91995926Q0005-Response-Form-NAGB-May-2026-QBM.docx
DOCX document 40 KB Posted
- Solicitation number
- 91995926Q0005
- Issued by
-
Department of Education
About this file
This is a Response Form for RFQ 91995926Q0005, a Request for Quote for hotel and meeting services for the National Assessment Governing Board's Quarterly Board Meeting scheduled for May 14-15, 2026, in Washington, DC. Bidders must complete the form to provide facility information, confirm capability to meet requirements, and propose pricing for lodging, meeting space, food and beverage services, and hotel amenities.
The form requires respondents to identify their hotel facility and confirm key service offerings, including: a guest room block at the prevailing government per diem rate of $276/night for the Washington, DC metro area (1 room on May 12, 40 rooms on May 13-14, and 1 room on May 15); complimentary airport shuttle and Wi-Fi; ADA compliance; and business center facilities. Meeting space requirements include a General Session room of 2,900-3,000 square feet with no columns, plus separate breakout rooms for three concurrent sessions (ADC, COSDAM, and R&D) and a staff office across three days (May 13-15, 2026). Food and beverage services include coffee service with refreshments for 60 attendees on both Thursday and Friday mornings, and a 3-course hot buffet lunch for 40 attendees on Thursday, with a 20% discount on published menu prices. The form also collects SAM UEI number, NAICS code confirmation (721110 - Hotels), small business status, facility proximity to airport, and the service fee percentage applied to meeting room rental and food and beverage charges. This is a total small business set-aside solicitation under the Department of Education.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Responses-to-Questions-91995926Q0005-A0001.pdf | ||
| 91995926Q0005-RFQ-NAGB-May-2026-QBM.pdf | ||
| 91995926Q0005-Seating-Chart-NAGB-May-2026-QBM.pdf | ||
| 91995926Q0005-SF1449.pdf | ||
| 91995926Q0005-Quote-Worksheet-NAGB-May-2026-QBM.xlsx | XLSX spreadsheet |
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Text version
RFQ 91995926Q0005 Response Form National Assessment Governing Board Quarterly Board Meeting May 14-15, 2026 – Washington, DC
| Hotel/Company Name |
| Click or tap here to enter text. |
| Are you a 3rd party bidder? |
| Yes ☐ No ☐ |
| Do you have a signed teaming agreement with the proposed facility? |
| Yes ☐ No ☐ |
| Hotel/Company Address: |
| Click or tap here to enter text. |
| Point of Contact (Name, Title, Email, phone): |
| Click or tap here to enter text. |
| SAM UEI#: |
| Click or tap here to enter text. |
| NAICS Code 721110 – Hotels (except Casino Hotels) and Motels: |
| Yes ☐ No ☐ |
| Are you a Small Business under NAICS 721110? |
| Yes ☐ No ☐ |
NAME OF PROPOSED MEETING FACILITY: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: Click or tap here to enter text. ZIP CODE: Click or tap here to enter text.
Proximity to airport: Click or tap here to enter text.
Complimentary airport shuttle: Yes ☐ No ☐ MEETING DATES: May 14-15, 2026
Requested Meeting Dates Available: Yes ☐ No ☐
LODGING
Guest Room block and prevailing government per diem rate of $276/night for the Washington, D.C. metro area is available? Yes ☐ No ☐ If not, what is the proposed rate? ____________
Tuesday May 12, 2026 Wednesday May 13, 2026 Thursday May 14, 2026 Friday, May 15, 2026
# Guest Rooms (King Rooms Preferred)
| 1 |
| 40 |
| 40 |
| 1 |
HOTEL SERVICES AND AMENITIES
Business Center on-site: Yes ☐ No ☐ AAA/Mobil Rating: Click or tap here to enter text.
Complimentary Wi-Fi in public areas and guest rooms: Yes ☐ No ☐ Facilities are American Disabilities Act (ADA) Compliant: Yes ☐ No ☐
FOOD & BEVERAGE
| Meal Function |
| #PP |
| Menu |
| Thursday – Coffee Service: AM w/Refresh |
| 60 |
| Regular, Decaf, Assorted Teas |
| Thursday – Working Lunch: Hot Buffet |
| 40 |
| 3-course hot buffet lunch |
| Friday – Coffee Service: AM w/Refresh |
| 60 |
| Regular, Decaf, Assorted Teas |
General Menu Discounts – 20% off published menu prices
MEETING SPACE
Day 1: Wednesday, May 13, 2026
| Event |
| Proposed Room Name |
| Total Sq. Ft. |
| Rental Cost |
Staff Office 8:00 am – 24 hours
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Breakout Room 8:00 am – 6:30 pm
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
General Session Set Up (completed by 3:00 pm)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Day 2: Thursday, May 14, 2026
| Event |
| Proposed Room Name |
| Total Sq. Ft. |
| Rental Cost |
Staff Office (24 hours)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
General Session 8:00 am – 5:00 pm (hybrid)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Breakout Room 1 8:00 am – 5:00 pm ADC (in-person)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Breakout Room 2 8:00 am – 5:00 pm COSDAM (in-person)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Breakout Room 3 8:00 am – 5:00 pm R&D (in-person)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Day 3: Friday, May 15, 2026
| Event |
| Proposed Room Name |
| Total Sq. Ft. |
| Rental Cost |
Staff Office (until 5:00 pm)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
General Session 7:00 am – 3:00pm (hybrid)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
Breakout Room 7:00 am – 12:00 pm (in-person)
| Click or tap here to enter text. |
| Click or tap here to enter text. |
| Click or tap here to enter text. |
*Room assigned for the General Session should be 2,900 – 3,000 square feet with no columns.
Service Fee on meeting room rental & food and beverage: _____________
File details come from the government source that posted it. Updated .