long by 54 feet at its widest point. It stands approximately 8 feet high. Some photos are provided for reference. The second pile is approximately 250 feet long by 25 feet wide. It stands approximately 6 feet high. We estimate the debris to be approximately 720 Tons. A site visit before submitting bids is recommended, as site conditions may vary.

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2.0 PERIOD OF PERFORMANCE

The contractor shall commence work under this contract within seven (7) days after the date of contract award. Removal and cleanup shall be completed within twenty one (21) days of the contract award.

3.0 SCOPE OF SERVICES

This Scope of Service includes removing the complete debris pile that exists within the

Buxton Beach parking area. The debris is to be removed and disposed of according to all pertinent regulations.

When removing debris from the pile, care should be taken to limit damage to the underlying asphalt surface. There is also an existing earthen parking lot island that separates the two sides of the parking lot which contains debris.

When disposing of any components of this debris removal, the contractor shall dispose of all items according to Federal, State, and local laws and ordinances. The contractor shall minimize the creation of deconstruction and demolition waste where possible to protect and restore natural habitat and resources. Factors that contribute to waste such as over packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination shall be minimized. The contractor shall provide a Waste Management Plan.

The contractor shall always keep the premises clean, free of accumulation of additional waste materials and rubbish, and the roads clean of all droppings from their trucks.

The contractor shall operate only within the park property limits, which includes the complete parking lot area identified. For any additional space needs that cannot be achieved within the park property limits, the contractor shall provide requirements for space, and the park will determine available areas.

3.1 OPTIONS

Option 1 – This option is to remove additional debris estimated at 120 Tons, if needed, as additional houses on the seashore may fall during a 90-day window after the contract award date

Option 2 – This option is to remove additional debris estimated at 60 Tons, if needed, as additional houses on the seashore may fall during a 90-day window after the contract award date

3.1 Pre-Removal Inspection

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To limit debris from entering the surrounding areas of the seashore the COR must approve the method and route of removal for all items listed. No work shall begin until all necessary protective fencing, signing, and barricades have been approved by the COR in the field.

3.2 Remove Harmful Materials

All material identified as hazardous by the North Carolina Department of Environmental

Quality (NCDEQ) or the Environmental Protection Agency (EPA) shall be disposed of in accordance with NCDEQ and EPA regulations.

3.3 Removal of all Debris

The contractor shall remove all debris from the parking lot.

3.4 Post Removal Site Restoration

Debris from the site shall be removed completely. The contractor shall screen the sand to ensure all small (6 inches to 10 inches in length/diameter) and medium (10 inches to 40 inches in length/diameter) sized pieces of debris are removed completely. Visual inspection will be conducted by the COR that debris has been removed completely at the pre-final inspection and final inspection.

The ground shall be graded level with surrounding grades. No fill materials will be used.

The asphalt parking lot shall be broom cleaned and have a magnetic sweeper used over the entire parking lot. Any large gouges or scrapes deeper than 3 inches shall be filled with an asphalt cold patch.

Upon completion of this contract the contractor shall remove all apparatus, tools, equipment, materials, rubbish, etc. and shall leave the premises clean, neat, orderly, and otherwise in good condition.

4.0 OTHER REQUIREMENTS

4.1 Project Meetings, Scheduling and Coordination

A post award meeting will be required either by phone or on-site. The contractor shall have at least daily coordination and provide daily reporting of progress to the COR. Once the contractor has completed the removal of debris a pre-inspection shall be conducted with the

COR. Once all items (if any) identified in the pre-inspection are resolved, the contractor shall conduct a final inspection with the COR. The contractor shall provide all submittals referenced below in 4.5 Submittals, in accordance with their required timeframe.

4.2 Responsibility and Protection of Adjacent Property

The contractor shall be responsible, at their expense, for repairing any damage to other properties that results from their actions.

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4.3 Final Inspection and Acceptance

When all work of this contract has been completed and the cleanup is performed, the COR will make the final inspection after receiving a written request by the contractor. When all errors and omissions disclosed by the final inspection have been corrected, acceptance will be in writing, but until such acceptance, the contractor shall be responsible for the work covered by this contract.

4.4 Responsibility

The contractor shall direct, coordinate, and supervise all work under this contract. Likewise, the contractor shall inspect all equipment and apparatus engaged in this operation to ensure its safe operations and will coordinate their activities through the COR.

4.5 Submittals

The intent is to provide an overall summary of the submittal requirements and not a comprehensive list. The requirements of the terms and conditions of the contract still apply regardless of what is shown on the submittal list.

Submittals required a time of on-site meeting prior to mobilization:

• Debris Removal Schedule

• Accident Prevention Plan/Safety Plan/Site Plan

• Disposal Plan (must include at a minimum the below) o Equipment Placement/Storage Plan o Waste Management Plan o Routes of Travel Plan

• List of Subcontractors (if applicable)

Submittals required during debris removal:

• Daily Reports

• All Waste Material Dump Receipts

• Reuse/Salvage/Recycle Manifests/Invoices

• Schedule Updates or Changes

5.0 SAFETY

All work performed on government property will be accomplished in accordance with

OSAH, EPA, Federal, State, and local regulations and requirements. Prior to starting work, the contractor shall submit an Accident Prevention Plan/Safety Plan for approval. The safety plan must address at a minimum the following:

• Heavy Equipment Operations

• Public/visitor Safety (barriers/signage, etc.)

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• Personal Protective Equipment (PPE) to be used

• Emergency Response Protocols

• Personnel Training Requirements