27 - Software Inventory and Hardware Inventory Template 052622.xlsx
XLSX spreadsheet 81 KB Posted
- Attached to
- Unified Servicing and Data Solution (USDS) Solicitation Federal contract opportunity
- Solicitation number
- 91003122R0007
About this file
This document contains a software and hardware inventory template and details of a federal solicitation from the U.S. Department of Education.
The solicitation seeks proposals from offerors to provide continued student loan servicing capabilities as the Unified Servicing and Data Solution (USDS) contracts. The resulting USDS contracts will replace existing Title IV Additional Servicers and Not-For-Profit Servicers contracts. Services required under the new contracts include complete student loan servicing, loan consolidation origination and disbursement, financial reporting, processing of specialty claims, fulfillment, operational reporting, and compliance monitoring. Data integrations with other Department of Education systems are also required. Proposals are due by the issuing office of the Department of Education's Contracts and Acquisition Management division. The award date and other contractual terms are not specified in the document.
The software and hardware inventory templates provide guidance on capturing details of organizational IT assets, including software vendor and version, patch level, license and location information. For hardware, templates request fields like IP address, virtual/public identifier, asset type, manufacturer, model, memory, and physical location.
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Text version
Software Inventory
| SOFTWARE INVENTORY | ||||||||||||
| Software/ Database Vendor | Software/ Database Name & Version | Patch Level | Build Number | Serial/License | Function | Environment | Location | Software Host | Software Component Owner | Software Administrator | ||
| GUIDANCE | Name of Software or Database vendor. | Name of Software or Database product and version number. | If applicable. | If applicable. | Number and expiration | For Software or Database, the function provided by the Software or Database for the system. | Type of environment where software is installed | Physical location of hardware. Could include Data Center ID, Cage#, Rack# or other meaningful location identifiers. | System type plus the name or unique identifier for the system where software is installed | Individual responsible for license agreement | Individual Responsible/Accountable for Administering Software Component | |
| Valid Values | If open source (e.g., there is no "vendor), enter "Open Source" as the vendor name. | Production, Test, Development | Valid locations | Valid systems within authorization boundary | ||||||||
| Software Example | Acme Software | Acme CloudApp v1.0 | 4.0.1 | R2 | 1111-2345-5F56 | |||||||
| expiration 8/29/2018 | CRM | Production | Acme Hosting, Tampa, FL | |||||||||
| Web server, EDUPTCVPP05 | John Doe | Fred Stone | ||||||||||
| Database Example | Microsoft | SQL Server 2008 | SP3 | 1GRJ-KKRJ-56 | ||||||||
| expiration 12/31/2017 | Records Management | Production | SunGard |
Richardson TX Database server, EDDB-O1645 John Jones Sally Smith
Hardware Template
| Hardware Inventory | HARDWARE INVENTORY | |||||||||||
| IP Address (if known) | Virtual | Public | Identifier or Host Name | Asset Type | Hardware Make/Model | OS Name and Version | Memory | CPU Speed | Drive Space | Hosting Environment | Location | |
| GUIDANCE | If a device has multiple IP addresses, then include one row in this inventory for each IP address. | Is this asset virtual? | Is this asset a public facing device? That is, is it outside the boundary or can it be accessed without the use of a VPN? If so, it is an entry point. | If on EDUCATE, provide the EDUCATE Identifier; for all other hosting locations state the DNS or NetBIOS name of the inventory item. | Simple description of the asset's function (e.g., Router, Storage Array, DNS Server, etc.) | Name of the hardware product and model. | Operating System Name and Version running on the asset. | If available provide the amount of memory | If available, provide the CPU speed | If available, provide the amount of drive space | Hosting location | Physical location of hardware. Could include Data Center ID, Cage#, Rack# or other meaningful location identifiers. |
| Valid Values | Yes or No. | Yes or No. | EDUCATE identifer or valid DNS name or URL. | Do not use vendor or product names which should go in Column G | Production, Test or Development | Valid locations | ||||||
| Infrastructure Example | 123.45.78.90 | No | Yes | EDUPTCVPP005 | Web Server | Acme Server | CentOS 5.1 | 8 | 1.24 GHz | 1TB | Productiion | SunGard, Richardson TX |
| Infrastructure Example | 123.45.67.96 | No | No | FL-EDSW-01 | Switch | Cisco 3560 | Cisco IOS 12.1 | Test | Acme Hosting, Tampa, FL |
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