A04_Casper_NHTIC_-_Door_Upgrade_SOW_-_080924.pdf

Statement of Work Construction – Door Repair / Upgrade

Casper National Historic Trails Interpretative Center

1501 N Poplar St.

Casper, Wyoming

5 August 2024

US Department of the Interior Bureau of Land Management National Operations Center Architecture & Engineering Branch (OC-671)

Casper NHTIC Door Repair & Upgrade Casper Field Office

Project Statement of Work 8/5/2024

TABLE OF CONTENTS

1.0 OVERVIEW

1.1 Project Background & Scope

2.0 DESCRIPTION OF TASKS

2.1 Upgrade of Existing Door Operators & Associated Hardware

2.2 General Door Repairs & Renovations

3.0 PROJECT REQUIREMENTS

3.1 General Requirements

3.2 Schedule

3.3 Fire Protection

3.4 Utilities

3.5 Project Close-Out

3.6 Facility Performance

4.0 EVALUATION AND AWARDS CRITERIA

5.0 DELIVERABLES & SCHEDULE

5.1 Kick-off Site Visit

5.2 Submission of Contractor’s Scope of Work

5.3 Construction

6.0 PERIOD OF PERFORMANCE

6.1 Contractor Schedule

6.2 Estimate Start & Completion Dates

7.0 PROPOSAL, FEE, PAYMENT & BUDGET

7.1 Fee & Payment

7.2 Price Proposal Format

7.3 Funding (Construction Cost Limit)

8.0 CONTACTS

8.1 Contracting Officer (CO)

8.2 Contracting Officer Representative (COR)

8.3 Casper Field Office District Engineer

8.4 BLM Architect

ATTACHMENTS

Note: Attachments are provided in separate PDF files.

Attachment A: Reference Floor Plan Attachment B: Door Hardware Performance Specification Attachment C: BLM Building Codes and Standards

1.0 OVERVIEW

1.1 Project Background & Scope:

This project includes design and construction services necessary for the repair and upgrading of six (6) existing exterior aluminum storefront doors at the Casper National Historic Trails Interpretive Center (NHTIC), located at 1501 North Poplar St, Casper, Wyoming 82601.

The subject doors are located at two locations within the facility:

1. Main entry doors on the east side of the facility (4 double doors / 8 door leafs).

2. Patio door on the south side of the facility (1 double door / 2 door leafs).

The location of these doors is shown on the Reference Floor Plan included in this SOW as Attachment A.

Left Image: Main Entry Doors as visible from the building interior.

Right Image: Patio Door as visible from the Patio.

Due to the high winds and high traffic that the NHTIC experiences, the Bureau of Land Management (BLM) has determined that the five (5) subject doors need new electric ADA/ABA operators, in addition to improvements to the existing weather stripping and gasketing.

The existing door operators are powered pneumatically by a compressor unit, which is located in a utility closet adjacent to the main entry doors – refer to Attachment A for more information. All doors and compressor units are served by a nearby electrical panel – located in a storage room behind the facility’s gift shop (refer to Attachment A for more information).

Refer to Attachment B for more information regarding door closer performance requirements.

2.0 DESCRIPTION OF TASKS

This Statement of Work includes all design and construction services necessary to complete the repair and upgrade of the subject doors and their associated electrical infrastructure. The Contractor shall be responsible for all sections of the Description of Tasks:

Note: Refer to Attachment A for further clarification regarding the location and quantity of the following items.

2.1 Upgrade of Existing Door Operators & Associated Hardware:

1. Removal of existing door operators, including patching and plugging of holes to match existing extruded aluminum mullion finish.

2. Removal and disposal of existing compressor units in the utility closet adjacent to the Main

Entry. Existing air lines to be abandoned in place unless it is deemed they will conflict with new electrical wiring.

3. Installation of new dual electric automatic door operator at each door leaf (eight (8) at the main entry doors and two (2) at the patio door).

4. Replacement of existing push plates at each double door (four (4) at the main entry doors and two (2) at the patio door). Replacement push plates to use existing hardwire between the plates and the door operators.

5. Installation of two (2) new push plates in the main entry vestibule to serve both sets of doors.

New push plates to use wireless transmitter between plates and door operators.

6. Verify that existing aluminum mullion is UL listed as a raceway for wiring. If they are not, replace in kind as necessary.

7. Install branch circuit from door operators back to Panel ‘PA’ within mullion and concealed from public view to adjacent room. Utilize existing spares within panel.

2.2 General Door Repairs and Renovations:

1. Installation of new door sweeps at all ten (10) door leafs.

2. Installation of new extruded aluminum astragal at all five (5) sets of double doors. New

Astragals shall match existing storefront finishes.

3. Inspection and adjustment of existing panic hardware / push bars at all doors as necessary to ensure smooth operation.

4. Inspection and repair of weather stripping around perimeter of all doors as necessary to ensure complete sealing between interior and exterior.

3.0 PROJECT REQUIREMENTS

3.1 General Requirements:

The project will consist of the repair and upgrade of the subject doors as outlined in the Description of Tasks in this Statement of Work. The following are general requirements:

1. Examine the work area prior to construction to ensure that all materials and dimensions are verified and that the Scope of Work aligns with the project program as outlined in this Statement of Work and Attachments A, B, and C.

2. Minimize noise generation during construction.

3. Employ processes that ensure the generation of as little waste as possible.

4. Trailers, storage, and/or staging area locations shall be approved by the Government.

5. Secure work area and provide for continued access to the facility.

6. Parking of vehicles shall be limited to existing parking areas and within approved staging areas as agreed upon by NHTIC staff and the Contractor.

7. The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the Government.

8. Temporary materials may be new or used, but must be adequate in capacity for the required usage, must not create unsafe or unsecure conditions, and must not violate requirements of applicable codes and standards.

9. Coordinate access to the NHTIC’s restroom and water facilities with NHTIC staff.

10. Confine all operations to work limits of the project. Prevent damage to natural surroundings and the existing facility.

11. Keep project neat, orderly, and in a safe condition at all times.

12. When inclement weather is expected, provide temporary protection as applicable.

3.2 Schedule

1. When contract modifications or changes are initiated, delays are experienced, or the

Contractor desires to revise the project schedule, the Contractor shall submit to the Government a written time impact analysis illustrating the influence of each modification, change, delay or Contractor request on the contract time.

2. Coordinate regularly with NHTIC staff on permissible hours of construction, as well as anticipated down-time for doors so that NHTIC staff may plan accordingly.

3. All work shall be conducted within the operating hours for the Casper NHTIC – which are from 9:00am to 4:30pm.

3.3 Fire Protection

1. Observe and enforce standards of fire prevention. No open fires shall be allowed.

2. Take all necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

3. Smoking within buildings is prohibited.

3.4 Utilities

1. Disruptions of electrical services to the facility shall be kept to a minimum. The Contractor shall coordinate with NHTIC staff to ensure that electrical work will not interfere with NHTIC operations, unless approved by the Government.

3.5 Project Close-Out

1. Upon completion of project construction, the Contractor shall furnish operating instructions for all equipment and systems. Include wiring diagrams, control diagrams, operation, shutdown, safety precautions, procedures in case of equipment failure and other items of instruction recommended by the manufacturer.

2. Before scheduling the final inspection with the Government, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish any surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Thoroughly clean workspace interiors. Pick up and remove all construction debris from the site. At the time of final inspection, project shall be thoroughly clean and ready for use.

3. Before submitting a request for the final inspection, submit the following:

• Spare Parts and Materials.

• Operation and Maintenance Data.

• Special tools (as applicable).

• System Demonstration and Training.

• One set of 3-ring binders with operation and maintenance data to the Contracting

Officer for review. Data shall include manufacturers’ standard literature, equipment data sheets, vendor-furnished as-built drawings, warranties, and subcontractor list.

4. System Demonstration and Training: Train designated personnel in adjustment and operation (including seasonal and emergency operations, if applicable), maintenance, and safety requirements of equipment and systems.

5. Acceptance of Work: After all deficiencies have been corrected, the Government shall issue a Letter of Final Acceptance.

3.6 Facility Performance

1. All work performed shall comply with applicable laws, regulations and BLM Building Codes and Standards.

2. The Contractor shall identify actual brand name products used for every product.

3. The Contractor shall provide manufacturer’s product literature for each brand name product.

4. The Contractor shall provide the manufacturer’s certification that the product used on the project complies with BLM Building Codes and Standards.

4.0 Evaluation and Award Criteria

This Request For Quote will be awarded to the Offeror whose quote demonstrates the lowest price technically acceptable (LPTA). LPTA – Best Value with Trade Offs will be determined through a process of evaluating each quote against the evaluation criteria described below. Considering Best Value with Trade Offs

Technical Evaluation:

Past Performance and Personnel

• Experience with prior like projects. List three past similar projects completed within the last five

(5) years with key personnel proposed for this project.

• Qualifications of all key personnel and a short synopsis of past performance to obtain performance information.

Technical Approach:

• Detail in overview of supplies, equipment, and materials used for the contract in reference to the attachment’s “A”, “B”, and “C”.

• Closest scope to what is outlined in specifications in SOW.

• Provide detailed schedule with milestones to meet project deadlines outlined in SOW. Schedule shall include contract milestones such as (but not limited to) contract signing, submittals, and closeout.

Price:

• Unbalanced Pricing. All offer priced line items shall be analyzed to determine if prices are unbalanced. An offer may be rejected if it is determined that the lack of balance poses an unacceptable risk to the Government.

Adjectival Rating Description

Outstanding Proposal meets requirements and indicates exceptional capabilities and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates good capabilities and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates adequate capabilities and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated adequate capabilities and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths.

Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unable to be awarded.

5.0 DELIVERABLES & SCHEDULE

The following deadlines are intended to provide a schedule guideline for the project. Deliverable deadline dates are defined by “Calendar Days Into Performance”, with the first day starting upon the Notice to Proceed (NTP).

5.1 Kickoff Site Visit

(1-10 calendar days into performance):

The contractor shall attend a site visit at the Casper NHTIC, which shall include the following:

● Review and discussion of project scope, deliverables, and schedule.

● Review of Government provided materials.

● Site familiarization tour.

● Establishment of Contractor staging areas.

● Use of site facilities, including but not limited to: Restrooms, site security and conduct (badges, contractor ID on vehicles, no smoking, etc.).

5.2 Submission of Contractor’s Scope of Work

(10-20 calendar days into performance):

Provide electronic copy of the Contractor’s Scope of Work document for the government to review. Allow the Government up to 15 calendar days for review and comment. The Contractor shall attend a meeting via Microsoft Teams with the BLM to discuss and review the Scope of Work. Upon approval, Contractor shall move forward with the project construction. Include the following items in the Scope of Work:

• Description of proposed work to be performed under the contract, including breakdown of labor and material.

• Description of proposed products, including manufacturers, product model numbers, and quantities.

• Schedule of dollar values based on the Contract price. Breakdown each lump-sum item into component parts of construction work for which progress payments may be requested. The total cost for the components part of work shall equal the contract line item amount for that lump-sum item. Include mobilization, general conditions costs, overhead and profit in the total dollar value of unit price items and in the components parts of work for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

• Project schedule, including anticipated duration of construction as well as days and times when work shall be completed.

• A list of subcontractors for this project (must be the same as in the Contractor’s proposal).

• Written statements from subcontractors certifying compliance with applicable labor laws and standard clauses.

• Evidence of liability insurance coverage and workmen’s compensation for the Contractor and all

Subcontractors.

5.3 Construction

(20-60 calendar days into performance):

Construction shall not begin until the Government has issued the Start Work Notice. Construction shall include all Tasks outlined in Section 2.0 of this Statement of Work and shall meet all Project Requirements outlined in Section 3.0 of this Statement of Work.

6.0 PERIOD OF PERFORMANCE

6.1 Contractor Schedule:

The estimated performance time for this task order is 60 calendar days (2 months). Upon award, the Contractor shall submit to the BLM a revised schedule of performance with notable milestones and review periods for BLM approval.

6.2 Estimated Start and Completion Dates:

Estimated start date: September 2024 (date is tentative pending actual contract award date) Estimated completion date: November 2024 (date is tentative pending actual contract award date)

7.0 PROPOSAL, FEE, PAYMENT & BUDGET

7.1 General:

All costs associated with the meetings/travel described herein shall be included within the fee proposal.

Pay invoices are to be emailed directly to the Contracting Officer’s Representative for review before submitted in IPP. The Contractor’s fee shall include all compensation for providing the described tasks and services.

This contract is a Firm Fixed Price for the Construction Work.

7.2 Price Proposal Format:

The Contractor’s price proposal shall clearly identify the anticipated labor, in hours, of the various subcontractors for the Tasks outlined in this Statement of Work. The proposal should clearly separate the cost for services from expenses and materials.

7.3 Funding (Construction Cost Limit):

Refer to FAR clause 52.236-22.

The Contractor shall design and build to the budget amount. The Contractor shall notify the BLM in advance if the cost estimate exceeds the preliminary budget amount.

8.0 CONTACTS

8.1 Contracting Officer (CO):

Identified on Contract

8.2 Contracting Officer Representative (COR):

8.3 BLM District Engineer POC:

8.4 BLM NOC Architect:

End of Document