A04_SOW_EL_MALPAIS_RANGER_STATION_ROOF.pdf

FUNCTIONAL STATEMENT OF WORK

Bureau of Land Management – Albuquerque District Office El Malpais Ranger Station/Visitor Center Roof Replacement

Part 1

General Information

1. GENERAL: This is a non-personnel services (construction) contract to provide a Roof Replacement for El Malpais Ranger Station. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the below work as defined in this document except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Water intrusion from the leaking roofs continues, creating safety hazards such as mold for staff and visitors. The ongoing deterioration will accelerate damage to the Visitor Center and Workshop, potentially leading to costly repairs or structural issues. Delaying the project could also reflect poorly on BLM’s management of GAOA investments. Without timely roof replacement, these critical facilities will remain at risk, visitor and staff safety could be compromised, and public access to high-quality, well-maintained facilities will be diminished.

1.3 Objectives: This project will replace the roofs at the El Malpais Ranger Station Visitor Center and Workshop, which are currently leaking and causing damage to BLM property. The project is funded through the Great American Outdoors Act (GAOA). Replacing the roofs will stop ongoing water intrusion that threatens staff and public safety by creating conditions for mold growth, while preventing further deterioration of the facilities. The project protects valuable federal assets, preserves operational capacity, and improves visitor experience. Completing the repairs also supports the Make America Beautiful Again initiative by ensuring that public facilities remain safe, functional, and welcoming for all users.

1.4 Scope: The contractor shall take all measures to remove roofing, replace unsafe sheeting, and re-roof the facilities in the drawings.

1.5 Period of Performance: The period shall begin within 2 weeks of the notice to proceed and last no longer than 60 days.

1.6 General Information

1.6.1 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor will not be required to work federal holidays nor provided special compensation for doing so.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth National Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:00am – 05:00pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at El Malpais Ranger Station/Visitor Center is located approximately 13 miles southeast of Grants, New Mexico. From I- 40, take exit 89 onto New Mexico highway 117 and go south approximately 9.2 miles. The El Malpais Ranger Station/Visitor Center will be on East side of Highway 117. Job site coordinates: 34.970683, - 107.810357.

1.6.6 Type of Contract: The government will award a Firm-Fixed-Price Purchase Order.

1.6.7 Security Requirements:

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control (If applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations (If applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: RESERVED

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will appraise the contractor of how the government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Contracts Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. No special uniform standards are required for identification purposes.

1.6.13 Contractor Travel RESERVED

1.6.14 Other Direct Costs RESERVED

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

BLM Bureau of Land Management CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DIAR Department of the Interior Acquisition Regulation DOI Department of the Interior FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Requirements:

5.1.1 This job requires that the existing roof on the Ranger Station/Visitor Center be removed and replaced.

Porches at the Ranger Station/Visitor Center are not part of this contract.

5.1.2. Contractor will supply labor, furnish, and install all materials required for this contract.

5.1.3. Contractor is responsible for preparation/demolition of existing roof.

5.1.4. All work will comply with Federal, State, and local codes and standards.

5.1.5. Davis-Bacon wages are required. Contractor will submit weekly payroll reports.

5.2. Roof Demolition: Existing roof slope-- 2:12

5.2.1. Contractor will strip down existing roof to the deck. Existing roof consists of torch-down and asphalt shingles. The Ranger Station/Visitor Center was re-roofed in 2018.

5.2.2. Contractor will discard all removed material and debris on and around the building and take the waste to a proper disposal site.

5.2.3. Contractor will remove and replace damaged decking with new 5/8” plywood. The quantity of damaged decking is unknown; therefore, Contractor will submit a price per square foot for decking replacement. The damaged decking price per square foot shall include everything for a complete job.

5.2.4. Contractor will remove all parapet caps.

5.2.5. The roof has (3) skylights. Contractor will ensure that the skylights remain and are not damaged during demolition or new construction.

5.2.6. The roof has a grounding system installed. The Contractor will remove and re-attach the grounding system after the new roof is installed. Contractor will ensure that the equipment is not damaged during demolition and new installation.

5.2.7. The roof has radio equipment, antennas, and satellite internet equipment. Contractor will ensure that the equipment is not damaged during demolition and new installation.

5.2.8. Contractor will discard all removed material and debris on and around building and take it to a proper waste disposal site.

5.3. New Roof Installation:

5.3.1. Description of New Roofing System: Listed from top of roof down. Single Ply Membrane:

Contractor will install 60-mil thick membrane TPO. Colors will be selected from the manufacturer's palette that closely align with the BLM’s Standard Environmental Colors.

Contractor shall mechanically attach and heat weld the seams according to the manufacturer's specifications.

5.3.2. Cover Board: Contractor will install a ½” high density polyisocyanurate cover board

5.3.3. Insulation Board: Contractor will install a ½” polyisocyanurate insulation board

5.3.4. Crickets: Existing 5/8” plywood

5.3.5. Vapor Retarder: Contractor will install a 30-mil self-adhered vapor retarder on the entire roof according to the manufacturer's specifications.

5.3.6. Deck Sheathing: Existing 5/8” plywood

5.3.7. Contractor will wrap all parapets with TPO and install new 20-gauge metal coping caps with drip edges. Colors should be selected from the manufacturer's palette that closely align with the BLM’s Standard Environmental Colors.

5.3.8. Contractor will install all necessary boots for existing roof penetrations.

5.4. Preparation: Contractor shall install the roof system according to the manufacturer’s specifications and meet Federal, State, and local codes and standards.

5.4.1. Weather Limitations: Roofing preparation shall commence only when current and forecasted weather conditions guarantee that no water will enter the existing roofing system or building.

5.4.2. Remove only as much roofing in one day as can be made watertight in the same day.

5.4.3. Notify the Contract Officer (CO), Contract Officer’s Representative (COR), and/or Project

Manager (PM) each day of extent of roof tear-off proposed for that day.

5.4.4. If deck surface is unsuitable for receiving new roofing or if structural integrity of deck is poor, immediately notify the CO, COR, and/or PM. Do not proceed with installation until directed by the Contracting Officer.

5.5. Submittals: Submittals shall include work schedules, value schedule, Certificates of Conformance, product data, catalogs, shop drawings, manufacturer’s literature, as-built drawings, samples, substitution requests, and warranties.

5.5.1. Submittal product data to include, but not limited to: 60-mil single ply TPO membrane

5.5.1.1. Cover board

5.5.1.2. Insulation board

5.5.1.3. Vapor retarder

5.5.1.4. Metal coping caps

5.5.1.5. Fasteners and adhesives

5.5.2. Allow at least 10 working days for review.

5.5.3. Review time commences upon receipt by the Contracting Officer.

5.6. Identification of Submittals:

5.6.1. Completely identify each submittal by showing at least the following information: Name and address of submitter, plus name and telephone number of the individual to contact for further information.

5.6.1.1 Name of project as it appears in the Statement of Work.

5.6.1.2. Contract number, drawing number, and specification section number to which the submittal applies.

5.6.1.3. Indicate whether it is an original submittal or resubmittal.

5.6.1.4. Each item shall clearly note the manufacturer's name and address, trade name, product, lot, style, color, catalog designation or model number, and locations of use.

5.7. Project Site:

5.7.1. The Project site can be accessed via a paved roadway.

5.7.2. Site Access: The site is not open to the public 7 days a week. Coordination with El Malpais

Ranger Station staff and COR will be determined after the award of the contract.

5.7.3. Contractor shall provide a safety plan to the Contracting Officer.

5.8. Facility Protection: It is the responsibility of the Contractor to protect the facilities, utilities, and landscaping from damage.

5.9. Disposal of Debris: Items or debris not designated as salvage for the Government shall become the property of the Contractor.

5.9.1. Disposal of materials in a legal manner and payment of fees are the Contractor's responsibility.

5.9.2. If hazardous materials are encountered during demolition operations, notify the Contracting Officer immediately. Since the Ranger Station/Visitor Center was re-roofed in 2018, hazardous materials may not be present, but the Contractor shall be aware of the possibility.

5.9.3. Burning of removed materials not permitted on the work site.

5.10. Quality Assurance: The work shall comply with Federal, State, and local codes and standards applicable to each type of work and as listed in the individual sections of this statement of work.

5.11. Sequencing and Scheduling:

5.11.1. When requested, submit an updated schedule within 5 calendar days. Estimated start and completion dates shall be shown.

5.11.2. Site Access: The site is not open to the public 7 days a week. Coordination with El Malpais

Ranger Station staff and COR will be determined after the award of the contract.

5.12. Material Delivery, Storage, and Handling:

5.12.1. Contractor shall provide safe handling, delivery, and storage of the materials being used for the job.

5.12.2. After each workday, it is the responsibility of the Contractor to properly store materials to protect it from the elements. Contractor will also follow the manufacturer's recommendations for storage.

5.13. Project Meetings:

5.13.1. Pre-Work Conference will be held prior to the start of work.

5.13.1.1. The Contractor will be notified in advance of the meeting time, date and place.

5.13.1.2. The purpose will be to review required work, specifications, construction schedules, payroll and payments, and administrative provisions of the Contract.

5.13.1.3. The Contractor, sub-contractors, and the persons responsible for coordination of the work shall be present at the meeting.

5.13.1.4. The Contractor shall be prepared to summarize and explain procedures planned for the project and present any submittals requested in the specifications.

5.13.1.5. Progress Meetings will be held at the project site, or as determined by the Contracting Officer.

5.13.1.6. Meeting may be called by either the Contracting Officer or the Contractor. Meeting request shall state who should attend and include an agenda.

5.14. Final Inspection:

5.14.1. To be held at the project site, or as determined by the Contracting Officer.

5.14.2. The Contractor shall notify the Contracting Officer in writing at least 5 working days before the completion date so the Government can schedule final inspection.

5.14.3. The contract manager shall be present during this inspection.

5.15. Post Work Job Conditions:

5.15.1. The Contractor must ensure that the worksite is in an acceptable condition with the Contracting

Officer before leaving the job.

5.15.2. If Contracting Officer does not find favor in the post-work site conditions the Contractor will be asked and obligated to fix the conditions accordingly.