9135 ITB Vegetation Mastication final.pdf

OPRD PROCUREMENT NO.:9135

OREGONBUYS NO.: BID S-63400-00003805

9135 ITB Vegetation Mastication final.doc Page 1 of 15

STATE OF OREGON

COVER PAGE

OREGON PARKS AND RECREATION DEPARTMENT

is issuing this Procurement under

OregonBuys Bid S-63400-00003805 for

Vegetation Mastication at La Pine State Park Date of Issue: August 3, 2022

Opening Date: September 13, 2022 at 3:00 PM

Single Point of Contact (SPC): Margie A. Becker, Sr. Contracts Specialist Oregon Parks and Recreation Department 725 Summer Street NE, Suite C

Salem, OR 97301

Phone: 971-375-5019 E-mail: margie.a.becker@oprd.oregon.gov

ATTACHMENTS:

Attachment 1 Bidder Information Contractual Acceptance Form

Attachment 2 Bid/Pricing Form

Attachment 3 Sample Contract Exhibits A-E

9135 ITB Vegetation Mastication final.doc Page 2 of 15

1.0 PROCUREMENT DESCRIPTION

1.1 PURPOSE

The Oregon Parks and Recreation Department (“OPRD”) is seeking bids from qualified bidders, who will provide forest thinning and fuels reduction by mechanical mastication of approximately 263 acres of young and overly dense, pine conifer from public property owned and managed by OPRD at La Pine State Park in Deschutes County.

As a result of this solicitation process, OPRD intends to award one contract for the services described in this Solicitation Document. The form of the resulting contract and applicable general provisions are included in Attachment 3 (Sample Contract).

Oregon Department of Forestry (ODF) received grant funding through SB 762 and will be providing funding to OPRD for this work. The selected Bidder will be required to begin work no later than October 1, 2022. All work must be completed no later than April 1, 2023, which is the completion date required by this ODF grant.

1.2 VEGETATION MASTICATION

OPERATIONAL REQUIREMENTS: The Areas of Operation consists of one area, totaling approximately 263 acres. The purpose of the operation is to improve overall forest health, individual tree vigor, and to decrease fuels and understory vegetation. Work will be completed by mechanical mastication; leaving dominant and co-dominant trees with little to no major defect, are of good form and vigor, and have an average spacing of 20X20’ to 24’X24.’ “Leave Tree” specifications and Contractor obligations are listed in Exhibit A (Statement of Work) of Attachment 3 (Sample Contract). Services will include all transportation, labor, delivery, maintenance, repair, supplies, equipment, and set-up/dismantle services.

DELIVERY SCHEDULE: All Work must be completed by April 1, 2023.

PROJECT NAME AND NO.: Vegetation Mastication at La Pine State Park – Project 9135 ACTS AND REGULATIONS: Bidders shall comply with the following regulations:

The Forest Resources Conservation and Shortage Relief Amendments Act of 1993;

Oregon Forest Practices Act 1972, as amended

OPERATIONS TYPE: Forest thinning and fuel reduction by mechanical mastication LOCATION: Area of Operations (Area 1) is located within La Pine State Park in Deschutes County.

NOTICE AND PERMIT: Oregon Department of Forestry Notification of Operations and Permit to Operate Power-Driven Machinery (PDM)

Additional information about the Notice and the Permit is available at:

Oregon Department of Forestry 16721 Pine Tree Lane.

Sisters, OR 97759 541-549-2731 FERNS https://ferns.odf.state.or.us/E-Notification https://ferns.odf.state.or.us/E-Notification

9135 ITB Vegetation Mastication final.doc Page 3 of 15

1.3 ADDITIONAL INFORMATION

1.3.1 Permit. Bidder shall provide completed and approved, Oregon Department of Forestry’s “Notification of Operations and Permit to Operate Power Driven Machinery,” prior to beginning work.

1.3.2 Tobacco Free Properties. Bidders need to be aware Executive Order 12-13 established statewide policy that properties wholly owned or leased by the State of Oregon shall be tobacco free. If Bidder is selected for contract award, Bidder, and its employees, agents and subcontractors will be expected to comply with established smoking restrictions while performing services or operating on State property.

1.4 Single Point of Contact (SPC). All question and requests for clarification about any component of this ITB, including the technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

2.0 SOLICITATION PROCESS

2.1 PROCUREMENT AUTHORITY AND METHOD

OPRD is conducting this procurement under the authority granted in ORS 390.121(4), and under OAR, Chapter 137, Division 046.

OPRD is using the Competitive Sealed Bidding method, pursuant to ORS 279B.055 and OAR 137-047-0255, and may use any available optional procedures.

Unless specifically defined in this ITB, capitalized words have the meanings provided in ORS 279A.010 and OAR 137-046-0110.

2.2 DEFINITION OF TERMS

2.2.1 General Definitions

"OregonBuys System" or “OregonBuys” means the on-line electronic Oregon automated procurement system administered by the State’s Department of Administrative Services. The OregonBuys System website is : https://oregonbuys.gov/bso/ Terminology specific to the OregonBuys system may be found at https://oregonbuys.gov/bso/view/homepage/homePage.xhtml Although OPRD is conducting this procurement under its authority in ORS 390.121 and not under the Public Contracting Code, for the purposes of this ITB, unless specifically defined in this ITB, capitalized words have the meanings provided in ORS 279A.010 and OAR 137-046-0110.

2.2.2 Crosswalk of Terms for Oregon Buys

Terms used in OregonBuys Definition

Addenda “Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Addenda.

Bid Opening Date “Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation, after which the Bid “Opening” as defined in OAR 137-046-0110(21) will immediately occur.

https://oregonbuys.gov/bso/view/homepage/homePage.xhtml

9135 ITB Vegetation Mastication final.doc Page 4 of 15

Bid Solicitation

Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys.

Change Order A formal change to an existing MBPO (i.e., any form of contract; agreement;

price agreement or on-call contract, etc.; purchase order; or work order contract.

Master Blanket Purchase Order

(“MBPO”)

Any form of contract; agreement; price agreement or on-call contract, etc.;

purchase order; or work order contract.

Quote Any form of Bid submission by vendors; i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

Vendor Any form of business entity registered in OregonBuys. Only registered Vendors are eligible to submit a Quote and enter into any form of Contract pursuant to Bid Solicitations advertised in OregonBuys.

2.3 PROCUREMENT SCHEDULE

The anticipated procurement schedule is listed below. All dates are estimates and all times are Pacific Time. OPRD may modify the schedule at its sole discretion.

Solicitation Issued/Posted on OREGONBUYS.................... August 3, 2022 Voluntary Pre-Bid Conference (Microsoft Teams Meeting) ......... August 22, 2022 at 8 PM Deadline for Inquiries and Requests for Clarification .......... August 30, 2022 at 3 PM Bids Due/Opening (Microsoft Teams Meeting) ........................... September 6, 2022 at 3 PM Contract Awarded (signed) ................................................. September 13, 2022

2.4 OREGONBUYS SYSTEM

2.4.1 Registration Requirement. All vendors must be registered in OregonBuys to do business with the State. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance.

Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. OPRD will not be responsible for defective registration or incorrect vendor information.

2.4.2 Obtaining ITB Documents. This ITB, ITB attachments and any Addenda and notices (“Amendments”) may be downloaded from the OregonBuys eProcurement system at:

https://oregonbuys.gov/bso. Solicitation documents will NOT be mailed, emailed, faxed, or otherwise transmitted or delivered to prospective Bidders.

Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening Date and time specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as “Amendments” in OregonBuys for this ITB.

2.4.3 ITB Attachments and Addenda. In addition to the provisions set forth and linked within this ITB, this ITB incorporates by this reference the information published or linked on the OregonBuys https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Pages/vendorregistration.aspx https://oregonbuys.gov/bso https://oregonbuys.gov/bso/ https://oregonbuys.gov/

9135 ITB Vegetation Mastication final.doc Page 5 of 15

“Bid Solicitation” page for this ITB, including but not limited to:

• Details entered in the Header Information section;

• All ITB Attachments, Addenda and notices (“Amendments” in OregonBuys), question and answer documents, and any other files linked in the File Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

2.5 VOLUNTARY PRE-BID MEETING

There will be a voluntary, pre-bid meeting, prior to the Deadline for Inquiries and Requests for Clarification. The meeting will be conducted through an online Microsoft Teams meeting, where interested parties can use the app or call the number below to join the meeting. Prospective Bidders who choose to view the Area of Operations on their own may do so during normal business hours of the Park.

Microsoft Teams Meeting: August 22, 2022 at 8:00 a.m.

Join on your computer or mobile app Click here to join the meeting Meeting ID: 230 574 052 860 Passcode: dPricT Download Teams | Join on the web Or call in (audio only) +1 503-446-4951 601199935# United States, Portland Phone Conference ID: 601 199 935# Find a local number | Reset PIN Learn More | Meeting options

2.6 QUESTIONS / REQUESTS FOR CLARIFICATION

2.6.1 All inquiries, whether relating to the solicitation process, administration, deadline or method of award, or to the intent or technical aspects of the solicitation must:

• Be submitted in OregonBuys by an authorized representative;

• Reference the OregonBuys Bid number;

• Provide Bidder’s name and contact information;

• Refer to the specific area of the ITB being questioned (i.e. page, section and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the

Procurement Schedule above.

2.6.2 Addendum. Unless otherwise stated in the ITB, ORPD will post any Addendum on OregonBuys.

Addendum are incorporated into this ITB by this reference and can be viewed and downloaded by interested parties registered in OregonBuys. Bidder is responsible for monitoring OregonBuys regularly until ITB Opening. OPRD is not responsible for sending Addendum to any prospective Bidder.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGZmZTc0YTEtNThlMi00N2Q1LWE1ZjEtYTVhMjQzNjc4YjI0%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%22d2ce00a8-e224-4b5d-8a9d-910ee4d7a587%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15034464951,,601199935#%20 https://dialin.teams.microsoft.com/6695bda5-c841-4ea8-9531-d54eb9fd5334?id=601199935 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=d2ce00a8-e224-4b5d-8a9d-910ee4d7a587&tenantId=aa3f6932-fa7c-47b4-a0ce-a598cad161cf&threadId=19_meeting_ZGZmZTc0YTEtNThlMi00N2Q1LWE1ZjEtYTVhMjQzNjc4YjI0@thread.v2&messageId=0&language=en-US

9135 ITB Vegetation Mastication final.doc Page 6 of 15

3.0 INSTRUCTIONS TO PROSPECTIVE BIDDERS

3.1 ACCEPTANCE PERIOD

Bids are firm offers for a period of 30 calendar days from Opening.

3.2 BID SUBMISSION REQUIREMENTS (GENERAL)

3.2.1 Bids must be submitted in the OregonBuys e-procurement system on the forms and in the format required by this Solicitation Document. Any specific forms required for Bid submittal will be included as attachments to this Invitation to Bid. Bids submitted by facsimile (fax), mail, e-mail, express carrier, or in person will NOT be accepted.

3.2.2 Bidder shall submit one copy of its Bid and all other submittal requirements, with Attachment 1 Bidder Information Contractual Acceptance Form bearing the Bidder’s authorized representative’s Signature. Bid must be formatted using Adobe Acrobat, Microsoft Word, or Microsoft Excel.

The Bid must contain the following information:

• ITB Number 9135 and the OregonBuys Bid S-63400-3805

• Opening (date and time)

3.2.3 In addition, if Bidder believes any of its Bid is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Bidder shall complete and submit the Disclosure Exemption Affidavit (Attachment B), and Bidder shall submit a fully redacted version of its Bid, clearly identified as the redacted version. Bidder shall also mark as “Confidential” in OregonBuys all attachments to its Proposal that Proposer believes are exempt from disclosure.

3.2.4 Late Bids. Bids must be submitted by Opening to be considered. Late bids will NOT be accepted.

3.3 BID REQUIREMENTS (PASS/FAIL)

3.3.1 The Bid must be complete in all respects, including necessary signatures, certifications, documentation, and responses to any other information required by this Solicitation Document, including but not limited to the following:

A. Contractual Acceptance Form The Bid must contain a completed Contractual Acceptance Form (Attachment 1) including the Bidder’s authorized representative’s signature. The person signing the Bid shall initial any alterations or erasures in ink. By submitting its Bid, a Bidder agrees to be bound by the terms and conditions contained in this Solicitation Document. A Bidder shall not make a Bid conditional upon OPRD’s acceptance of terms or conditions that conflict with or are in addition to those contained in this Solicitation Document.

B. Bid/Pricing Form The Bid must contain the completed Bid/Pricing Form (Attachment 2). All Bids must comply with the minimum requirements and must be valid for 30 days from Opening. Bidder must provide all information required in Attachment 2 of this ITB.

C. Experience and Resources (narrative)

The Bidder shall submit the following information:

• Experience. The Bid must describe Bidder’s work experience in a manner that clearly demonstrates Bidder has a minimum of three (3) years of professional experience within

9135 ITB Vegetation Mastication final.doc Page 7 of 15 the past five years and provide description of three services similar in size and scope to those described in this Solicitation Document.

• Resources. The Bid must describe Bidder’s resources in a manner that clearly demonstrates that Bidder has the resources required (staffing, equipment, materials, etc.)

to successfully provide the services described in this ITB within the timeframe required by

OPRD.

D. References The Bid must contain three (3) references, including valid contact information for each, from separate firms or clients that may be contacted to verify Bidder’s abilities and experience with respect to services provided within the past three years similar in size and scope to those described in this ITB. References from Oregon Parks and Recreation Department will not be accepted.

References will not be scored but will be used to verify information submitted by Bidder.

Contact information for all references must include:

• Reference name, telephone number, email and mailing address;

• Description of services or work provided; and

• Starting and ending dates of projects described in Bidder’s Experience above.

3.3.2 Authorized Signature

The Bid must be signed by person(s) legally authorized to bind the Bidder to the Bid and the Contract/Price Agreement resulting from this ITB. Upon request by OPRD, any representative submitting a Bid on behalf of the Bidder shall provide a current document certifying the representative’s authority to bind the Bidder. Upon request of OPRD, Bidder shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the Bid to execute agreements on behalf of the entity.

3.4 BID SUBMISSION (OREGONBUYS)

BIDDER IS SOLELY RESPONSIBLE FOR ENSURING ITS BID IS SUBMITTED VIA

OREGONBUYS E-PROCUREMENT SYSTEM AND IS RECEIVED IN ACCORDANCE WITH

THE SOLICITATION REQUIREMENTS BEFORE OPENING. OPRD is not responsible for any transmission errors or delays or failure to complete the OregonBuys e-procurement process.

3.4.1 OregonBuys Electronic Bid Submission

• OPRD will accept only those Bids submitted via the OregonBuys e-procurement system.

All Bidders or vendors must be registered in OregonBuys to do business with the State.

Registration is free.

- To create a vendor account, click the blue “Register” button in the upper right corner of the OregonBuys website: https://oregonbuys.gov/bso For registration assistance see vendor registration guidance.

- Vendors are responsible for ensuring their vendor registration and general business information is current and correct in OregonBuys. OPRD will not be responsible for defective registration or incorrect vendor information.

https://oregonbuys.gov/bso

9135 ITB Vegetation Mastication final.doc Page 8 of 15

• In addition to the provisions set forth and linked within this ITB, this ITB incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for this ITB, including but not limited to:

- Details entered in the Header Information section;

- All ITB Attachments, Addendums and notices , question and answer documents, and any other files linked in the File Attachments and Form Attachments subsections; and

- Information, if any, entered in the “Questions” and “Item Information” sections.

• Bidder should select the “Confidential” checkbox in OregonBuys, when uploading any files required in response to this ITB.

• Bidder shall submit line item pricing in OregonBuys for this ITB.

3.4.2 Modification or Withdrawal of Bids

• Modification. Any Bidder that wishes to make modifications to a Bid already submitted in OregonBuys shall submit its modification before the Bid Opening Date and time specified in OregonBuys for this ITB. Bidder must note the specific change(s) to the Bid submission.

Modifications made after Bid submission must be uploaded to OregonBuys after deleting prior submittal items, using the “Withdraw Quote” button.

• Withdrawal. If a Bidder wishes to withdraw a submitted Bid, Bidder shall do so prior to Opening Date and time specified in OregonBuys for this ITB. Bidder also must use the “Withdraw Quote” button in OregonBuys to withdraw the Bid.

3.4.3 Bid Costs. All costs associated with preparation, submission, modification and withdrawal of a Bid are the sole responsibility of the Bidder and will not be borne by OPRD.

3.4.4 Public Records; Trade Secrets. This Solicitation Document and one copy of each original Bid received in response to it will be kept by OPRD and made a part of a file or record which shall be open to public inspection. If a Bidder believes that its Bid contains any information that is considered a trade secret under ORS 192.501(2) or otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.410 through 192.505, then Bidder must specifically indicate what information should be exempt and identify that information as follows:

“This data is exempt from disclosure under the Oregon Public Records Law pursuant to ORS 192, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.410 through 192.505.”

Bidders are cautioned that cost information submitted in response to a Solicitation is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by a Bidder that is already in the public domain is not protected as a trade secret.

OPRD will not be liable for disclosure or release of any information when authorized or required by law or court order to do so. OPRD will also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

3.4.5 Bid Opening

Bids and all required submittal items must be received by the SPC in OregonBuys on or before Opening. All Bid modifications or withdrawals must be completed prior to Opening. Bids received after Opening will be considered LATE and will NOT be accepted for evaluation.

9135 ITB Vegetation Mastication final.doc Page 9 of 15

The public Bid Opening will be conducted by the Single Point of Contact through a Microsoft Teams Meeting at the Opening date and time designated in section 2.3 Procurement Schedule, or as changed by Addendum. Bids received will not be available for inspection until after the evaluation process has been completed and the Notice Award is issued. However, OPRD will record and make available the identity of all Bidders after Opening.

MICROSOFT TEAMS MEETING: Bids Due/Opening September 6, 2022 at 3 PM.

Join on your computer or mobile app Click here to join the meeting Meeting ID: 273 312 043 057 Passcode: eE5Udj Download Teams | Join on the web Or call in (audio only) +1 503-446-4951 856973363# United States, Portland Phone Conference ID: 856 973 363# Find a local number | Reset PIN Learn More | Meeting options

4. EVALUATION PROCESS

Bids received prior to Opening will be evaluated in accordance with the evaluation process described below and any other applicable rules and statutes.

4.1 CLARIFICATION OF BIDS

During the evaluation process, OPRD may request clarification from any Bidder regarding any portion of their Bid. Bidders should remain available during the evaluation period to respond to any such requests for clarification. Bidders should respond to requests for Bid clarification in the format and timeframe required by OPRD. If OPRD is unable to contact or receive a requested clarification from a Bidder, that Bidder’s Bid may be rejected according to OPRD’s interpretation of the Bid without clarification.

4.2 DISQUALIFICATION OF BIDS

Any attempt by a Bidder to improperly influence the evaluation process will result in the disqualification of that Bidder’s Bid from consideration.

4.3 CANCELLATION OF SOLICITATION

Any time during the Solicitation Process, OPRD may cancel this Solicitation or reject any and all Bids.

4.5 ADMINISTRATIVE REVIEW

Bids will be evaluated for compliance with Bid Requirements identified in section 3.3.1. Bids deemed non-Responsive will be rejected. Bids deemed Responsive will be further evaluated as described below.

5. METHOD OF AWARD

Only Responsive Bids will be considered for award. If a contract is awarded, OPRD will award the contract to the responsible Bidder submitting the lowest “Total Bid Pricing” for a Responsive Bid selected for award.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzVmNzgzODEtZDhjNy00MDdiLWExYzAtZWVlNDFiOGMyNTcy%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%2231f74aff-7d7d-4665-926f-befc7d213388%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+15034464951,,856973363#%20 https://dialin.teams.microsoft.com/6695bda5-c841-4ea8-9531-d54eb9fd5334?id=856973363 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=31f74aff-7d7d-4665-926f-befc7d213388&tenantId=aa3f6932-fa7c-47b4-a0ce-a598cad161cf&threadId=19_meeting_NzVmNzgzODEtZDhjNy00MDdiLWExYzAtZWVlNDFiOGMyNTcy@thread.v2&messageId=0&language=en-US

9135 ITB Vegetation Mastication final.doc Page 10 of 15

5.1 APPLICABLE PREFERENCES

In accordance with ORS 279A.120 and 125, OPRD must:

(a) Give preference to goods or services that have been manufactured or produced in Oregon if price, fitness, availability and quality are otherwise equal,

(b) Add a percent increase to the Bid of a nonresident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides, and

(c) Give preference to the procurement of goods manufactured from recycled materials.

For purposes of applying (a) and (b) above, Bidder must identify on Attachment 1 whether Bidder is a “Resident Bidder” as defined in ORS 279A120(1)(a).

5.2 BIDDER REFERENCES

OPRD may contact any or all of the references provided by Bidder in response to Section 3.3.1 to verify Bidder’s qualifications, abilities, and experience. OPRD reserves the right to reject a Bidder if the references fail to support Bidder’s ability to provide Services described in this Solicitation Document.

5.3 BIDDER RESPONSIBILITY

OPRD may contact any references (whether or not provided by Bidder) and request any additional information deemed necessary to determine the Responsibility of the Bidder to provide Services.

6.0 AWARD PROCESS

6.1 INTENT TO AWARD

OPRD will notify all Bidders via Notice on OregonBuys of the selected Bidder. This announcement will serve as notice to all Bidders that OPRD intends to award a contract to the selected Bidder, subject to the successful negotiation of any negotiable provisions.

6.2 CONDITIONS OF AWARD

The selected Bidder shall present ALL documents listed below within 14 calendar days of the “Notice of Intent to Award,” issued by OPRD. Failure to present the required documents to OPRD within the fourteen (14) calendar-day period may result in rejection of the Bid and disqualification of Award.

The Contract will not be executed by OPRD until all of the documents listed below have been submitted to OPRD.

In no event shall Bidder be permitted to conduct operations under the Contract before providing all of the following documents:

1) Completed Exhibit B (Operations Plan) of the Contract;

2) Certificate of Liability Insurance with the coverages and limits required in the Contract;

3) Signed Contract (OPRD will provide Contract prepared for signature to the selected

Bidder); and

4) Completed and approved, Oregon Department of Forestry’s Notification of Operations and

Permit to Operate Power Driven Machinery.

9135 ITB Vegetation Mastication final.doc Page 11 of 15

7.0 CONTRACT REQUIREMENTS

7.1 Contract Form. The Bid is an offer to enter into a contract that, if accepted for award, binds the Bidder to a contract and the terms and conditions contained in this Solicitation Document. The selected Bidder will be asked to sign a contract substantially in the form that is included Attachment 3 (Sample Contract) to this Solicitation Document.

7.2 Insurance. Prior to execution of Attachment 3, the selected Bidder shall provide to OPRD certificates and additional insured endorsements of the insurance coverages identified in Exhibit C (Insurance Requirements) of the Contract or as otherwise specified in this Solicitation Document.

9135 ITB Vegetation Mastication final.doc Page 12 of 15

ATTACHMENT 1

CONTRACTUAL ACCEPTANCE FORM

BIDDER SHALL PROVIDE ALL APPLICABLE INFORMATION REQUESTED BELOW

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH BID

BIDDER’S LEGAL NAME (BUSINESS): (TAX FILING) ________________________________________________

BIDDER’S MAILING ADDRESS: ________________________________________________________________

BIDDER’S BUSINESS DESIGNATION: (CHECK ONE)

Partnership Limited Partnership Limited Liability Partnership

Corporation Professional Corporation Limited Liability Company

Sole Proprietorship Other: ____________________________________________

BIDDER’S FEDERAL TAX ID NUMBER: (NOT SOCIAL SECURITY NUMBER) _________________________ Tax information is requested pursuant to ORS 305.385 and will be used for the administration of state, federal and local tax laws. OPRD may report the information provided to the Internal Revenue Service (IRS) under the name and taxpayer identification number provided.

BIDDER’S OREGON BUSINESS REGISTRATION NUMBER: _________________________________

(OREGON SECRETARY OF STATE, CORPORATIONS DIVISION)

Go to http://www.filinginoregon.com/ for information on how to register to do business in Oregon.

BIDDER IS A RESIDENT BIDDER: YES NO

ORS 279A.120(1)(b): “Resident bidder” means a bidder that has paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in Oregon and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

BIDDER IS AN OREGON CERTIFIED FIRM: (CHECK ALL THAT APPLY)

Minority Business Enterprise (MBE) Emerging Small Business (ESB)

Women Business Enterprise (WBE) Disadvantaged Business Enterprise (DBE) Go to http://www.oregon4biz.com/Grow-Your-Business/Business-services/Minority-Owned-Business-Certification/ for information on the OMWESB certification program.

BIDDER’S CONTACT INFORMATION:

AUTHORIZED REPRESENTATIVE TITLE

PHONE FAX EMAIL

THE INDIVIDUAL SIGNING ON BEHALF OF BIDDER HEREBY ACKNOWLEDGES AND CERTIFIES THAT:

• He/she is authorized to act on behalf of Bidder,

• The supplied Bidder data is true and accurate,

• To the best of his/her knowledge, Bidder is not in violation of any Oregon tax laws, For the purposes of this certification, “Oregon Tax Laws” means a state tax imposed by ORS 320.005 to 320.150 and 403.200 to 403.250 and ORS chapters 118, 314, 316, 317, 318, 321 and 323 and the elderly rental assistance program under ORS 310.630 to 310.706 and local taxes administered by the Department of Revenue under ORS 305.620. [ORS 305.380(4)]

• Bidder has completely read and understands the provisions of the Solicitation, including any Addenda issued, http://www.oregon4biz.com/Grow-Your-Business/Business-services/Minority-Owned-Business-Certification/

9135 ITB Vegetation Mastication final.doc Page 13 of 15

• The Bid was prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty,

• Bidder has not discriminated and will not discriminate, in violation of ORS 279A.110(1), against any minority, women or emerging small business enterprise certified under ORS 200.055 or a business that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract,

• Bidder has a written policy and practice that meets the requirements, described in ORS 279A.112, of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class, and Bidder agrees, as a material term of any Contract, to maintain the policy and practice in force during the entire Contract term, if a Contract is awarded,

• Bidder accepts and agrees to be bound by all the terms and conditions of the Contract awarded,

• Bidder agrees to provide all Goods and Services required to be provided under the Contract,

• Bidder has the available resources, including staffing, to perform the Services in a reasonable timeframe to pursue OPRD’S objectives, and

• By submitting a response to this Solicitation, Bidder grants the State of Oregon a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license for the rights to copy, distribute, display, prepare derivative works of and transmit the response for the purpose of conducting this procurement and to fulfill obligations under Oregon Public Records Laws.

SIGNATURE OF BIDDER’S AUTHORIZED REPRESENTATIVE DATE

9135 ITB Vegetation Mastication final.doc Page 14 of 15

ATTACHMENT 2

BID/PRICING FORM

This Form must be completed and submitted with your Bid.

Project Name/No.: Vegetation Mastication at La Pine State Park Solicitation No.: OregonBuys Bid S-63400-00003805 Location: La Pine State Park in Deschutes County

1.0 General Information

• Bidder must provide pricing for each Unit No. within Area 1 within the Table included in section 2.0 below.

Areas are designated on Exhibit D1 (Site Map) of the Contract.

• Pricing must include ALL costs associated with providing Services under the terms of the Contract, including but not limited to transportation, labor, delivery, maintenance, repair, supplies, equipment, and set-up/dismantle services.

• Estimated acreages are provided to give Bidders adequate information to best determine the appropriate pricing and resources required to provide Services requested under the resulting Contract. Acreages listed are not a guarantee of Services purchased but will be used to determine award.

• Pricing per Unit proposed by the selected Bidder in the table below will be incorporated into the resulting Contract. (See Exhibit E for more unit information.)

2.0. Bid/Pricing:

Unit No.

Ave. Trees per

Acre Acres

(a) Price per Acre

(b)

Bid Price (a x b)

1 650 64

2 710 9

3 660 19

4 600 5

5 800 4

6 1200 14

7 900 6

8 410 14

9 720 19.5

10 200 58

9135 ITB Vegetation Mastication final.doc Page 15 of 15

11 200 5.5

12 650 23

13 400 22

TOTAL BID PRICING:

(for award purposes)

(Round Total Bid Pricing to the nearest whole dollar.)

This Bid/Pricing Form must be completed and submitted with your Bid.