A._Certification_Page.pdf
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- Attached to
- APPLICANT TRACKING SYSTEM ITN#26-0059
- Solicitation number
- ITN #26-0059
- Issued by
- Sarasota County, Florida
About this file
This is a certification page from the Materials Management Purchasing Department of the School Board of Sarasota County, Florida for an Intent to Negotiate (ITN) solicitation for an Applicant Tracking System (ITN #26-0059). The School Board seeks a cloud-based ATS solution that may function as a stand-alone platform or integrate candidate relationship management capabilities to handle end-to-end recruitment processes from sourcing through onboarding. The system must support approximately 15-20 HR users and 150 non-HR users, process 50-75 active job postings with potential doubling during peak periods, manage 700-800 new hires annually, handle 4,500 new applications yearly, and accommodate 10 onboarding documents with electronic signature capability. Sealed proposals must be submitted electronically via the VendorLink portal by March 9, 2026 at 1:00 p.m. EST. Recommended awards will be posted on April 14, 2026, with School Board action scheduled for April 21, 2026 at 10:00 a.m. EST. The contract term is three years with pricing, terms, and conditions remaining firm for the full period, with the option to renew for two additional one-year periods based on mutual written consent and funding availability.
Proposals are evaluated on a maximum of 100 points across six categories: background and ability to execute scope (15 points), qualifications of assigned personnel (10 points), fee schedule (15 points), references (5 points), approach and methodology (35 points), and reporting services (20 points), with optional presentations adding up to 50 additional points for selected finalists. Vendors must demonstrate a minimum of three years of experience providing Applicant Tracking Systems and provide three commercial references from comparable projects within the past 36 months. The School Board has not approved a fixed budget and is conducting this ITN to understand market offerings and pricing. The selected vendor must integrate with the existing Skyward HR/Finance system and Outlook email communications. All proposals must include executed certifications regarding drug-free workplace status, non-debarment, non-use of coercion for labor services, and confirmation that the company is not owned or controlled by designated foreign countries of concern as defined by Florida Statute 287.138. The School Board encourages participation by Small Business Enterprises, Minority-Owned Businesses, and Women-Owned Businesses and reserves the right to award to a single proposer or make multiple awards.
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Text version
MATERIALS MANAGEMENT
PURCHASING DEPARTMENT
101 Old Venice Road, Osprey, FL 34229 941-486-2183 ▪ Fax 941-486-2188 SarasotaCountySchools.net
ATTACHMENT A
ISSUE DATE: February 9, 2026
SOLICITATION TITLE: APPLICANT TRACKING SYSTEM – ITN #26-0059
SUBMITTALS MUST BE RECEIVED AND TIME STAMPED PRIOR TO: March 9, 2026 at 1:00 p.m. EST
CONFIDENTIAL SOLICITATION: Confidential solicitations will be received electronically via our VendorLink Portal until the date and time as indicated above. www.myvendorlink.com Solicitations will be opened and recorded. All offerors and the general public are invited to attend. It is the sole responsibility of the offeror to ensure that their submittal has been uploaded successfully via VendorLink before the closing date and hour as shown above. Any failure on the part of the supplier to comply with the ensuing conditions and specifications shall be reason for termination of the contract.
Solicitations received after the scheduled time for opening will not be considered. The bidder is responsible for allowing adequate time to upload their submittal. If technical difficulties arise during submission of the bid response, it is the bidder’s responsibility to contact VendorLink technical support www.myvendorlink.com The School Board of Sarasota County, Florida shall not be responsible for delays caused in any occurrence. A submittal sent by mail, facsimile, electronic mail, telephone or any other means not specified will not be accepted. Acceptable file formats for upload are Microsoft Excel (.xls or .xlsx), .pdf or .ZIP file formats. Printing must be enabled on all files submitted.
SEALED SOLICITATION: Sealed solicitations will be received electronically by the Purchasing Office of the Materials Management Department until the date and time as indicated above.
POSTING: Recommended awards will be posted at the Purchasing Office and on the School District website:
Materials Management / Purchasing (sarasotacountyschools.net) and on VendorLink on or about: April 14, 2026.
BOARD ACTION DATE: Results will be presented for Board action at 1960 Landings Boulevard, Sarasota, Florida, at 10:00 a.m.
EST on: April 21, 2026.
Chapter 120 Florida Statutes: Recommended awards will be posted for review by interested parties at the location where submittals were opened and remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by School Board Rule 7.701, within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Copies of this procedure are available from the Materials Management Department.
Please indicate in the space provided whether or not your company meets the drug-free workplace certification.
This information is required to determine tie procedures as outlined in the ITN specifications.
___________ Does meet drug-free workplace certification.
___________ Does not meet the drug-free workplace certification.
Prices are firm for re-orders for 12 months after award of ITN.
DELIVERY OR COMPLETION _____ calendar days after receipt of purchase order.
CERTIFI
CATION
The proposer hereby agrees that he/she read and thoroughly understands the terms, conditions, and specifications as contained in this solicitation, and further, the items of material, or services offered meet the required minimum specifications, to provide the services and/or items, at the prices proposed, pursuant to the requirements of this document. By signing, “I have read, understand, and agree to all terms and conditions herein and as proposed.”
Company Name Address
Proposer’s Printed Name City
Proposer’s Signature State __________________Zip
Title Telephone
Date Fax
Federal I.D. Number Email https://sarasotacountyschools.bonfirehub.com%C2%A0 https://vendorsupport.gobonfire.com/hc/en-us https://www.sarasotacountyschools.net/Page/2694
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