9053_A2_HMIS Solution RFP~1.pdf
PDF 196 KB Posted
- Attached to
- HMIS Solution Request for Proposals
- Solicitation number
- S-91400-00016584
- Issued by
- Oregon
About this file
This is a Bid Amendment #2 to Request for Proposals (RFP) #S-91400-00016584 issued by the State of Oregon for a Homeless Management Information System (HMIS) Solution Project to replace the current system under the Oregon Multi-Continuum of Care implementation with a Housing and Urban Development compliant solution. The amendment modifies the RFP schedule and protest procedures. Key dates include a Voluntary Pre-Proposal Conference on September 21, 2026 at 8:30-10:00 AM; Questions/Requests for Clarification due October 15, 2026 at 4:00 PM; RFP Protest Period ending October 19, 2026 at 4:00 PM; Bid Opening/Proposal Due on October 29, 2026 at 4:00 PM; Level 3 Restricted RFP Protest Period ending November 5, 2026 at 4:00 PM; Competitive Range Announcement approximately December 2, 2026 at 4:00 PM; Competitive Range Protest Period ending December 9, 2027 at 4:00 PM; Round 2 Requirements due December 10, 2027 at 4:00 PM; Round 2 Demonstrations occurring December 14-18, 2026; Notice of Intent to Award approximately December 28, 2026 at 4:00 PM; and Award Protest Period ending 7 days after Notice of Intent to Award. All times are listed in Pacific Time, and prospective proposers are responsible for monitoring OregonBuys for schedule changes.
The amendment corrects the Competitive Range Protest timeframe from 3 calendar days to 7 calendar days after issuance of the Notice of Competitive Range, and establishes that the Agency will address all protests within 5 days of receipt. Competitive Range Protests must be emailed to the State Procurement Coordinator, reference the RFP number, identify the proposer's name and contact information, be signed by an authorized representative, specify grounds for protest, and include all required information to be considered. The amendment does not address pricing terms, set-asides, incumbent information, funding sources, or contract renewal options.
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Other files
| File | Type | Posted |
|---|---|---|
| 9053_HMIS Solution RFP_FAQ_final version.docx | DOCX document | |
| 9053_A3_HMIS Solution RFP.pdf | ||
| 9053_RFP_HMIS Solution Software.pdf | ||
| 9053_AttB_Technical Proposal Response Template.docx | DOCX document | |
| 9053_AttF_State of Oregon IT Security Standards.xlsx | XLSX spreadsheet | |
| 9053_AttA_Admin Proposal.docx | DOCX document | |
| HMIS Solution RFP Pre-Proposal Conference-20260921_083313-Meeting Recording.mp4 | MP4 file | |
| 9053_AttD_Price Proposal.xlsx | XLSX spreadsheet | |
| 9053_AttC_Requirements Traceability Matrix.xlsx | XLSX spreadsheet | |
| 9053_A1_HMIS Solution RFP.pdf | ||
| 9053_AttE_Sample Contract.docx | DOCX document | |
| Pre-Proposal Conference Attendees.xlsx | XLSX spreadsheet | |
| 9053_A4_HMIS Solution RFP.pdf |
Show all 13
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Text version
Level 3 - Restricted
RFP #S-91400-00016584
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) SOLUTION
PROJECT
BID AMENDMENT #2
SECTION 1: PURPOSE
The purpose of this Bid Amendment is:
1.1) Modify Section 1.2, Schedule, to correct Protest period dates per OAR 137-047-0720 and
OAR 137-047-0730.
1.2) Modify Section 4.13, Competitive Range Protest, to correct the number of days Proposers have to submit Protests after the issuance of the Notice of Competitive Range.
SECTION 2: MODIFICATIONS OF SECTIONS
2.1 MODIFICATION OF SECTION 1.2
Section 1.2 (Schedule), including its respective subsections, are modified as follows (new language is indicated by bold and underlined font, deleted language is indicated by strikethrough font):
1.2 SCHEDULE
The table below represents a tentative schedule of events for this RFP. All times are listed in Pacific Time. All dates listed are subject to change at Agency's discretion. Any changes to the Schedule will be issued via an OregonBuys Amendment. Prospective Proposers are solely responsible for monitoring OregonBuys for any Schedule changes.
Event Date Time
Voluntary Pre-Proposal Conference September 21, 2026 8:30-10:00 AM
Questions / Requests for Clarification Due October 15, 2026 4:00 PM
Answers to Questions / Requests for Clarification Issued (approx.)
October 19, 2026 4:00 PM
RFP Protest Period Ends October 19, 2026 4:00 PM
Bid Opening (Proposal Due) October 29, 2026 4:00 PM
Level 3 - Restricted
RFP Protest Period Ends November 5, 2026 4:00 PM
Competitive Range Announcement (approx.)
December 2, 2026 4:00 PM
Competitive Range Protest Period Ends (approx.)
December 7 9, 2027 4:00 PM
Round 2 Requirements Due December 8 10, 2027 4:00 PM
Round 2 – Demonstrations (approx.) December 14, 2026 – December 18, 2026
TBD
Issuance of Notice of Intent to Award (approx.)
December 28, 2026 4:00 PM
Award Protest Period Ends 7 days after Notice of Intent to Award
2.2 MODIFICATION OF SECTION 4.13
Section 4.13 (Competitive Range Protest), including its respective subsections, are modified as follows (new language is indicated by bold and underlined font, deleted language is indicated by strikethrough font):
4.13 COMPETITIVE RANGE PROTEST
Proposers excluded from participating in Round 2 may submit a Competitive Range Protest.
Competitive Range Protests must:
• Be emailed to the SPC;
• Reference the RFP number;
• Identify Proposer’s name and contact information;
• Be signed by an authorized representative;
• Specify the grounds for the protest; and
• Be received within 3 7 calendar days after issuance of the Notice of the Competitive Range unless a different due date and time is specified in such notice.
Agency will address all protests within 5 days of receipt. Protests that do not include the required information may not be considered by Agency.
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