A04__Statement_of_Work.docx

STATEMENT OF WORK

Electronic Security System Upgrade Project CCTV, Duress Type II, Cell Check, Intercom Systems, Door Access and Door Control Fort Washakie Adult Detention Center Fort Washakie Wyoming

Background: The Fort Washakie BIA adult detention facility was constructed in 1985 and received a full upgrade in 2011. The facility consists of 5 direct supervision units, 2 - 4 occupancy cells, 5 double occupancy cells and 8 single occupancy cells for a total of twenty-six (26) beds with four (4) day rooms. The BIA is utilizing an antiquated jail access control and proximity card readers that are inoperable. The BIA is using an antiquated jail security system with analog closed-circuit television (CCTV) surveillance system. The system consistently struggles to operate. The existing CCTV system has an insufficient number of cameras to meet the required surveillance tasks and lacks adequate storage space for the recorded data. Defunct camera and intercom system exists at the site. Presently a duress system nor a cell check system is installed.

Scope: The intent of this project is to install and upgrade to a newer detention grade electronic security system which will allow the Corrections staff to operate the detention center in an efficient and effective manner in all instances capable of remote surveillance throughout the interior and exterior of the detention facility without interior blind spots. The secured door access and control system shall be configured to operate manually or through remote control. The existing intercom system shall be restored to properly function and operate. Also, this project will incorporate a new Duress System and a new Cell Check System.

Description of Services: The Bureau of Indian Affairs (BIA) requires the upgrade of an existing electronic security system and all its associated wiring and accessories, with a complete fully functional program logic control (PLC) system including forty (40) interior and five (5) exterior PTZ cameras, three (3) fixed motion exterior cameras, three (3) 42" high definition color monitors, two (2) 32 channel Network Video Recording (NVR) unit, power supplies, rack mounts, battery backups Uninterruptible Power Supply (UPS), switches, computer for software, application software, wiring, dedicated video server, and controls necessary to provide coverage for the floor plan for this specific locations. A fully operational Intercom system shall be upgraded to be made operational. In addition, a new Duress System Type ll shall be installed and a new cell check system shall be installed.

Objectives: The Design/Build contract objective is to provide the BIA with a trouble free, low maintenance electronic security system while delivering observation performance from the control room with sizable storage capacity of recorded data able to store up to 3 months of continuous recording.

Specific objectives include

1. Increase safety and security of facility by providing a reliable, NON-PROPRIETARY, opensource control system.

2. Increase reliability by providing PLC-based system.

3. Decrease risk by providing all as-built drawings, documentation, programming, and passwords upon project turnover.

4. Improve facility safety by providing and integrating a digital intercom system.

5. Provide an IP-based CCTV security system that is easily expandable and able to utilize the newly installed software, hardware, and licenses for future upgrades and expansion.

6. Prepare the end user for operation and basic system maintenance by providing comprehensive training to user groups & maintenance staff.

7. Provide a 3-year equipment warranty and a 1-year installation warranty.

8. The Video Management Software (VMS) shall have blurring capabilities regarding PREA Standard B115.15 to protect inmates’ reasonable expectation of privacy while showering, during toilet activity, and changing clothes. PREA Standard B115.15(d) prohibits the monitoring of cameras by staff and nonmedical persons where the camera will reveal the breasts, buttocks, or genitalia of inmates of the same gender as the person viewing the camera.

Audio and video control

· The system shall include all hardware and software necessary to allow the establishment of talk paths through intercom and loudspeaker paging systems throughout the facility.

· The contractor may propose a system that uses the existing intercom and loudspeaker hardware already in place or one that proposes using new intercom and loudspeaker hardware.

· The contractor proposal shall indicate which hardware option is being proposed.

· All hardware must be detention grade which shall be configured and mounted to resist damage or tampering.

· The system shall be capable of creating individual talk paths, zone paging, and discrete monitoring.

· The system shall be capable of recording and storing audio captured by the security system.

· The system shall include all hardware and software necessary for the recording, storage, and retrieval of such audio.

· The system shall be capable of establishing and displaying upon the user interface, a connection to the nearest surveillance camera when an intercom talk path is established.

· The system shall be capable of establishing a talk path between an intercom point in the vestibule of the main entrance and between the vestibule and central control.

· The system shall include the hardware and software necessary to allow a user to transmit and receive audio over the intercom/paging system at each user interface in the jail unit, and at the user interface in Central Control, Correctional officer duress systems

· The contractor shall install a Type ll duress system to enhance security for corrections officers and staff within the correctional facility.

· The duress systems shall permit alarm signals to be rapidly distributed in the event of impending threats.

· The real-time nature of the alarm notification shall permit central control to coordinate an effective response to a given duress situation.

· The duress systems shall be capable of providing notification to the control center and to supervisory staff when an alarm is raised by sending an alarm message indicating the location of the incident.

Electronic Cell Check System

· The contractor shall install a cell check system which has the capabilities to record an inmate’s observed activities, behavior, and demeanor, while performing cell checks.

· Cell Checks shall be synchronized with the Jail activity logs and will report the date, time, officer ID, booking number, inmate name, and location.

· Electronic cell check system shall allow physically logged timestamps when a cell check is performed, but also stores photos of the cell and the guard checking the cell. This system shall be integrated into the CCTV system.

Door control and access System

· The system shall include all hardware and software necessary for the controlling all doors within the facility and the interior vestibule doors at the front entrance to the building.

· The system shall also include the ability to control the front entrance vestibule doors from within the Central Control center.

· The access control and door control shall be a stand-alone system and will not be integrated with any Indian Affairs systems.

· The system needs to have a cards and card reader along with the inter controls with up to 200 cards available for the staff and must be capable to enter and delete each card when needed.

· The system must be able to lock and unlock doors in the facility both remotely from a user interface in Central Control and by a redundant system designated for facility staff from a user interface within the administration area.

· The system shall be capable of controlling access to certain locations in the facility by interlocking door schemes.

· The Fort Washakie facility currently has 39 interlocking inmate related cell doors of these fifteen (15) are cell doors, five (5) are dayroom/hallway doors, nine (9) exterior doors of these exterior doors two (2) are sally port access doors, also one (1) drive through overhead garage door, one (1) walk through door form the Control room to the booking room and one (1) from the booking room to the cell hallway, four (4) walk through doors leading to the exercise yard from each of the two cell areas, one (1) from the lobby to the Office area, 0ne (1) to the kitchen

· The contractor shall install a new lock from the kitchen to the cell area, and two (2) new locks going into the court room.

· The vendor’s interlocking schemes must be included in the vendor’s proposal.

· The system must display individual door status through the user interface.

Specific Tasks

Design: The contractor shall work with detention facility personnel to develop a final system design. The contractor shall provide cut sheets, detailed specifications of materials, detailed drawings of plans/layouts. The contractor shall provide all labor, materials, and equipment to replace the existing jail security system and remove all components including wiring. Contractor shall present the design package to the Contracting Officer’s Representative (COR) at 30%, 60% and 90% for approval and comments. The package shall be submitted in a PDF format. Drawings will also be in PDF format but sized for 34”x 22” large size paper. The COR shall have one week to review at each instance.

Installation: The Installation shall be in accordance with manufacturer's instructions, plans, specifications, and the requirements of the Statement of Work (SOW) as stated in the following.

· The replacement of the existing system shall include all components and wiring associated with the existing system.

· The interior cameras shall be installed In Hallway, interior corridors, reception area, detention cells, control room, booking area, kitchen areas, rec room, storage room, all entry ways and the court room.

· Interior cameras shall be in color and will be high-definition resolution cameras with digital zoom capabilities, as required. All cameras must be impact resistant, detention grade units. Interior CCTV cameras shall adhere to Architectural Barriers Act (ABA) guidelines. Cameras in hallways shall not protrude more than 4” from the walls.

· Camera within cells shall be tamper resistant, detention grade units

· The exterior cameras shall be installed at entrances, parking lot, building perimeter, exercise yard.

· Exterior cameras can utilize wired connectivity as well as wireless receivers and transmitters for the standalone network and shall not be integrated with Indian Affairs (IA) systems or network in any way.

· Network Video Recorders and other electronic components and controls excluding monitors shall be located in office area adjacent to the sallyport. These components shall be mounted in a secure, tamper resistant, well-ventilated enclosure to reduce heat build-up. The system archive must have enough storage capacity to for all of the security cameras, at a rate of ten frames per second (10fps) for 90 days. The CCTV system must digitally record images, provide the ability to save sections of the digital recording on a DVD, USB Memory Stick, SD Memory card, or other digital means. It must also be capable of automatically purging recordings when the system is full, automatically resetting itself to record to a pre-set location when there is a power outage. An uninterruptable power supply shall be provided to run the system for a minimum of 10 minutes if primary power source is interrupted.

· Provide three (3) 42” high-definition flat panel color monitors. Additional wiring shall be provided for future monitor expansion. All monitors shall have the ability to view images from one of the NVR recording units, so that each NVR's images can be viewed at one time. All monitors shall have the capability to view a minimum of thirty-two (32) simultaneous Images. All monitors shall be connected to a standalone network. The system must have the ability to display the Individual rooms with names on the monitor screens and must allow rooms to be renamed if/when needed.

· The system application platform shall have the capability to accommodate Application Programing Interface to allow software integration of analytical behaviors applications such as perimeter breech, auto-tracking, intrusion, sabotage, and motion detection. These applications shall be able to perform analysis on live or recorded video. During nonbusiness hours, the system shall respond to activated alarms and start recording from multiple cameras within the zone where the alarm was activated. Zones shall overlap in camera coverage.

· The controlling software shall be located on a dedicated stand-alone computer located with the NVR and switches adjacent to the CCTV component rack. Camera images shall be manually selectable to any monitor or portion of a monitor. The software shall allow scrolling of selected camera image. The control room shall have access to live Images via the CCTV network. Camera mounting sites shall be patched and painted to match surrounding material.

· The CCTV system shall be on a dedicated electrical circuit and all wiring or cabling Installed shall be neat with a professional appearance and protected to prevent tampering. Secure all horizontal runs and plumb all vertical runs.

· All transportation, equipment, tools, supervision, labor, materials, and performance of the work specified above must be in accordance with standard industry practices, and the applicable section of National Fire Prevention Association (NFPA) codes, the National Electrical Code (NEC), Uniform Building Code (UBC), National Defense Authorization Act (NDAA) compliant, manufacturer's recommendations and terms of the contract.

· Contractor shall remove all debris from the work site daily.

· Contractor is responsible for the security of tools and equipment being used at the project site.

· The contractor shall salvage all used CCTV equipment, cameras and associated materials removed from the site and given to the Agency Facility Manager.

· Contractor shall be responsible for all damages, associated with the removal and installation of CCTV system, incurred during this project, and shall return damaged areas to original condition at no additional cost to the government.

· Rocky Mountain Regional Detention Facility will be occupied and continue to operate during the period of performance. Phased security system shut down may be employed if it's beneficial to the daily operation of the facility. The facility manager shall approve the phasing. However, phasing shall not extend the period of performance.

System Training: The contractor shall schedule and provide one (1) training session to no more than 30 detention personnel on the system's functionality and operability prior to full implementation/commissioning of the system. The training will cover, at a minimum: system operation; storage; preventative maintenance within operator control; and administrative levels of use. The contractor shall provide three (3) comprehensive users manuals and three (3) flash/thumb drives at the completion of training session. The training session shall be within three (3) days of completed installation of the system.

Quality Control: The contractor shall develop and maintain a quality control program to ensure detention security electronic systems are performing in accordance with standard commercial industry practices and meet government requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

Security Requirements

Contractor Identification: When performing as contractor, the contractor shall identify themselves as contractors for the government both orally and in writing. In addition, all materials produced under contract must be labeled sufficiently to identify it as contractor produced materials. Under no circumstances shall the contractor state or imply that it is acting on behalf of the government.

Employee Background Checks: No contractor employees will be allowed access to the building without a background check. The contractor shall provide the names of all personnel that are going to be working at the site for the purpose of background checks.

Employee Identification: All contractor employees shall wear a uniform with company logo, and ID badges with company credentials. Badges and uniform logo shall be readable at four (4) feet distance. Badge shall have name of employee, employee picture, company logo and employee ID number.

Scheduling Requirements: Scheduling of times on site and specific area of work shall be in a written report to be approved by the detention manager four (4) days before works begins. Approved scheduling shall be adhered to allow detention manager to coordinate and staff appropriately. Contracted personnel shall be required to have a BIA chaperone when working in the facility.

DELIVERABLES/SCHEDULE

and the Contracting Officers Representative so they may address the work schedule of their staff. The CCTV system downtime shall be minimized to reduce detention staff labor, who will be conducting fire watch.

Before the start of installation

(3) flash/thumb drives to the Contracting Officer Representative (COR) that contain owner's manuals, operations manuals, content of class training material, company technical support, emergency service contact information and maintenance material to support the facility security system.

Upon the completion of installation and training

Two (2) copies of warranty documents shall be submitted to the Contract Officer’s Representative for the purpose of future repairs.

Material storage and security is the responsibility of the contractor.

The Contractor shall provide three (3) comprehensive users manuals and three (3) flash/thumb drives to the Contracting Officer Representative (COR) at the completion of the training session, which will contain an owner’s manuals, warranty information, operations manuals, content of class training material, company technical support, emergency service contact information and maintenance material to support the CCTV and access control system.

Government Furnished Property (GFP) Floor plans, wiring diagrams, and facility blueprints are available upon request for verified contractors only.

Travel Not Applicable

Special Material Requirements Not Applicable

Other Unique Requirements or Considerations The bidder is required to complete and submit a BID SCHEDULE as described above to be considered for the award of this project The CCTV and access control, hardware, software and programing shall be non-proprietary. The government shall be able to call any certified technician to repair, replace, program and troubleshoot the CCTV system.

A Payment and Performance bond shall be required for the duration of the project.

A schedule of the project shall be submitted to the Detention Manager and the Contracting Officers Representative so they may address the work schedule of their staff. The CCTV system and access control system downtime shall be minimized to reduce detention staff labor, who will be conducting fire watch.

Fort Washakie Jail will be occupied and continue to operate as a jail during the period of performance. Phased systems shut down may be employed if it’s beneficial to the daily operation of the Jail and the Detention Manager must approve the phasing. However, phasing shall not extend the period of performance.

It is recommended that all perspective bidders schedule a site visit with the contracting officer before submitting proposal. All costs associated with site visit are the responsibility of the bidders.

Period of Performance This contract shall have a performance period of 90 calendar days after issuance of a notice to proceed. Contractor will have access to the facility Monday-Friday between 6:30 a.m.-5:30p.m. Contractor may be required to sign in/out of the facility and wear a visitors’ badge at all times as deemed necessary by Detention Manager. The Jail will continue to operate, and inmates will be present throughout the project.

Place of Performance Fort Washakie Adult Detention Center BIA Fort Washakie Agency 109 Norkok, Fort Washakie, WY, 82514 43°00’27” N 108°52’50” W Please provide the Jail facility a 48-hour notice to prepare for your arrival.