A00807-607420.pdf

Massachusetts Department Of Transportation Highway Division Proposal No. 607420-136650

A00807 - 1

DOCUMENT A00807

2025 CSX PUBLIC PROJECT INFORMATION

FOR CONSTRUCTION AND IMPROVEMENT

PROJECTS THAT MAY INVOLVE THE

RAILROAD

Massachusetts Department Of Transportation Highway Division

A00807 - 2

THIS PAGE INTENTIONALLY LEFT BLANK

PUBLIC PROJECT INFORMATION

For Construction and Improvement Projects That May Involve the Railroad

Prepared by the Public Projects Group CSX Transportation Inc. Jacksonville, FL

Last revised March 2025

A00807 - 3

To the Communities, Businesses and Government

Agencies We Serve:

INTRODUCTION

A00807 - 4

CSX Corporation and its business units provide rail and intermodal service in 26 states, the

District of Columbia and two Canadian provinces.

CSX operates over 20,000 miles of track, helping

North America maintain the strongest and most productive transportation system in the world.

In addition to CSX’s vitally important customer service responsibilities, the company wants to be a good neighbor in the communities where we operate.

That is why we have prepared this information.

We want to make it easier for communities and other project sponsors to work with us when they have construction and improvement projects that may involve CSX rail property.

CSX’s Public Projects team is involved in a wide variety of projects initiated by government agencies, local businesses and others. Accurate and timely communication of information between CSX and these parties improves planning, relationships and successful completion of projects. The tools in this manual explain important steps project sponsors must follow, including information required in connection with any public project proposal.

CSX places the highest priority on safety – for its employees and for the public. Because CSX is a business and its shareholders ultimately own its rail system, the company must also give careful consideration to anything that could adversely affect customer service, compensation for use of railroad property, and risk to railroad operation.

The Project Managers –

Public Projects Managers are the initial contact for CSX and are assigned territories by state. Please contact them directly about public projects using the information provided.

General Engineering Consultants (GEC) provide additional engineering services to assist CSX in managing public projects.

CSX hopes the information and procedures provided here will make it easier for us to work together.

Will Roseborough

Director Project Development and

Public Projects

A00807 - 5

PUBLIC PROJECT INFORMATION

For Construction and

Improvement Projects That

May Involve the Railroad

A00807 - 6

Table of Contents

Appendix

Information Covered in this Manual 6 | 1-10-2022

CSX Public Projects Staff and Territory Map 8 | 1-10-2022

Additional CSX Resources and Contacts 10 | 1-10-2022

Definitions 11 | 1-10-2022

Requirements for Preliminary Engineering Review 12 | 1-10-2022

Payment of CSX’s Cost and Expenses 15 | 1-10-2022

Insurance Requirements for Public Projects 16 | 1-10-2022

Entry onto CSX Property 18 | 1-10-2022

Construction Monitoring Requirements 20 | 1-10-2022

Railroad Flagging for Activities On or Near CSX Property and Tracks 22 | 1-10-2022

Highway-Rail Grade Crossing Surface Maintenance and Replacement

Alterations to Highway-Rail Grade Crossing Warning Devices 26 | 1-10-2022

Overhead and Undergrade Bridge Projects 28 | 1-10-2022

Parallel Road Construction 30 | 1-10-2022

Painting and Cleaning CSX Bridges to Improve Appearance 32 | 1-10-2022

Cleaning and Painting of Bridges over CSX 34 | 1-10-2022

Public Road Crossing Openings and Closures 36 | 1-10-2022

Bicycle/Pedestrian Pathways and Multi-Use Trails 38 | 1-10-2022

Quiet Zone Proposals 40 | 1-10-2022

24 | 1-10-2022

Additional information can be obtained by contacting the following:

American Railway Engineering and Maintenance of Way Association,

(301) 459-3200, or www.arema.org

Standard Preliminary Engineering Agreement 43 | 1-10-2022

Standard Construction Agreement 49 | 1-10-2022

Temporary Right of Entry Agreement 70 | 1-10-2022

ROE and Indemnity Agreement for 78 | 1-10-2022 Bridge Painting (Aesthetic)

Special Provisions for Construction 93 | 1-10-2022 near CSX Property

Overhead Bridge Criteria 100 | 1-10-2022

Undergrade Bridge Criteria 108 | 1-10-2024

Trail Construction Around CSX Bridges 137 | 1-10-2022

Construction Submission Criteria 141 | 1-10-2022

Drainage Criteria 155 | 1-10-2022

Soil and Water Management Policy 165 | 1-10-2022

U.S. Department of Transportation, Manual of Uniform Traffic Control Devices, http://mutcd.fhwa.dot.gov/

A00807 - 7

This information is intended to assist communities and other project sponsors to plan and implement construction and improvement projects that may involve the CSX rail property.

INFORMATION COVERED IN THIS MANUAL

Revised March 2025

A00807 - 8

Highway-Rail Grade Crossings:

Closure, removal, installation and alterations of public highway-rail grade crossings. CSX Real Estate department manages private crossings.

Bridges Over CSX:

Construction, reconstruction, rehabilitation, repair, removal, and maintenance of bridges over the railroad by outside parties.

Bridges Carrying CSX:

Construction, reconstruction, rehabilitation, repair, removal, and maintenance of bridges carrying CSX over highways and other public properties initiated by outside parties.

Parallel Roads/Facilities:

Construction, reconstruction, modification, removal, and maintenance of parallel roads or other public facilities affecting

CSX property or operations.

U.S. Army Corps of Engineers Projects:

Any project undertaken by the Corps of Engineers that involves CSX property or operations.

Entry Onto CSX Property:

Temporary rights of entry onto CSX property, easements, utility installation and bridge inspections.

Other Projects Involving CSX Rail Corridors:

Publicly sponsored projects involving or altering CSX facilities or its property. These projects may be on, above, adjacent to, or otherwise have the potential to impact CSX property.

Important notes:

The information herein is intended to be a tool only and all statements in this manual are intended to be for broad use.

This manual cannot be taken as authority to construct. Specific projects will be subject to analysis of all factors leading to formal agreements between all parties.

The purpose of review by CSX is solely to ensure compliance with the minimum standards of CSX, and not for any other purpose.

The guidelines and requirements herein are provided for reference only and are subject to revision without notice.

All new projects shall be designed in accordance with the most current policies, requirements, and standards of CSX.

Any items affecting railroad property not covered in this manual shall be subject to

CSX’s prior review and approval.

The safety of CSX employees and the general public is of paramount importance to CSX.

Examples of such projects include:

A00807 - 9

JACKSONVILLE

WAYCROSS

NEW ORLEANS

MOBILE

SAVANNAH

CHARLESTON

FLORENCE

HAMLET

ROCKY MOUNT

RICHMOND

BALTIMORE

SELKIRK

SYRACUSE

BUFFALO

CLEVELAND

PITTSBURGH

DETROIT

TOLEDO

WILLARD

COLUMBUS

RUSSELL

CINCINNATI

LOUISVILLE

NASHVILLE

MEMPHIS

BIRMINGHAM

MONTGOMERY

ATLANTA

CHICAGO

AVON

CUMBERLAND

TAMPA

PORTLAND

CSX PUBLIC PROJECTS

STAFF AND TERRITORY MAP

Revised March 2025

A00807 - 10

JACKSONVILLE

WAYCROSS

NEW ORLEANS

MOBILE

SAVANNAH

CHARLESTON

FLORENCE

HAMLET

ROCKY MOUNT

RICHMOND

BALTIMORE

SELKIRK

SYRACUSE

BUFFALO

CLEVELAND

PITTSBURGH

DETROIT

TOLEDO

WILLARD

COLUMBUS

RUSSELL

CINCINNATI

LOUISVILLE

NASHVILLE

MEMPHIS

BIRMINGHAM

MONTGOMERY

ATLANTA

CHICAGO

AVON

CUMBERLAND

TAMPA

PORTLAND

MICHAEL LIEBELT

804 226-7718

Michael_Liebelt@csx.com

DC • MARYLAND • NORTH CAROLINA

VIRGINIA • WEST VIRGINIA

4900 Old Osborne Tpke Richmond, VA 23231

MICHAEL SLIPER

518-767-6081

Michael_Sliper@csx.com

CONNECTICUT • DELAWARE • MAINE

MASSACHUSETTS • NEW HAMPSHIRE

NEW JERSEY • NEW YORK

PENNSYLVANIA • VERMONT • CANADA

1 Bell Crossing Selkirk, NY 12158

SCOTT WILLIS

904 359-1405

Scott_Willis@csx.com

ALABAMA • FLORIDA

LOUISIANA • MISSISSIPPI

500 Water Street, J-301 Jacksonville, FL, 32202

TODD ALLTON

404 350-5134

Todd_Allton@csx.com

GEORGIA • TENNESSEE

SOUTH CAROLINA

1590-A Marietta Blvd. Atlanta Svc Center Atlanta, GA 30318

BRAD ARMSTRONG

513-853-1221

Brad_Armstrong@csx.com

ILLINOIS - INDIANA - KENTUCKY -

OHIO - MICHIGAN

4802 Decoursey Pike Taylor Mill, KY 41015

WILL ROSEBOROUGH

904-359-1048

Will_Roseborough@csx.com

500 Water Street, J-301 Jacksonville, FL, 32202

DEBORAH ANDERSON

904-366-3051

Deborah_Anderson@csx.com

500 Water Street, J-301 Jacksonville, FL, 32202

DIRECTOR PROJECT

DEVELOPMENT AND

PUBLIC PROJECTS

CROSSING DATABASE

SPECIALIST

Proposal No. 607420-136650

A00807 - 11 mailto:Michael_Liebelt%40csx.com?subject= mailto:Michael_Sliper%40csx.com?subject= mailto:Scott_Willis%40csx.com?subject= mailto:Todd_Allton%40csx.com?subject= mailto:Brad_Armstrong%40csx.com?subject= mailto:Will_Roseborough%40csx.com?subject= mailto:Deborah_Anderson%40csx.com?subject=

ADDITIONAL CSX

RESOURCES AND CONTACTS

Many areas of community interest are outside the scope of this manual. The following is a list of contacts within CSX that may be helpful on other community matters:

• �Emergencies: Emergencies and suspicious situations should be reported immediately to the CSX Public Safety Coordination Center

(800) 232-0144.

• �Corporate Communications and Public Affairs: News media information, public affairs, state and community relations.

Contact: (904) 366-2949.

• �Industrial Development: New industry site locations, track proposals. Contact:

Director Technical Programs, Regional Development (904) 359-1617.

• �CSX Real Estate: Non-Construction and Environmental right-of-entry, wire line and pipeline crossings, private crossings, compliance with codes relating to right-of-way conditions.

Contact: https://www.csx.com/index.cfm/ customers/value-added-services/property-real-estate/permitting-utility-wireless-infrastructure-installations-and-rights-of-entry/

• �Quiet Zones:

Contact: crossingrequests@csx.com

• �Railroad Track and Signal Maintenance:

Non-emergency track maintenance, drainage maintenance, maintenance of highway-rail grade crossings surfaces and warning systems.

Contact: TellCSX@csx.com

• �Real Estate Lease or Purchase: Contact:

https://www.csx.com/index.cfm/customers/ value-added-services/ property-real-estate/

• �CSX Real Estate Easements for Public Improvement Projects: If no property rights are in place for the affected CSX property, those rights will need to be established thru CSX Real Estate prior to letting of the public project into construction.

Contact: Public_ProjectsRPI@csx.com

• Structures and Bridges: Maintenance of bridges that are CSXT’s responsibility.

Contact: Assistant Chief Engineer - Structures (904) 359-1104.

• �Passenger Operations: Amtrak, passenger train proposals, commuter train proposals, light rail corridors. Contact: Director Passenger Services Strategy (904) 359-1099.

• �Rails to Trails: Conversion of unused rail lines to trails. Contact: https://www.csx.com/index.

cfm/customers/value-added-services/property-real-estate/

• �Non Emergency Issues:

Contact: tellcsx@csx.com

Revised March 2025

Proposal No. 607420-136650

A00807 - 12 https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility mailto:crossingrequests%40csx.com?subject= mailto:TellCSX%40csx.com?subject= https://www.csx.com/index.cfm/customers/ value-added-services/ property-real-estate/ https://www.csx.com/index.cfm/customers/ value-added-services/ property-real-estate/ mailto:Public_ProjectsRPI%40csx.com?subject= https://www.csx.com/index. cfm/customers/value-added-services/property-real-estate/ https://www.csx.com/index. cfm/customers/value-added-services/property-real-estate/ https://www.csx.com/index. cfm/customers/value-added-services/property-real-estate/ mailto:tellcsx%40csx.com?subject=

1. �Agency – The project sponsor (i.e., State DOT, Local Agencies, Private Developer, etc.)

2. �AREMA – American Railway Engineering and Maintenance-of-Way Association – the North American railroad industry standards group. The use of this term shall be in specific reference to the AREMA Manual for Railway Engineering.

3. �Construction Submission – The Agency or it’s representative shall submit 1 hard copy set and 1 electronic set of plans, supporting calculations, and detailed means and methods procedures for the specific proposed activity. All plans, specifications, and supporting calculations shall be signed/ sealed by a Professional Engineer as defined below.

4. �Controlled Demolition – Removal of an existing structure or subcomponents in a manner that positively prevents any debris or material from falling, impacting, or otherwise affecting CSX employees, equipment or property. Provisions shall be made to ensure that there is no impairment of railroad operations or CSX’s ability to access its property at all times.

5. �Contractor – The Agency’s representative retained to perform the project work.

6. �Engineer – CSX Engineering Representative or a GEC authorized to act on the behalf of CSX.

7. �Field Construction Inspector (FCI): CSX may elect to use a contracted construction inspector in lieu of, or in addition to, a CSX employee flagman.

8. �Flagman – A qualified CSX employee with the sole responsibility to direct or restrict movement of trains, at or through a specific location, to provide protection for workers.

9. �GEC – General Engineering Consultant who has been authorized to act on the behalf of CSX. GECs perform preliminary engineering, construction inspection, and monitoring under the direction of the CSX Engineering personnel. GEC personnel also perform day-to-day administration of certain types of projects.

10. �Horizontal Clearance – Distance measured perpendicularly from centerline of any track to the nearest obstruction at any elevation between TOR and the maximum vertical clearance of the track.

11. �Professional Engineer – An engineer who is licensed in State or Commonwealth in which the project is to occur. All plans, specifications, and supporting calculations shall be prepared by the Professional Engineer and shall bear their seal and signature.

12. �Potential to Encroach – Work having the possibility of impacting CSX property or operations; defined as one or more of the following:

a. Any activity where access onto CSX property is required.

b. Any activity where work is being performed on CSX ROW.

c. Any excavation work adjacent to CSX tracks or facilities, within the Theoretical Railroad Live Load Influence Zone, or where the active earth pressure zone extends within the CSX property limits.

d. The use of any equipment where, if tipped and laid flat in any direction (360 degrees) about its center pin, can encroach within twenty five feet (25’-0”) of the nearest track centerline. This is based upon the proposed location of the equipment during use, and may be a function of the equipment boom length. Note that hoisting equipment with the potential to foul must satisfy the 150% factor of safety requirement for lifting capacities.

e. Any work where the scatter of debris or other materials has the potential to encroach within twenty five feet (25’-0”) of the nearest track centerline.

f. Any work where significant vibration forces may be induced upon the track structure or existing structures located under, over, or adjacent to the track structure.

g. Any other work which poses the potential to disrupt rail operations, threaten the safety of railroad employees, or otherwise negatively impact railroad property, as determined by CSX.

13. �ROW – Right of Way; Refers to CSX Right-of-Way as well as all CSX property and facilities. This includes all aerial space within the property limits, and any underground facilities.

14. �Submission Review Period – A minimum of 30 days will be required for the initial review response. Up to an additional 30 days may be required to review any/all subsequent submissions or resubmission.

15. �Theoretical Railroad Live Load Influence Zone – A 1 horizontal to 1 vertical theoretical slope line starting at bottom corner of tie.

16. �TOR – Top of Rail. This is the base point for clearance measurements. It refers to the crown (top) of the steel rail;

the point where train wheels bear on the steel rails. Use the higher of the two rails when track is superelevated.

17. �Track Structure – All load bearing elements which support the train. This includes, but is not limited to, the rail, ties, appurtenances, ballast, sub-ballast, embankment, retaining walls, and bridge structures.

18. �Vertical Clearance – Distance measured from TOR to the lowest obstruction, within six feet (6’-0”) of the track centerline, in either direction.

I. Definitions

A00807 - 13

REQUIREMENTS

FOR PRELIMINARY

ENGINEERING REVIEW • �Starting CSX Preliminary Engineering

(PE) early by providing conceptual plans lowers project costs and shortens the time required for CSX review and approval.

• �Using standard agreements lowers costs and saves time.

• �If the proposal requires an encroachment within CSXT Right-of-Way, the project sponsor should contact the CSX Real

Estate Department when beginning PE.

• �If the proposal requires a utility encroachment, the project sponsor should contact CSX Real Estate

Department when beginning PE.

• �CSX PE Review will not begin until the

PE Agreement is fully executed and PE funds are received.

Any project proposals that may affect or be near the CSX right-of-way must be evaluated by CSX. To initiate a construction or improvement project, a PE agreement is required to identify the project sponsor, the scope, define the tasks to be accomplished, and specify the payment required.

Once the plans for the project are approved by CSX, a construction agreement will be developed.

The purpose of PE is to identify issues related to safety, engineering, customer service, operations, legal and regulatory matters, expense, risk and other considerations specific to any proposed project. CSX review of plans is only to determine that the plans, and improvements constructed in accordance with the plans, satisfy CSX’s requirements and do not adversely impact or damage CSXT property interests. Plans should be submitted early in project development to ensure that CSX requirements can be incorporated.

Overview

Purpose

Key Points

Revised March 2025

A00807 - 14

Process Steps To Be Taken

• �Notify CSX Public Projects Group of the project by providing location information and conceptual plans.

• �Complete and Submit New Project Initiation Form.

• �Provide CSX authorization to incur preliminary engineering costs.

• �Review and complete a standard PE agreement and provide payment for expenses as specified in the agreement.

• �Provide project information; attend meetings (as needed), review site with CSX or GEC personnel.

• �Submit initial plans to CSX or designated GEC for review.

• �Respond to CSX or designated GEC comments and adjust design if necessary.

• Coordinate with CSX Real Estate as required

• �Submit final design for CSX or designated GEC review.

• �CSX will perform final review to ensure compliance with railroad requirements.

• �CSX will estimate the cost of the work to be done by CSX, including flagging.

• �If CSX takes no exceptions to the design plans

(or once all CSX concerns have been addressed), CSX will prepare a standard construction agreement for execution.

Costs and Expenses

These matters are covered in more detail in the section that follows (“Payment of CSX’s Costs and Expenses”).

For the reasons described in that section, CSX requires advance payment for its costs and expenses of reviewing and handling the PE. All expenses of the party seeking the review will be borne by that party, including expenses for CSX employees or GEC personnel attending meetings, reviewing plans, preparing correspondence and other activities to support the review of the project.

Timing

It is in the interest of all parties to complete the PE review before commitments are made or construction steps begin. CSX will work to be responsive, with timing depending upon the complexity of the project. CSX and its GEC will work with the project sponsor to schedule

PE and construction to meet project schedule objectives whenever possible, considering available resources.

A00807 - 15

Property Rights

Construction and improvement projects involving CSX property will require a conveyance of property rights, FOR EXAMPLE:

• Highway-Rail Grade Crossings

• Bridges Over CSX

• Parallel Roads/Facilities

• Road/Bridge Widening Projects

Before CSXT will issue a Notice to Proceed for construction within their property, formal property rights will need to be verified through the CSXT Real

Estate Department. CSXT Real Estate will confirm the real estate requirements for each project.

If an easement is necessary, the below listed information* will be required for review and processing:

• �Cover letter – identifies the type(s) of easement(s) and why each easement area is needed. This information will assist in ensuring the correct easement(s) is/are referenced in the deed. The

Construction Easement request, if temporary, includes the length of time this type of easement will be needed. The letter also includes contact information for the project contact. An email address for the project contact is to be included.

• Offer (Good Faith Offer or Fair Market Value (FMV)

• �Metes and bounds description for each easement area is required to identify the easement boundaries to be included within the deed. CSXT will not be able to commence review without the metes and bounds description.

• �Right-of-Way Detail Sheet calling out the easement area(s)

*Any missing information will result in a delay in processing

Standard Documents and Estimates

CSX executes hundreds of agreements each year for preliminary engineering and construction of projects.

CSX has developed standard agreements which can be executed by CSX without additional legal review.

Non-standard agreements or modifications to the CSX standard agreement terms will require additional legal review and may increase project duration and/or cost.

Sample standard agreement documents are available in the Appendix. CSX will begin each project with a

PE estimate and PE agreement. After execution of the

PE agreement and receipt of the PE deposit, CSX will complete the PE phase of the project. At the end of the PE phase, CSX will provide the project sponsor a construction estimate for all required CSX costs during the construction phase of the project. CSX provided estimates are valid for one year from date of approval noted on the estimate form.

Revised March 2025

A00807 - 16

PAYMENT OF

CSX’S COSTS AND

EXPENSES • �Preliminary Engineering (PE) costs are paid in advance.

• �CSX construction expenses will be estimated during PE and the estimate will be incorporated into the construction agreement. Advance payment is required to cover these expenses prior to the start of project construction.

• �If CSX anticipates that actual expenses will exceed the advance payment, additional payment will be required. Project work may be stopped until additional payment is received.

• �If CSX’s actual expenses are less than the sum of any deposits the difference will be refunded after final cost accounting.

• �All funding sources must be identified up front, and any time funding sources change, CSX must be immediately informed. CSX requires the completion of a “New Project Initiation Form” at the beginning of each project. By completion of this form, the project sponsor agrees to reimburse CSX for project related costs.

Each time project funding changes, a new “New Project Initiation Form” must be completed.

• All costs associated with any real estate or utility transaction will be handled separately with the CSX

Real Estate Department.

The types of projects being addressed in this manual usually do not directly benefit and, in some cases, create risk to, and hurdles for, CSX’s core business of providing transportation service vital to its customers and the North American economy.

For these reasons, CSX seeks payment for its costs and expenses incurred in connection with project review or construction.

Overview

Key Points

Revised March 2024

Examples of

Costs and Expenses

Agency shall reimburse CSX for all costs and expenses incurred by CSX in connection with the

Project, including, without limitation:

• All out of pocket expenses

• Travel and lodging expenses

• Telephone, facsimile, and mailing expenses

• �Costs for equipment, tools, materials and supplies

• �Sums paid to CSX’s consultants and subcontractors

• �CSX labor in connection with the Project (included but not limited to flagging), together with CSX labor overhead percentages established by CSX pursuant to applicable law

• �For estimating purposes only, typical flagging costs are $1,300 per day

A00807 - 17

INSURANCE REQUIREMENTS

FOR PUBLIC PROJECTS

I. Insurance Policies:

Agency and Contractor, if and to the extent that either is performing work on or about CSX’s property, shall procure and maintain the following insurance policies:

1. �Commercial General Liability coverage at their sole cost and expense with limits of not less than $5,000,000 in combined single limits for bodily injury and/or property damage per occurrence, and such policies shall name CSX as an additional named insured. The policy shall include endorsement ISO CG 24 17 evidencing that coverage is provided for work within 50 feet of a railroad. If such endorsement is not included, railroad protective liability insurance must be provided as described in item 4 below.

2. �Statutory Worker’s Compensation and

Employers Liability Insurance with limits of not less than $1,000,000, which insurance must contain a waiver of subrogation against CSX and its affiliates (if permitted by state law).

3. �Commercial automobile liability insurance with limits of not less than $1,000,000 combined single limit for bodily injury and/or property damage per occurrence, and such policies shall name CSX as an additional named insured. The policy shall include endorsement ISO CA 20 70 evidencing that coverage is provided for work within 50 feet of a railroad. If such endorsement is not included, railroad protective liability insurance must be provided as described in item 4 below.

4. �Railroad protective liability insurance with limits of not less than $5,000,000 combined single limit for bodily injury and/or property damage per occurrence and an aggregate annual limit of

$10,000,000, which insurance shall satisfy the following additional requirements:

a. �The Railroad Protective Insurance Policy must be on the ISO/RIMA Form of

Railroad Protective Insurance - Insurance

Services Office (ISO) Form CG 00 35.

b. �CSX Transportation must be the named insured on the Railroad Protective

Insurance Policy.

c. �Name and Address of Contractor and Agency must appear on the

Declarations page.

d. �Description of operations must appear on the Declarations page and must match the Project description.

e. �Authorized endorsements must include the Pollution Exclusion Amendment -

CG 28 31, unless using form CG 00 35 version 96 and later.

f. Authorized endorsements may include:

(i). �Broad Form Nuclear Exclusion - IL 00 21

(ii). �30-day Advance Notice of Non-renewal or cancellation

� �(iii). �Required State Cancellation

Endorsement

(iv). �Quick Reference or Index - CL/IL 240

Revised March 2025

A00807 - 18

g. �Authorized endorsements may not include:

(i). �A Pollution Exclusion Endorsement except CG 28 31

(ii). �A Punitive or Exemplary

Damages Exclusion

(iii). �A “Common Policy

Conditions” Endorsement

(iv). �Any endorsement that is not named in Section 4 (e) or (f) above.

(v). �Policies that contain any type of deductible

5. �All insurance companies must be A. M.

Best rated A- and Class VII or better.

6. �The CSX OP number or CSX contract number, as applicable, must appear on each Declarations page and/or certificates of insurance.

7. �Such additional or different insurance as

CSX may require.

II. Additional Terms:

1. �Contractor must submit the original Railroad

Protective Liability policy, Certificates of

Insurance and all notices and correspondence regarding the insurance policies to:

Insurance Department

CSX Transportation, Inc.

500 Water Street, C-907

Jacksonville, FL 32202 insurancedocuments@csx.com

2. �Neither Agency nor Contractor may begin work on the Project until it has received CSX’s written approval of the required insurance.

Proposal No. 607420-136650

A00807 - 19 mailto:insurancedocuments%40csx.com?subject=

ENTRY ONTO

CSX PROPERTY

Written permission is required for all parties entering CSX property.

• �Construction Agreements authorize entry onto CSX property.

• �Temporary right-of-entry agreements can also be used for limited purposes.

• �CSX Real Estate handles temporary rights of entry for non-construction activities.

• �CSX Public Projects handles temporary rights of entry for construction activities.

• �All parties must adhere to CSX

Safety procedures.

• �Appropriate insurance is required.

To maintain efficient customer service and to ensure the safety of CSX employees and of those parties requesting access to CSX property, CSX requires all parties accessing its right-of-way for investigative activities or for the performance of construction work to have a written agreement with CSX fully detailing each party’s responsibilities. Activities by others with the potential to affect CSX’s property, operations, and or personnel without actually entering CSX property must also be reviewed with CSX and appropriate arrangements and agreements completed.

The process by which an appropriate agreement covering entry and/or the other necessary conditions or requirements can be developed and implemented is typically dependent upon the scope of the activities proposed by an outside party or agency.

Although the type of agreement may vary, most agreements include insurance and liability provisions, work procedures and conditions and reimbursement provisions relating to payment to CSX for costs it may incur in relation to the entry or work. The following summarizes the various types of CSX agreements and contracts most frequently utilized to accommodate the requested entry and the proposed work activities.

Overview

Revised March 2025

Key Points

A00807 - 20

Entry for Construction Work

Entry for construction work (not exclusively associated with utility work) will require a Construction Agreement or a Temporary Right-of-Entry Agreement, as determined by the magnitude of potential impacts to CSX.

A Construction Agreement will be required for construction work that could impact CSX facilities or operation, such as construction or rehabilitation of a bridge over CSX, roadway construction or other highway improvements, or grading and/or drainage work. Additional agreements may be required for any permanent improvements/encroachments within

CSX corridors or property.

Construction work that will not impact CSX facilities or operation may be handled by a Temporary Right-of-Entry

Agreement, as determined by CSX Public Projects.

Entry for Non-Construction Work

A Temporary Right-of-Entry agreement is utilized by

CSX primarily in situations where outside parties or agencies desire to undertake investigative work such as performing survey work, taking borings, performing bridge inspections or undertaking other activities requiring only access to CSX property and not construction work activities. Different agreements are used for temporary private crossings.

Applications for Temporary Right-of-Entry agreements for investigative and non-construction work activities

(including movement of off-highway or oversized loads at grade crossings) within CSX’s right-of-way can be obtained by contacting CSX Real Estate at https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility-wireless-infrastructure-installations-and-rights-of-entry/

Entry For Other Purposes

CSX may use other forms of agreements covering entry by outside parties or agencies depending on work scope or other factors. The process to obtain right of entry for these purposes as listed below may also be initiated through CSX Real Estate at https://www.csx.com/ index.cfm/customers/value-added-services/property-real-estate/

• �Environmental Right-of-Entry

• �Utility Permit/License Agreement for pipeline and wire line construction – both for specifications and applications

• �Land Lease applications

• �Movement of oversized loads across

CSX tracks at private or public highway-rail grade crossings

• �Movement of off highway construction equipment across CSX tracks at private or public highway-rail grade crossings.

Proposal No. 607420-136650

A00807 - 21 https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property-real-estate/permitting-utility https://www.csx.com/index.cfm/customers/value-added-services/property- real-estate/ https://www.csx.com/index.cfm/customers/value-added-services/property- real-estate/ https://www.csx.com/index.cfm/customers/value-added-services/property- real-estate/

CONSTRUCTION

MONITORING

REQUIREMENTS • �Construction work affecting CSX will be monitored by CSX and its consultants at the project sponsor’s expense.

• �Construction monitoring is in addition to flagging and other protective services.

To ensure the safety of the public and

CSX employees, maintain quality rail service to CSX customers and to protect CSX assets, CSX may require construction monitoring (in addition to flagging protection) of the project. The construction monitoring will be conducted by CSX and its consultants at project expense.

Overview

Revised March 2025

Key Points

A00807 - 22

General Guidelines

Construction monitoring includes intermittent or continuous on-site presence of CSX or its consultants during construction activities.

• �The construction project sponsor, owner, or agency in charge will pay for the cost of construction monitoring. Construction monitoring will be specified, and the estimated cost will be included in the construction agreement for the project.

• �Construction monitoring is in addition to railroad-approved flagging.

• �Construction monitoring includes CSX review and approval of all plan changes and required contractor submissions during the construction phase of the project.

• �The project sponsor is responsible for its safety and the safety of its property, contractors, and employees. CSX, as part of its construction monitoring, will review the work site for activities that could interfere with safe operation of the railroad.

• �CSX and its consultants are not responsible for monitoring the general work activities under the direction of the project sponsor for compliance with safety regulation. Any observed unsafe acts or conditions will be reported immediately to the project sponsor or contractor representative.

A00807 - 23

RAILROAD FLAGGING

FOR ACTIVITIES ON OR

NEAR CSX PROPERTY

AND TRACKS

Flagging services are required when projects are within close proximity to active rail lines, as required by federal law.

• �Flagging services can only be performed by personnel qualified by CSX.

• �Arrangements for flagging services may take up to 90 days to schedule.

• �It should be understood that occasions may arise during the life of the project when CSX must temporarily reassign the project Flagman to meet the changing demands of operating its railroad. This can occur without advance warning. CSX will make every effort to coordinate events to minimize scheduling conflicts, but there may be circumstances that will cause temporary inconvenience to the project.

Construction activities shall be planned in such a manner as to minimize the amount of time flagging services are needed.

In the interest of public safety and the safety of employees and property, CSX will work cooperatively with agencies, consultants, contractors and others who need to access railroad property when work brings them in close proximity to active railroad tracks to determine the appropriate flagging services needed and to make arrangements for those services.

Conditions When CSX Flagging Services Are Required:

• �When any entity is working on, near or adjacent to active railroad tracks.

• �When an outside party is using railroad property or performing operations that may affect railroad property or facilities. This includes occasions when a party has been given express permission from CSX to enter railroad property or perform such operations under the terms of a Construction agreement, Temporary Right-of-Entry agreement or other appropriate documentation.

• �When work off of railroad property has the potential to impact CSX property or operations.

• �When off-highway construction equipment is crossing the railroad at a private or public crossing.

• �When oversized equipment or highway vehicles are to cross the railroad at a private or public crossing.

• In other instances as determined by CSX.

Overview

Key Points

Revised March 2025

A00807 - 24

Qualified Flagging Personnel

CSX flagging services may only be performed by personnel qualified by CSX who are trained in the proper procedures related to rail operations and safety requirements, familiar with rail operations and procedures in a project area and able to communicate directly with CSX dispatching personnel and train crews.

Arrangements for CSX Flagging Services

• �CSX will make arrangements for flagging services related to planned work by an outside party under the terms of a temporary right-of-entry agreement, construction agreement, environmental license agreement or other mutually acceptable arrangements.

• �Advance notice must be provided to secure CSX flagging services. The level of advance notice may vary from site to site or project to project or if CSX determines, under the provisions of its labor agreements with its union forces, that flagging services can only be provided as a result of the flagging position being bid and awarded to qualified CSX personnel.

• �Advance notice must be provided to cancel CSX flagging services. If advance notice to cancel is not provided, the project sponsor will be responsible for paying for the flagging until CSX is notified. Requests to cancel or end flagging should be given at least 3 days in advance.

Responsibility for Costs and Expenses

• �All costs and expenses associated with CSX flagging services are the sole responsibility of the agency, consultant or contractor.

• �CSX will provide its estimated costs prior to the start of the project work or its assignment of flagging personnel.

• �Once flagging personnel are formally assigned by CSX to a specific work location, the period of assignment can only be changed with appropriate advanced arrangements.

• �Charges for providing flagging services beyond a normal eight-hour weekday are calculated and billed at an overtime rate.

• �For initial planning purposes, typical flagging cost is $1,300 per day.

Examples of Flagging Costs and Expenses

Charges billed by CSX to the agency, consultant or contractor may include, but are not limited to:

• Employee Salary

• �Hourly employee charges are based on the time an employee departs and returns to his or her headquarters location. As such, the charges can be expected to exceed the level actually incurred during the assigned coverage period or while the flagman is present at the specific work location.

• �This period also includes the time required for flagging personnel to perform the required preparations and termination procedures associated with flagging services at a location.

• Overhead Costs

• �These charges are assessed against the hourly employee charges and determined in accordance with standard accounting procedures or as mandated by governmental regulations.

• Employee Expenses or Per Diem Rate

• �This amount is calculated based on an employee’s actual expenses or on a per diem rate according to the terms of applicable collective bargaining agreements between CSX and its assigned union flagging employees.

• �The amount includes travel and lodging expenses and the cost for a leased, rented, CSX, or personal vehicle to be used for transportation.

• Administrative, Accounting, and Billing Services

• �This amount is related to the time associated with setting up the agreement, arranging for and supervising the employee, billing and collection of costs, and other expenses associated with CSX providing flagging services.

• Field Construction Inspector (FCI)

• �CSX may elect to use a contracted construction inspector in lieu of, or in addition to, a CSX employee flagman.

A00807 - 25

HIGHWAY-RAIL GRADE

CROSSING SURFACE

MAINTENANCE AND

REPLACEMENT

• �Report issues with crossing surfaces to TellCSX (TellCSX@csx.com)

• �Coordination is required for work near crossings.

• �Highways must be closed to vehicular traffic for crossing replacement or maintenance work.

• �Agreements with CSX are required for crossing work and work near crossings.

• �Crossing surface maintenance and replacement must be performed by CSX.

• �Crossing surfaces must meet criteria set by CSX’s Engineering Standards.

• �For identification purposes, each crossing has a distinct DOT inventory number (such as 123456A) posted at the crossing and the railroad milepost.

When track maintenance necessitates the repair of the crossing, the cost of said repair will be the responsibility of the Agency, per applicable agreements.

The crossing surface provides a path for highway vehicles to cross railroad tracks. The objective is to provide a safe, smooth, and cost effective crossing for highway and railroad traffic. Highway and railroad maintenance work in the vicinity of highway-rail grade crossings must consider safety concerns for both highway and railroad traffic before, during, and after the time the work is implemented.

Identification of the crossing and location

Each crossing has a unique DOT inventory identification number posted at the crossing.

There is often more than one crossing on the same road. The crossing number (such as 123456A) must be used to identify the specific crossing in all communications with the railroad to reduce possible confusion about the specific location.

Overview

Key Points

Revised March 2025

A00807 - 26

Crossing Construction

Railroad track is continuous through the crossing and includes railroad ties, rail and fasteners below the surface of the crossing. The crossing surface for highway traffic can be made of several different materials. Drainage is required for all four quadrants at a crossing.

Crossing Surface Types and Selection

Crossing surface material and construction methods are selected for each crossing based on the type of highway and railroad traffic, past experience and funding available from highway agencies for individual projects.

Standard types of CSX approved crossing surfaces are Concrete or Timber/Asphalt. Projects funded by outside parties may be constructed with other materials if specified by the outside party and approved by CSX. Modular Platform “Tub” type crossings may be considered for use at locations with slow rail operations of 15 MPH or less and high road vehicle count and/or heavy vehicles.

Crossing Maintenance and Replacement

Crossing maintenance and replacement of the track and crossing surface are performed by CSX and may be billable to an outside party or highway authority as specified in an agreement. The responsibility for the maintenance of public crossing approach pavement varies by state and is specified in some individual crossing agreements or orders.

Crossing work requires closing the entire highway-rail grade crossing. Replacement of track components through a crossing requires removal of the crossing surface, replacement of track ballast, and surfacing the track through the crossing prior to replacement of the crossing surface. If the subgrade needs to be improved, the application of a hot mixed asphalt underlayment should be considered. Drainage will be reestablished for all four quadrants. After the crossing surface is replaced, the highway approach paving is completed and then the road is opened to highway traffic. Replacement of the track and crossing surface usually requires that the highway be closed for several days.

Crossing surfaces are also removed and replaced when track maintenance work is performed through a crossing such as rail replacement, tie replacement, and track surfacing (smoothing). Each crossing has the surface removed and replaced after the work has been completed.

Crossings are usually closed for several days during this maintenance work.

Requesting Crossing Surface Replacement or Upgrades

Highway agencies seeking replacement of crossing surfaces should contact CSX Public Projects. The request for the work and the recommended surface must be reviewed and approved by CSX. If approved, Public Projects will prepare a standard agreement and include the cost estimate for the project.

A00807 - 27

ALTERATIONS TO

HIGHWAY-RAIL GRADE

CROSSING WARNING

DEVICES

• �Any alterations to highway-rail grade crossing warning systems must adhere to all applicable laws, regulations and national standards.

• �Requests to CSX for new or modified public at-grade crossing warning devices must be initiated by the highway agency.

• �Preliminary Engineering agreements are used to define the project scope and prepare design and estimate information for each project.

• �The requesting project sponsor will be responsible for advance payment for engineering, design and installation of warning devices.

• �The coordination of traffic intersection signals with warning devices will be determined by the highway agency or regulatory agency.

• �Construction agreements are used to implement the projects.

• �Advanced Preemption timing will be limited to 50 seconds.

The Public Projects Group will process all projects proposing alterations to public highway-rail grade crossing warning systems. Included will be projects for opening new crossings, closing existing crossings, modifying or widening of existing crossings, installing new warning systems, removing and/or relocating existing warning systems and modifying/upgrading existing warning systems.

Identification of the crossing and location

Each crossing has a unique DOT inventory identification number posted at the crossing.

There is often more than one crossing on the same road. The number (such as 123456A) must be used to identify the specific crossing in all communications with the railroad to reduce possible confusion about the specific location.

Overview

Key Points

Revised March 2025

A00807 - 28

Design Considerations

Highway-rail grade crossing warning systems must adhere to all applicable Federal and State standards and regulations, and local policies, laws and ordinances, as well as CSX standards. The highway agency, not CSX, is responsible for determining the level and configuration of warning devices for a public highway-rail grade crossing.

In addition, the highway agency or other governmental agency responsible for making warning system and equipment determinations is responsible for selecting appropriate vehicular traffic control signs and/or devices for a specific public highway. Loop Detection Circuitry will not be designed, installed, owned, or maintained by CSX.

Recommended practices and additional information are available in American Railway Engineering and Maintenance of Way Association (AREMA) manuals and the Manual on Uniform Traffic Control Devices (MUTCD)

Engineering, Cost Estimation, Installation

CSX will provide engineering, design, and cost estimates for the installation of highway-rail grade crossing warning devices at the expense of the project sponsor as part of the Preliminary Engineering for a project.

Changes to highway-rail grade crossing surfaces may also require engineering and estimating by CSX. Because of labor agreements with CSX’s union forces, CSX will install the highway-rail grade crossing warning devices.

Operation of Highway-Rail Grade Crossing Warning Devices

Highway-rail grade crossing warning systems are designed to activate in advance of a train entering the crossing. Train speed changes while approaching the crossing may cause the warning system to activate longer than expected.

Trains stopping or making forward and reverse movements near the crossing may cause the warning system to activate and then clear after an appropriate time without a train entering the crossing.

Traffic Light Preemption Interconnection

The highway agency will determine if preemption is required. Preemption of the cycle of traffic signals at highway intersections near highway-rail grade crossings requires careful review by highway traffic engineers to determine the appropriate timing and sequence for both the traffic signal and the highway-rail grade crossing warning system. Preemption for the traffic signal may be simultaneous with, or in advance of, the warning system activation. The appropriate sequence and timing shall be provided by the highway agency and distributed to CSX to facilitate CSX’s signal design. CSX will furnish one preemption interconnection circuit of a normally closed contact that is designed to open upon the approach or presence of a train and will terminate the closed preemption interconnection circuit in a common cable junction box to be used for the interconnection of the traffic signals and the grade crossing warning devices.

Advanced Preemption Timing

For grade crossing warning systems interconnected with highway traffic signals, the 2018 AREMA C&S Manual limits advanced preemption timing to 50 seconds (plus equipment response time), and CSX will abide by this standard. For more information refer to 2018 AREMA C&S Manual Part 3.1.10, section C.1

A00807 - 29

OVERHEAD AND

UNDERGRADE BRIDGE

PROJECTS • �Overhead and undergrade bridge projects must comply with CSX’s policies and standards, which are available in the appendices of this manual.

• �All work on overhead…