US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Attachment

Project Title

Aspen Ranger District and Sopris Ranger Distrcit- Vault Toilet Waste Pumping Service

General Information

1.0 Background and Purpose

This contract is to provide septic pumping service of nine (9) vaults at eight (8) US Forest Service managed recreation sites located in Garfield and Pitkin Counties, Colorado as identified in the attached.

Objectives:

• Provide septic pumping service for 9 vaults at 8 US Forest Service managed recreation sites located in Garfield and Pitkin Counties, Colorado as identified in the attached Schedule of Items.

• During pumping, the vaults should be cleaned as thoroughly as possible to help prevent the production of odors.

Service should notify USFS when this pumping occurs.

• Humans are free from unhealthy exposure to human waste after toilet pumping.

The 24 recreation sites contain a total of 7 1000 gallon vault toilets and 1 vault of 500 gallons. All vaults need to be pumped when they reach 80% capacity, with 90% of the vault content removed. Generally, the vaults will require at least one (1) pumping per year, but some vaults will be pumped multiple times a year.

All vault waste shall be disposed of at a commercial treatment facility off National Forest Lands. Provide the quantity of volume pumped for at each site and note any discrepancies or abnormalities (cracks, chips, vandalism, or broken hatch) at the vault sites.

The toilet vaults require pumping during the summer season which usually runs from May 1st through November 30th annually, so contents do not freeze. Pumps may occur outside this timeframe based on temperatures.

2.0 Definitions

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

ACOR Alternate Contracting Officer's Representative AGAR Department of Agriculture Acquisition Regulations CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulations FFP Firm-Fixed Price FSAR Forest Service Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USDA United States Department of Agriculture USFS United States Forest Service

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor shall perform pumping procedures within 14 calendar days after call to pump by district POC.

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

The Contractor shall provide a toilet pumping vehicle capable of driving on dirt roads with a long enough hose to reach toilets not easily accessible. The Contractor shall furnish all toilet pumping equipment and tank truck. The length of hose must be long enough to accomplish the required pumping without driving off road unless specifically detailed for that vault.

All equipment shall be in full accordance with all local and State Regulations.

If any vault requires pumping more than the quantities identified in the Schedule of Items, the Government will issue a bilateral modification for additional services. Pricing for additional pumping will be based on the unit rates applicable to the current performance period and will apply only to the affected site.

Pumping Procedures When an Outside Manhole is Available

The clean out hatch is located on the vent stack side of the unit. The double units have two (2) clean out hatches and the single units have one (1). A key, combination or tool, provided by the Forest Service, will be needed to unlock the hatch.

ALL DEBRIS AND SEWAGE REMOVED FROM THE VAULT SHALL BE PLACED INTO A LEAK

PROOF CONTAINER SO THAT NO CONTAMINATION TO THE SURROUNDING GROUND WILL

RESULT. DEBRIS AND SEWAGE SHALL BE REMOVED FROM FOREST SERVICE LANDS AND

SHALL NOT BE PUT IN CAMPGROUND DUMPSTERS.

If the bottom of the vault is flat, then the waste (sewage and debris) shall be removed down to within 4-5 inches of the bottom. At this time, remove any further debris that was not removed during the initial raking and removal.

If there is a heavy concentration of solids on the bottom of the vault, apply water to break up and dilute the solids and then pump this diluted waste down again.

Thoroughly clean and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover back into the vault.

Thoroughly clean around the manhole cover gasket area and replace the cover. When locking the lid on the CXT concrete units, it will be necessary to stand on the lid (compressing the seal) to line up the holes provided for the lock. The manhole cover MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the COR immediately.

Pumping Through the Toilet Riser When There Is No Outside Manhole or When Authorized by the COR

Remove the debris and pump in accordance with pumping procedures. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping. The toilet paper dispenser and toilet riser shall be protected from damage, and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping in order to prevent the paper from getting contaminated.

During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Thoroughly wash, disinfect and dry the toilet riser, seat, and seat cover before leaving the job site. Remove the waterproof cover that was protecting the toilet paper and make sure the paper is not contaminated. If the paper is contaminated, the Contractor shall notify the COR immediately. The door handles or knobs shall also be disinfected and dry before leaving the job site.

Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

Confined Spaces

The Contractor shall not enter any vault without agreement from the COR and acquiring a State of Colorado permit for confined spaces in accordance with 29 CFR 1910.146.

Drafting of Water

The Contractor shall not draft fresh water from lakes, ponds or streams to be used for washing down the vault walls, emulsification of the waste or for final cleanup unless approved by the COR.

Offsite Disposal of Sewage and Debris

The Contractor shall be properly licensed and shall be responsible for all fees associated with disposal of sewage and debris. The Contractor is responsible for making disposal arrangements for sewage and debris.

ALL DEBRIS AND SEWAGE REMOVED FROM THE VAULT SHALL BE PLACED INTO A LEAK

PROOF CONTAINER SO THAT NO CONTAMINATION TO THE SURROUNDING GROUND WILL

RESULT. DEBRIS AND SEWAGE SHALL BE REMOVED FROM FOREST SERVICE LANDS AND

SHALL NOT BE PUT IN CAMPGROUND DUMPSTERS.

Disposal shall conform to all Federal, State, and local laws and ordinances.

The Contractor shall be responsible for prevention of spillage and hauling all waste material (sewage and debris) in watertight containers. Handling of all waste materials shall be in accordance with all applicable health regulations.

4.0 Deliverable / Schedule

The period of performance shall be for one (1) Year of 12 months. The Contractor shall perform pumping operations within 14 calendar days of being contacted by the district’s POC. See section 3.0

Table 1: Aspen/Sopris Ranger District Vaults

Line

Item #

Location

Number of

Vaults

Approx.

Vault Size Gallon

Approx.

Total

Gallons of Waste

Lat/Long Remarks Frequency

Thomas Lakes

Trailhead

1 1000 1000 39.304390°N 107.124511°W

Single Vault

1x/yr

**Dinkle Lake

Trailhead

1 1000 1000 39.302956°N 107.119009°W

Single Vault 4WD

Access

1x/yr

**Avalanche

Creek Trailhead

2 1000 2000 39.234869°N

107.202000°W Double

Vault 4WD access

**Portal 2 500 1000

39.076512°N

106.612775°W

Double

Vault 4WD access

5 *Upper Lostman

Trailhead

1 1000 1000 39.124582N

106.581787W Single Vault 1x/year

6 *Grottos Trailhead 2 1000 2000

39.118786°N 106.703834°W

Double Vault

1x/year

Grays

2 1000 2000 39.098633N

106.940986W 2 Single Vaults

1x/year

4-Holer

4 1000 4000 39.098731N

106.939451W 1 building w/ 4 vaults 1x/year

*Highway 82 vehicle limit is 35 feet long

**4WD Access may require smaller vehicles with auxiliary pump/tank to transfer waste back to the larger septic truck.

Access to sites is by all-weather and seasonal roads. (See attached maps for directions and actual locations) Some units may not be accessible due to inclement weather. Administrative access can be granted to access behind locked gates as long as road is in drivable condition.

5.0 Government Furnished

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. USFS Yale locks are on the vaults for toilets. Contractor will be issued a USFS Yale Key. At the close of each work period, government facilities shall be secured.

In the event, keys, including the master key, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key the master key or be reissued a master key by the Government; however, the Government, at its option, may replace the key or perform re-keying. In the event locks are lost, the Contractor shall, upon direction of the Contracting

Officer, be issued a new lock by the Government. When the replacement of locks or keys or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor.

If the master key is lost by the contractor or contractor’s representative, the contractor shall be responsible for replacement of the key. Cost per lost key is $100.00.

If a lock is lost or damaged by the contractor or contractor’s representative, the contractor shall be responsible for replacement of the lock. Cost per lost or damaged lock is $100.00.

6.0 Travel

NA

7.0 Contractor’s Key Personnel

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m.

to 4:30p.m., Monday thru Friday; except for Federal holidays or when the government facility is closed for administrative reasons.

8.0 Security Requirements

All vaults require access by a government furnished USFS Yale key. The Contractor will be required to sign an AD-107 Transfer of Government Property form when they receive the key (see section 7.0).

Contractor shall be responsible for the key. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

9.0 Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Performance Objective Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

• Vault toilets pumped when requested by

USFS.

Contractor shall pump vault toilets in accordance with this PWS.

• Humans are free from unhealthy exposure to human wastes after toilet pumping

• Vaults should be cleaned as thoroughly as possible to help prevent the production of odors (see 3.0).

• Contractor should notify USFS when this pumping occurs.

• Notify

USFS

requestor upon pump completion to allow for 100 percent inspection by USFS staff

Attachment Aspen Sopris RD Maps and Driving Directions

Directions Maroon Bells Day Use 4-holer

Directions: From Highway 82 travel west on Pitkin County Road 13 approximately 9 miles to the vault.

Maroon Bells Day Use Greys

Directions: From Highway 82 travel west on Pitkin County Road 13 approximately 9 miles to the vault.

The Grottos Trailhead

Directions: Travel east from Aspen on Highway 82, Independence Pass approximately 4.75 miles turn south into the parking area.

Avalanche Creek Trailhead

Directions: Travel south on Highway 133 south from Carbondale approximately 12 miles, turn east onto Forest Service Road #310, travel approximately 2.5 miles to the vault. FSR #310 requires a high clearance vehicle to navigate.

Thompson Lake Trailhead

Directions: South from Carbondale on Highway 133, turn east on County Road 111, turn South onto Forest Service Road #311, the trailhead is on the left. FSR #311 requires a high clearance vehicle to navigate.

Upper Lostman Trailhead

Directions: From Aspen travel east on Highway 82 approximately 9.5 miles, trailhead is on the north side of the road.

Portal Campground

Directions: Travel East on Independence Pass Highway 82 from Aspen, turn south on Lincoln Creek Rd

Dinkle Lake Trailhead

Directions: South from Carbondale on Highway 133, turn east on County Road 111, turn South onto Forest Service Road #311, pass the Thomas Lakes Trailhead and travel to Dinkle Lake where road dead ends. FSR #311 requires a high clearance vehicle to navigate.