A04_0040646029_Attach_0001_SOW_FOSU-LISQ-FOMO-CHPI_Janitorial_Svcs.pdf

Janitorial Annual Service - SOW_Ft. Sumter, LISQ, Ft Moultrie, and Charles Pinckney NHS

Fort Sumter and Fort Sumter Visitor Education Center at Liberty Square

Charleston, SC

STATEMENT OF WORK:

Provide Janitorial Services at Fort Sumter, Liberty Square Visitor

Education Center, Fort Moultrie and Charles Pinckney NHS.

DATED:

November 2023

NATIONAL PARK SERVICE

SOUTHEAST REGION

STATEMENT OF WORK (SOW)

BACKGROUND

Fort Sumter and Fort Moultrie National Historical Park is a unit of the National Park Service (NPS) which includes all NPS property located in the Charleston, South Carolina area. Fort Sumter (FOSU) is located on a man-made island in the Charleston Harbor, and approximately 3.3 miles from the primary tour boat departure point at Liberty Square in downtown Charleston. this site is only accessible by boat.

Fort Moultrie and Fort Moultrie Visitor Center (FOMO) are Located at 1214 Middle Street on Sullivan’s Island, South Carolina. The Visitor Center serves as an orientation space for people visiting the Fort. It includes a museum, auditorium, restrooms, and employee offices. FOMO is a tourist destination accommodating 50,000 visitors per year inside the building and the surrounding landscape and grounds.

FOMO operates 362 days a year from 9 a.m. to 4:30 p.m. The Headquarters building directly adjacent to the visitor’s center houses more office space and a conference room.

Fort Sumter Visitor Education Center at Liberty Square (LISQ) is Located at 340 Concord Street in Charleston, South Carolina. This facility is a major departure site for visitors to board concession-operated ferry boats to Fort Sumter. LISQ is a popular tourist destination accommodating 350,000 visitors per year inside the building and the surrounding landscape and grounds receive upwards of 800,000 visitors per year. LISQ operates 362 days a year from 8:30 a.m. to 5:30 p.m.

Charles Pinckney National Historic Site (CHPI) is located at 1254 Long Point Road in Mount Pleasant, South Carolina. CHPI attracts 20,000 visitors a year to the 28-acre property the site operates 259 days a calendar year and is open from 9 a.m. to 4:30 p.m. This site has 3 main buildings the Snee Farmhouse which is used as an orientation space, museum, and office space for Park staff. The Comfort Station used as the main restroom facility, it is located right next to the parking lot, and the other building is the curatorial which is not open to visitors and accommodates Park staff as office space along with storage of historical items with relevance to all the Parks.

OBJECTIVES

This service contract is for janitorial services at Fort Sumter (FOSU), Liberty Square Visitor Education Center (LISQ), Fort Moultrie Visitor Center (FOMO), and Charles Pinckney National Historic Site (CHPI).

The purpose of this janitorial service is to provide a safe, sanitary, environmentally protective, and esthetically pleasing environment for park visitors and employees. The work and services for this scope consist of the following tasks to be performed every day the sites are open which for FOSU, LISQ, and FOMO will be Monday-Sunday (7 Days per week including holidays except Thanksgiving, Christmas, New Year’s, and Juneteenth.)

Locations and Schedule Frequency Days of Operation

Fort Sumter Fort Buildings & Grounds 7 Days Sunday - Saturday

Fort Sumter Visitor Center @ Liberty Square Surrounding Grounds and Structures 7 Days Sunday - Saturday

Fort Moultrie Site Fort Moultrie Visitor Center 7 days Sunday to Saturday Headquarters Building

5 Days Monday- Friday

Charles Pinckney Site

Comfort Station 5 Days Wednesday - Sunday

Snee Farmhouse 3 Days Friday - Sunday

Curatorial Storage Building 1 Day Wednesday

PERIOD OF PERFORMANCE

One year plus one (1) option year beginning at the notice to proceed.

SCOPE

SPECIFIC REQUIREMENTS:

Under this contract, tasks shall include but are not limited to the following:

At the Fort Sumter site:

Trash Removal:

• Trash including any and all types of waste generated by the visitor and the park staff placed in proper disposal units or inadvertently dropped in the building or on the grounds shall be subject to removal by the contractor as noted below.

• All interior trash cans will be checked frequently and emptied when they are 75% full, have a foul odor, leaking fluids, or if a visitor requests or complains about the can. Anytime a visitor complains about a trash can, it will be emptied within 30 minutes of the complaint.

Trash Cans are currently located in the Ranger Office, restrooms, bookstore, and the employee restroom.

• The exterior trash and recycling bin located near the Sally Port shall be emptied as needed.

The trashcans will be emptied when they are either 75% full, have a foul odor, leaking fluids, or if a visitor requests or complains about the can. Whenever a visitor complains about a trash can, it will be emptied within 30 minutes of the complaint. Trash collected will be held in a container in the Mining casement located on the parade ground level of the left flank of the Fort.

Restrooms:

• The visitor restrooms are located on the 1st level of Battery Huger. A small unisex employee restroom is located on the same level along the passageway near the ice machine.

• Men’s (If open) and women’s restrooms will be thoroughly cleaned to ensure no more than a total of 16 square inches of paper are on the floor at any time, unsanitary smells are not apparent, supplies are maintained, surfaces are clean without stains, smudges, scuff marks.

Thorough cleaning means the following:

o Sinks, mirrors, counters, hand dryers, and baby changing stations will be wiped down using a cleaning agent.

o Toilets will be cleaned inside and out using a cleaning agent.

o Toilet paper will be replaced.

o Walls will be wiped down using a cleaning agent.

o Floors will be kept free of both loose debris, such as trash and dirt, and attached debris such as mud, water, other liquids, gum, and scuff marks. Floors will be mopped daily or when the restrooms have a foul odor.

o Hand-washing soap dispensers will be kept stocked.

o At no time will toilet cleaning tools, cloths, or other devices be used to clean the baby changing station or sinks, mirrors, walls, floors, hand dryers or soap dispensers.

o Sanitary cleaning procedures will be used at all times to limit the spread of germs, infectious diseases, and contaminants.

Museum:

• Exhibits: Exhibits provide the visitor with basic information about the park and the causes leading to America’s Civil War. Exhibits shall not have smudges, fingerprints, dirt, or soiling of any kind that would detract the visitor experience. Each exhibit panel will be cleaned once per day or as needed.

• Exhibits will be cleaned with a cleaning agent and cloth approved by Park Officials.

• Plexiglas will be cleaned with a cleaning agent and cloth approved by Park Officials.

• Dust webs will be removed daily.

• HVAC grills: The exhibit area will receive conditioned air that is not impeded in its flow by dusty or blocked vent grills.

• Interior ventilation grill located down in the Fort Sumter Storm Flag exhibit – (Pit) shall be dusted at least once each week.

• Floors-Interior Tile: Visitors entering the museum must first cross over tile floors. These floors will be maintained in a clean condition without debris, paper, dirt, or smudges remaining for more than thirty minutes. Spills will be removed immediately to ensure a safe walking surface.

• Floor tiles at the east and west ends of the building will be swept daily and mopped weekly or as needed to remove loose and attached debris.

• Ranger office storage floor tiles shall be swept daily and moped once per month.

• The Ranger office storage floor tiles will be stripped and waxed 2 times per year to maintain a clean surface.

• Floors-Interior Carpet: Carpet covers most of the interior floor space and will be kept free of gum, stains, bits of paper and debris larger than 1 square inch.

• All interior carpeting will be vacuumed each day, vacuuming shall not be performed while visitors are in the museum.

• The carpet located down in the Fort Sumter Storm Flag exhibit – (Pit) shall be vacuumed at least once each week.

• Gum and stains will be removed as detected each day.

• When a carpet tile needs to be replaced, notify the Park staff.

• Carpets will be steam cleaned/shampooed twice per year. Steam cleaning/shampooing will be performed after hours and will be accomplished when directed by the park service.

Miscellaneous Cleaning:

• Any and all Human excrement will be removed and disinfected immediately upon notice or notification from Park staff at all areas within the Fort.

• The exterior steps will be swept once per month.

• Walls-Interior: Interior walls have been painted a neutral color to provide a clean unnoticeable background for the museum. These walls will be kept clean, without scuff marks, stains, or smudges that are noticeable from a point three feet from the wall.

• Walls are spot-cleaned each day to maintain a clean surface.

• Dust webs will be removed once each week.

At the Liberty Square Site:

Trash Removal:

• Trash including any and all types of waste generated by the visitor and the park staff placed in proper disposal units or inadvertently dropped in the building or on the grounds shall be subject to removal by the contractor as noted below.

• All interior trash cans will be checked frequently and emptied when they are 75% full, have a foul odor, leaking fluids or if a visitor requests or complains about the can. Anytime a visitor complains or NPS staff requests about a trash can, it will be emptied within 30 minutes of the complaint/request. Trash cans are currently located in the main floor Ranger office, Ticket office, restrooms, bookstore, the third floor Ranger office and the third-floor employee restroom.

• All exterior trash cans (this excludes Aquarium aluminum trash cans) will be checked once in the morning, once in the afternoon or after use by large groups. The trash cans will be emptied when they are either 75% full, have a foul odor, leaking fluids or if a visitor requests or complains about the can. Whenever a visitor complains about a trash can, it will be emptied within 30 minutes of the complaint. This includes all trash cans located under the shade shelters, on the dock, under and around the LISQ building and in the park.

• Trash collected will be held in a container in the cleaning storage area located on the pier level until transferred to the Aquarium trash compactor.

• All trash collected will be transported at a minimum once daily to the Aquarium’s trash compactor. Trash will be transported to the Aquarium in a way that prevents any and all trash and liquids from dropping during transport. Changes in the procedure for using the Aquarium’s trash compactor may change during the period of this contract. The contractor will be expected to change the transport procedure to accommodate such requirements by the Aquarium.

• Special Park Service plastic trash cans on rollers will be rolled out from the building when groups of more than 25 are using the Liberty Square grass and shade shelter areas for picnic lunches. These extra trash cans will be removed immediately following the groups departure from eating area. This will occur approximately 25 times per year.

• All recycling containers, both interior and exterior, will be emptied when they are 75% full, have a foul odor, leaking fluids, or if a visitor requests or complains about the recycling container. Anytime a visitor complains about a recycling container, it will be emptied within 30 minutes of the complaint. This includes all recycling cans located inside the LISQ Building, under the shade shelters, on the dock, under and around the building, and in the park.

• The visitor restrooms are located on the exhibit level. A small unisex employee restroom is located on the third level.

• Men’s and women’s restrooms will be thoroughly cleaned to ensure the floor is kept clear of debris including paper and trash, unsanitary smells are not apparent, supplies are maintained, and surfaces are clean without stains, smudges, scuff marks.

Thorough cleaning means the following:

o Sinks, mirrors, counters, soap dispensers, hand dryers and baby changing stations will be wiped down using a cleaning agent.

o Toilets will be cleaned inside and out using a cleaning agent.

o Toilet paper will be replaced.

o Walls will be wiped down using a cleaning agent.

o Floors will be kept free of both loose debris, such as trash and dirt, and attached debris such as mud, water, other liquids, gum, and scuff marks. Floors will be mopped daily or when the restrooms have a foul odor.

o Hand-washing soap dispensers will be kept stocked.

o At no time will toilet cleaning tools, cloths, or other devices be used to clean the baby changing station or sinks, mirrors, walls, floors, hand dryers or soap dispensers.

• Restrooms will be spot-checked and cleaned at least after each boat departure, use by any group, when a visitor complains of poor cleanliness, flooding or other unplanned event that results in the restroom falling below the standard cited above and more often during peak visitation periods to maintain the standard cited above.

• The staff restroom on the top floor will be cleaned once daily and after any unplanned event that results in the restroom falling below the standard cited above.

Glass Doors and Windows:

• All interior and exterior glass doors (including the revolving doors) and windows will be maintained free of smudges, streaks, and fingerprints.

• All interior and exterior glass doors and windows, located on the first floor including the ticket booth will be cleaned with a cleaning agent once per day and as needed.

• Smudges, stains, and debris on the door and window frames will be cleaned with a cleaning agent once per day and as needed.

Exhibits:

• Exhibits provide the visitor with basic information about the park and the causes leading to America’s Civil War. Exhibits shall not have smudges, fingerprints, dirt, or soiling of any kind that would detract the visitor experience. Each exhibit panel will be cleaned once per day and as needed.

• Exhibits will be cleaned with a cleaning agent and cloth approved by FOSU.

• Plexiglas will be cleaned with a cleaning agent and cloth approved by FOSU.

• Dust webs will be removed daily.

HVAC grills:

• The exhibit area will receive conditioned air that is not impeded in its flow by dusty or blocked vent grills.

• Interior ventilation grill at floor level on the first floor and all of the second-floor grills will be cleaned at least once each week.

Floors-Interior Tile:

• Visitors entering the building must first cross over tile floors. These floors will be maintained in a clean condition without debris, paper, dirt, or smudges remaining for more than thirty minutes. Spills will be removed immediately to ensure a safe walking surface.

• Floor tiles at the east and west ends of the building will be swept daily and mopped weekly or as needed to remove loose and attached debris.

• Ranger office storage floor tiles shall be swept daily and moped once per month.

• The Ranger office storage floor tiles will be stripped and waxed 2 times per year to maintain a clean surface.

Floors-Interior Carpet:

• Carpet covers most of the interior floor space and will be kept free of gum, stains, bits of paper and debris.

• All interior carpeting will be vacuumed each day before the facility opens. This includes the Eastern area and exhibit space.

• The Ranger offices and ticket booth carpeting will be vacuumed 3 times per week.

• Gum and stains will be removed as detected each day.

• When a carpet tile needs to be replaced, notify the building manager.

• Carpets will be steam cleaned/shampooed 2 times per year, approximately September and

March. Steam cleaning/shampooing will be performed after hours and will be accomplished when directed by the park service.

Miscellaneous Cleaning:

• The sink and countertop area in the Ranger office will be cleaned daily.

• The interior steps leading from the first floor to the second floor and the hall area on the second floor will be swept twice per month.

• Any and all Human excrement will be removed and disinfected immediately upon notice or notification from Park staff this pertains to all areas inside and on the grounds surrounding the building including the dock, the shade shelters, and the drop-off roundabout.

Walls-Interior:

• Interior walls have been painted a neutral color to provide a clean unnoticeable background for the facility. These walls will be kept clean, without scuff marks, stains, or smudges that are noticeable from a point three feet from the wall.

• Walls are spot-cleaned each day to maintain a clean surface.

• Dust webs will be removed once each week.

• Notify park staff if scuffs or marks on paint cannot be removed so area can be touched up by maintenance staff

Surfaces-Exterior:

• The pier level and exterior entrance areas are very important spaces for the visitor to wait to board the ferry or to just relax and enjoy the views. To accomplish this experience the floors, walls, and ceilings must be clean.

• Exterior entryways, ticket window, bulletin boards, rear deck, stairs, both universally accessible ramps, outside space under the building and ramps, handrails, and shade shelters will be swept at a minimum one time per week. These areas will be swept and cleaned to remove loose debris, such as trash and dirt, and attached debris such as mud, water, bird dung, other liquids, and scuff marks to provide the visitor with a clean park environment.

Sweeping/cleaning will be performed more often if needed. All paper, debris, stains, and dirt covering more than 100 square inches will be cleaned immediately.

• Dock railings, exterior FOSU signs and waysides, and benches will be cleaned once per week or when bird dung stain exceeds two square inches.

• Dust webs will be removed once each week.

• Any human or animal waste found will be removed immediately and the area cleaned and disinfected to completely remove all waste using a bleach/water solute

Elevator:

• The elevator provides seniors and limited mobility visitors an opportunity to reach the exhibit level easily. The elevator walls and doors, both inside and outside of elevator will be cleaned once each day of all dirt, smudges, paper, stains or other debris and markings.

• Once each day the elevator floor will be wet mopped.

Miscellaneous Yearly Cleaning:

• The air conditioning grill located on the wall above the entrance will be cleaned once per year. The contractor will propose how this cleaning will be accomplished and a line-item cost provided. The proposal will be approved by the COR prior to performing cleaning.

• Clean the exterior and interior windows for both the men’s and women’s restrooms and the arched window for the commissioner's office. Accomplishment of this work will be scheduled with COR prior to starting.

At Fort Moultrie Visitor Center & Park Headquarters:

• Trash including any and all types of waste generated by the visitor and the park staff placed in proper disposal units or inadvertently dropped in the building or on the grounds shall be subject to removal by the contractor as noted below.

• All interior trash cans at VC and HQ will be checked frequently and emptied when they are 75% full, have a foul odor, leaking fluids, or if a visitor requests or complains about the can.

Trash Cans are currently located in the employee offices, restrooms, behind the front desk, and the employee restroom.

• Five exterior trash and recycling bins located at the visitor center shall be emptied as needed. The trashcans will be emptied when they are either 75% full, have a foul odor, leaking fluids, or if a visitor requests or complains about the can. Two in the picnic area, two in the parking lot, and one next to the visitor center entrance. Trash collected will be disposed of in the dumpster located in front of Construction 230.

• The visitor restrooms are located on the mezzanine level of the VC with an exterior entrance. A small unisex employee restroom is located off of the storeroom near the ice machine.

• Men’s and women’s restrooms will be thoroughly cleaned to ensure no paper is on the floor at any time, unsanitary smells are not apparent, supplies are maintained, and surfaces are clean without stains, smudges, or scuff marks.

Thorough cleaning means the following:

o Sinks, mirrors, counters, hand dryers, and baby changing stations will be wiped down using a cleaning agent.

o Toilets will be cleaned inside and out using a cleaning agent.

o Toilet paper will be replaced as necessary.

o Walls will be wiped down using a cleaning agent.

o Floors will be kept free of both loose debris, such as trash and dirt, and attached debris such as mud, water, other liquids, gum, and scuff marks. Floors will be mopped daily or when the restrooms have a foul odor.

o Hand-washing soap dispensers will be kept stocked.

o At no time will toilet cleaning tools, cloths, or other devices be used to clean the baby changing station or sinks, mirrors, walls, floors, hand dryers or soap dispensers.

Museum:

Exhibits:

• Exhibits provide the visitor with basic information about the park and the extensive history of Fort Moultrie. Exhibits shall not have smudges, fingerprints, dirt, or soiling of any kind that would detract from the visitor experience. Each exhibit panel will be cleaned once per day or as needed.

• Exhibits will be cleaned with a cleaning agent and cloth approved by curatorial staff.

• Plexiglas will be cleaned with Brillianize cleaning agent and cloth approved by curatorial staff.

• Dust and cobwebs will be removed daily.

HVAC vents:

• Air vents and returns vents apart of the HVAC system will be dusted once a week to improve airflow.

Location of vents VC Museum, ceiling, and wall-mounted Employee Offices, ceiling mounted.

Auditorium, ceiling, and wall mounted.

Visitor Restrooms, ceiling mounted.

Floors-Interior Brick:

• Visitors entering the museum must first cross through an atrium with brick floors, they also exit the back of the building through a similarly designed atrium. These floors will be maintained in a clean condition without debris, paper, dirt, or smudges. Spills will be removed immediately to ensure a safe walking surface.

• Brick floors in both atriums will be swept daily and mopped weekly or as needed to remove loose and attached debris.

Floors-Interior Carpet:

• Carpet covers a majority of the interior floor space in the museum, auditorium, and office spaces. These areas will be kept free of gum, stains, bits of paper, and debris larger than 1 square inch.

• All interior carpeting will be vacuumed once or twice a week, vacuuming shall not be performed while visitors are in the museum.

• Gum and stains will be removed as detected each day.

• When a carpet tile needs to be replaced, notify the Park staff.

• Visitor restrooms have tile flooring.

• These floors must be swept and mopped daily. “Wet Floor” sign must be put out after mopping.

• These floors will be maintained in a clean condition without debris, paper, dirt, or smudges.

Spills will be removed immediately to ensure a safe walking surface.

Floors-Interior Concrete:

• The employee restroom has concrete flooring.

• The floor must be swept and mopped daily.

• These floors will be maintained in a clean condition without debris, paper, dirt, or smudges.

Spills will be removed immediately to ensure a safe walking surface.

Walls-Interior:

• Interior walls are painted drywall and brick. These walls will be kept clean, without scuff marks, stains, or smudges that are noticeable from a point three feet from the wall.

• Walls are spot-cleaned as needed to maintain a clean surface.

• Dust and cobwebs will be removed once each week.

Glass Doors and Windows:

• All interior and exterior glass doors and windows will be maintained- free of smudges, streaks, and fingerprints.

• The atrium doors and windows of the VC will be cleaned with a cleaning agent once per day and as needed.

• Smudges, stains, and debris on the door and window frames will be cleaned with a cleaning agent once per day and as needed.

• Dust and cobwebs will be removed daily.

Miscellaneous Cleaning:

• Two Kitchenettes exist: employee office in VC and Headquarters.

• The kitchenette sink and countertop will be cleaned daily.

• Any and all Human excrement will be removed and disinfected immediately upon notice or notification from Park staff this pertains to all areas inside and on the grounds surrounding the building including the parking lot and walkways.

At the Charles Pickney Site:

• Trash including any and all types of waste generated by the visitor and the park staff placed in proper disposal units or inadvertently dropped in the building or on the grounds shall be subject to removal by the contractor as noted below.

• All trash cans will be checked frequently and emptied when they are 75% full, have a foul odor, leaking fluids or if a visitor requests or complains about the can. Trash cans are currently located next to the comfort station, in men’s and women’s restroom, and on the back porch of the farmhouse.

• Trash collected will be disposed of in the dumpster next to the barn.

• The visitor restrooms are located in the comfort station next to the parking lot.

• Men’s and women’s restrooms will be thoroughly cleaned to ensure the floor is kept clear of debris including paper and trash, unsanitary smells are not apparent, supplies are maintained, and surfaces are clean without stains, smudges, scuff marks.

Thorough cleaning means the following:

o Sinks, mirrors, counters, soap dispensers, hand dryers and baby changing stations will be wiped down using a cleaning agent.

o Toilets will be cleaned inside and out using a cleaning agent.

o Toilet paper will be replaced.

o Walls will be wiped down using a cleaning agent.

o Floors will be kept free of both loose debris, such as trash and dirt, and attached debris such as mud, water, other liquids, gum, and scuff marks. Floors will be mopped daily or when the restrooms have a foul odor.

o Hand-washing soap dispensers will be kept stocked.

o At no time will toilet cleaning tools, cloths, or other devices be used to clean the baby changing station or sinks, mirrors, walls, floors, hand dryers or soap dispensers.

• The curatorial staff restroom is located in the curatorial building on the back side of the parking lot. This restroom will be cleaned once a week. Timing will have to be orchestrated to ensure NPS staff is on-site to provide access to the building.

• The floors located in the restrooms are tile, these floors will be maintained in a clean condition without debris, paper, dirt, or smudges. Spills will be removed immediately to ensure a safe walking surface.

• Floor tiles will be swept daily and mopped daily to remove loose and attached debris.

• Curatorial restroom and hallway shall be swept and moped once a week.

Walls-Interior:

• The interior walls are half-tile and painted drywall. These walls will be kept clean, without scuff marks, stains, or smudges that are noticeable from a point three feet from the wall.

• Walls are spot-cleaned each day to maintain a clean surface.

• Dust and cobwebs will be removed once each week.

• Notify Park staff if scuffs or marks on paint cannot be removed so the area can be touched up by maintenance staff

Miscellaneous:

• Any and all Human excrement will be removed and disinfected immediately upon notice or notification from Park staff this pertains to all areas inside and on the grounds surrounding the buildings including the walkways and common areas.

Supplies and Materials:

• All janitorial supplies, materials, and equipment required for the accomplishment of this contract will be provided by the contractor. All supplies and materials provided will be green, environmentally friendly, and recycled products when available. All products will be submitted to the COR prior to use for approval.

• Contractor will always maintain on-site a minimum of two weeks cleaning supplies.

• The following list of supplies and materials is a combined total for all sites that are used by the park. This is an APPROXIMATE LIST of supplies and quantities provided to assist with the bid process. Varying factors affect the quantity of products used such as weather, quantity used by contractors while performing work (mix ratios), and economy. THE CONTRACTOR IS

RESPONSIBLE FOR DETERMINING THE AMOUNT OF SUPPLIES AND MATERIALS USED BY THEIR

COMPANY TO PERFORM THIS CONTRACT.

1. Toilet paper Jumbo rolls; 3280 rolls/year

2. Regular Toilet paper; 700 rolls/year

3. Odoban; 40 gal/year

4. C-fold Paper towels; 390 bundles/year

5. Uline brand, Foam hand soap; 82 gal/year

6. Small trash bags; 1000/year

7. Large trash bags; (33 gal. with Insect repellent); 2900/year

8. Bleach; 48 gal/year

9. Nitrile gloves 100 count box; 20 boxes/year

10. Techwipe wiping towels; 86 boxes/year

11. Carpet spot remover; 18 cans

12. Stainless Steel cleaner; 18 cans/year

Note; Some other supplies and equipment needed to perform this contract include mops, mop buckets, glass squeegees and sponges, toilet brushes, vacuum cleaners, broom and dust pan, wet floor signs, and closed signs.

Miscellaneous Notes:

• All staff must present themselves in a professional manner at all times, including appearance and conduct

• Effective January 1st, 2019, all park sites are non-smoking/vaping/tobacco facilities.

• No free parking spaces are provided at Liberty Square.

• Monthly invoices will be submitted via e-mail

• Total contract payment will be made in 12 equal monthly payments.

• Janitorial employees may use the employee restroom under the same provisions as NPS park employees.

• Periodic heavy cleaning may be accomplished after hours if scheduled and approved in advance.

• Contract staff must be distinguishable to staff and visitors through the use of a simple , identifiable uniform, such as a polo shirt with company logo, or similar. Please provide submittal for approval.

• Personal cell phone ringers will be placed on silent or vibration and use of personal cell phones, portable music players, Bluetooth headsets etc. Will not be permitted in view of the public.

• Janitorial services will be provided from 8:30 a.m. until 5:30 p.m., 7 days per week, 361 days per year. FOSU is closed on Thanksgiving Day, Christmas Day, New Year’s Day, and Juneteenth.

• Contractor will provide to the park, in advance, a weekly staffing schedule including location assignments for each day. (including alternates and a backup plan for absences)

• The contractor will notify the NPS Point of Contact (POC) by phone/text and email of any lapses in coverage with as much notice as possible.

• Any lapses in coverage that result in costs incurred to the NPS for providing staff or supplies will be withheld from the appropriate invoice. These costs can and will likely include all costs related to the operation of a park boat, 1 Boat Captain, and one crew member in addition to any time for services and/or supplies used.

• Contractor will provide documentation that each employee has reviewed the work requirements of this contract before starting work.

• Park will designate a single Point of Contact (POC) for all site’s on-site requests and operational needs. (if POC not on site, contact COR)

• Contractor shall provide a daily checklist to allow NPS staff to track the performance of the tasks. This checklist can be posted in the janitorial storage closet.

• Bidding for this contract will be for one year with four option years to renew.

The Davis-Bacon Act applies to this contract.

GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION (GFP, GFM, GFE, OR

GFI):

No Government-furnished property shall be included with this contract.

SAFETY:

All work performed on government property will be accomplished in accordance with OSHA, EPA, Federal, State and local regulations and requirements. Prior to starting work on government property, the contractor will submit to Ft. Sumter National Monument (FOSU) for approval a copy of their company safety plan pertaining to this particular contract. Although not all inclusive, the safety plan must address at a minimum the following areas:

1) Confined space operations (if required)

2) Public/visitor safety (barriers/signage, etc…)

3) Personal protective equipment to be used

4) Hazardous materials (HAZMAT) to be used

a. Copies of Safety Data Sheets must be provided to FOSU

b. Storage of HAZMAT

5) Emergency response protocols

6) Personnel training requirements

7) OSHA DART rate

a. OSHA 300A Summary for last three years

Contractor shall use “green” products whenever possible and all HAZMAT must be pre-approved for use by the FOSU Collateral Duty Safety Coordinator. The contractor will be responsible for the safety and security of the site to ensure unauthorized personnel (park visitors & employees) do not enter the construction area.

SUBMITTALS

A) Proposal including total annual contract cost.

B) Safety Plan - Site specific safety plan for all operations, including those that occur infrequently.

C) List of all chemicals/fertilizers proposed for use, including Material Safety Data Sheets

(MSDS).

a. Maintain an up-to-date list of the location, quantity, dates of application of all chemicals/fertilizers (after approval) used in the park. This list will be requested periodically throughout the contract for review, and once per year for annual reporting requirements.

D) Work Schedule E) Opportunity for input and/or innovation –

a. At the time of proposal, please specify any comments, recommendations, or alterations for given tasks (timing, frequency, product, alternative approach, assumptions, etc.)

b. Use form provided named - Proposed Changes to Requirement_v[x] (BLANK)

i. See instructions tab for instructions, file naming, and revisions.