A04_IDIQ_SOW_ITM_of_FP_and_LS_Systems_Legal_Review_Edits.pdf

ITM SOW

STATEMENT OF WORK

Inspection, Testing, and Maintenance of Fire Protection and Life Safety Systems

1.0 Background:

The National Park Service (NPS) Structural Fire Program Office, 3833 S. Development Ave. Boise, ID

83705, is seeking to establish a five-year, indefinite delivery, indefinite quantity (IDIQ) contract for the inspection, testing, and maintenance (ITM) of fire protection and life safety systems in NPS buildings.

The NPS is responsible for protecting over 430 parks with more than 27,000 structures, many of which have installed fire protection and life safety systems requiring ITM in accordance with the International

Fire Code (IFC), referenced National Fire Protection Association (NFPA) standards, and NPS policies, including RM 58: Structural Fire Management. Each park is responsible for ensuring ITM is completed for fire protection and life safety systems in their buildings and the systems are working as designed to provide early notification of fire incidents and/or suppression of fires.

2.0 Objective: To provide an IDIQ that parks can use to complete the required ITM of fire protection and life safety systems in accordance with the IFC and referenced NFPA standards therein.

3.0 Scope:

Primary Services and Description of Work

Inspect, test, and maintain fire protection and life safety systems shown in Attachment A in accordance with the latest edition of the IFC and the NFPA standards and editions referenced therein, including

NFPA 70: National Electrical Code (NEC). Applicable NFPA standards for fire protection and life safety systems are shown in Attachment B. ITM qualified personnel must meet the requirements outlined in

Attachment C.

Parks will provide the contractor with the following information in the task order:

• Detailed list of buildings

• Associated fire and life safety systems and equipment

• Type(s) of inspections, testing, and/or maintenance required.

Disciplines

Specific disciplines are listed below and described in Attachment D:

• Senior Project Manager

• Technical Assistant

• Technician

• Administrative Support

• Cost Estimator

4.0 Contract Type: The Task Orders issued from the IDIQs will be firm fixed price. Furthermore, the contract is let under the Service Contract Act (SCA).

5.0 Period of Performance: May 1, 2026 – April 30, 2031

6.0 Area of Coverage/Place of Performance/Hours of Operation: The primary area of coverage is

Nationwide, i.e. the United States, its possessions, and territories. Regular working hours are from 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays, and weather-related closures, unless otherwise noted. All work shall be scheduled during regular working hours unless otherwise specified by the park.

The proposed work may involve a variety of tasks and extend over multiple park locations, which will require that the selected firm(s) must be capable of providing and managing a multi-disciplinary team from within the firm or in conjunction with subconsultants. The firm(s) will need to have direct contact with and manage efforts at multiple parks to coordinate these types of tasks. Occasionally, travel by small aircraft, capable of landing on water or snow, may be required. Unless otherwise stated, firms shall notify the designated park contact within 48 hours of receiving a task order to begin discussing the timeframe for the contractor’s visit and any logistical concerns either party may have. The firm will need to request access to all buildings and, if housing is involved, ensure the park is working with occupants so that access to the residence(s) can be gained while the contractor is on site. If the park is not able to meet contract performance time frames, the contractor shall notify the COR immediately.

Contractors may encounter petroglyphs, artifacts, burial grounds or remains, structural features, ceremonial, domestic, archeological, and similar objects during park visits. These are the property of and may be removed only by the Government.

7.0 Contracting Officer’s Representative Delegation and Authority:

The COR will be responsible for technical monitoring of the contractor’s performance and deliveries. The

Contracting Officer (CO) and the COR shall work together to ensure that all contractual requirements are met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

• Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

• Waive or agree to modification of the delivery schedule.

• Make any final decision on any contact matter subject to the Disputes Clause.

• Terminate, for any reason, the contractor’s right to proceed.

• Obligate in any way, the payment of money by the Government. Only a warranted Contracting

Officer is authorized to obligate funds on this or any other contract action.

The contractor shall provide the CO information copies of all correspondence to the COR.

8.0 Project Identification:

Project Title: Inspection, Testing, and Maintenance of Fire and Life Safety Systems

9.0 Points of Contact:

Contractual: Contracting Officer (CO): Stephen Loftus, stephen_loftus@ios.doi.gov

Contracting Officer Representative (COR): Roberta Gorman, roberta_gorman@nps.gov

10.0 Government Furnished Materials, Staff, and Services:

10.1 Materials - The NPS will furnish the following materials. All documentation shall be provided in electronic format unless otherwise indicated.

10.1.1 Detailed list of buildings and the associated fire and life safety systems requiring inspection, testing, and maintenance.

10.1.2 Map of the park identifying the location of the buildings/fire and life safety systems upon request.

10.1.3 Reference Manual 58: Structural Fire Management in pdf format upon request.

10.2 Staff – The NPS will provide the name of a park point of contact (POC) and contact information.

10.3 Service – The NPS will provide the following services:

10.3.1 Access to all listed buildings and fire protection and life safety systems requiring inspection, testing, and maintenance.

11.0 Contractor Furnished Materials, Staff, and Services

11.1 Materials – The contractor will furnish the following materials to complete the required work:

11.1.1 All tools, equipment, and supplies. It is the contractor’s responsibility to determine what type of equipment, tools, and supplies will be required including specialty equipment, tools, and ladders.

11.1.2 Telecommunications that may be needed to support completion of the task. Microsoft Teams is the preferred method for communication with the park POC. Communication can also be conducted through email or via telephone. Deliverables shall be submitted in electronic format.

11.1.3 Access to the International Fire Code (IFC) and referenced National Fire Protection

Association (NFPA) standards for specific systems.

11.1.4 Testing and inspection forms for specific systems based on the latest version of NFPA standards referenced in the latest version of the IFC.

11.2 – The contractor will provide the following services and staff in support of this contract:

11.2.1 During the performance of this task, the contractor shall provide sufficient staffing to perform all tasks without the aid of NPS affiliated personnel.

11.2.2 Personnel to perform inspection, testing, and maintenance of fire protection and life safety systems in accordance with Attachment C.

11.3 Services – The contractor will provide the following services:

11.3.1 As specified in task orders written against the IDIQ.

11.3.2 All lodging and per diem in accordance with Federal Travel Regulations.

11.3.3 Transportation to and around the site.

12.0 Deliverables

12.1 Upon completion of the inspection, testing, and maintenance of fire protection and life safety systems, provide reports for each system on company forms based on the latest edition of the associated NFPA standard for each system as referenced in the latest edition of the IFC. These reports will be provided in electronic format to the COR on the task order and the park POC, one report per system.

12.2 The contractor will provide the following information on inspection and testing forms:

• Manufacturer and model of the systems

• Deficiencies noted clearly by code violation

• Itemized list of testing and inspection criteria

• Inspector signature

12.3 Provide a separate project scoping cost estimate and statement of work (SOW) for any deficiencies noted during inspection and testing.

12.4 Report any deficiencies requiring immediate correction to the Contracting Officer.

12.5 Complete specific maintenance as outlined in the specific task order.

13.0 Development of the Project Scoping Cost Estimate and the Statement of Work (SOW)

The contractor shall prepare and submit Class C cost estimates and SOWs that meet the following conditions:

13.1 The project scoping cost estimate and the SOW shall describe all the work required to correct all deficiencies identified during the task.

13.2 Cost estimating shall be performed in accordance with recognized industry practices, utilizing

RS Means Data or other means approved by the COR, and NPS policy.

13.3 Cost estimating shall include a detailed description of the work that is required or recommended and all labor and materials necessary to perform the work. Cost estimating shall also include any patching, painting, trenching, revegetation, clean-up, or other finishing work that will be required as a result of required or recommended repairs or modifications.

13.4 The contractor shall develop a SOW that will provide the park with project narratives that reflect the nature of the repairs, the scope of the work required to return the system back to full operational capability, which shall include a description and justification of the project.

• Narratives shall be written with enough detail to depict the issues. Statements should convey the current situation and impact of the proposed solution. Focus on the problem, the solution, and the results.

• Listing of estimated, measured quantities of the work.

• Rationale for and description of all cost allowances and assumptions made to develop the project costs.

• Description of the physical and logistical project constraints that may contribute to the overall cost and constructability of the complete project.

13.5 Cost estimating shall be presented in an itemized fashion in the final report.

14.0 Prohibition of IDIQ Contractors from Bidding on Repair Contracts

• To eliminate the possibility of collusion, NPS determined that IDIQ holders will not be allowed to bid on repair projects developed by either their company or the other contract holder(s).

15.0 Definition of Maintenance Versus Repair

• 15.1 The NPS uses FAR Part 22.1003-5 (l) Operation, maintenance, or logistics support of a

Federal facility, as the standard to define Maintenance. Furthermore, as this is a SCA covered contract, IAW FAR Part 22.1003-3(a) Statutory exemptions: The Service Contract Labor

Standards statute does not apply to-Any contract for construction, alteration, or repair of public buildings or public works, including painting and decorating.

• 15.2 Repair- IAW 22.401 Definitions, Construction, alteration, or repair means all types of work done by laborers and mechanics employed by the construction contractor or construction subcontractor on a particular building or work at the site thereof, including without limitations-

1) Altering, remodeling, installation (if appropriate) on the site of the work of items fabricated off-site;

2) Painting and decorating;

3) Manufacturing or furnishing of materials, articles, supplies, or equipment on the site of the building or work;

4) Transportation of materials and supplies between the site of the work within the meaning of paragraphs (1)(i) and (ii) of the “site of the work” definition of this section, and a facility which is dedicated to the construction of the building or work and is deemed part of the site of the work within the meaning of paragraph (2) of the “site of work” definition of this section; and

5) Transportation of portions of the building or work between a secondary site where a significant portion of the building or work is constructed, which is part of the “site of the work” definition in paragraph (1)(ii) of this section, and the physical place or places where the building or work will remain (paragraph (1)(i) in the “site of the work” definition of this section).

https://www.ecfr.gov/current/title-48/section-22.401#p-22.401(1)(ii)

Attachment A

Fire Protection and Life Safety Systems

1. Fire alarm and smoke detection systems

2. Extinguishing systems

a. Carbon dioxide based

b. Clean agents such as INERGEN or FM 200

c. Dry chemical

d. Halon

e. Water mist

f. Water spray

g. Wet chemical

3. Kitchen Hood Suppression Systems

4. Fire sprinkler systems

a. Dry pipe

b. Foam

c. Foam and water

d. Wet Pipe

5. Emergency generators and emergency lighting

6. Fire doors and dampers

7. Fire hydrants

8. Fire pumps, portable fire extinguishers, smoke management systems

9. Backflow prevention devices

10. Standpipes and hose

11. Water tanks

12. Municipal water supply grids (water mains with fire hydrants)

Attachment B

Fire Protection System Inspection, Testing, and Maintenance Standards

System Standard

Portable fire extinguishers NFPA 10

Carbon dioxide fire extinguishing systems NFPA 12

Halon 1301 fire-extinguishing systems NFPA 12A

Dry chemical extinguishing systems NFPA 17

Wet chemical extinguishing systems NFPA 17A

Stationary pumps for fire protection NFPA 20

Water tanks for private fire protection NFPA 22

Water-based fire protection systems NFPA 25

Backflow prevention devices NFPA 25

Fire alarm systems NFPA 72

Fire doors and dampers NFPA 80

Smoke dampers NFPA 105

Smoke and heat vents NFPA 204

Water mist systems NFPA 750

Clean agent extinguishing systems NFPA 2001

Aerosol fire-extinguishing systems NFPA 2010

Attachment C

System Type Installation and ITM Requirements

Fire Alarm 1. State or municipal certified/licensed fire alarm contractor

2. Qualified by the manufacturer

3. NICET Level II (or higher)

4. As approved by the fire code official

(FCO)

Sprinkler System 1. State or municipal certified/licensed sprinkler contractor

2. NICET Level II (or higher)

3. As approved by the FCO

Hood and Specialty Suppression Systems 1. State or municipal certified/licensed contractor for the type of system

2. Qualified by the manufacturer

3. As approved by the FCO

Special Hazard Systems 1. State or municipal certified/licensed contractor

2. NICET Level II (or higher)

3. As approved by the FCO

All Other Systems 1. State or municipal certified/licensed contractor for the type of system

2. Qualified by the manufacturer

3. As approved by the FCO

Reference: RM 58: Structural Fire Management, Chapter 2, Table 1

Attachment D

Descriptions of Required Disciplines

1) Senior Project Manager

General Experience: Senior project managers have five to seven years of experience.

Functional Responsibility: Responsible for overseeing complex projects from conception through completion. Develops comprehensive project plans, timelines, and milestones; allocates resources;

manages project budgets; monitors progress; identifies risk and maintains stakeholder engagement.

Oversees and mentors junior project managers.

Minimum Education: Associate degree or equivalent experience

2) Technical Assistant

General Experience: Technical assistants have one year or more years of related experience.

Functional Responsibility: Responsible for assisting technicians with the inspection, testing, and maintenance of fire protection and life safety systems. Assists with preparing and maintaining accurate and detailed records of fire system maintenance and inspections.

Minimal education: High school diploma or equivalent and experience working in electrical and mechanical trades

3) Technician

General Experience: Technicians have two years or more of related experience.

Functional Responsibility: Responsible for inspecting, testing, and maintaining fire protection and life safety systems to ensure they are in working order and meet regulatory requirements.

Minimal Education: Associate degree, NICET II, or equivalent experience

4) Administrative Support

General Experience: Administrative support personnel have one to five years of experience.

Functional Responsibility: Responsible for data entry, coordinating projects, conducting research, preparing materials for presentations or meetings, and managing electronic and physical files. Prepares, formats, and distributes documents using various types of office software.

Minimal Education: Associate’s degree

5) Cost Estimator

General Experience: Cost estimators have five years or more of experience.

Functional Responsibility: Responsible for estimating the cost of maintaining or repairing fire protection and life safety systems. Analyzes material costs, labor, and regulatory compliance to create accurate project bids.

Minimum Education: Associate degree or equivalent experience