9001 - Addendum No. 1 - Updated Language.pdf
PDF 221 KB Posted
- Solicitation number
- ITN-13440
- Issued by
- Alachua County, Glencoe CDP, Florida
About this file
This document is an Addendum No. 1 issued by the Florida Department of Transportation (FDOT) Procurement Office for Invitation to Negotiate (ITN) No. DOT-ITN-26-9001-SJ, soliciting Temporary Employment Services for the State Materials Office. The addendum revises the original solicitation by clarifying the mandatory Pre-Reply Conference requirements and updating the project timeline. The Pre-Reply Conference is scheduled for July 29, 2025, at 10:00 AM EST, located at the FDOT State Materials Office in Gainesville, Florida. Key dates include the technical questions deadline of August 1, 2025, replies due on August 20, 2025, at 9:00 AM EST, and public opening at 10:00 AM EST on the same day. The solicitation includes multiple subsequent meetings, including shortlist public meetings on September 9 and September 30, 2025, and oral presentations scheduled for the week of September 22, 2025.
The addendum emphasizes that attendance at the Pre-Reply Conference is mandatory, and vendors who arrive late, fail to attend, or are not represented will be deemed non-responsive, resulting in automatic disqualification. Vendors are instructed to monitor the Florida Vendor Information Portal for any changes or addenda and must acknowledge receipt of this addendum to avoid potential disqualification. The procurement process includes multiple stages, such as initial replies, shortlisting, oral presentations, and eventual vendor ranking, with specific dates for each phase still to be determined. The solicitation is for temporary employment services, though specific details about the required services are not elaborated in this addendum.
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Text version
FLORIDA DEPARTMENT OF TRANSPORTATION
Procurement Office
605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450
Phone: (850) 414-4381
ADDENDUM NO. 1 DATE: July 28, 2025
BID No.: DOT-ITN-26-9001-SJ
BID Title: State Materials Office – Temporary Employment Services
OPENING DATE: Wednesday, August 20, 2025, at 10:00 AM EST
Notice is hereby given of the following changes to the above-referenced SOLICITATION:
• Special Condition 8 indicates that the Pre-Reply Conference scheduled for Tuesday, July 29, 2025, is mandatory, however, this was not mentioned within the timeline of Introduction Section 2. The meeting is indeed mandatory for all potential vendors to attend. Introduction Section 2 of the original solicitation is hereby deleted in its entirety and replaced with the Revised Introduction Section 2: Timeline below.
• Special Condition Section 8: Mandatory Pre-Reply Conference is deleted in its entirety and replaced with the below, Revised Special Condition Section 8:
Mandatory Pre-Reply Conference
Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the
Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.
Sherill Johnson, Procurement Agent
Bidder/Proposer
Address
Submitted by (Signature)
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
DOT-ITN-26-9001-SJ
Addendum No. 1
REVISED INTRODUCTION SECTION 2: TIMELINE
2) TIMELINE
Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this ITN number. It is the responsibility of all potential vendors to monitor this site for any changing information prior to submitting your reply.
ACTION / LOCATION DATE LOCAL TIME
PRE-REPLY CONFERENCE (if applicable) 07-29-2025 10:00 AM EST
Florida Department of Transportation State Materials Office 5007 NE 39th Avenue Gainesville, Florida 32609
All Vendors must sign in before the start time of the conference. No responses will be accepted from any vendor(s) that shows up late, fails to attend and/or fails to be represented at the Mandatory Pre-Reply Conference.
DEADLINE FOR TECHNICAL QUESTIONS 08-01-2025 12:00 PM EST
(There is no deadline for administrative questions)
REPLIES DUE - 08-20-2025 09:00 AM EST
Central Procurement Office Sherill Johnson, Procurement Agent Phone: (850) 414.4381
CO.Purch@dot.state.fl.us
PUBLIC OPENING (Initial Replies) 08-20-2025 10:00 AM EST
Central Procurement Office Sherill Johnson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450
PUBLIC MEETING TO SHORTLIST 09-09-2025 10:00 AM EST
Central Procurement Office Sherill Johnson, Procurement Agent
POSTING OF SHORTLIST ON VIP 09-09-2025
ORAL PRESENTATIONS - (Start date) Week of 09-22-2025 (not open to the public)
PUBLIC MEETING TO SHORTLIST 09-30-2025 10:00 AM EST
Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent
POSTING OF SHORTLIST ON VIP 09-30-2025
https://vendor.myfloridamarketplace.com/ mailto:CO.Purch@dot.state.fl.us
NEGOTIATIONS (This is not a public meeting) TBD
PUBLIC MEETING TO RANK VENDORS/INTENDED AWARD TBD
Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent
POSTING OF INTENDED AWARD ON VIP TBD
REVISED SPECIAL CONDITION SECTION 8: MADATORY PRE-REPLY CONFERENCE
8) MANDATORY PRE-REPLY CONFERENCE
A MANDATORY pre-reply conference will be held at the date, time and location in the Timeline.
The purpose of this meeting is to provide an open forum for the Department to review the Scope of Services and respond to questions from potential vendors regarding the scope of services, ITN requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed. Any changes and/or resulting Addenda to the ITN will be the sole prerogative of the Department.
Attendance at this pre-reply conference is MANDATORY. Failure by a vendor to arrive timely, attend or be represented at this pre-reply conference will constitute a non-responsive determination of their reply package. Replies found to be non-responsive will not be considered.
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