A.02.12 Attachment B - Sample Operational ISR.pdf
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- Recurring Maintenance and Minor Repair Services Naval Station Rota and Moron Air Base, Spain
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Installation Status Report
(ISR) - Infrastructure
STANDARDS RATING BOOKLET
BOOKLET 14
OPERATIONAL FUEL FACILITIES
REVISION DATE: 26-Jul-2012
FOR USE WITH THE FY 2013 ISR-I DATA COLLECTION
Proponent(s):
Deputy Chief of Staff, G-4, DALO-SM (703) 767-0649/DSN 427-0649 (Army Materiel Command, AMCBT-F (703) 806-8724 /DSN 806-8724)
INCLUDES THE FOLLOWING FCG(s):
F12300 - LAND VEHICLE FUELING FACILITIES (OL) F12410 - AIRCRAFT FUEL STORAGE (GA)
F12450 - LAND VEHICLE FUEL STORAGE (GA)
FCG Unit of Measure. OL = Outlets; GA=Gallons. Refer to Implementing Instructions, Appendix J, for definitions.
CHANGE TO RATING STANDARDS REVIEW PROCESS, FY 2013
Component Methodology Re-Calculation and Process Redesign
The Rating Standards Booklets and component level calculation methodology have been modified. The methodology required to score individual components will now use the Component Calculation spreadsheet available for download from the ISR Website. This change is intended to provide a more accurate component level Green/Amber/Red rating for individual components.
Changes include:
The instructions on the component subtotal sections for each component have been modified.
The process by which we calculate the Green/Amber/Red component level ratings has been updated.
The data required to be entered into the Facility Condition Assessment Worksheet printed from the Data Input Module has changed. Please see the Notes section of the Component Calculation spreadsheet.
Update to the ‘ISR-I FACILITY INSPECTION INSTRUCTIONS’ page, added bullet to section 1 and added section 9
ISR-I FACILITY INSPECTION INSTRUCTIONS
1. Select the appropriate facility inspection worksheet and standards rating booklet to evaluate your facility.
The appropriate booklet number is identified at the top of the worksheet.
Only use worksheets that the current ISR Infrastructure software has produced. These worksheets have the correct installation and facility information printed at the top of the page.
Verify that the building number on the worksheet matches the building number of the facility you are inspecting.
Confirm that the Facility Category Group (FCG) description on the facility inspection worksheet matches the space you will be rating in the facility. Some facilities consist of space from several FCGs, each of which requires a separate facility inspection worksheet and associated rating booklet.
Confirm that category code matches the space to be rated, notify DPW if it is incorrect
2. At the top of the inspection worksheet, fill in the Inspector name, Inspector phone number, and date completed.
3. Grade each element of a component rating section by looking at the picture for each component, reading the condition description for each element, and determining the BEST FIT as it applies to your facility. Circle the appropriate “Point” weight for that element in the appropriate column.
Each component rating section has elements that you will evaluate as GREEN, AMBER, or RED. The points totaled for the rated elements will help in determine the rating of the component.
In those cases when an element does not exist and does not apply to a facility, check the N/A box for the element and exclude its point weight from the column total.
If an element is not present, but does apply to a facility, circle the points in the RED column.
Example: An element condition lists “Signage required,” but signage is not installed. Mark the element “RED.”
When evaluating a component consider all space in the facility for that component. If a deficiency can be resolved with a simple self-service supply item (for example, by replacing light bulbs) or with routine maintenance, do not rate that element low simply for that deficiency.
Rating a component AMBER (rather than RED) because of disabled-access issues does not imply that the AMBER condition meets applicable standards.
4. When each element of a component rating section has been graded, total the weights circled for each column (GREEN, AMBER, and RED).
5. Transfer the color ratings for each facility component rating section by placing the score in, or next to, the appropriate box for each component’s color on the facility condition inspection worksheet.
If an inspection component is not part of a facility and is not needed, place an “X” in the “N/A” box on the facility inspection worksheet for that component. However, if an inspection component is not a part of the facility and it is needed, rate that component as RED.
6. Use the Component Calculation spreadsheet – available for download on the ISR Website – to determine the final Mission Functional and Quality Component color ratings. Once the color ratings are calculated, record that rating on the facility condition inspection worksheet.
7. For every component that is rated RED for either Mission Functional Capability or Quality, write a brief explanation in the space provided on the facility inspection worksheet. Continue on the back of the worksheet or on a separate page if needed.
For each RED component rating, consider submitting a work order to correct the deficiency.
Optional: Write a brief comment concerning any facility location issues, such as location of the facility on the installation, proximity to related facilities, and appropriate vehicle access. Continue on the reverse of the inspection worksheet if needed.
Optional: Write a brief comment concerning any environmental, health, safety, and historic preservation issues. Continue on the reverse of the inspection worksheet if needed.
8. Each inspector must review the completed facility condition inspection worksheet and sign on the appropriate page.
9. Any single bullet listed in the assessment table can affect the rating. It is not required for all bullets to be applicable
Facility Specific Components Mission-Functional Rating Input
Quality Rating Input
Compo
Inspection Components Page No
Green Amber Red N/A Green Amber Red N/A
1 Fuel Dispensing Facility 1
SAMPLE FACILITY INSPECTION WORKSHEET
OPERATIONAL FUEL FACILITIES (Booklet #14)
SITENO:
XYZ
Facility Number:
XYZ
Facility Category Group:
F00000
Use with Booklet #
Site: XYZ_______________________ FCG Description: __________________________________________
UIC: XYZ_______________________ Unit of Measure: __________________________________________
Inspector:_______________________ Phone#: ________________________________________________ Date Inspected:_____________
Note: This is a SAMPLE WORKSHEET. Facility inspectors must use worksheets GENERATED in the ISRWEB Data Input Module specific to each facility (see detail instructions on previous page)
RATING COMMENTS AND INSPECTOR SIGNATURE PAGE:
Red Rating Explanation:
Facility Readiness and Location Comment:
Environmental, Health, Safety, & Preservation (EHSP) Comment:
INSPECTOR SIGNATURE
OPERATIONAL FUEL FACILITIES BOOKLET
GREEN AMBER RED
Booklet 14 - Page 1
FUEL DISPENSING FACILITY (MISSION-FUNCTIONAL)
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
HIGH PRIORITY: Points Points Points N/A
FENCING:
Facility completely surrounded by security fencing and provides control of personnel entering/exiting facility
10 FENCING:
Facility completely surrounded by security fencing with limited control of personnel entering/exiting facility
Facility completely surrounded by security fencing with no control of personnel entering/exiting facility
10 [ ]
SURFACE:
Lot is adequately sized to accommodate all facility mission(s) requirements
Lot is smooth and level with no cracks, holes, deflections, or deterioration
Pavement markings are as required and easily read/viewed
10 SURFACE:
N/A (No AMBER Condition)
Lot is level with signs of minor cracks, holes, deflections, or deterioration
Pavement markings are as required but are not easily read/viewed (faded, worn, obstructed)
Lot is NOT adequately sized to accommodate all facility mission(s) requirements
Lot is NOT level and/or has signs of major cracks, holes, deflections, or deterioration that hinder facility mission(s) requirements
Pavement markings are not installed as required
BOLLARDS:
Bollards located in required locations
(ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc)
10 BOLLARDS:
Bollards located in at least 80% of all required locations (ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc)
Bollards located at less than 80% of all required locations (ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc)
ABOVEGROUND STORAGE TANKS:
Tanks have functional bottom drain (water draw off) system
High/Low level alarms and leak detection system
API 653 inspection for tanks constructed to API 650 Standard, and Steel Tank Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has previously been performed and is current with copy of the report available, and the next inspection is due within the next 10 years as designated in the inspection report
Test date is marked on tank
Documentation exists verifying tank is not leaking
10 ABOVEGROUND STORAGE TANKS:
Tank has a non-functional bottom drain (water draw off) system
Either High/Low level alarms or leak detection
API 653 inspection for tanks constructed to API 650 Standard, and Steel Tank Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has previously been performed and is current with a copy of the report available, and the next inspection is due within the next year
Documentation does not exist verifying tanks are not leaking
10 ABOVEGROUND STORAGE TANKS:
Tank has visual evidence of physical damage and/or visual signs of fuel stains (weeping)
Tank has no bottom drain system
Tank has neither High/Low level alarms or leak detection
API 653 inspection for tanks constructed to API 650 Standard, and Steel Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has NOT been performed or no report is available
Documentation exists verifying tanks are leaking
Booklet 14 - Page 2
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
UNDERGROUND STORAGE TANKS:
Underground tanks are double-walled (tanks part of aircraft hydrant system can be single-walled)
High/Low level alarms and leak detection system
Cathodic protection systems for steel tanks are installed and inspected annually with proper documentation available
Documentation exists verifying tank is not leaking
10 UNDERGROUND STORAGE TANKS:
N/A [No AMBER conditon]
N/A [No AMBER conditon]
Cathodic protection systems for steel tanks have not been inspected in the last year and/or are without the proper documentation
Documentation does not exist verifying tanks are not leaking
Underground tanks are NOT double-walled (tanks part of aircraft hydrant system can be single-walled)
High/Low level alarms or leak detection system not installed
Cathodic protection system for steel tanks is not installed
Documentation exists verifying tanks are leaking
EXTERIOR LIGHTING:
Provides direct or area lighting for:
Pedestrian movement
Security
Signage
Landscape
10 EXTERIOR LIGHTING:
Not more than 1 of the 4 types of lighting in the GREEN column is missing
Two or more of the 4 types of lighting in the GREEN column are missing, or
No exterior lighting exists
PIPELINES:
Underground pipelines have functional leak detection system with current annual calibration documentation OR a current annual tightness test
Cathodic protection is inspected annually (on corrodible metallic pipes only) with documentation of the inspection on hand
10 PIPELINES:
Underground pipelines do NOT have a functional leak detection system, annual leak detection calibration documentaion is within 3 months of expiration and is not programmed for calibration OR annual tightness test is within 3months of expiration and is not programmed for retesting.
Annual Cathodic protection inspection is overdue (corrodible metallic piping only)
Underground pipelines do NOT have a functional leak detection system, they do NOT have a annual leak detection calibration documentation OR do NOT a current annual tightness test
Underground pipes do not have Cathodic protection (corrodible metallic piping only)
DISPENSER / METER CALIBRATION:
Fuel standards have been calibrated within the last year, and stickers have been applied to the dispensers providing documentation.
10 DISPENSER / METER CALIBRATION:
Fuel standards have been calibrated, but documentation is not on site.
10 DISPENSER / METER CALIBRATION:
Fuel dispenser calibration is past due.
MEDIUM PRIORITY: Points Points Points N/A
DISPENSER ISLANDS:
Dispenser Islands have an emergency shutoff switch
6 DISPENSER ISLANDS:
N/A [No AMBER condition]
Emergency shutoff switch is located closer
6 DISPENSER ISLANDS:
Dispenser islands do not have an emergency switch
6 [ ]
Booklet 14 - Page 3
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
Emergency switch is located not less than 20 feet or more than 100 feet from dispenser islands than 20 feet or more than 100 feet from dispenser islands
SPILL CONTAINMENT/DRAINAGE:
If the facility is supplied with an oil water separate or retention basin it is within a secure area
Storage tank spill or secondary containment, is designed to adequately contain tank volumn plus 10% free board
Spill containment area complies with environmental codes
If an oil-water separator or retention basin is installed it is designed to adequately contain all spills that could potentially occur within its collection area
6 SPILL CONTAINMENT/DRAINAGE:
Facility supplied with spill containment area but is NOT in a secure area
Storage tank spill or secondary containment will NOT contain tank volume plus 10% free board
Spill containment area requires upgrading for environmental code compliance
If equipped with an oil-water separator or retention basin less than 100% of a spill would enter the oil water separator or retention basin or the collection area is larger then the area potentially to a fuel spill creating excess water to be managed
Tank spill or secondary containment area not available
If an oil-water separator is installed it is not funtional
If equipped with an oil-water separator or retention basin less than 100% of a spill would enter the oil water separator or retention basin. The collection area consists of all areas within the facility and is substatially larger then the area potentially subject to a fuel spill creating significant amounts of excess water to be managed
EQUIPMENT ROOMS:
Fuel dispensing facility equipment rooms are sufficient in meeting all facility mission(s) requirements
6 EQUIPMENT ROOMS:
Fuel dispensing facility equipment rooms are sufficient in meeting all facility mission(s) requirements
Fuel dispensing facility equipment rooms are NOT sufficient in meeting all facility mission(s) requirements
COMPUTER/LAN SYSTEM:
Enough LAN outlets are available to support the Facilities Automated System (FAS)
6 COMPUTER/LAN SYSTEM:
Not enough LAN outlets to support the Facilities Automated System (FAS)
LAN outlets are not available to support the Facilities Automated System (FAS)
LOW PRIORITY: Points Points Points N/A
TELEPHONE SYSTEM:
Enough telephone jacks are available to support current mission requirements (Such as FAS, public telephone, fuels operator, etc)
4 TELEPHONE SYSTEM:
Not enough telephone jacks are available (Such as FAS, public telephone, fuels operator, etc)
If required, telephone jacks are not available (Such as FAS, public telephone, fuels operator, etc)
4 [ ]
SUBTOTAL OF POINTS CIRCLED IN THIS
COLUMN PAGES 1 THROUGH 3 _______
SUBTOTAL OF POINTS CIRCLED IN THIS
COLUMN PAGES 1 THROUGH 3 ______
COLUMN PAGES 1 THROUGH 3 ______
GREEN
AMBER
RED
Booklet 14 - Page 4
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
TOTAL EACH COLOR COLUMN, AND THEN WRITE THE NUMERICAL SCORE OF EACH R/A/G RATING IN OR NEXT TO THE APPROPRIATE BOX ON THE FACILITY WORKSHEET.
Booklet 14 - Page 5
FUEL DISPENSING FACILITY (QUALITY)
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
HIGH PRIORITY: Points Points Points N/A
FENCING:
Security fencing shows no signs of deterioration, damage, or modification
Security fencing functioning but shows signs of deterioration, damage, or modification
Security fencing is deteriorated, damaged, or modified
SURFACE:
Lot surface paved with concrete of asphalt and sealed
Lot is smooth and level with no cracks, holes, deflections, or deterioration
Concrete pads are installed around fuel dispensing equipment with no signs of deterioration or damage
Concrete and/or asphalt surface requires resealing
Lot is level with signs of minor cracks, holes, deflections, or deterioration
Concrete pads are installed around fuel dispensing equipment but shows signs of deterioration or crumbling
Asphalt surface requires resealing
Lot is NOT level and/or has signs of major cracks, holes, deflections, or deterioration that hinder facility mission(s) requirements
Concrete pads are NOT installed around fuel dispensing equipment or deterioration has hindered operations and/or safety
BOLLARDS:
Bollards show no signs of deterioration, damage or modification
N/A (No AMBER Condition)
Bollards show signs of deterioration, damage or modification that hinder their performance
ABOVEGROUND STORAGE TANKS:
Tank surfaces are coated with no signs of chipping, flaking, rusting, weeping of fuel, or denting
Tank surfaces are coated but chipped, flaking, rusting, or with minor denting
Tank surfaces are chipped, flaking, or rusting on over 20% of the surface
UNDERGROUND STORAGE TANKS:
High/Low level alarms and leak detection system is installed and working
Cathodic protection system for steel tanks is operating
High/Low level alarms and/or leak detection system installed but not functioning
Cathodic protection system for steel tanks is not operating
EXTERIOR LIGHTING:
More than 90% is working
75%–90% is working
Less than 75% is working
PIPELINES:
Aboveground pipes (carbon steel only) are coated with no signs of physical damage or deterioration(weeping fuel, chipping, flaking, or rusting)
Aboveground piping shows signs of fuel stains at joints or fittings
Aboveground piping has chipping or flaking coating or shows evidence of rusting
Aboveground piping shows evidence of fuel leaking
Aboveground piping is exposed fiberglass reinforced plastic (FRP)
Aboveground carbon steel piping is not coated and is rusting OR has physical
Booklet 14 - Page 6
FUEL DISPENSING FACILITY (QUALITY)
In each row, circle the “Points” next to the description that most closely describes the facility. If a rating element does not apply, check the N/A box for that element and exclude it from the column total.
damage beyond surface blemishes
MEDIUM PRIORITY: Points Points Points N/A
DISPENSER ISLANDS:
Emergency switch is fully functional
6 DISPENSER ISLANDS:
Emergency switch is damaged or deteriorated
6 DISPENSER ISLANDS:
Emergency switch is not operational
SPILL CONTAINMENT/DRAINAGE:
Oil-water separator functional with no signs of deterioration or damage
Oil-water separator functional but shows signs of deterioration, wear, or damage
Oil-water separator is not functional
EQUIPMENT ROOMS:
Fuel dispensing rooms show no signs of deterioration or damage
Fuel dispensing rooms functional but show signs of deterioration or damage that may jeopardize protection of equipment
Fuel dispensing rooms NOT functional OR show signs of deterioration or damage that jeopardize protection of equipment
COMPUTER/LAN SYSTEM:
LAN outlets work reliably
Existing LAN outlets need minor repairs or operate intermittently
Existing LAN outlets need major repairs
LOW PRIORITY: Points Points Points N/A
TELEPHONE SYSTEM:
Telephone outlets work reliably
Existing telephone jacks need minor repairs
Existing telephone jacks need major repairs
4 [ ]
COLUMN PAGES 5 THROUGH 6 _______
SUBTOTAL OF POINTS CIRCLED IN THIS
COLUMN PAGES 5 THROUGH 6 ______
COLUMN PAGES 5 THROUGH 6 ______
GREEN
AMBER
RED
TOTAL EACH COLOR COLUMN, AND THEN WRITE THE NUMERICAL SCORE OF EACH R/A/G RATING IN OR NEXT TO THE APPROPRIATE BOX ON THE FACILITY WORKSHEET.
Notes
Component Rating Calculation
Data Source: ISR Infrastructure FY 2013 (01 October 2013)
Document prepared by ISR-I Support Team helpline_isr@bah.com
Ratings Legends:
Component Rating Breakpoints
Green 1.00 to 1.66
Amber 1.67 to 2.33
Red 2.34 to 3.00
Component Rating Definitions
Green A condition that meets or exceeds the standard.
Amber A condition that is somewhat less than the standard.
Red A condition that is well below the standard.
Component Rating System
Step 1:
Enter Component Rating Scores from Facility Inspection Worksheet into appropriate row and column.
Step 2:
After component color rating is generated by the excel document using the new methodology, enter the corresponding color rating into the Data Input Module.
Notes:
The use of this calculation spreadsheet is required. The inspector must record the Green/Amber/Red numerical score of each component from either the supplemental worksheet or the inspection standard booklets on the specific facility condition assessment worksheet printed from the Data Input Module. Those numerical scores will then be entered into the appropriate row and column on the calculation spreadsheet. The color rating generated using this calculation spreadsheet will then be used as the component color rating to be entered into the Data Input Module. This document, if you so choose, along with the specific facility inspection worksheet, supplemental worksheet or the inspection standard booklet becomes an audit trail to be retained by the installation IAW AR 210 14.
mailto:helpline_isr@bah.commailto:helpline_isr@bah.com
Booklet 14
Facility Number:
Facility Category Group:
Inspector:
Date Completed:
Operational Fuel Facilities
| Facility Common Components | Mission-Functional Rating | ||
| Element Input | Quality Rating Element Input |
Compo # Inspection Components Green Amber Red N/A New Rating Green Amber Red N/A New Rating
| Facility Specific Components | Mission-Functional Rating | ||
| Element Input | Quality Rating Element Input |
Compo # Inspection Components Green Amber Red N/A New Rating Green Amber Red N/A New Rating
1 Fuel Dispensing Facility N/A N/A N/A N/A image1.jpeg image2.jpeg
2013 FACILITY WORKSHEET SUPPLEMENT
Use with Booklet 14
OPERATIONAL FUEL FACILITIES
Facility Number:
Facility Category Group:
Inspector:
Date Completed:
COMPONENT
ELEMENT GREEN AMBER RED N/A
1 (F) Fuel Dispensing Facility
- Fencing O 10 O 10 O 10 N/A
- Surface OOO 10 OOO 10 OOO 10 N/A
- Bollards O 10 O 10 O 10 N/A
- Aboveground Storage Tanks OOOOO 10 OOOO 10 OOOOO 10 N/A
- Underground Storage Tanks OOOO 10 OOOO 10 OOOO 10 N/A
- Exterior Lighting O 10 O 10 OO 10 N/A
- Pipelines OO 10 OO 10 OO 10 N/A
- Dispenser / Meter Calibration O 10 O 10 O 10 N/A
- Dispenser Islands OO 6 OO 6 O 6 N/A
- Spill Containment/Drainage OOOO 6 OOOO 6 OOO 6 N/A
- Equipment Rooms O 6 O 6 O 6 N/A
- Computer/Lan System O 6 O 6 O 6 N/A
- Telephone System O 4 O 4 O 4 N/A
Mission Functional Totals _____ _____ _____ _____
1 (Q) Fuel Dispensing Facility
- Fencing O 10 O 10 O 10 N/A
- Surface OOO 10 OOO 10 OOO 10 N/A
- Bollards O 10 O 10 O 10 N/A
- Aboveground Storage Tanks O 10 O 10 O 10 N/A
- Underground Storage Tanks OO 10 OO 10 OO 10 N/A
- Exterior Lighting O 10 O 10 O 10 N/A
- Pipelines O 10 OO 10 OOO 10 N/A
- Dispenser Islands O 6 O 6 O 6 N/A
- Spill Containment/Drainage O 6 O 6 O 6 N/A
- Equipment Rooms O 6 O 6 O 6 N/A
- Computer/Lan System O 6 O 6 O 6 N/A
- Telephone System O 4 O 4 O 4 N/A
Quality Totals _____ _____ _____ _____
COLOR RATING
The use of this worksheet supplement is optional . The inspector may choose to record facility inspection details on here instead of on the rating standards booklet. The "bubbles" allow for recording and determining the component level G/A/R scores. Each G/A/R score must then be recorded on the appropriate Facilty Inspection Worksheet and later used in conjunction with the Component
Calculation Spreadsheet. If filled out, this document along with the specific facility inspection worksheet becomes an audit trail to be retained by the installation IAW AR 210 14.
Cover
Installation Status Report Affected FCGs
F12300 LAND VEHICLE FUELING FACILITIES
F12410 AIRCRAFT FUEL STORAGE
(ISR) - Infrastructure F12450 LAND VEHICLE FUEL STORAGE
REVISION DATE: 21 December 2012
FOR USE WITH THE FY 2013 ISR-I DATA COLLECTION
Booklet 14
OPERATIONAL FUEL FACILITIES
INSPECTION RATING GUIDE
(modernized)
FCG Unit of Measure. OL = Outlets; GA=Gallons. Refer to Implementing Instructions, Appendix J, for definitions.
Proponents
Deputy Chief of Staff, G-4, DALO-SM (703) 767-0649/DSN 427-0649
(Army Materiel Command, AMCBT-F (703) 806-8724 /DSN 806-8724)
Affected FCGs
*** F12300-LAND VEHICLE FUELING FACILITIES *** F12410-AIRCRAFT FUEL STORAGE *** F12450-LAND VEHICLE FUEL STORAGE
Instructions
ISR-I FACILITY INSPECTION INSTRUCTIONS.
First, welcome to the to new and improved Excel version of the ISR Infrastructure Inspection Workbook. This electronic version takes the place of the following paper documents and automates the inspection process.
Optional: -Standard Rating Booklets, are optional and may be used
-Worksheet Supplement
-Component Calculation Worksheet (excel)
-Inspection Worksheet
MACROS: You must enable macros for this workbook, you will need to press the 'Enable Macros' button in a yellow bar across the top of the screen. Additionally, you could add a trusted location, which is a location where you would put trusted files, which run macros without security prompting.
Optional: To add a trusted location: 1.) Click file or windows button in the top left 2.) Click 'Options' > 'Trust Center' (left) > 'Trust Center Settings' (right) > 'Trusted Locations' (left) > 'Add New Location' (bottom) 3.) Browse for folder that you want to be the trusted location (check subfolders, if desired) 4.) Click 'OK' and continue to click 'OK' until back to Excel
The automated workbook will create the inspection worksheet for you and will enable the ISR Inspector to record everything necessary during the inspection. Simply by selecting from a drop down menu by component and element on the 'WB' tab all calculations will be done for you and applied to the Worksheet. The inspector will have seven (7) available options to make, by element with the only additional action being to record the reason an element or component is red.
No entries are possible in this workbook other than on the 'WB' tab in the 'Selection' and 'Red Comments' Fields to make a rating choice and to record a comment for a red rating. Everything else is being done for you automatically and the results applied to the 'Worksheet' tab.
Note: The Component Calculation Spreadsheet used in previous years is not visible but the calculations done on that spreadsheet are also being done here and hidden from view. Meaning the highest point total in a component will not always be the color displayed on the Worksheet.
Note: All required ratings and comments will be highlighted in Orange.
On the 'WB' tab, there are seven (7) available options in the 'Selection' field (column 'K'); these make up the component/element ratings. Below is a list of the seven (7) available options:
Green ------------------------ Meets the description for the rating described in the box of that color.
Amber ----------------------- Meets the description for the rating described in the box of that color.
Red --------------------------- Meets the description for the rating described in the box of that color.
N/A (Component) --------- The entire component is not present and not needed. This selection causes the entire component to gray out and a N/A to be posted on the Worksheet. Any scores recorded for other elements are discarded for that component.
N/A (Element) ------------- Only the element is not present and not needed. This selection causes only the element to gray out and is taken out of the calculation on the Worksheet. All other scores recorded for the component are used in calculating the final rating.
Needed (Component) --- The entire component is not present but needed. This selection causes the entire component to become red and red to be posted to the worksheet. Any scores recorded for other elements are discarded for that component.
Needed (Element) ------- Only the element is not present but needed. This selection causes only the element to red out and is taken out of the calculation on the Worksheet. All other scores recorded for the component are used in calculating the final rating.
Note: One more thing about Red rated elements. The Red comments (column 'L') will turn red for the element when Red is selected for the rating. Evaluators should make a bullet comment why it is red. If no comment is made the Worksheet tab will indicate a comment should be entered on the WB tab. The comments will be recorded in ISR web when the ratings are entered in the ISR system.
New/Overall ratings range, on the 'Worksheet' tab:
Green (1 - 1.669...)
Amber (1.67 - 2.339...)
Red (2.34 - 3)
At the top of the inspection 'Worksheet' tab, fill in the Site UID, Faculty Number, Site Name, UIC of predominant tenant, Inspector name, Inspector phone number, and date completed. Site information may be copied from ISR web for this facility or may be copied from the Inspection Worksheet generated within ISR Web. The system generated inspection worksheet is there for reference only and may optionally be used for local purposes.
Individual element ratings are determining the BEST FIT as it applies to your facility. When evaluating a component consider all space in the facility for that component. If a deficiency can be resolved with a simple self-service supply item (for example, by replacing light bulbs) or with routine maintenance, do not rate that element low simply for that deficiency. Rating a component AMBER (rather than RED) because of disabled-access issues does not imply that the AMBER condition meets applicable standards.
Required: Commander's signature (or designated representative, ie a Facility Operations Specialist -FOS)
Optional: Write comments concerning any facility location issues, such as location of the facility on the installation, proximity to related facilities, and appropriate vehicle access. Continue on the reverse of the inspection worksheet.
Optional: Write a brief comment concerning any environmental, health, safety, and historic preservation issues. Continue on the reverse of the inspection worksheet if needed.
WB
Booklet #: 14 0 Parity Check Max
28 28
Type CompNumber Component Rating Area Element Green Amber Red Notes Points Selection Red Comments Type Insp Num Description Rating Area For Alt Rows Compare Cell above for N/A or Needed Compare Cell below for N/A or Needed Value Other Column Green Amber Red Concatenate Red Comms1 Red Comms Red Comms Row 4L above 4L Below 4L Total Capacity Above Capacity Below Capacity Total
Facility Specific Components 1 Fuel Dispensing Facility F EXTERIOR LIGHTING Provides direct or area lighting for:
- Pedestrian movement
- Security
- Signage
| - Landscape | Not more than 1 of the 4 types of lighting in the GREEN column is missing | Two or more of the 4 types of lighting in the GREEN column are missing, or | ||||||||||
| No exterior lighting exists | (blank) | 10 | Facility Specific Components | 1 | Fuel Dispensing Facility | F | 1 | 0 | 0 | 0 | 1F | 4 |
TELEPHONE SYSTEM Enough telephone jacks are available to support current mission requirements (Such as FAS, public telephone, fuels operator, etc) Not enough telephone jacks are available (Such as FAS, public telephone, fuels operator, etc) If required, telephone jacks are not available (Such as FAS, public telephone, fuels operator, etc) (blank) 4 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 5
COMPUTER/LAN SYSTEM Enough LAN outlets are available to support the Facilities Automated System (FAS) Not enough LAN outlets to support the Facilities Automated System (FAS) LAN outlets are not available to support the Facilities Automated System (FAS) (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 6
FENCING Facility completely surrounded by security fencing and provides control of personnel entering/exiting facility Facility completely surrounded by security fencing with limited control of personnel entering/exiting facility Facility completely surrounded by security fencing with no control of personnel entering/exiting facility (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 7
SURFACE Lot is adequately sized to accommodate all facility mission(s) requirements Lot is smooth and level with no cracks, holes, deflections, or deterioration Pavement markings are as required and easily read/viewed N/A (No AMBER Condition) Lot is level with signs of minor cracks, holes, deflections, or deterioration Pavement markings are as required but are not easily read/viewed (faded, worn, obstructed) Lot is NOT adequately sized to accommodate all facility mission(s) requirements Lot is NOT level and/or has signs of major cracks, holes, deflections, or deterioration that hinder facility mission(s) requirements Pavement markings are not installed as required (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 8
BOLLARDS Bollards located in required locations (ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc) Bollards located in at least 80% of all required locations (ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc) Bollards located at less than 80% of all required locations (ex. protecting fuel dispensing equipment, fire hydrants, building corners, gate entrances, above ground storage tanks, etc) (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 9
ABOVEGROUND STORAGE TANKS Tanks have functional bottom drain (water draw off) system High/Low level alarms and leak detection system API 653 inspection for tanks constructed to API 650 Standard, and Steel Tank Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has previously been performed and is current with copy of the report available, and the next inspection is due within the next 10 years as designated in the inspection report Test date is marked on tank Documentation exists verifying tank is not leaking Tank has a non-functional bottom drain (water draw off) system Either High/Low level alarms or leak detection API 653 inspection for tanks constructed to API 650 Standard, and Steel Tank Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has previously been performed and is current with a copy of the report available, and the next inspection is due within the next year Documentation does not exist verifying tanks are not leaking Tank has visual evidence of physical damage and/or visual signs of fuel stains (weeping) Tank has no bottom drain system Tank has neither High/Low level alarms or leak detection API 653 inspection for tanks constructed to API 650 Standard, and Steel Institute (STI), Petroleum Equipment Institute (PEI) or other recognized industrial standard for shop fabricated tanks has NOT been performed or no report is available Documentation exists verifying tanks are leaking (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 10
UNDERGROUND STORAGE TANKS Underground tanks are double-walled (tanks part of aircraft hydrant system can be single-walled) High/Low level alarms and leak detection system Cathodic protection systems for steel tanks are installed and inspected annually with proper documentation available Documentation exists verifying tank is not leaking N/A [No AMBER conditon] N/A [No AMBER conditon] Cathodic protection systems for steel tanks have not been inspected in the last year and/or are without the proper documentation Documentation does not exist verifying tanks are not leaking Underground tanks are NOT double-walled (tanks part of aircraft hydrant system can be single-walled) High/Low level alarms or leak detection system not installed Cathodic protection system for steel tanks is not installed Documentation exists verifying tanks are leaking (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 11
| PIPELINES | Underground pipelines have functional leak detection system with current annual calibration documentation OR a current annual tightness test | |||||||||||
| Cathodic protection is inspected annually (on corrodible metallic pipes only) with documentation of the inspection on hand | Underground pipelines do NOT have a functional leak detection system, annual leak detection calibration documentaion is within 3 months of expiration and is not programmed for calibration OR annual tightness test is within 3months of expiration and is not programmed for retesting. | |||||||||||
| Annual Cathodic protection inspection is overdue (corrodible metallic piping only) | Underground pipelines do NOT have a functional leak detection system, they do NOT have a annual leak detection calibration documentation OR do NOT a current annual tightness test | |||||||||||
| Underground pipes do not have Cathodic protection (corrodible metallic piping only) | (blank) | 10 | Facility Specific Components | 1 | Fuel Dispensing Facility | F | 1 | 0 | 0 | 0 | 1F | 12 |
DISPENSER / METER CALIBRATION Fuel standards have been calibrated within the last year, and stickers have been applied to the dispensers providing documentation. Fuel standards have been calibrated, but documentation is not on site. Fuel dispenser calibration is past due. (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 13
| DISPENSER ISLANDS | Dispenser Islands have an emergency shutoff switch | |||||||||||||
| Emergency switch is located not less than 20 feet or more than 100 feet from dispenser islands | N/A [No AMBER condition] | |||||||||||||
| Emergency shutoff switch is located closer than 20 feet or more than 100 feet from dispenser islands | Dispenser islands do not have an emergency switch | (blank) | 6 | Facility Specific Components | 1 | Fuel Dispensing Facility | F | 1 | 0 | 0 | 0 | 1F | 14 |
SPILL CONTAINMENT/DRAINAGE If the facility is supplied with an oil water separate or retention basin it is within a secure area Storage tank spill or secondary containment, is designed to adequately contain tank volumn plus 10% free board Spill containment area complies with environmental codes If an oil-water separator or retention basin is installed it is designed to adequately contain all spills that could potentially occur within its collection area Facility supplied with spill containment area but is NOT in a secure area Storage tank spill or secondary containment will NOT contain tank volume plus 10% free board Spill containment area requires upgrading for environmental code compliance If equipped with an oil-water separator or retention basin less than 100% of a spill would enter the oil water separator or retention basin or the collection area is larger then the area potentially to a fuel spill creating excess water to be managed Tank spill or secondary containment area not available If an oil-water separator is installed it is not funtional If equipped with an oil-water separator or retention basin less than 100% of a spill would enter the oil water separator or retention basin. The collection area consists of all areas within the facility and is substatially larger then the area potentially subject to a fuel spill creating significant amounts of excess water to be managed (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 15
EQUIPMENT ROOMS Fuel dispensing facility equipment rooms are sufficient in meeting all facility mission(s) requirements Fuel dispensing facility equipment rooms are sufficient in meeting all facility mission(s) requirements Fuel dispensing facility equipment rooms are NOT sufficient in meeting all facility mission(s) requirements (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility F 1 0 0 0 1F 16
Q EXTERIOR LIGHTING More than 90% is working 75%–90% is working Less than 75% is working (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 17
TELEPHONE SYSTEM Telephone outlets work reliably Existing telephone jacks need minor repairs Existing telephone jacks need major repairs (blank) 4 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 18
COMPUTER/LAN SYSTEM LAN outlets work reliably Existing LAN outlets need minor repairs or operate intermittently Existing LAN outlets need major repairs (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 19
FENCING Security fencing shows no signs of deterioration, damage, or modification Security fencing functioning but shows signs of deterioration, damage, or modification Security fencing is deteriorated, damaged, or modified (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 20
SURFACE Lot surface paved with concrete of asphalt and sealed Lot is smooth and level with no cracks, holes, deflections, or deterioration Concrete pads are installed around fuel dispensing equipment with no signs of deterioration or damage Concrete and/or asphalt surface requires resealing Lot is level with signs of minor cracks, holes, deflections, or deterioration Concrete pads are installed around fuel dispensing equipment but shows signs of deterioration or crumbling Asphalt surface requires resealing Lot is NOT level and/or has signs of major cracks, holes, deflections, or deterioration that hinder facility mission(s) requirements Concrete pads are NOT installed around fuel dispensing equipment or deterioration has hindered operations and/or safety (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 21
BOLLARDS Bollards show no signs of deterioration, damage or modification N/A (No AMBER Condition) Bollards show signs of deterioration, damage or modification that hinder their performance (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 22
ABOVEGROUND STORAGE TANKS Tank surfaces are coated with no signs of chipping, flaking, rusting, weeping of fuel, or denting Tank surfaces are coated but chipped, flaking, rusting, or with minor denting Tank surfaces are chipped, flaking, or rusting on over 20% of the surface (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 23
| UNDERGROUND STORAGE TANKS | High/Low level alarms and leak detection system is installed and working | |||||||||||
| Cathodic protection system for steel tanks is operating | N/A [No AMBER conditon] | |||||||||||
| N/A [No AMBER conditon] | High/Low level alarms and/or leak detection system installed but not functioning | |||||||||||
| Cathodic protection system for steel tanks is not operating | (blank) | 10 | Facility Specific Components | 1 | Fuel Dispensing Facility | Q | 1 | 0 | 0 | 0 | 1Q | 24 |
| PIPELINES | Aboveground pipes (carbon steel only) are coated with no signs of physical damage or deterioration(weeping fuel, chipping, flaking, or rusting) | Aboveground piping shows signs of fuel stains at joints or fittings | ||
| Aboveground piping has chipping or flaking coating or shows evidence of rusting | Aboveground piping shows evidence of fuel leaking |
Aboveground piping is exposed fiberglass reinforced plastic (FRP) Aboveground carbon steel piping is not coated and is rusting OR has physical damage beyond surface blemishes (blank) 10 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 25
DISPENSER ISLANDS Emergency switch is fully functional Emergency switch is damaged or deteriorated Emergency switch is not operational (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 26
SPILL CONTAINMENT/DRAINAGE Oil-water separator functional with no signs of deterioration or damage Oil-water separator functional but shows signs of deterioration, wear, or damage Oil-water separator is not functional (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 27
EQUIPMENT ROOMS Fuel dispensing rooms show no signs of deterioration or damage Fuel dispensing rooms functional but show signs of deterioration or damage that may jeopardize protection of equipment Fuel dispensing rooms NOT functional OR show signs of deterioration or damage that jeopardize protection of equipment (blank) 6 Facility Specific Components 1 Fuel Dispensing Facility Q 1 0 0 0 1Q 28
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Ink Signature: FALSE
Commander's signature (or designated representative, i.e. a Facility Operations Specialist -FOS) FALSE
FALSE
FALSE
FALSE
FALSE
FALSE
FALSE
Digital Signature:
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