A04-COLO_JT_Waysides_SOW.docx

Request for Proposal

JAMESTOWN ISLAND WAYSIDE FABRICATION,

AND AUDIO DESCRIPTION SERVICES

COLONIAL NATIONAL HISTORICAL PARK

1. SCOPE AND OBJECTIVES

The project shall be the fabrication of wayside exhibits for Jamestown Island. Work includes designing tactile elements, fabrication of panels and bases, and audio description, for new wayside exhibits for Jamestown, a unit of Colonial National Historical Park in accordance with the specifications as detailed in this statement of work and its attachments. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments.

1.1 General Requirements

1.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the COR. The Project Manager shall be in contact with the COR on no less than a bi-weekly basis.

In addition, the Project Manager shall perform the following work:

1. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of in-house work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, and fabrication and submit to the COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

3. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

Attendees Duration/Days on site

And as needed

4. Design-Intent Drawing File Review

The Project Manager shall receive Illustrator files and inspect them to ensure that the quality is suitable. The Project Manager shall notify the COR immediately if drawings are not received in sufficient time to meet critical milestones, if damaged, or when use of the proposed material would result in an unsatisfactory product.

5. Submittals

At any point in the planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

The contractor shall submit for review renderings of the proposed tactile elements for approval, and upon approval a physical dimensional mockup of the proposed final product shall be submitted for review.

The contractor shall submit for review and approval audio description scripts and final performed elements.

Forward all submittals to the COR for distribution, review, and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1) Approved Submittals

Ensure that all changes, revisions, or additions are noted, and shop drawings, shop drawings, and instructions are revised, updated and forwarded to the COR.

2) Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

1.1.2 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of enclosed Attachment C, Programmatic Accessibility Guidelines. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

2. DEVELOPMENT SERVICES

Work shall include producing three (3) tactile elements, and 19 audio descriptions of wayside exhibits.

2.1 Tactile Elements

Create final drawings with raised lettering and braille and production files/models/molds to fabricate 3 resin tactile elements. Braille shown in Attachment A, Final Wayside Exhibit Proposal is for placement only. Contractor shall provide final prismatic Braille translation in accordance with 2010 ABAAS Standards. Use braille code as specified from the Braille Authority of North America, Unified English Braille. All raised domed characters must have a 5/8” height. All raised lettering and braille shall be on a smooth background. All “You Are Here” star locators shall be concaved.

Digital files do not exist for any of the required tactile elements.

2.2 Audio Description

Create audio description text for all wayside exhibit elements. Audio description content shall describe each wayside element, images/items within the wayside element, tactile elements, all text within the wayside element, and what the sighted visitor sees in the surrounding vistas related to subject being interpreted. Audio Description text shall be in order by exhibit element numbers.

3. FABRICATION

Work shall include fabrication of panels, bases, and tactile elements:

3.1 Fabricate the following Aluminum panels as described in Attachment A, Final Wayside Exhibit Proposal. All panels shall have a 10-year warranty against fading, warping, and delaminating. Exact trim sizes to be determined by contractor to meet structural requirements. Panel quantities are doubled in order to maintain stock, contractor will only assemble and install (if awarded) as many waysides as there are bases (19).

· Four (4) 36 IN x 48 IN Aluminum Single Sided Panels with Graphics/Text

· Four (4) 24 IN x 18 IN Aluminum Single Sided Panels with Graphics/Text

· Two (2) 24 IN x 18 IN Aluminum Single Sided Panels with Graphics/Text and Tactile Elements

· Twelve (12) 42 IN x 24 IN Aluminum Single Sided Panels with Graphics/Text

· Two (2) 42 IN x 24 IN Aluminum Single Sided Panels with Graphics/Text and Tactile Elements

· Twelve (12) 12 IN x 12 IN Aluminum Single Sided Panels with Graphics/Text

· Two (2) 12 IN x 12 IN Aluminum Single Sided Panels with Graphics/Text and Tactile Elements

· 38 Panels Total

3.2 Fabricate the following painted aluminum bases as described in Attachment A, Final Wayside Exhibit Proposal and in accordance with Attachment B, VIS and Wayside Hardware Specification Manual. Paint color shall be NPS Dark Brown. All painted aluminum bases shall have a spatter coat finish. All bases shall have a 10-year warranty against structural failure. Powder coating is not acceptable. Other than the sled mounted waysides all bases shall be long enough to embedded in the ground a minimum of 36 IN, while maintaining appropriate viewing heights, and shall have stabilizer fins as described in Attachment B, VIS and Wayside Hardware Specification Manual.

· Two (2) – 36 IN x 48 IN Double Sided Upright Base (Direct Embed) with enough post height to embed 36 IN and stabilizer fins on the post.

· Thee (3) – 24 IN x 18 IN Low Profile Sled Base

· Seven (7) – 48 IN x 24 IN Low Profile Base (Direct Embed) with enough post height to embed 36 IN and stabilizer fins on the post

· Seven (7) -- 12 IN x 12 IN Low Profile Base (Direct Embed) with enough post height to embed 36 IN and stabilizer fins on the post

· 19 Bases Total

3.3 Fabricate the following resin tactile elements with raised letters and Braille as described in Attachment A, Final Wayside Exhibit Proposal. All tactile elements shall have a 10-year warrantee against structural failure.

4. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.1 Panels, Bases, and Tactile Objects

All panels, bases and tactile objects shall be shipped to the park FOB, with all items appropriately protected to arrive safely and securely. Objects should be shipped as described in Attachment C.

4.2 Post-award Conference Call email:

-Word document of notes -PDF of draft schedule

4.3 Tactile Exhibit Elements email:

-PDF of fabrication drawings for tactile element

4.4 Final Wayside Exhibit package email:

-PDF of layouts showing changes to text and/or layouts -PDF of models in development for tactile elements, screen shots and/or video of three-dimensional files of tactile elements from all angles -PDF of fabrication/shop drawings for bases -Word document of draft audio description for all exhibits

4.5 Production-Ready Files

-One set of full-size color prints of each wayside exhibit emailed and mailed (physical copies) to the COR/Park.

-One set of Sample Materials. Each set shall contain one (1) painted brown aluminum with spatter coat finish, one (1) aluminum panel, and one (1) resin finish. All samples shall be larger than 2”x2” but not larger than 8”x10”. One set mailed to the COR/Park. Samples shall be representative of final product to be delivered.

-Word document of revised audio description for all exhibits, emailed to COR

4.6 Fabricated wayside exhibit elements and two (2) 1/2 pints of dark brown touch up paint for the bases mailed to the park.

4.7 Close-out package, emailed to Park (or through file sharing) -Final Adobe Illustrator or InDesign files with linked images and fonts -Source file for three-dimensional tactile elements -PDF of maintenance manual -PDF of all off the shelf items indicating where it was purchased and purchase price -PDF of replacement cost for each unique panel size, base, and tactile element.

-PDF of instructions for removing tactile elements.

-PDF of instructions for touching up the paint on installed bases.

-Word document of final audio description.

6. PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed in 365 calendar day.

7. REVIEW AND APPROVAL

Review and approval of the deliverables shall be completed within 21 calendar days. At the discretion of the COR, some review periods may be shortened. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

8. ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

Attachment A: Wayside Exhibit Proposal, Dated January 2024, PDF, 27 pages Attachment B: VIS and Wayside Hardware Specification Manual, Revision 3, Dated October 5, 2017, PDF, 186 pages Attachment C: Wayside Bases Requirements Attachment D: Programmatic Accessibility