A04_Statement_of_Work_(SOW).pdf

Statement of Work

STATEMENT OF WORK

SIGN FABRICATION AND DELIVERY

Castillo de San Marcos and Fort Matanzas National Monuments

I BACKGROUND AND PURPOSE

Castillo de San Marcos (CASA) and Fort Matanzas (FOMA) National Monuments encompasses two remarkable forts, one visitor’s center, one headquarters building, and three beach access parking lots.

and their ocean environment, preserving and protecting a wealth of natural and cultural resources.

Isolation over thousands of years, it has created unique animals, plants, and archeological resources found nowhere else on Earth and helped preserve a place where visitors can experience coastal north Florida as it once was.

CASA and FOMA has been working on replacing all signage in the park. Comprehensive sign plans have been completed for all the park’s locations.

The purpose of this contract is to provide the fabrication of signs for CASA and FOMA National Monuments and their surrounding areas.

II SCOPE AND OBJECTIVES

The project shall be the fabrication and delivery of new signs for CASA and FOMA National Monument.

The project includes coordination with the Contracting Officer’s Representative (COR) and Park staff.

The contractor shall provide all services including labor, materials, equipment, and facilities necessary to fabricate and deliver signs in accordance with the specifications as detailed in this task order and its attachments.

This requirement is for fabrication of two groups of signs: one group for CASA and one group for FOMA. The contractor shall propose separate costs for the CASA and FOMA groups of signs.

The CASA group of signs includes the following sign types (fully described in attachment A1) and the FOMA group of signs includes the following sign types (fully described in attachment B1). Sign Fabrication Details attachments A2 and B2) with all necessary hardware: VIS sign panels made of 0.080” aluminum with direct-print graphics, VIS sign posts made of 2x2 weathering steel tubing, Intagligo process painted 0.125” aluminum Identity sign panels with custom mounts, and outdoor-grade vinyl decals. The signs and each sign’s quantity to be fabricated are listed in attachment A3 and B3.

1. Order of Precedence All work under this contract shall be in accordance with the following order of precedence:

1. Castillo de San Marcos National Monument

a. Attachment A1 Castillo de San Marcos National Monument Sign Master Plan dated May 2025

b. Attachment A2 Castillo de San Marcos National Monument Fabrication Details

– Sign Master Plan dated July 2021

c. Attachment A3 Castillo de San Marcos Signs and Quantities 2025

2. Fort Matanzas National Monument

a. Attachment B1 Fort Matanzas National Monument Sign Master Plan dated May

b. Attachment B2 Fort Matanzas National Monument Fabrication Details – Sign

Master Plan dated June 2021

c. Attachment B3 Fort Matanzas National Monument Signs and Quantities 2025

2. Project Management

The contractor’s Project Manager (hereafter referred to as Project Manager) shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the NPS Contracting Officer's Representative (COR).

The Project Manager shall perform the following work:

A. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of shop-fabricated work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the

COR.

B. Scheduling Track all work progress to ensure that the project is completed according to the schedule throughout all contract tasks. The Project Manager shall coordinate and confirm the dates for all work with the COR. The Project Manager shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract or project schedule and provide an updated schedule for completion.

C. Meetings The Project Manager shall be present at all project meetings. At a minimum, contractor shall coordinate with the COR to schedule the following meetings (other meetings may be necessary during the course of the contract and will be scheduled by the project manager or COR on an as-needed basis):

1. Post-Award Teleconference

2. A weekly Teams meeting with the COR and other park and DOI staff as necessary to discuss project status and timelines. The Contractor will schedule the meeting and send an invitation to the COR via Teams.

D. Submittals

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution. Forward all submittals to the COR for distribution, review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1. Approved Submittals

Ensure that all changes, revisions, or additions are noted, and shop drawings and instructions are revised, updated, and forwarded to the COR.

2. Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

III TASKS 1 THROUGH V

1. Task 1 – Design File Review, Project Kickoff, and Scheduling

1.1 Design-Intent Drawing File Review

The Project Manager shall review all attachments to ensure that the quality is suitable for use in fabrication of all signs. The Project Manager shall notify the COR at the post-award teleconference if adherence to the details in the drawings would result in an unsatisfactory product.

1.2 Post Award Teleconference

The Project Manager, COR, Contracting Officer, and park staff shall attend the Post Award Teleconference. The agenda for this meeting includes the following:

a) General project review;

b) Review of design intent drawings

c) Review of basic project schedule.

1.3 Project Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, installation, and close out and submit the schedule to the NPS COR for approval.

2. Task 2 – Fabrication Shop Drawings The contractor shall provide fabrication shop drawings for review and approval by the COR. Shop drawings shall be in accordance with the fabrication specifications provided in Attachments A2 and B2 and panel artwork supplied in Attachments A1and B1. Shop drawings shall describe in detail the techniques, methods, and materials (including brand names) for building all sign components and for all finishes.

In Attachments A2 and B2 there are structures which require the contractor to finish the detailing of the design. The contractor shall provide a design solution which shall fulfill the required function while honoring the appearance of the drawings. The contractor shall provide engineering to ensure all signs, sign structures, panels, bases, connection hardware, and support components are designed to meet all state and local requirements. Engineered drawings are to be stamped by an engineer licensed in the State of Florida.

The shop drawings shall be submitted electronically to the COR via email or via a file share in Microsoft Teams. Shop drawings shall be approved via PDF electronic stamp approval and shall include embedded notes for requested changes and additions. The contractor shall prepare and submit revised shop drawings incorporating all corrections or revisions required by the COR. Each revision shall be marked with a revision number and a date.

Shop drawings shall not be stamped final by the COR until all fabrication issues have been resolved.

Before any alteration to the NPS standards for fabrication the contractor shall submit proposed changes, in writing to the COR for approval. The proposed changes shall include at a minimum drawings, specifications, and product cut sheet (when applicable) and must detail the techniques, methods, and materials (including brand names) proposed for building all sign components and for all finishes.

The contractor shall prepare the shop drawings so they can be printed at 11" x 17" or 8.5" x 11" and remain clear and legible. Each drawing shall be identified with the park name, contractor’s name, drawing number, page number, and date of submittal. The shop drawings shall include elevations, plan views, and sections; isometric, axonometric, three-dimensional, or other views which fully describe the fabrication method; details on connections of materials; material descriptions; hardware details; complete dimensions;

paint and finish descriptions; footer details; stone and other masonry details; engineering and specifications.

Additionally, the shop drawings shall include the following:

A. Details and Dimensions

The contractor shall include all sign dimensions, materials, hardware, finishes, manufacturer's name and associated color, and any other detail associated with the fabrication of the sign.

The contractor must describe, in full detail, the specific imaging process that will be applied to each sign type in order to show that the imaging process satisfies the specific requirements described in Attachments A1, A2, B1, and B2. Additionally, if using a sub-contractor for sign imaging, the contractor must list the sub-contractor and provide complete product information as well as links to online product information available for that sign manufacturer.

B. Sign Panel Design and Layout The contractor shall include all sign panel designs and layouts in the shop drawings.

Production-ready sign panel artwork is provided in Attachments A1, A2, B1, and B2.

Panel artwork is shown in scale. The contractor shall enlarge panel art to full size for fabrication.

C. Product Listing List brand names of off-the-shelf products that will be used in the sign structure and panel.

D. Sign Post and Mount Drawings

The contractor shall provide drawings for all sign structures. A structural engineer licensed to practice in the State of Florida shall stamp and approve all structural unit construction and structural components requiring connection of sign units to bases and other support. Structural components and connections shall be designed in accordance with the park’s specific site and weather conditions including but not limited to wind loading and the potential for corrosion in a marine environment.

3. Task 3 – Samples The contractor shall provide the following samples using the exact materials, colors, finishes, and imaging techniques specified in the approved shop drawings. Samples must be representative of the same quality of materials, imaging, and workmanship of the final signs in this requirement.

Samples shall be shipped to the COR for approval. Samples must be approved before fabrication of the final signs may begin. Required samples include the following:

3.1 Direct-imaged Aluminum Panel and Weathering Steel Post

The contractor shall fabricate one (1) complete sign assembly based on the panel artwork in Attachment A1 and fabrication details in Attachment A2 for sign 8.1 which is a 24” x 30” direct-imaged aluminum sign panel.

3.2 Retroreflective Vinyl Aluminum Panel

The contractor shall fabricate one (1) complete sign assembly based on the panel artwork in Attachment A1 and fabrication details in Attachment A2 for sign 44.0 which is a 9” x 18” 0.80 aluminum with retroreflective vinyl.

3.3 Routed and Painted Wood, Double Sided Panel

The contractor shall fabricate one (1) quarter size panel assembly based on the panel artwork in Attachment B1 and fabrication details in Attachment B2 for sign 3.0 which is a 142.5” x 52” routed and painted wood, double sided panel.

3.4 Intaglio Process Aluminum Panel

The contractor shall fabricate one (1) quarter size sign assembly based on the panel artwork in Attachment B1 and fabrication details in Attachment B2 for sign 1.0 which is a 143” x 43” intaglio process single-sided .125” aluminum.

4. Task 4 – Fabrication and Shop Inspection

4.1 Fabrication

Sign fabrication shall not begin until all samples from Task 3 have been approved by the COR. Signs shall be fabricated in accordance with the specifications in the approved fabrication shop drawings and using the same materials, techniques, and finishes and be of the same quality as the approved samples.

The contractor shall fabricate all signs and supporting components to achieve a lasting durability in an exterior, high traffic environment. Sign materials used in fabrication shall provide for ease of maintenance and vandal resistance.

All materials shall be new and of first quality. Materials shall meet or exceed the standards and specifications herein or by reference. Factory seconds shall not be accepted. All materials shall comply with this specification or approved equal.

Fit and finish of all signs shall meet or exceed industry standards for architectural grade sign fabrication. All components shall be cut square and true, and pre-assembled prior to painting to ensure all parts fit together. All sign panels shall be cut square, and all edges cleaned and finished, free of sharp and rough edges, burrs, and other surface imperfections. Exposed fasteners shall be counter-sunk. All exposed weld joints shall be clean and ground prior to primer and paint application. Weld slag shall be ground clean and removed from exposed metal surfaces.

All metal surfaces, structural metal components, sign structures, signs and sign panels, panel backs and edges shall be primed and painted with weathering steel posts being the only exception. Weathering steel shall not be painted. The contractor shall prime and paint all exposed material surfaces in accordance with the paint manufacturer’s specific recommendations.

4.2 Digital Shop Inspection

Prior to packing and shipping all signs and components, the contractor shall provide the COR with digital photographs of all the fabricated sign panels and mounting structures for review. Photographs shall be provided to the COR digitally via email or the NPS Microsoft Teams fileshare. Photographic references shall include a full front view, side view, and rear view of each component. Detail views shall also include details of sign back, corners, lettering and graphic elements, mounting hardware, and paint.

Photographs shall have file names that correspond to the signs’ drawing numbers as shown in Attachments A1 and B1 as per the following examples:

CASA 3.0_Front.jpg CASA 3.0_Side.jpg CASA 3.0_Back.jpg CASA 3.0_Detail 1.jpg CASA 3.0_Detail 2.jpg

The COR will submit any negative findings to the contractor in writing. The COR may request additional photographs if details or quality are unclear. The contractor will be responsible for correcting any deficiencies discovered during the digital shop inspection prior to shipping.

5. Task 5 – Packaging and Shipping

5.1 Organization and Labeling

CASA and FOMA (panels, posts, mounts, and hardware included) must be packed and crated separately so that the park does not have to open crates and separate components before transporting the crates to their respective locations.

Signs for both locations will be in crate(s) weighing no more than 800 pounds with exterior dimensions no greater than 8 feet by 8 feet by 8 feet. (No single dimension greater than 8 feet).

All packaging must be clearly labeled. Crates must be labeled by the name of the location the signs belong to. Within each location’s crate(s) group and pack signs by sign type (trail directional, VIS, Identity) with each bundle of sign components clearly labeled. All sign components themselves (each individual panel, post, bracket, etc.)

must be labeled with a removable sticker displaying the signs drawing number as listed in Attachment A1 and B1.

Generic hardware (uniformly sized bolts, nuts, washers, etc.) may be packaged in bulk and labeled so that park staff can easily match hardware to sign assemblies. Hardware or parts specific to individual signs must be packaged with their associated panel(s) and post structure bundle and labeled with their corresponding drawings number.

5.2 Maintenance Kits

The contractor shall provide and identify the components of a maintenance kit for each location (two kits total, one for each CASA and FOMA) which shall be packaged and shipped with the finished signs. Each of the kits shall include the following:

i. Container

A heavy-duty plastic storage container with a lid, large enough to hold all touch up and cleaning materials.

ii. Touch-up Materials Bottles or cans of each paint, stain, wax, and other finishes used on the signs, with tightly fitted lids or caps, and clear identification of the contents on firmly attached labels. For each type of finish, provide appropriate solvents and brushes or other tools as required to apply the finish. Provide a minimum of one full quart of each paint and stain and one full quart of each type of protective finish, such as polyurethane, except as otherwise specified.

iii. Assembling and Access Instructions Provide visuals clearly and sufficiently illustrating access to sign structures and graphic panels. The illustrations shall include step-by-step instructions, and any other information relevant to assembling, opening and/or dismantling the structures. The illustrations shall include isometric and exploded view drawings and/or photographs combined with text showing a person following the step-by-step instructions.

iv. Cleaning Instructions

Provide instructions for cleaning all sign structures, finishes, and graphic panels.

Provide instructions for removing graffiti from sign structures and graphic panels. Include brand names of recommended cleaning materials. Listed cleaning products shall correspond with supplies included in the maintenance kit furnished by the contractor. "Not to be used" materials and techniques shall be identified.

v. Repair Instructions Describe specific techniques for repairing damage to sign fabrication materials including repair and or refinishing.

5.3 Shipping and receiving

The contractor shall deliver all completed signs and the maintenance kit to the address listed in section IX, Deliverables and Destination Points. The contractor must coordinate the delivery date/time with the COR at least 1 week in advance of delivery. Delivery must be made between the hours of 7am and 2:30pm Easter Standard Time, Monday to Friday only. Delivery cannot be made on weekends or federal holidays.

IX DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

A. Deliverables Shall Include The Following:

1. Project schedule

2. Meeting minutes from each project meeting or conference call

3. Fabrication shop drawings

4. Samples

5. Shop inspection photographs

6. Delivery of completed signs and maintenance kit

B. Deliverables Shall Be Sent To The Following:

1. COR Deliverables, Deliverables 1-5.

National Park Service 1 S. Castillo Dr St Augustine, Florida 32084

2. Park Deliverable, Deliverable 6.

Facilities Maintenance National Park Service 1 S. Castillo Dr St Augustine, Florida 32084

X. LIST OF DOCUMENTS AND OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

A. Attachment A1 CASA Sign Master Plan, PDF consisting of 43 pages.

B. Attachment A1 CASA Sign Master Plan edit 3, PDF consisting of 4 pages.

C. Attachment A2 CASA Fabrication Details – Sign Master Plan, PDF consisting of 20 pages.

D. Attachment A3 CASA Signs and Quantities, PDF consisting of 2 pages.

E. Attachment B1 FOMA Sign Master Plan, PDF consisting of 63 pages.

F. Attachment B2 FOMA Fabrication Details, PDF consisting of 45 pages.

G. Attachment B3 FOMA Signs and Quantities, PDF consisting of 3 pages.

B. Deliverables Shall Be Sent To The Following: