A._Certification_Page_issue_11.18.pdf
PDF 266 KB Posted
- Attached to
- REFRIGERANT GAS SERVICES - Bid #26-0063
- Solicitation number
- 26-0063
- Issued by
- Sarasota County, Florida
About this file
This is a Certification Page for a solicitation issued by the School Board of Sarasota County, Florida's Materials Management Purchasing Department for Refrigerant Gas Services (Bid #26-0063). The solicitation seeks an EPA-certified refrigerant reclaimer with a minimum of three years of verifiable experience to provide refrigerant recovery, reclamation, cleaning, and disposal services across 52 school locations and administrative facilities. Services must accommodate multiple refrigerant types including R-22, 134-A, 410-A, and R-454B, with pricing required for per-pound services, cylinder provisions in 30-pound, 50-pound, and 125-pound sizes, and hourly labor rates for standard and non-standard working hours. Sealed solicitation responses must be submitted electronically via VendorLink Portal no later than December 9, 2025 at 1:00 p.m. EST. Recommended awards will be posted on or about January 13, 2026, with School Board action scheduled for January 20, 2026 at 1960 Landings Boulevard, Sarasota, Florida. The contract term is one year from School Board approval with options to renew for two additional one-year periods. Contractors must provide 24-hour emergency contact information and respond to emergency service calls within two hours.
Bidders must comply with specific markup constraints: a maximum 25% markup on refrigerant purchases over wholesale prices, 10% markup on materials and rental equipment, and 10% markup on subcontracted services, with pricing firm for 12 months after contract award. The solicitation includes provisions for small and minority business enterprises under Florida Statute 288.703(1), allowing bidders to self-identify as Small Business Enterprises or Minority Business Enterprises certified by the State of Florida. Bidders must certify drug-free workplace status, provide three commercial references, and comply with OSHA and EPA regulations. Delivery or completion must occur within a specified number of calendar days after receipt of purchase order. The contract operates on an as-needed basis with no guaranteed minimum purchase volumes, and pricing reflects fluctuating volumes dependent on chiller repairs and replacements. Written questions must be submitted by November 24, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| Agenda_Item_Worksheet_Bids_REJECT_ITEM.pdf | ||
| BID_26-0063_FOR_REFRIGERANT_GAS_SERVICES_Memorandum.docx | DOCX document | |
| RefrigerantGasSrvs26-0063_BF_REVISED_Protected.xlsx | XLSX spreadsheet | |
| RefrigerantGasSrvs26-0063ADD&Bid_Form.pdf | ||
| RefrigerantGasSrvs26-0063ITB_issue11.18.pdf | ||
| RefrigerantGasSrvs26-0063_BF_protected.xlsx | XLSX spreadsheet | |
| Bid_Response_1.pdf | ||
| Bid_Response_2.pdf | ||
| A._Certification_Page_issue_11.18.pdf |
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Text version
MATERIALS MANAGEMENT
PURCHASING DEPARTMENT
101 Old Venice Road, Osprey, FL 34229 941-486-2183 ▪ Fax 941-486-2188 SarasotaCountySchools.net
ATTACHMENT A
ISSUE DATE: November 18, 2025 SOLICITATION TITLE: Refrigerant Gas Services – Bid #26-0063
SUBMITTALS MUST BE RECEIVED AND TIME STAMPED PRIOR TO: December 9, 2026 at 1:00 p.m. EST
CONFIDENTIAL SOLICITATION: Confidential solicitations will be received electronically via our VendorLink Portal until the date and time as indicated above. www.myvendorlink.com Solicitations will be opened and recorded. All offerors and the general public are invited to attend. It is the sole responsibility of the offeror to ensure that their submittal has been uploaded successfully via VendorLink before the closing date and hour as shown above. Any failure on the part of the supplier to comply with the ensuing conditions and specifications shall be reason for termination of the contract.
Solicitations received after the scheduled time for opening will not be considered. The bidder is responsible for allowing adequate time to upload their submittal. If technical difficulties arise during submission of the bid response, it is the bidder’s responsibility to contact VendorLink technical support www.myvendorlink.com The School Board of Sarasota County, Florida shall not be responsible for delays caused in any occurrence. A submittal sent by mail, facsimile, electronic mail, telephone or any other means not specified will not be accepted. Acceptable file formats for upload are Microsoft Excel (.xls or .xlsx), .pdf or .ZIP file formats. Printing must be enabled on all files submitted.
SEALED SOLICITATION: Sealed solicitations will be received electronically by the Purchasing Office of the Materials Management Department until the date and time as indicated above.
POSTING: Recommended awards will be posted at the Purchasing Office and on the School District website:
Materials Management / Purchasing (sarasotacountyschools.net) and on VendorLink on or about: January 13, 2026.
BOARD ACTION DATE: Results will be presented for Board action at 1960 Landings Boulevard, Sarasota, Florida, at 10:00 a.m. EST on: January 20, 2026.
Chapter 120 Florida Statutes: Recommended awards will be posted for review by interested parties at the location where submittals were opened and remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by School Board Rule 7.701, within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Copies of this procedure are available from the Materials Management Department.
Please indicate in the space provided whether or not your company meets the drug-free workplace certification. This information is required to determine tie procedures as outlined in the ITB specifications.
___________ Does meet drug-free workplace certification.
___________ Does not meet the drug-free workplace certification.
Prices are firm for re-orders for 12 months after award of ITB.
DELIVERY OR COMPLETION _____ calendar days after receipt of purchase order.
CERTIFI
CATION
The proposer hereby agrees that he/she read and thoroughly understands the terms, conditions, and specifications as contained in this solicitation, and further, the items of material, or services offered meet the required minimum specifications, to provide the services and/or items, at the prices proposed, pursuant to the requirements of this document. By signing, “I have read, understand, and agree to all terms and conditions herein and as proposed.”
Company Name Address
Proposer’s Printed Name City
Proposer’s Signature State __________________Zip
Title Telephone
Date Fax
Federal I.D. Number Email https://sarasotacountyschools.bonfirehub.com%C2%A0 https://vendorsupport.gobonfire.com/hc/en-us https://www.sarasotacountyschools.net/Page/2694
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