90DETR-S3650 Informal Solicitation.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Informal solicitation

Date 01/12/2026

Solicitation number 90DETR-S3650

Single point of contact name Lauren Ford

Single point of contact email laford@detr.nv.gov

Contracting agency Department of Employment, Training and Rehabilitation

Project title Refrigeration Services

Quote submission deadline 01/26/2026

This informal solicitation is available at nevadaepro.com as a bid solicitation.

Project

Overview

The State of Nevada, Department of Employment, Training and Rehabilitation, Rehabilitation Division’s Business Enterprises of Nevada (BEN) program is seeking quotes from qualified vendors to provide refrigeration services as described in the scope of work.

The State intends to award one contract in conjunction with this informal solicitation, as determined in the best interests of the State. The Rehabilitation Division shall administer contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of two years.

Scope of work

Services will include but are not limited to: maintenance and repair services of commercial refrigerators and refrigeration units, freezers, ice makers, chillers, walk-ins, reach-ins and display units on a time and material basis; facility remodeling; installation, repair, maintenance, relocation, and replacement of equipment, with purchase of parts as necessary. Parts and materials shall be invoiced at a cost not to exceed 20% of the Contractor’s costs; the State reserves the right to request cost verification for all parts and materials. These services are needed for any and all existing and new Southern Nevada Business Enterprises of Nevada (BEN) locations in Clark County NV, including the three (3) sites at the Hoover Dam and one (1) site in Mesquite. Travel Costs will only be paid for travel over 40 miles (one-way) from the vendor’s contracted location or to the Hoover Dam sites.

Compensation is calculated based on hours worked. Commute time is not considered working time and is not compensated at the hourly rate.

The Vendor shall provide all labor, supervision, parts/material, tools, equipment, transportation and all effort necessary to perform all services outlined herein. All work shall be performed in accordance with the most current requirements of State, County, City and National Codes.

In accordance with Nevada law, any work meeting the following criteria is subject to Nevada Contractor License requirements:

•$1,000.00 or more (labor and parts/materials);

• Any work requiring a building permit; and

• Any in the area of new plumbing, new electrical, refrigeration, heating or air-conditioning.

The Vendor shall provide only replacement parts that are new and of the same quality and brand name as that is being replaced. Substitutions will be permitted only with prior authorization of the BEN Chief or designee. All repair services shall be conducted in full compliance with all specified standards in a manner equal to or better than the normal safety and security procedures and standards established by the State, and at no time shall State facilities or its occupants be placed in jeopardy.

The Vendor agrees to provide a written estimate based on each job requirement, detailing labor, time and parts/material costs for approval, prior to beginning work.

The Vendor shall have a staffed office during normal business hours (Monday thru Friday, 8:00a.m. – 5:00p.m.)

with emergency service available 24 hours per day, 7 days per week. The Vendor shall employ a sufficient number of trained technicians so that all service calls are answered promptly. The Vendor shall respond to the State by telephone or email to all service calls within 15 minutes of report of occurrence. The Vendor shall physically respond to the site within 4 hours after report of occurrence unless prior arrangements are made with the BEN Chief or designee.

The Vendor shall be responsible for ensuring the work area is kept clean and free of debris, as necessary, to maintain a safe working environment for staff, visitors and customers. Upon completion of the work, all surfaces involved in this project shall be clean of any foreign material.

All tools, equipment and other work materials belonging to the Vendor shall be removed from the work location upon completion of the service. The Vendor shall remove all waste materials from the work site and dispose of them daily and in an approved manner specific to the type of waste being disposed and in accordance with Federal and State guidelines.

Any damages by the Vendor to portions of buildings, premises, equipment, furniture, material or other property for which the State and/or the Bureau are responsible shall be repaired or replaced at the Vendor’s expense. This includes, but is not limited to, all types of counter tops/working surfaces, acoustical tile, floor coverings, wall areas, ceilings, parking lot or walkway surfaces, safety posts, etc.

The Vendor shall present after each scheduled or emergency call and before leaving the job site, a written summary of the work performed and obtain the BEN Chief or designee signature thereof.

All work must be performed in such a manner as to not inconvenience building occupants. The Vendor shall determine the State’s normal working conditions and activities in progress and shall conduct the work in the least disruptive manner.

The Vendor shall provide employee picture identification badges identifying the company name and the name of the employee for each employee servicing the State account. All Vendor employees are required to wear these identification badges while servicing the State.

The State reserves the right to require the Vendor to train, counsel or reassign any employee whose actions or appearance are not consistent with the standards of the State.

The Vendor shall submit a written invoice with all supporting documentation upon completion of each service.

Payment will not be made to the Vendor without all required documentation.

- All invoices are to be emailed to the BEN staff listed on the service request/Purchase Order.

- All invoices need to include a breakdown of labor and parts/material costs.

- The contract Reference# and the Purchase Order# must be included on all invoices that are submitted for payment. Failure to include the Reference# and the Purchase Order# may result in the invoice(s) being rejected and returned. This could result in a delay in payment.

Special Requirement:

Due to Hoover Dam being under the control of the Federal Bureau of Reclamation, any respondents MUST be able to comply with the Bureau’s Rules and Regulations attached to this solicitation.

Vendor background. Provide a company background/history and why vendors are qualified to provide the services described here. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector. Provide Company Name, Contract contact name, email and phone number. Provide copies of state and local contractor licenses.

Attachments

Standard form contract (Informational Only) Insurance schedule (Informational Only) Bureau of Reclamation (BOR) Rules and Regulations (Informational Only) Terms and conditions for services (Informational Only) Terms and conditions for goods (Informational Only) Cost Schedule (Must be returned with proposal)

Evaluation

Submit quotes through nevadaepro.com or directly to Lauren Ford at laford@detr.nv.gov Quotes shall be consistently evaluated and scored based upon the following factors and relative weights.

Proposal Review by Program 100

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a vendor that does not comply with the requirements listed in this section. By submitting a quote, vendor confirms compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

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