9053_A3_HMIS Solution RFP.pdf

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Attached to
HMIS Solution Request for Proposals
Solicitation number
S-91400-00016584
Issued by
Oregon

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Written by GovTribe AI ·

This Request for Proposals (RFP) document concerns a Housing and Urban Development (HUD) compliant Homeless Management Information System (HMIS) solution for the State of Oregon, specifically to replace the current system under the Oregon Multi-Continuum of Care implementation. The RFP seeks a comprehensive HMIS solution that meets HUD requirements and serves the needs of Oregon's homeless services network. The proposal process includes defined submission deadlines and evaluation criteria for vendors seeking to provide this critical infrastructure for homeless services data management and reporting across Oregon's continuum of care agencies.

The RFP will establish a contract term for the HMIS solution implementation and ongoing service delivery, with specific pricing structures and service level requirements to be detailed in the vendor proposals. Oregon seeks a qualified vendor capable of delivering a system that integrates with existing homeless services infrastructure while maintaining HUD compliance and data security standards. Funding for this initiative derives from HUD appropriations and related grants supporting Oregon's homeless services programs, with the solution intended to centralize and standardize data collection, reporting, and client service coordination across the state's multiple continuum of care organizations.

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Other files

File Type Posted
9053_HMIS Solution RFP_FAQ_final version.docx DOCX document
9053_RFP_HMIS Solution Software.pdf PDF
9053_AttB_Technical Proposal Response Template.docx DOCX document
9053_AttF_State of Oregon IT Security Standards.xlsx XLSX spreadsheet
9053_AttA_Admin Proposal.docx DOCX document
HMIS Solution RFP Pre-Proposal Conference-20260921_083313-Meeting Recording.mp4 MP4 file
9053_AttD_Price Proposal.xlsx XLSX spreadsheet
9053_AttC_Requirements Traceability Matrix.xlsx XLSX spreadsheet
9053_A1_HMIS Solution RFP.pdf PDF
9053_AttE_Sample Contract.docx DOCX document
9053_A2_HMIS Solution RFP~1.pdf PDF
Pre-Proposal Conference Attendees.xlsx XLSX spreadsheet
9053_A4_HMIS Solution RFP.pdf PDF
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Level 3 - Restricted

RFP #S-91400-00016584

HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) SOLUTION

PROJECT

BID AMENDMENT #3

SECTION 1: PURPOSE

The purpose of this Bid Amendment is:

1.1) Modify Section 1.2, Schedule, to add a voluntary Pre-Demonstration Conference for Round 2 information.

1.2) Modify Section 4.2, Pre-Proposal Conference, to add the Pre-Demonstration Conference information.

SECTION 2: MODIFICATIONS OF SECTIONS

2.1 MODIFICATION OF SECTION 1.2

Section 1.2 (Schedule), including its respective subsections, are modified as follows (new language is indicated by bold and underlined font, deleted language is indicated by strikethrough font):

1.2 SCHEDULE

The table below represents a tentative schedule of events for this RFP. All times are listed in Pacific Time. All dates listed are subject to change at Agency's discretion. Any changes to the Schedule will be issued via an OregonBuys Amendment. Prospective Proposers are solely responsible for monitoring OregonBuys for any Schedule changes.

Event Date Time

Voluntary Pre-Proposal Conference September 21, 2026 8:30-10:00 AM

Questions / Requests for Clarification Due October 15, 2026 4:00 PM

Answers to Questions / Requests for Clarification Issued (approx.)

October 19, 2026 4:00 PM

RFP Protest Period Ends October 19, 2026 4:00 PM

Bid Opening (Proposal Due) October 29, 2026 4:00 PM

Competitive Range Announcement (approx.)

December 2, 2026 4:00 PM

Voluntary Pre-Demonstration Conference

December 8, 2026 8:00-9:00 AM

Competitive Range Protest Period Ends (approx.)

December 9, 2027 4:00 PM

Round 2 Requirements Due December 10, 2027 4:00 PM

Round 2 – Demonstrations (approx.) December 14, 2026 – December 18, 2026

TBD

Issuance of Notice of Intent to Award (approx.)

December 28, 2026 4:00 PM

Award Protest Period Ends 7 days after Notice of Intent to Award

2.2 MODIFICATION OF SECTION 4.2

Section 4.2 (Pre-Proposal Conference), including its respective subsections, are modified as follows (new language is indicated by bold and underlined font, deleted language is indicated by strikethrough font):

4.2 PRE-PROPOSAL CONFERENCE VOLUNTARY CONFERENCES

4.2.1 Pre-Proposal Conference

A voluntary Pre-Proposal Conference will be held on September 21, 2026, at 8:30 AM PT.

Attendance is encouraged but not mandatory. The purpose of the Pre-Proposal Conference is to: provide additional description of the Project; explain the RFP process; and respond to Proposer questions.

Proposer may attend the Pre-Proposal Conference using the following teleconference information:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/292951870485483?p=PEDcpMf

5Jth1kcBcoj Meeting ID: 292 951 870 485 483

Passcode: 8jd6oq2X

Need help? | System reference https://teams.microsoft.com/meet/292951870485483?p=PEDcpMf5Jth1kcBcoj https://teams.microsoft.com/meet/292951870485483?p=PEDcpMf5Jth1kcBcoj https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODAzNDQ1OTEtMzNiOS00MmRhLTg5OTEtNmY3MmIwMmMzZDhi%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%22bade7978-3408-4646-b53c-d936335cb135%22%7d

Dial in by phone

+1 503-446-4951,,512978782# United States, Portland Find a local number

Phone conference ID: 512 978 782#

4.2.2 Pre-Demonstration Conference

A voluntary Pre-Demonstration Conference will be held on December 8, 2026, at 8:00 AM PT. Attendance is encouraged but not mandatory. The purpose of the Pre- Demonstration Conference is to: provide additional description of Round 2 requirements; explain the Interview/Demonstration process; and respond to Proposer questions.

Proposer may attend the Pre-Demonstration Conference using the following teleconference information:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/220668071660373?p=x9T2 vcxM5vli0Nc3cd

Meeting ID: 220 668 071 660 373 Passcode: Fv6kC9sx

Need help? | System reference

Dial in by phone

+1 503-446-4951,,474533428# United States, Portland Find a local number

Phone conference ID: 474 533 428#

For organizers: Meeting options | Reset dial-in PIN tel:+15034464951,,512978782 https://dialin.teams.cloud.microsoft/6695bda5-c841-4ea8-9531-d54eb9fd5334?id=512978782 https://teams.microsoft.com/meet/220668071660373?p=x9T2vcxM5vli0Nc3cd https://teams.microsoft.com/meet/220668071660373?p=x9T2vcxM5vli0Nc3cd https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmVhY2QzZGUtNGY0Yy00OWZiLThiZWMtOWI0NDhlYzhkYWRm%40thread.v2/0?context=%7b%22Tid%22%3a%22aa3f6932-fa7c-47b4-a0ce-a598cad161cf%22%2c%22Oid%22%3a%22bade7978-3408-4646-b53c-d936335cb135%22%7d tel:+15034464951,,474533428 https://dialin.teams.cloud.microsoft/6695bda5-c841-4ea8-9531-d54eb9fd5334?id=474533428 https://teams.microsoft.com/meetingOptions/?organizerId=bade7978-3408-4646-b53c-d936335cb135&tenantId=aa3f6932-fa7c-47b4-a0ce-a598cad161cf&threadId=19_meeting_MmVhY2QzZGUtNGY0Yy00OWZiLThiZWMtOWI0NDhlYzhkYWRm@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing

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