A04_-_PWS_Arctic_NWR_Big_Ram_Lake_testing.pdf

Performance Work Statement Big Ram Lake Characterization

Contaminated Soils and Building Evaluation Arctic NWR

ARCTIC NATIONAL WILDLIFE REFUGE (NWR)

BIG RAM LAKE

AVGAS CHARACTERIZATION & ASBESTOS AND

LEAD AND PCB PAINT FOR BUILDING EVALUATION

PERFORMANCE WORK STATEMENT

January 30, 2026

U.S. FISH AND WILDLIFE SERVICE

LEGACY REGION 7 ALASKA

GENERAL

BACKGROUND:

Big Ram Lake is located in the Arctic National Wildlife Refuge and can only be access by float plane. This site has several buildings located on the site used by U.S. Fish and Wildlife Staff for field research. These buildings (Cook Shack – 288 sq ft, Sleeping Cabin – 240 sq ft, and

Outhouse) were built in 1978 prior to U.S. Fish and Wildlife taking over responsibility for the site.

These buildings are no longer needed and an asbestos, lead paint, and PCB’s paint needs to be conducted prior to demolition of the buildings.

In early August 2025, Arctic NWR Airplane Pilot was doing a routine visit to Big Ram Lake (GPS

Coordinates: N 67.981555, W 146.956400) as it has been several years since our staff had visited the site. A possible AVGAS Spill was discovered at the site. Four (4) fifty-five gallon drums were found lying on their side approximately 15 feet from the shoreline. Note: It is believed that the drums were originally position standing up. The drums that still had remnants of fuel inside had all fallen onto their sides away from the lake. When the barrels were stood up a pin hole leak was observed in one of the barrels. One of the pictures shows the weeping and a pin hole leak in one of the drums.

Approximately 100 gallons of fuel were recovered from the barrels. 20 gallons was removed from the site in 5-gallon containers. Eighty (80) gallons were moved into new drums and into the shed where they are protected from the elements. We are assuming some of the material leaked out of the drums, but cannot determine an exact volume for the release. Note: It is believed the material was being used by a bush pilot operating in the area in the past few years.

SPECIAL CONDITIONS:

Big Ram Lake is a remote location with limited facilities. There are several buildings (i.e. Cook Shack, Sleeping Cabin, and Outhouse) but absolutely no other amenities. All supplies and equipment necessary to perform this site survey/soil sampling must be transported to the site. The transportation plan to get to the remote location shall be coordinated through the Contracting Officer. The Contractor is responsible for all permits, Alaska Department of Environmental Conservation (ADEC) coordination, work plans, coordination with the Refuge, and contingencies.

Interviews with government officials shall be conducted in person, by telephone, or in writing. The contractor shall identify the key site manager who has a good knowledge of the uses and physical characteristics of the property. These interviews shall be conducted during the site visit. Appropriate local government officials may also be interviewed to obtain the necessary information. The contractor shall keep detailed notes of all interviews. These notes shall become the sole property of the USFWS. No one shall receive copies of notes, documentations, and reports without the permission of the government.

CONTRACTOR QUALIFICATIONS: Contractor experience must be approved by the Contracting

Officer and will be based upon submission of the following information by the Contractor:

1. Person(s) conducting AVGAS evaluation shall be a “qualified environmental professional who meets the regulatory requirements described in 18 AAC 75.33.

2. Person(s) conducting inspections for asbestos must be certified by completing an EPA/AHEARA

Certified Building Inspector Course, pass the exam, and maintain annual recertification.

3. Person(s) conducting inspection for lead must be EPA Certified Lead Inspector.

4. Name of laboratory conducting AVGAS components is certified by the State of Alaska for each required EPA Method.

5. Name of lab being used to analyze asbestos samples and the National Voluntary Laboratory

Accreditation Program (NVLAP) Asbestos Fiber Analysis Program Certification Number.

6. Name of Accredited laboratory for PCB’s that is approved by Alaska Department of Environmental

Conservation

7. Name of lab being used to analyze lead samples and National Lead Laboratory Accreditation Program

(NVPAP) Certification Number.

8. If an XRF Lead Analyzer is used to analyze lead paint samples,

9. a) the company will provide XRF Machine Serial Number and documentation of calibration of unit.

b)the company will registration of XRF Machine with State of Alaska Registration.

10. Any other information which will demonstrate abilities to perform there required services should also be included.

Experience: Name and location of a similar project completed by the Contractor, including the name and telephone number of the purchaser of the services. Comply with ADEC regulations and applicable requirements of USEPA, IEPA, OSFM, and OSHA regulation. Contractor shall have project experience with work of this nature and his work crew shall have all necessary training and certifications.

CONFIDENTIALITY STATEMENT: Contractor shall protect the confidentiality of all work accomplished under this scope of work. Quantity surveys and cost estimates shall remain the sole property of the USFWS and shall not be made available to others for any purpose. Do not publicly disclose any data generated for review under this contract. Attachments provided are sole property of the USFWS. Submittals and data generated under this contract shall become the property of the USFWS and distribution to any other source, unless authorized by the USFWS, is prohibited. Direct any public inquiries to the Contracting

Officer (CO), Contracting Officer Technical Representative (COTR) or the Refuge Representative. Do not divulge, explain, or share project information with anyone other than the government representatives above unless it is necessary to obtain permits, or clearances, etc. Any information that could have potential impact on the government shall be directed to the CO or COTR. Do not divulge, explain, or share project information with anyone other than the government representatives above unless it is necessary to obtain permits, or clearances, etc.

PROPOSAL:

Review this scope of work and the attached documents. Prepare a detailed proposal to complete the project in accordance with ADEC CSP Site Characterization Work Plan and Reporting Guidance and Reporting

Guidance for Investigation of Contaminated Sites and workplan. Categorize the proposal by task and subtask such as:

1. Pre-work meeting,

2. Development of workplan with ADEC review/comment resolution prior to starting work

3. mobilization,

4. demobilization,

5. airfare,

6. lodging costs,

7. per diem,

8. licensing,

9. permits,

10. sampling costs for AVGAS analysis,

11. ground water sampling in AVGAS spill area

12. sampling cost for asbestos

13. Sampling cost for Lead-based paint buildings

14. Sampling cost for PCB paint buildings

15. Sampling cost for Lead-based paint in soil from paint chips (if necessary)

16. Sampling cost of PCB paint in soil from paint chips (if necessary)

17. provide survey of site where samples were collected and result

18. Reports for AVGAS Spill Investigation

19. Report for Asbestos, Lead-Based Paint, PCB Paint

20. Site Characterization Report with ADEC review/comment resolution

21. Corrective Action Completion Report with Corrective Action Plan that provides alternative methods to remediate site that results in final cleanup and/or no further action with/without institutional controls with ADEC review/comment resolution.

22. administrative costs, and

23. overhead and profit.

These are the minimum number of tasks; other tasks shall be added as approved and necessary.

WORK DESCRIPTION:

The purpose of this project is to provide all labor, resources, equipment, materials, permits, and services:

1) To delineate and characterize the potential AVGAS spill and identify if contaminated soil and groundwater is present and if removal action is required.

a) Soil and groundwater analysis shall include all the analytes listed in Appendix F of

ADEC’s Field Sampling Guidance (2024) for AVGAS: GRO, BTEX, PAHs, EDB, VOCs, and Metals (Total Lead). These data are required to evaluate the site for closure in the future.

b) The Contractor shall provide a site characterization and Remediation Plan and Report for the AVGAS Spill.

c) If remediation is required, develop a cost proposal to perform this work as part of a

Corrective Action Plan.

2) Conduct Asbestos and Lead and PCB Paint evaluation as the buildings are no longer needed.

These buildings are scheduled for demolition.

a) The Contractor shall provide a separate report related to the hazardous materials identified during the assessment of the buildings.

1) The report shall document the type of materials identified, square footage and/or lineal footage of materials identified.

2) Cost estimates to remediate/remove the contaminated materials.

AVGAS – ADEC Documents

Please refer to DEC’s Field Sampling Guidance October 2024 for a list of analyte testing required for soil and water samples related to the AVGAS Spill. This document is available at https://dec.alaska.gov/spar/csp/guidance-forms/. The groundwater shall not exceed the 18 AAC 75 Table C groundwater cleanup levels These data are required to evaluate the site for closure in the future.

Use Appendix F of ADEC’s Field Sampling Guidance, the following analysis and methods should be conducted for soil and groundwater: GRO (AK101); DRO (AK102); BTEX (EPA Method 8021B or

8260D); PAHs (EPA Method 8260D, 8270E, 8310); VOCs (EPA Method 8021B, 8260D); Total Lead EPA

Method 7000).

Use Section 12 - Quality Control (QC) Measures of the Field Sampling Guidance Quality Control (QC)

Measures to meet the Minimum Quality Assurance (QA) Requirements for Sample Handling, Reports, and

Laboratory Data. The QA guidelines described in this memorandum are necessary to meet the requirements of 18 AAC 75.335; 75.360(2); and 18 AAC 78.007.

A Laboratory Data Review Checklist available at https://dec.alaska.gov/spar/csp/lab-approval/documents/ shall be provided for each analytical data package.

Use ADEC’s 2024 Site Closure Memorandum to ensure that future work at the site will move the site forward towards closure and is available at https://dec.alaska.gov/spar/csp/guidance-forms/.

Use ADEC’s Site Characterization Work Plan and Reporting guidance for Investigation of Contaminated

Sites dated March 7, 2017. This document is available at https://dec.alaska.gov/spar/csp/guidance-forms/.

SCOPE of WORK:

• Prepare the Cost Proposal (Note: Include projected cost for any coordination with ADEC or other agencies that may be necessary.

• Conduct a kick-off/conference call meeting to review the proposed project work statement objectives and the project schedule. Contractor shall provide own meeting minutes and a list of action items, as needed.

• Prepare a Draft and Final Work Plan (WP), which includes as a minimum Site Assessment, Sampling and Analysis, Ecological Risk, Health and Safety. After the Work Plan is approved the Contractor shall provide the services outlined in the plan task by task. Providing a cost task by task is critical for funding accuracy. Work Plan shall include: notes, documents, reports, expert recommendations, and task cost breakdowns.

• Create an Asbestos/Lead/PCB’s Report with estimated remediation cost for contaminants found.

• Create Site Characterization Report for AVGAS site based on data collected from this site.

• Develop a Corrective Action Completion Report (CACR) for AVGAS Site that discusses the cost and pros/cons of mitigating the site using active remediation, engineered barriers, institutional controls

(Land Use Control Plan), or a combination of these methods. The contractor shall provide a final recommendation based on this evaluation.

Requirements:

• Work Plan

The Work Plan shall be prepared, submitted, and approved prior to conducting any work. The Work

Plan shall describe the approach to waste stream identification and segregation, sample location selection, workplan deviations, Conceptual Site Model, field screening method, collection of samples, field documentation, field quality control measures, tracking of samples, Investigation-Derived Waste

(IDW), Quality Assurance Project Plan (QAPP), safety and health precautions, repair of damage caused by sample collection (where necessary), the experience and qualifications of the personnel conducting the survey, and identity of the ADEC certified laboratories that will be used. The Work

Plan will be delineated by Task such that each task can be priced separately and clearly defined.

• Quality Assurance/Quality Control:

The Contractor shall perform QC/calibration checks on all instruments (i.e. PID) in accordance with the instrument manufacturer’s PCS. At a minimum, calibration checks for each instrument shall be completed in accordance with the operator manual and the manufacturer’s PCS and documented if the final report. The calibration checks performed according to this paragraph that fall within the specification for the instrument shall demonstrate reading validity.

The Contractor shall follow Section 12 - Quality Control (QC) Measures of the Field Sampling

Guidance Quality Control (QC) Measures to meet the Minimum Quality Assurance (QA) Requirements for Sample Handling, Reports, and Laboratory Data for all samples collected on-site.

The Contractor shall use a laboratory approved by ADEC for analyzing all samples.

• Contaminated Soils and Groundwater Survey and Sampling:

Contractor shall provide the services of a qualified environmental professional to perform a soils investigation to complete AVG sampling at the site to determine vertical and horizontal limits. Major elements of the effort shall consist of the following:

• Sample according to ADEC protocols. Also develop a hypothesis about where contaminants might migrate if they have spread out of the immediate government owned area. This hypothesis will be part of the Contractors proposal. The government assumes nine soil bore samples as a minimum. The location and depth will be recommended by the contractor, as long as this is consistent with ADEC protocols and also gives the government the best most accurate information about soil contamination amounts and contamination migration. Any other soil samples necessary will be pre-priced by the Contractor on a per sample basis. The pre-price will be part of the proposal.

• The Contractor shall conduct as many (a minimum of one (1)) groundwater samples as approved as necessary as long as this is consistent with ADEC protocols and also gives the government the best most accurate information about groundwater conditions.

Additional samples necessary will be pre-priced by the Contractor on a per sample basis. The pre-price will be part of the proposal.

• Samples shall be submitted to an ADEC approved laboratory for analysis per Appendix

F of ADEC’s Field Sampling Guidance (2024) for AVGAS: GRO, BTEX, PAHs, EDB, VOCs, and Metals (Total Lead). Environmental samples shall be delivered to the laboratory using chain-of-custody procedures.

• Field headspace screening shall be performed on all soil samples taken from soil borings. Samples shall be screened using a Photo Ionization Detector (PID). Readings shall be logged.

• Mobilize at the site following receipt of an approved Work Plan. The contractor will secure all tools and materials before leaving the work area.

• Prepare the site (locates, interviews, meetings, etc.). Implement spill control and erosion control measures as needed.

• Provide analysis of the suspected extent and distribution (horizontal and vertical) of petroleum contamination in soil

• Conduct groundwater investigation to determine where groundwater at the site has been impacted and if it is feasible to recover free product and/or treat the groundwater.

• Perform all operations in a manner which will minimize dust, noise, and other nuisance.

Maintain haul routes for disposal of material, clean and free of debris.

• Protect existing facilities from damage by falling debris, dust, and construction operations.

• Perform operations in a manner that in no way endangers personnel, public, existing structures, utilities, road

• Contractor shall be responsible for damage to personnel, public, roadways, streets, structures, utilities, facilities, and equipment caused by operations and shall repair any damage at its own expense or replace items damaged beyond repair.

• Materials to be removed will be permitted to accumulate on site. All materials shall be stored in a secured location at the end of the workday and in a manner to prevent contamination of the site.

• Do not operate vehicles or equipment on existing construction or roadways which could be damaged.

• Contractor shall relocate, as necessary, existing active miscellaneous piping, conduit, and electrical circuits and devices (if needed). Contractor is responsible for repairing any damaged assets or utilities.

• The Contractor shall maintain field notes, daily logs, and photographs to document all field activities to include: site maps, excavation size, visibly contaminated soil, samples locations, depth to groundwater, and other important observations and events. Submit Field Notes to the

Contracting Officer. All field notes shall become the property of the Government.

• Provide the Contracting Officer with recommendations on further actions if necessary.

• The Site Characterization Report shall follow ADEC CSP Site Characterization Work Plan and

Reporting Guidance for Investigation of Contaminated Sites provide (As a minimum):

1) A description of the work effort with analytical results that describes the significance of detected concentrations relative to appropriate regulations.

a. Note any discrepancies between the project work plan and the actual project activities performed.

b. Note any discrepancies between the Sample Location Selection detailed in the Work Plan and any changes made during sampling, along with explanation of differences.

2) Results of the current round of sampling shall be provided in a spreadsheet and displayed on a map showing results and location of sample.

a. Date(s) of the survey and sample collection

b. Identification of field-portable methods used during the survey and applicable calibration check results.

c. Laboratory report and chain-of-custody forms

1) The Contractor shall require the laboratory to provide the information necessary for the Contractor to comply with the data evaluation/validation procedures outlined in this SOW. This shall include a data package containing the following information:

2) Cover page information including methods, dates, instruments, digestions, and signature of the laboratory director.

3) Sample information including identification and the results for samples, blanks, QC samples, dilution factors, and batch identification.

d. Comparison of the sample results to the cleanup levels for petroleum established by the

Alaska Department of Environmental Conservation (ADEC).

3) The summary of all findings and recommendations for the AVGAS Spill shall be included in the Site Characterization Report and shall meet the requirements of the ADEC. The report shall be signed by a registered or licensed professional individual (s) in the employ of the Contractor as required by the State.

4) The summary of the Asbestos, Lead, and PCB findings and recommendations shall be provided as a separate report providing cost estimates for remediation of contamination identified.

5) Respond to all comments received for U.S. Fish and Wildlife Service and ADEC.

• Develop a Corrective Action Completion Report for AVGAS Spill and Submit to ADEC that addresses:

1. For the purposes of the CACR, the specific pathways in which exceedances are present must be addressed. The pathways in question are:

a) Soil ingestion and inhalation pathways,

b) Soil component to the groundwater ingestion exposure pathway.

c) Groundwater ingestion pathway

d) Groundwater to Surface water exposure pathway.

e) Indoor inhalation pathway (Vapor Intrusion) (if a building is built in this location in the future),

f) Construction worker inhalation pathway.

2. The CACR for shall develop a Corrective Action Plan that discusses the cost and pros/cons of mitigating the site using active remediation, engineered barriers, institutional controls (Land

Use Control Plan), or a combination of these methods. The contractor shall provide a final recommendation based on this evaluation.

3. If Institutional Controls (Land Use Control Plan) is selected, work with U.S. Fish and

Wildlife to develop and submit Land Use Control Plan to ADEC that will be recorded in the

Arctic NWR using a Special Use Permit as a possibility.

4. Respond to all comments received from U.S. Fish and Wildlife and ADEC.

5. The report shall be signed by a registered or licensed professional individual (s) in the employ of the Contractor as required by the State.

DELIVERABLES:

● Pre-Work Meeting: Organize a pre-work meeting within 2 weeks of receiving the notice to proceed

(NTP). Within 10 workdays of pre-work meeting, contractor shall submit a Draft Work Plan for approval. The Service and ADEC requires 45 workdays to review and comment on the Draft Work

Plan. After Draft Work Plan is approved, provide a copy of Final Work Plan within 10 workdays. With

Final Work Plan ready, proceed to work site to complete all sampling activities. The Work Plan shall follow the ADEC 20217 Site Characterization Work Plan and Reporting guidance.

● Work Plans shall include a General Description Section followed by a Task Section

● Each task shall be broken down into sub-tasks. Sub-task shall include pictures and figures describing items and locations for sampling and remediation. The Task Section of the work plan shall be followed by a Regulation Section with all applicable federal, state and/or local regulations that regulate the handling, transporting, and disposing of all contaminated material from the site. The Regulation

Section shall also identify the closest disposal locations for each waste stream.

● A Dailey Field Report

● Complete the ADEC Contaminated Media Transport and Treatment or Disposal Approval Form. The form shall be submitted, prior to transport, to ADEC for approval in accordance with 18 AAC

75.325(i) and 18 AAC 75.360.

● Prepare and submit Asbestos/Lead/PCB’s Report with remediation cost withing 45 days of completion of sampling.

● Prepare and submit copies of DRAFT Site Characterization Report and a Corrective Action

Remediation Report within 90 days of receipt of regulatory sample analyses. Provide copies of report to CO, COR, Station, and ADEC.

● The government and ADEC shall have 45 days to comment on the Draft Reports. The Contractor shall then have 45 days to produce a Final Report. Provide copies of report to CO, COR, Station, and

ADEC.

● The final deliverable shall be the final Asbestos/Lead/PCB’s Survey, Site Characterization Report and a Corrective Action Remediation Report in editable electronic Microsoft Word. The report shall include information needed to verify work completed conclusions, and recommendations. The final report shall include photographs and field notes.

SITE VISITS, CONDITIONS, AND INSPECTIONS

Contractor should become familiar with the site to examine conditions under which this work is to be performed. Coordinate all site visits and work activities in advance with the Refuge On-Site Representative

(OSR) and Contracting Officer Representative (COR), providing a minimum of five (5) business days of advance notice.

NOTIFICATIONS:

Contact the COTR, CO, and Refuge Representative before departing to the site. Review concerns about time lines, transportation, equipment, personnel, permits, licensing, and contingencies. Keep the CO and

COTR informed of progress. Daily reports, photographs, notes, and all documentation shall become the sole property of the government.

ON-SITE WASTE MANAGEMENT

All waste generated from this contract shall be disposed of off-site according to local, state, and federal requirements. An ADEC Soil Transport Approval Form is required before removing any contaminated media from the site

ANALYSIS AND INVENTORY:

Provide documents that delineate a clear concise paper trail of how, when, and where contaminants were disposed of. This Statement of Work is not all-inclusive and shall not relieve the contractor of responsibilities as outlined in federal, state, and local regulations.

PROJECT SCHEDULE and REPORTING:

Within ten (10) work days after Notice to Proceed (NTP) shall provide a project work schedule. Verify and clarify travel, permits, payment schedules, report format, schedule of values, work plan actions, availability of equipment, etc. Coordinate existing and new data to evaluate and recommend proper course of action.

Daily reports, photographs, notes, and documentation shall become the sole property of the government.

The project shall be completed by December 31, 2026.

Contractor shall notify the Government no less than ten (10) days prior to commencement of any work activities.

AVAILABILITY: Normal duty hours, Monday thru Friday 7:30 a.m.-4:00 p.m. Non-duty hours include week nights, weekends, and federal holidays. Contractor shall request approval for any work outside normal duty hours.

PERMITS:

The Contractor shall be responsible for obtaining the necessary permits including preparing paperwork for permanent closure on behalf of the Government. Collect all data, maps, chemical analyses, etc., necessary to prepare complete and accurate report that meets the requirements of the ADEC.

Comply with inspection requirements of the State and local agencies. Inspect and ensure that no electrical, gas, water, structures, or other conditions are in the area that may affect work. Contact the local fire marshal and the public utilities office before beginning the work.

UNDERGROUND OBSTRUCTIONS:

There are no known underground piping, foundations, and other underground obstructions in the vicinity of work.

DISPOSAL OF MATERIALS:

Contractor shall be responsible for proper disposal of all project derived waste material. This includes but not limited to any sampling debris (i.e. protective clothing, contaminated wipes, respiratory cartridges, etc.)) and will be the responsibility of the contractor. As such the contractor assumes all liability for the correct disposal of suspected AGVAS derived waste, ACM or ACBM waste, lead waste, and PCB waste.

Waste material shall be transported and disposed of using transporters and disposal facilities, which possess all required federal, state, or local licenses or permits.

CLEANUP:

Cost incurred by the Government in cleaning up such litter will be charged to Contractor and deducted from monies due or to become due it under this contract. Upon completion of work, thoroughly clean area of materials not to remain. Cleanup activities shall be in accordance with Federal, State, and Local regulations.

KEY PERSONNEL

The project team includes a Contracting Officer, Contracting Officer Representative, Program Manager, Project Manager/Lead Environmental Manager whom the Site Project Manager and Contractors reports to.

The following is an overview of personnel directly responsible for supporting the efforts of this contract.

Contracting Officer Representative: Robert McGinn, Regional Environmental Compliance

Coordinator

Address: 5600 American Blvd W, Suite 990, Bloomington, MN 56001

Contact info, phone and email: (612) 518-1237, Robert_McGinn@fws.gov

Program Manager: Merben Cebrian, Refuge Manager

Address: 101 12th Ave, Rm 236, Fairbanks, AK 99701-6237

Contact info, phone and email: (907) 456-0253, merben_cebrian@fws.gov

Attachment 1 – Site Location and Photos

Attachment 2- Guidance on ASBESTOS/LEAD/PCB’s SAMPLING and REPORT

Attachment 1 – Site Location and Photos

Big Ram Lake is in the Arctic NWR and can be reached by float plane.

Big Ram Lake Research Site is located on the NW shore of the lake.

Photos:

Storage location compared to Cook Shack Fuel storage location compared to lake.

Picture of barrel with pin hole leak. Picture of area after drums removed.

Drums Stored in Sleeping Cabin

Photos: Cook Shack – 288 Sq Ft

Cook Shack Exterior Cook Shack – Interior

Cook Shack – Interior and Floor

Photos: Sleeping Cabin 240 Sq Ft

Sleeping Cabin Exterior Sleeping Cabin showing roof (metal)

Sleeping Cabin Interior Outhouse

Attachment 2- Guidance on ASBESTOS/LEAD/PCB’s SAMPLING and REPORT

ASBESTOS/LEAD/PCB’S

The survey shall be performed in applicable safe working conditions as defined by State of Alaska, Occupational Safety and Health Administration (OSHA) and the United States Environmental Protection

Agency (EPA).

The site inspection will entail inspecting both the interior and exterior of each building including crawl spaces, attics, and roof. Destructive testing shall be conducted as needed to complete the inspection.

Samples will be sealed once samples are taken if they penetrate a ceiling, wall, or roof, The building surveys shall be performed in accordance with Regulatory Agencies:

1) Environmental Protection Agency (EPA)

2) Occupational Safety and Health Agency (OSHA)

3) State of Alaska

a) Alaska Department of Environmental Conservation (ADEC)

b) State of Alaska Occupational Safety and Health

Supplying Arctic NWR with a written report indicating the presence of asbestos and Lead and/or PCB

Paint. The report will identify the type of material, condition, location, and accurate square and/or linear footage. Cost estimates for removing any confirmed asbestos, lead, or PCB containing materials. Two (2) written reports (one (1) to the Station, one (1) to the Regional Environmental Compliance Coordinator

(RECC) and an electronically submitted report to the station and the RECC.

The inspector shall take sufficient samples of all suspected ACM building materials and commercial products, lead-based paint (LBP), and PCB Paint in accordance with guidance provided in this document or stricter state regulations and have them analyzed by an Alaska State certified or accredited laboratory for

Asbestos, Lead, and PCB’s.

Suspect asbestos, lead, and PCB samples shall be collected following professional protocols with appropriate sampling tools and leak-tight containers. Each suspect sample shall be individually numbered, recorded on a sample log, description of material, quantified, and submitted under chain-of-custody to a laboratory certified under the Environmental Laboratory Accreditation Program.

A) ASBESTOS

The building assessment surveys will identify friable and non-friable asbestos-containing-materials (ACM) and asbestos containing commercial products. The survey shall consist of the identification, measuring, quantifying, testing and estimating the cost of removal of Regulated Asbestos-Containing Material ( RACM), Category I and Category II non-friable asbestos containing building materials, and commercial products that contain asbestos material. This survey shall be performed by current Certified Asbestos Building Inspector.

1) INSPECTION PROCEDURE

I. Proper bulk sampling methods for suspect ACM will be followed. Proper bulk sampling methods are defined as wetting with amended water, encapsulation after sample collection, and clean-up of debris associated with sample collection.

II. Obtain randomly distributed samples from each homogeneous area as listed in Table I. A material may be assumed to be ACM without sampling or based on the analytical results of fewer samples.

III. Locate and quantify all homogeneous areas of surfacing materials, thermal system insulation, miscellaneous materials, and asbestos commercial products in areas to be demolished or renovated. Note any possible asbestos debris that is present due to deterioration or damage in the above areas. Unless assumed to be ACM, all types of floor tiles in all layers must be inspected and sampled. Whenever necessary, destructive sampling must be done to access ducts and/or pipes in walls or chases and in areas above suspended ceilings to determine if ACM is present for buildings scheduled for demotion. In buildings that are not scheduled for demolition, the report shall identify areas where destructive testing was not conducted.

IV. Analysis of suspect ACM bulk samples through Polarized Light Microscopy (PLM) shall be performed by persons or laboratories with proficiency demonstrated by current successful participation in a nationally recognized testing program such as the National Voluntary

Laboratory Accreditation Program (NVLAP) or the National Institute for Standards and

Technology (NIST) or the Round Robin for bulk samples administered by the American

Industrial Hygiene Association (AIHA) or an equivalent nationally recognized round robin testing program.

V. The laboratory should delineate sample layers (i.e. VAT and mastic; drywall, mud, and tape;

cloth wrap and mag; etc.).

VI. Tabulate results by property address. Show the location and square or linear footage of each homogeneous area. Quantify all assumed materials such as floor tile and resilient roofing and siding as ACM (note multiple layers). If ducts and pipes inside walls could not be visually inspected, they must be assumed ACM. The inspector's name, address, phone number, certification number and date of inspection must appear on each report.

VII. Provide and estimate for remediation of asbestos containing material.

2) ACM sample material shall be analyzed and retained by the laboratory for 30 days in case the Service requests follow on point count analysis.

TABLE I - Minimum Sampling Requirements for Asbestos Containing Materials

(The materials listed in this table are provided as common examples and are not a complete list of building components or equipment that require testing.)

Quantities of samples to be obtained per homogeneous area are:

(NOTE: Discretion shall be exercised when defining homogeneous areas, giving consideration to all factors which could reduce the number of samples required.)

Material Type Number of Samples Size of Homogenous Area

Surfacing materials

3 <= 1,000 square feet

5 > 1,000 square feet and <=5,000 square feet

7 > 5,000 square feet

Thermal System Insulation

3 each homogeneous area

Each homogenous area of patch less than 6 linear or 6 square feet

Each homogeneous group valves, fittings, elbow tees, hangers

0*

Inspector has determined that the thermal system insulation is fiberglass, foam glass, rubber, or other non-ACBM. * Need to note on inspection that location of material was seen.

Miscellaneous Material*

• Each layer of floor tile,

• Resilient sheet goods,

• Paper backing of sheet flooring,

• Mastic,

• Resilient roofing,

• Siding materials

• Each homogeneous areas of ceiling tiles,

• Slate flooring and roofing.

• Slate or transite siding,

• Drywall/drywall joint compound systems,

• Ect.

3 The minimum of three samples

Additional sample may be obtained at the discretion of the inspector based upon the square footage of the homogenous area:

3 <= 1,000 square feet

5 > 1,000 square feet and <=5,000 square feet

7 > 5,000 square feet

Other – Asbestos Containing

Products:

• Asbestos Gloves

• Fireproof Safes

• Asbestos Gasket

• Etc.

1*

Material that are labeled asbestos containing do not need to be sampled but shall be inventoried.

Note: When debris is identified that corresponds with identifiable suspect ACM or ACBM, utilize the correct Homogeneous Area Numbers corresponding with the suspect material.

B) LEAD and PCB Paint Samples The building assessment surveys will identify components with potential lead-based paints and PCB Paint on concrete, masonry, wood, drywall, and metal surfaces. This assessment is to include the interior and exterior of all structures specified for the survey to be performed.

1. INSPECTION PROCEDURE

I. Locate and quantify all homogeneous areas of potential lead-based paint and/or PCB paint.

a. Note the condition of the paint.

b. Note any possible lead-based and/or PCB paint debris that is present due to deterioration or damage in the above areas.

1. Paint debris located next to outside walls of the building(s)

a. Estimate horizontal and vertical contamination of paint chips.

b. Lead-Based Paint identified on walls using XRF Machine.

1) Evaluate soil using XRF to determine lead concentration in soil next to building.

2) Conduct one soil confirmation sample to be analyzed by lab per side of building with identified lead paint.

c. Potential PCB Paint

1. Take one sample per side of building with identified paint debris next to building to be analyzed if PCB Paint is identified on the building.

II. All layers of paint to include the substrate shall be analyzed

III. Bulk samples shall be of sufficient material to provide Total Threshold Limit Concentrations (TTLC)

IV. Analysis of samples shall be performed by persons or laboratories:

a. Lead-based Paint

1. Accredited by National Lead Laboratory Accreditation Program (NLLAP), or

2. An XRF Lead Analyzer that

a. Registered for use in the State of Alaska

b. Part of a National Leal Laboratory Accreditation Program (NLLAP)

c. Annually calibrated (Certification on Site)

d. Daily calibration checks

e. Check against standard every 20th sample.

b. PCB Paint

1. State Accredited Laboratory for PCB’s

V. Tabulate results by property address. Show the location and square or linear footage of each homogeneous area. The inspector's name, address, phone number, certification number and date of inspection must appear on each report.

VI. Provide an estimate for remediation of lead-based paint containing material.

ASBESTOS, LEAD AND PCB PAINT BUILDING INSPECTION REPORT

A) Following laboratory identification of the suspect samples:

1) The report findings shall adhere to professional standards and contain at a minimum:

a. Company name, building inspector name(s), report preparer name (if different from inspector), company mailing address, and company telephone number.

b. Station Name, Name of Building (if any), and street address, city, state, zip code for structure(s) inspected.

c. Date of inspection, and date of report preparation (if different).

d. Printed name and signature of each individual involved in the inspection.

e. Asbestos Building Inspector License number and expiration date for each individual

f. Lead Inspector or Lead Assessor License number and expiration dated for each individual

g. Provide a separate, detailed discussion for each building inspected, if multiple buildings are included in the same report.

h. For each building, identify and provide a detailed description of all exterior and interior building materials. Indicate how samples locations and/or materials are labeled/identified in the building to assist with abatement. Document sample locations and areas that were not accessible during the inspection.

i. Provide an estimated square or linear footage for asbestos or lead of suspect building material. This may be calculated by room size or actual measurement.

j. Clearly state the number of samples collected for each type of suspect material based on the estimated or actual square or linear footage.

k. Discuss the type, amount (square or linear footage) and condition of all suspected material testing positive or assumed positive for asbestos, lead exceeding regulatory standard, and hazardous materials.

l. Include a written recommendation for disposition of all identified asbestos-containing materials (ACM) or presumed asbestos-containing materials (PACM), Lead Paint, and Hazardous Material and a cost estimate for each activity.

m. Include photographs, building drawings or sketches.

n. A map of the building indicating sample location and locations of other hazardous waste identified in the report.

o. Provide a copy of all sample collection data, chain of custody form(s), and lab analysis reports.

p. Copy of the inspector’s certification card for lead and asbestos.

B) The report findings shall also contain recommendations for any actions needing to be completed prior to demolition and an estimate cost. A draft electronic report shall be provided to the Service for a five working day review/comment period prior to issuing the final report.

C) Final Reports shall be provided:

1) Contractor must submit and electronic copy of each report via email to the U.S. Fish and

Wildlife Service, Arctic NWR Project Leader and Regional Environmental Compliance Coordinator. Reports must be submitted in either Microsoft Word Document or PDF Format.

2) Contractor must submit a hard copy of the report the U.S. Fish and Wildlife Service, Arctic NWR Project Leader and Regional Environmental Compliance Coordinator.

Reports must be submitted in either Microsoft Word Document or PDF Format.