A04-BOST_15_State_Street_SOW.docx

United States Department of the Interior

National Park Service Boston National Historic Site 21 2nd Ave Boston, MA 0229

STATEMENT OF WORK

Relocation and Moving Services 15 State Street (Easton Building), Boston, MA

SECTION 1 – BACKGROUND AND PURPOSE

The National Park Service (NPS), Boston National Historical Park (BOST), administers the building located at 15 State Street, Boston, Massachusetts, commonly known as the "Easton Building." The structure previously served as the consolidated offices for the National Parks of Boston, Northeast Regional Offices (NERO), and several affiliate organizations including Boston Harbor Now and Revolutionary Spaces.

All current occupants must vacate the building and have their belongings relocated to various destinations in the Boston metropolitan area, the Charlestown Navy Yard (CNY), and the NPS Northeast Regional Offices in Philadelphia, Pennsylvania. Not all items in the building will be removed under this contract. The Government has inventoried, to the extent practicable, the items requiring removal and their respective destinations. Prospective offerors are strongly encouraged to conduct a site visit to the Easton Building prior to submitting their offers, as quantities provided herein represent estimates intended to convey order of magnitude.

SECTION 2 – SCOPE OF WORK

The Contractor shall provide all labor, supervision, equipment, materials, vehicles, parking permits, and incidental services necessary to accomplish the relocation and moving services described herein. Work is organized into six (6) Contract Line Item Numbers (CLINs) corresponding to distinct tenant groups, destination sites, and service types. The Contractor shall perform all work in a professional and workmanlike manner, ensuring no damage to Government property, building infrastructure, or items belonging to affiliate tenants.

2.1 Summary of Contract Line Items (CLINs)

The table below summarizes the CLINs, scope, and destinations. Detailed requirements for each CLIN follow in Section 3.

SECTION 3 – DETAILED REQUIREMENTS BY CLIN

3.1 CLIN 010 – Boston National Historical Park (NHP): Furniture and File Relocation

3.1.1 Work Description

The Contractor shall move all pre-labelled furniture and file cabinets assigned to Boston NHP from the following floors of 15 State Street: Floors 1, 2, 4, 5, 6, 7, 9, and 10. Items have been tagged in advance by NPS staff. The Contractor shall not move any items that are not tagged unless specifically directed by the Contracting Officer's Representative (COR).

The majority of furniture shall be delivered to Building 32 ("Bldg 32"), 32 1st Avenue, Boston, MA 02129, located at the Charlestown Navy Yard. Placement of furniture within Building 32 shall conform to the Bldg 32 Furniture Storage Plan (see Section 5 and Attachment A). Boxed file materials from the 9th floor shall be delivered separately to 21 2nd Avenue, Boston, MA 02129.

3.1.2 9th Floor Packing Services On the 9th floor, a consolidated area contains intermingled furniture and files belonging to two tenants (NPS and Boston Harbor Now). Prior to any move, the Contractor shall, under the direction of the COR:

1. Segregate and identify items designated for each respective tenant (NPS vs. Boston Harbor Now).

1. Remove the contents of approximately twelve (12) file cabinets designated for NPS and pack all contents into standard banker's boxes provided by the Contractor.

1. Label all boxes with tenant name, floor of origin, and sequential box number.

1. Transport boxed files to 21 2nd Avenue, Boston, MA 02129.

1. Transport all tagged NPS furniture to Building 32, 32 1st Avenue, Boston, MA 02129, per the Bldg 32 Furniture Storage Plan.

3.1.3 Building Access and Elevator Use

The Easton Building is eleven (11) stories with a basement. Each floor is approximately 3,800 square feet. Three (3) elevators serve the building: two (2) passenger elevators (30-inch door openings, 5' x 5' cab) and one (1) freight elevator (38-inch door opening, 5' x 5' cab). The Contractor shall prioritize use of the freight elevator for all furniture and cabinet moves. Simultaneous use of the passenger elevators for moving operations is subject to COR approval and must not impede building egress or other tenants' operations.

3.1.4 Parking and Permits

There is no dedicated loading zone or parking for moving vehicles adjacent to 15 State Street. The building is adjacent to the Old State House in downtown Boston. The Contractor is solely responsible for obtaining all required City of Boston parking permits, street occupancy permits, or temporary no-parking signage required to stage vehicles during move operations. The Government will not obtain, fund, or be liable for any such permits. Costs for permits shall be included in the CLIN 010 fixed price.

3.2 CLIN 020 – Olmstead Center for Landscape Preservation (OCLP): Philadelphia Shipment The Contractor shall transport approximately one hundred fifty (150) pre-packed banker's-style boxes of files from the OCLP space on the 6th floor of 15 State Street to the NPS Northeast Regional Offices located at 1234 Market Street, 20th Floor, Philadelphia, PA 19107. All boxes will be packed and sealed by Government staff prior to the move date. The Contractor is responsible only for transport, loading, and unloading. The Contractor shall coordinate delivery date and time with the COR and the receiving office at least five (5) business days in advance.

3.3 CLIN 030 – Northeast Regional Offices (NERO): HR and Legislative Affairs Boxes The Contractor shall transport approximately thirty (30) pre-packed boxes from the NERO HR and Legislative Affairs spaces on Floors 5 and 7 of 15 State Street to the NPS Northeast Regional Offices at 1234 Market Street, 20th Floor, Philadelphia, PA 19107. All boxes will be pre-packed and labeled by Government staff. The Contractor shall coordinate delivery at least five (5) business days in advance.

3.4 CLIN 040 – DOI Solicitor's Office: Local Boston Relocation The Contractor shall move all items belonging to the DOI Solicitor's Office from the 8th floor of 15 State Street to 5 Post Office Square, 17th Floor, Boston, MA 02109. Items include:

1. Approximately seventy (70) banker's-style boxes

1. Two (2) desks

1. Eleven (11) file cabinets

1. Eight (8) bookcases

1. One (1) small printer table The Contractor shall coordinate building access at the destination with the COR. Items shall be placed at locations designated by the occupant's representative at the destination.

3.5 CLIN 050 – Revolutionary Spaces: Library Collections and Furniture The Contractor shall perform packing, moving, and disassembly/reassembly services for the Revolutionary Spaces tenant located on the 3rd floor of 15 State Street. Services include:

1. Transport of approximately twenty-four (24) floor-to-ceiling double-sided bookcases filled with books to Crozier Fine Arts, 353 Middlesex Avenue, Wilmington, MA 01887. Library items will be pre-boxed by the tenant and shall be handled with care appropriate for archival and historical materials.

1. Move of seven (7) shelving units, thirty-five (35) filing cabinets, five (5) desks, five (5) bookcases, twenty-five (25) chairs, and additional pre-boxed records (approximately 150 boxes) to a location to be determined within ten (10) miles of central Boston. The Contractor shall be notified of the destination at least ten (10) calendar days before the required move date.

1. Disassembly of one (1) conference table (required to pass through egress points) and reassembly at the destination. The Contractor shall use qualified personnel for furniture disassembly/reassembly and shall not void any manufacturer warranties.

3.6 CLIN 060 – Boston Harbor Now: Fine Art, Signage, and Office Furniture The Contractor shall move items belonging to Boston Harbor Now from the 9th floor of 15 State Street. All items are currently intermingled with NPS property in a consolidated staging area; separation of items by the contractor and at the direction of NPS Staff will be required (see also CLIN 010, Section 3.1.2). Items include:

1. Fifteen (15) pre-packed boxes

1. Fifteen (15) sign frames

1. One hundred (100) fine art pieces – pre-packaged; require careful/fragile handling. The Contractor shall ensure that personnel handling art items are trained in fine art transport and use appropriate padding, strapping, and climate considerations during transit.

1. One (1) outdoor amplified speaker

1. One (1) full-size refrigerator

1. One (1) water bubbler/cooler

1. Approximately twelve (12) pieces of assorted office furniture The final destination has not been determined at time of contract award but will be within ten () miles of central Boston. The Contractor shall be notified of the destination at least ten (10) calendar days before the required move date.

SECTION 4 – BUILDING 32 FURNITURE PLACEMENT REQUIREMENTS

All furniture items delivered under CLIN 010 to Building 32, 32 1st Avenue, Boston, MA 02129 (Charlestown Navy Yard) shall be placed in accordance with the Building 32 Furniture Storage Plan (Attachment A). The plan designates specific rooms within Building 32 for each category of furniture. The Contractor shall adhere to the room assignments and spatial arrangement shown in the plan. The table below summarizes room-level placement guidance derived from the approved plan.

The Contractor shall coordinate all deliveries to Building 32 with the COR. The destination building has limited internal access points; the Contractor shall conduct a pre-move site visit to Building 32 to verify door clearances, elevator availability (if any), and floor load capacity prior to delivery. The building superintendent or NPS representative will be on-site during delivery to direct placement.

SECTION 5 – FURNITURE INVENTORY

The following table represents the Government's best estimate of items to be moved under CLIN 010. Quantities are not guaranteed exact; the Contractor shall verify items in the field with the COR. All items listed below are pre-labelled by NPS staff. Items not labelled shall not be moved without explicit written COR authorization.

Note: All dimensions shown are approximate. The Contractor shall field-verify dimensions of any item prior to transport where door, elevator, or hallway clearances may be a concern. Contractor is responsible for any disassembly and reassembly required for passage through openings, at no additional cost to the Government, unless otherwise negotiated.

SECTION 6 – GENERAL REQUIREMENTS AND STANDARDS

6.1 Site Visit

All prospective offerors are strongly encouraged to conduct a pre-bid site visit to 15 State Street prior to submitting offers. Quantities and conditions described in this SOW are estimates. The Government assumes no liability for discrepancies between estimated and actual quantities. A site visit for Building 32 (Charlestown Navy Yard) is also recommended.

6.2 Scheduling and Coordination

1. The Contractor shall submit a detailed move schedule to the COR for approval no later than five (5) business days prior to the first scheduled move date.

1. The Contractor shall coordinate move windows to minimize disruption to ongoing NPS operations and other building tenants.

1. Moves at 15 State Street shall be conducted during normal business hours (8:00 AM – 4:00 PM, Monday through Friday, excluding Federal holidays) unless otherwise approved in writing by the COR.

1. Deliveries to Building 32 must be coordinated with the NPS building manager. The Contractor shall provide at least 48 hours' advance notice before each delivery.

6.3 Protection of Property

1. The Contractor shall protect all Government-owned items, building surfaces, doorways, elevator interiors, and flooring from damage during move operations using appropriate padding, dollies, straps, and corner guards.

1. The Contractor shall be financially liable for any damage to Government property, items being moved, or building infrastructure resulting from Contractor operations.

1. Any damage shall be reported to the COR immediately and documented in writing within 24 hours of discovery.

6.4 Packing Materials

Unless otherwise specified by CLIN, the Contractor shall provide all packing materials required (boxes, tape, bubble wrap, moving blankets, etc.) for any packing services included within a CLIN. For CLINs where Government staff pre-pack items, the Contractor is responsible only for transportation and handling.

6.5 Personnel

1. The Contractor shall employ sufficient qualified personnel to safely execute each CLIN.

1. All Contractor personnel working on Federal property must comply with applicable NPS visitor and contractor conduct standards.

1. The Contractor's on-site supervisor shall be fluent in English and shall be the primary point of contact with the COR during operations.

1. Personnel handling fine art items (CLIN 060) shall have demonstrated experience in fine art packing and transport.

6.6 Parking and Transportation

The Contractor shall be responsible for all transportation logistics, including securing appropriate vehicles capable of accommodating the items being moved. For work at 15 State Street, the Contractor shall obtain all required City of Boston parking or street occupancy permits at their own expense. The NPS will not provide parking or loading zone access and assumes no responsibility for parking-related delays or costs.

6.7 Inventory and Accountability

1. Prior to each move, the Contractor and the COR (or designated Government representative) shall jointly verify the items to be moved against the applicable inventory or labelling.

1. Upon delivery to each destination, the Contractor shall obtain a signature from the Government's receiving representative confirming delivery.

1. Any discrepancies, missing items, or damaged items shall be documented on a delivery receipt and reported to the COR immediately.

6.8 Deliverables

1. Move Schedule – submitted no later than 5 business days before first move

1. Pre-Move Site Visit Report (if issues identified) – submitted within 2 business days of site visit

1. Signed delivery receipts for each CLIN destination – provided to COR within 2 business days of delivery

1. Damage Report (if applicable) – within 24 hours of discovery

SECTION 7 – PERIOD OF PERFORMANCE

The Period of Performance shall be July 20, 2026 through September 20, 2026. The Government anticipates that all moving services shall be completed within [60] calendar days of contract award. The Contractor shall coordinate with the COR to establish a phased move schedule that accommodates building access, elevator availability, and operational continuity for remaining tenants.

SECTION 8 – PLACE OF PERFORMANCE

Work will be performed at the following locations:

1. 15 State Street (Easton Building), Boston, MA 02109 – Origin / pick-up site for all CLINs

1. 32 1st Avenue, Boston, MA 02129 (Building 32, Charlestown Navy Yard) – Primary furniture destination (CLIN 010)

1. 21 2nd Avenue, Boston, MA 02129 – File box destination (CLIN 010)

1. 1234 Market Street, 20th Floor, Philadelphia, PA 19107 – NERO/OCLP (CLINs 020, 030)

1. 5 Post Office Square, 17th Floor, Boston, MA 02109 – Solicitor's Office (CLIN 040)

1. 353 Middlesex Avenue, Wilmington, MA 01887 (Crozier Fine Arts) – Library collections (CLIN 050)

1. TBD within 10 miles of central Boston – Revolutionary Spaces furniture (CLIN 050)

1. TBD within 5 miles of central Boston – Boston Harbor Now (CLIN 060)

SECTION 9 – CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The Contracting Officer (CO) will designate a Contracting Officer's Representative (COR) to administer the technical aspects of this contract. The COR will serve as the primary point of contact for all day-to-day coordination. The COR is NOT authorized to change the scope, price, or terms of the contract; any such changes must be issued by the CO via written modification.

SECTION 10 – APPLICABLE REGULATIONS AND CLAUSES

This contract is subject to all applicable Federal Acquisition Regulation (FAR) clauses and Department of the Interior Acquisition Regulation (DIAR) clauses as identified in the solicitation and resultant contract. Relevant considerations include, but are not limited to:

1. FAR Part 37 – Service Contracting

1. FAR 52.228-5 – Insurance – Work on a Government Installation

1. FAR 52.246-4 – Inspection of Services (Fixed-Price)

1. DOT/DOI Safety Requirements for Contractor Personnel

1. City of Boston permitting requirements for street occupancy and moving vehicles

10.1 Insurance

The Contractor shall maintain, at a minimum, the following insurance coverage throughout the Period of Performance and shall provide certificates of insurance to the CO prior to commencing work:

1. Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

1. Automobile Liability: $1,000,000 combined single limit

1. Workers' Compensation: As required by applicable state law

1. Cargo/Moving Insurance: Coverage adequate to replace all items being transported at replacement value

SECTION 11 – ATTACHMENTS

Johnny Holdsworth Facility Manager, COR-II Boston National Historical Park 21 2nd Ave Boston, MA 02129 978-580-3145 Jonathan_holdsworth@nps.gov BOST – 15 State Street Move Contract | Page 1 image1.png image2.png