9001 - Questions and Answers.pdf

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Attached to
State Materials Office - Temporary Employment Services
Solicitation number
ITN-13440
Issued by
Alachua County, Glencoe CDP, Florida

About this file

This is a Questions and Answers document for a Florida Department of Transportation (FDOT) Invitation to Negotiate (ITN) for State Material Office Temporary Employment Services. The solicitation (DOT-ITN-26-9001-SJ) seeks a temporary staffing vendor to provide approximately 50 employees across multiple technical and administrative positions, including Materials Technicians, Database Specialists, Administrative Specialists, and other roles at entry, intermediate, and advanced levels. The contract is set to begin around November 1, 2025, with an anticipated transition period spanning several months. The current incumbent is Compunnel Software Group, Inc., and FDOT plans to award a single contract to one vendor.

The solicitation includes a markup-based pricing structure where the vendor will provide a markup rate on hourly rates set by the Department. The current incumbent's markup is 28%, and FDOT has historically spent $1,327,145.31 in the previous fiscal year on these services. The work is entirely onsite in Gainesville, Florida, with potential statewide travel requirements. Subcontracting is not allowed, and there are no specific Minority Business Enterprise (MBE) or local vendor preferences. Key requirements include providing recruitment services, conducting Level 1 background checks, and ensuring timely job postings (within 2 days) and position fills (within 30 days). The Department will provide tools, equipment, and protective gear for temporary staff.

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FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE: August 14, 2025

BID No.: DOT-ITN-26-9001-SJ

BID Title: State Material Office – Temporary Employment Services

OPENING DATE: Wednesday, August 20, 2025 @ 10:00 AM EST

QUESTIONS AND ANSWERS PROVIDED BELOW

Bidders/Proposers must acknowledge receipt of this document by completing and returning to the

Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

DOT-ITN-26-9001-SJ

Questions and Answers

QUESTIONS AND ANSWERS

Question 1

As per the updated addendum 1, the mandatory pre-proposal was entirely deleted, but below revised to mention it was mandatory. We did not join the pre-proposal meeting. Are we eligible to submit a response? Our “Intent to Registration” was submitted and recorded from your end.

Answer 1

The Mandatory Pre-Reply Meeting was not deleted entirely. It was included within the original solicitation, however, there was language that was left out of the timeline regarding the meeting. That additional language was added via Addendum No. 1. Please see Special Condition Section 8: Mandatory Pre-Reply Conference within the solicitation document.

Question 2 Could you please confirm whether a Certificate of Insurance (COI) is required to be submitted along with the proposal?

Answer 2 Please see Special Condition Section 33: Liability Insurance of the solicitation document.

Question 3 We kindly wanted to confirm whether providing the markup percentage alone will suffice for the cost proposal, or if there are additional pricing details you would like us to include?

Answer 3 Markup is sufficient

Question 4 Since the solicitation states that subcontracting is not allowed, could you kindly confirm whether we are still required to submit the MBE Planned Utilization as part of our proposal?

Answer 4 The MBE Utilization Form is no longer a requirement of this solicitation.

Question 5 Could you please confirm the full list of forms that must be included with the proposal submission?

Answer 5 Vendor Certification Regarding Scrutinized Companies List

Everify Form

Question 6 Could you please clarify whether the Addendum Acknowledgement Form should be submitted separately or included within the Technical Proposal?

Answer 6 You may include it with the “Forms” document of the solicitation response

Question 7

In Exhibit A – Scope of Services, under Class IV – Other Positions, it mentions the potential inclusion of positions beyond the listed Materials Technician roles. Could you kindly confirm if IT support roles (e.g., informational technical support, system administration, or similar technical staff) are anticipated under this classification?

Answer 7

We have a few positions currently that would fall under this category but are mainly database query writers: MAC System Administrator Database Specialist and Database Specialist-Geotechnical Focus and Database Specialist-Structural Focus.

Very few additional IT support roles are anticipated under this contract. Typically IT support roles are hired by the IT Department and are under a different contract.

DOT-ITN-26-9001-SJ

Question 8 How many vendors are expected to be awarded under this contract?

Answer 8 One

Question 9 Could you please share the names of the current service providers, if available?

Answer 9 Compunnel Software Group, Inc.

Question 10 Is this solicitation open to all qualified vendors or limited to a pre-selected group?

Answer 10 The solicitation is open to all qualified vendors.

Question 11 What roles and qualifications are anticipated under this contract?

Answer 11

A sample of current working titles are: General Maintenance Technician, Administrative Assistant, Administrative Specialist, Materials Mechanist, MAC System Administrator Database Specialist, Bituminous Mix Laboratory Tech, Geotechnical Materials Technician, Aggregate Testing Specialist, Pavement Assessment Specialist, CADD and Field Tech, Chloride Specialist, Field Corrosion Specialist, Concrete Evaluation Technologist.

Qualifications for each role are defined as we request a new position be filled.

Question 12 Does this contract cover only one position, such as the Materials Technician, or are multiple roles involved?

Answer 12 Multiple roles involved

Question 13 Will we be required to submit actual candidate resumes as part of our proposal?

Answer 13 No. Only when applications are requested to fill a new job posting.

Question 14 As a certified MBE firm through the NMSDC, would we be permitted to self-perform the services under this engagement?

Answer 14 Since subcontracting is not allowed under this contract, you are permitted to self-perform.

Also, there are no preferences given to MBE firms. The MBE Utilization form is no longer required for this solicitation.

Question 15 Is there a specific DBE participation goal outlined for this contract?

Answer 15 No

Question 16 Are there any local vendor preferences for agencies based in Florida?

Answer 16 No

DOT-ITN-26-9001-SJ

Question 17

May we kindly request confirmation of the scope of work for the positions being requested under this opportunity?

1. Class I: Materials Technician - Entry Level

2. Class II: Materials Technician - Intermediate Level

3. Class III: Materials Technician - Advanced Level

4. Class IV - Other Positions

Answer 17 See answer 11 for positions falling under each section.

Question 18 What is the anticipated start date following award of this solicitation?

Answer 18 We anticipate having a contract in place and beginning transition around 11/1/25.

Question 19 What is the estimated annual budget allocated for this contract?

Answer 19 An estimated budget has not yet been established.

Question 20 Could you please share the names of the previous vendors awarded this contract, along with their associated mark-up rates?

Answer 20 Compunnel Software Group, Inc.: Markup is currently 28%

Question 21 Is there a list of job classifications or positions that will need to be filled under this contract?

Answer 21 See Answer 11

Question 22 Could you clarify the expected Full-Time Equivalent (FTE) staffing level or number of personnel needed?

Answer 22 We will be transitioning approximately 50 employees from the current staffing contract to the new contract. The number of personnel needed after the initial transition will depend on whether we add any new positions or turnover.

Question 23 Will a rate or mark-up chart be provided by FDOT, or is it issued after our Technical Proposal submission?

Answer 23 No, The Department will set the hourly rates for staff positions. The consultant should provide the mark-up rate at time of proposal.

Question 24 What are the standard payment terms (e.g., Net 30)?

Answer 24 Link to State of Florida Payment Terms: Statutes & Constitution :View Statutes : Online Sunshine

Question 25 How much is the allotted budget for the contract(s) resulting from this ITN?

DOT-ITN-26-9001-SJ

Questions and Answers https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.leg.state.fl.us%2FStatutes%2Findex.cfm%3FApp_mode%3DDisplay_Statute%26URL%3D0200-0299%2F0215%2FSections%2F0215.422.html&data=05%7C02%7CSherill.Johnson%40dot.state.fl.us%7Ccb66fffb4e34455b799a08ddce02a932%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C638893233024752350%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tkAkaLkzvAiOkdXyl9LKsQzffn9dhmhm7tI69VHwo%2BA%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.leg.state.fl.us%2FStatutes%2Findex.cfm%3FApp_mode%3DDisplay_Statute%26URL%3D0200-0299%2F0215%2FSections%2F0215.422.html&data=05%7C02%7CSherill.Johnson%40dot.state.fl.us%7Ccb66fffb4e34455b799a08ddce02a932%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C638893233024752350%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=tkAkaLkzvAiOkdXyl9LKsQzffn9dhmhm7tI69VHwo%2BA%3D&reserved=0

Answer 25 See Answer 19

Question 26 What would be the number of awards you intend to give(approximate number)?

Answer 26 See Answer 8

Question 27 What are the estimated funds that are estimated to be allocated for this contract?

Answer 27 See Answer 19

Question 28 What is the tentative start date of this engagement?

Answer 28 See Answer 18

Question 29 What is the work location of the proposed candidates?

Answer 29 Gainesville, Florida

Question 30 How many employees need credit cards?

Answer 30 Approximately 42

Question 31 Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

Answer 31 Compunnel Software Group, Inc. is the incumbent vendor; Markup is currently 28%; Yes, Compunnel is eligible to submit on this solicitation

Question 32 Are there any pain points or issues with the current vendor(s)?

Answer 32 The awarded vendor should have multiple advertising sources to fill advertised positions in a timely manner and a strong plan in place to support the contracted staff.

Question 33 Could you please share the previous spending on this contract, if any?

Answer 33 FY25 payments totaled $1,327,145.31

Question 34 Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

Answer 34 Subcontracting is not allowed under this contract

Question 35 How many positions were used in the previous contract (approximate)?

Answer 35 45-50

DOT-ITN-26-9001-SJ

Question 36 How many positions will be required per year or throughout the contract term?

Answer 36 Approximately 50, however more or less may be required based on changing Department needs.

Question 37 If the resources we provide at the time of proposal submission are not available at the time of a potential contract award could vendors replace them with equally qualified resources?

Answer 37 We are not looking for resumes to fill positions at the time of contract award.

Question 38 Can we provide hourly rate ranges in the price proposal?

Answer 38 The Department will set the hourly rate ranges for staff positions. The contractor should provide the markup rate the Department will pay.

Question 39 Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

Answer 39 It is onsite work. There is no need at this time for remote operations.

Question 40 Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

Answer 40 See Answer 13

Question 41 Could you please provide the list of holidays?

Answer 41 Link to State of Florida Holidays: State Holidays / For State Personnel System HR Practitioners / State Human Resource Management / Workforce Operations - Florida Department of Management Services

Question 42 Are there any mandated Paid Time Off, Vacation, etc.?

Answer 42 No paid time off or vacation is mandated. Time off/Vacation is requested by the staff member and approved by their supervisor.

Question 43 The MBE Planned Utilization Form is required. Is subcontracting mandatory, and is there a specific goal percentage?

Answer 43 The MBE Planned Utilization Form is no longer required. There are no MBE utilization requirements or goals under this solicitation and subcontracting is not allowed.

Question 44 As we are certified as an MBE and WBE by NACTRA, NMSDC, and SWAM are we considered self-certified, or is subcontracting still required?

Answer 44 Subcontracting is not allowed under this contract.

DOT-ITN-26-9001-SJ

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Question 45 Is this a new initiative? If so, could you kindly confirm the names of the current incumbents and contract budget?

Answer 45 This is not a new initiative. Please see Answer 20. Allocated budget for the existing contract is approximately $5 Million

Question 46 What is the allocated budget for this RFP?

Answer 46 See Answer 19

Question 47 Could you kindly confirm the estimated number of positions expected to be requested under each classification (Class I to Class IV) throughout the duration of the contract?

Answer 47 The number of positions to be filled with depend on whether new positions are added or rate of turnover.

Question 48 Is there a preference for local vendors for this project?

Answer 48 No

Question 49 Would you prefer the cost information to be presented in a particular format?

Answer 49 There is not a pricing format or template. The Department is specifically looking for the markup rate.

Question 50 Are there any mandatory compliance or regulatory obligations associated with this RFP?

Answer 50 Any regulatory compliance is listed within the solicitation document and scope of services.

Question 51 Are we able to get more insight into the vehicle operation piece and the paving component? Will our contractors be operating paving equipment/hot tar/etc?

Answer 51 No, contractors will not be operating paving equipment. They could potentially be driving vehicles that carry pavement performance testing equipment or tow boats for bridge inspections.

Question 52 The liquidated damages (i.e. every day of a missed payroll = $450. Every day not onsite - $100. Every job req that goes without posting - $100 per day. Are these enforced strictly?

Will any redlines be accepted?

Answer 52

The expectation is that payroll will always be on time and onsite visits (as requested) will also be timely. The $100 per day without posting job is only incurred after 2 days after initial request.

As this is a negotiated bid, redlines could be considered during the negotiation period.

DOT-ITN-26-9001-SJ

Question 53 I am reviewing all of the bid information, however, I wanted to confirm what city/county this bid is for.

Answer 53 Yes, all employees will report to work daily in Gainesville, FL. Some positions will require travel to other parts of Florida as needed.

Question 54 Can you confirm if the positions available for the FDOT Procurement Office will be required to work in the Tallahassee office?

Answer 54 See Answer 53

Question 55 Can we utilize our State of Georgia MBE certification per this requirement?

Answer 55 MBE Certification is no longer a requirement for this solicitation.

Question 56 What is the average spend?

Answer 56 FY25 payments totaled $1,327,145.31

Question 57 Do you have reimbursement forms that need to be used?

Answer 57 Yes, the State of Florida has standard travel forms.

Question 58 What about mileage forms?

Answer 58 Yes, the State of Florida has standard travel forms

Question 59 We’d appreciate any insights you can share regarding Compunnel’s performance has the partnership met your expectations, or have there been any challenges?

Answer 59 Please refer to the insights and responses shared above.

Question 60 Could you please confirm whether a Certificate of Insurance (COI) is required to be submitted along with the proposal?

Answer 60 Please see Answer 2

Question 61 What is the estimated budget for this solicitation? If the budget is not available, could the Department please provide information on previous expenditures for similar services?

Answer 61 The estimated budget has not yet been determined. Under the current contract FY25 payments totaled $1,327,145.31

DOT-ITN-26-9001-SJ

Question 62

Since the Vendor Certification Regarding Scrutinized Companies Lists form is only required for responses of $1,000,000 or more, could you please confirm the estimated budget or anticipated contract value for this solicitation, so we can determine whether submission of the form is necessary?

Answer 62 Submission of the form is necessary.

Question 63 Is this solicitation for a new project or a continuation of an existing contract? If it is a continuation, could the Department please share details regarding the incumbent vendor and their pricing?

Answer 63

This is the continuation of an existing contract.

Incumbent Vendor: Compunnel Software Group, Inc.

Markup is currently 28%

Question 64 Aside from the expiration of the previous contract, are there any specific reasons or challenges prompting this solicitation?

Answer 64 No

Question 65 The RFP states that subcontracting requires prior written approval from the Department.

Could the Department please confirm whether subcontracting is permitted under this contract, and if so, are there any required subcontracting goal percentages or limitations?

Answer 65 Subcontracting is not allowed under this contract.

Question 66 Is the W-9 form required to be submitted prior to proposal submission, or only upon contract award?

Answer 66 The W-9 Form is not required to be submitted to the Department. Contractors must have an electronic W-9 on file with the Department of Financial Services. The Electronic W-9 may be uploaded at the following link: https://flvendor.myfloridacfo.com/

Question 67 Could Department please confirm whether the proposal should be submitted via an online portal or through email and no hard copy is needed?

Answer 67 Please see Special Conditions Section 20: Electronic Submission of Replies found within the solicitation document.

Question 68

Regarding the Minority Business Enterprise (MBE) requirements outlined in Exhibit B, Section 3.0 (MBE Utilization), must the prime contractor be MBE certified, or can this requirement be satisfied through subcontracting, considering any subcontracting restrictions?

Answer 68 MBE Utilization is not a requirement of this solicitation.

Question 69 The E-Verify form requests a “Financial Project Number.” Could the Department please clarify the meaning of this number and provide guidance on how it should be completed?

Answer 69 The Department will fill in the “Project Number” on E-Verify form.

DOT-ITN-26-9001-SJ

Questions and Answers https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fflvendor.myfloridacfo.com%2F&data=02%7C01%7CSherill.Johnson%40dot.state.fl.us%7C5a58ef13c87c4dd1c46008d6dd527111%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C636939743498493921&sdata=VSVZ3B%2BwzRar0H%2Frq%2FWegwco599EzdCW22aPDhpqc7s%3D&reserved=0

Question 70 Could the Department please confirm whether the Oral Presentation will be conducted virtually or if the vendor’s representative must attend onsite?

Answer 70 Oral presentations are not held virtually. They are on-site only. The date, time and location will be provided to all vendors who are shortlisted to proceed to the oral presentations phase of the solicitation process.

Question 71

For public meetings such as the Public Opening, Meeting to Short List, and Meeting to Summarize & Determine Intended Award are vendors required to attend these meetings in person, or is virtual attendance acceptable and are these meetings mandatory for vendors?

Answer 71 Public Meetings are held in-person only, however, respondents are not required to attend.

Question 72 Could the Department please confirm the required number of references, and clarify whether these must be exclusively from government or FDOT-like clients, or if private sector references are acceptable?

Answer 72 There is no minimum requirement of references. References can be private sector or government, but should be similar to the same type/quantity of work that we are seeking.

Question 73 Is it mandatory for vendors to maintain a local office in Florida?

Answer 73 The requirement is that the vendor can be onsite, if requested, within 1 business day.

Question 74 Is the Certificate of Insurance required to be submitted with the proposal, or only after contract award?

Answer 74 Please see Special Condition 33: Liability Insurance of the solicitation document.

Question 75 Could the Department kindly provide the pricing format or template to be used for the proposal submission?

Answer 75 There is not a pricing format or template. The Department is specifically looking for the markup rate.

Question 76 With respect to the Exhibit "A" Scope of Services Standard Written Agreement, are vendors expected to complete and submit this form with their response, or will this be required only after the contract award?

Answer 76 The Standard Written Agreement is not expected to be returned with the response. This should be signed after contract award.

Question 77 As noted in the ITN Checklist, the “Drug-Free Workplace Program Certification” form must be signed and included with the response (if applicable). Could the Department please confirm where this form can be accessed and kindly provide a copy or a direct link to it?

Answer 77 The Drug-Free Workplace Certification is not applicable to this project.

Question 78 Could you please clarify the specific job titles or roles included under each of the following classifications: Class I (Materials Technician – Entry Level), Class II (Intermediate Level), Class III (Advanced Level), and Class IV (Other Positions)?

DOT-ITN-26-9001-SJ

Answer 78 See attached spreadsheet below

Question 79 Could Department please confirm which specific positions fall under each of the listed classification levels? This will help us ensure our pricing is submitted in the correct format aligned with your requirements

Answer 79 See Answer 82

Question 80 Could Department please provide examples of the roles included in “Class IV – Other Positions” and how frequently these are expected to be used?

Answer 80 See Answer 82

Question 81 Are hybrid or remote work arrangements permissible for administrative or non-laboratory roles under any exception?

Answer 81 No

Question 82 Can the Department share historical averages or anticipated staffing volume by classification (Class I to IV)?

Answer 82 The below attached list associated with Answer 82 is typical of the breakdown of positions.

Question 83 What is the anticipated timeline and process for onboarding the approximately 50 transitioning staff members?

Answer 83

Your submittal may outline a plan for onboarding. The timeline for onboarding will start when the contract is executed and continue until all employees have transitioned.

Transition is expected to span a few months. A final plan will be worked out at time of award.

Question 84 What are the expectations regarding statewide travel for temporary staff, and what is the typical duration of such assignments?

Answer 84 Some employees are required to travel to complete roadway or bridge testing. Typical duration of travel is 1 day – 5 days.

Question 85 What is the Department’s expected time-to-fill after a new staffing request is submitted?

Answer 85 The expectation is to have the job posting advertised within 2 days and filled within 30 days.

Question 86 Will the Department supply standardized job advertisement templates, or is the vendor responsible for drafting postings?

DOT-ITN-26-9001-SJ

Answer 86 The Department will provide a position description in a specific format. How you post and in what format is up to the consultant.

Question 87 What process should the vendor follow for removing staff due to performance concerns?

Answer 87 The Department will notify vendor of any need to remove staff due to performance concerns. The vendor will notify staff of the termination. In some instances, the Deparement may request this happen in-person depending on the situation.

Question 88 Could you define the full scope of a Level 1 background screening as required by the Department?

Answer 88 The primary focus of a Level 1 check is the criminal records check. This involves a comprehensive review of criminal convictions at county, state and national levels.

Question 89 Are there any pre-employment or ongoing drug testing requirements for staff?

Answer 89 No

Question 90 Is there a preferred format or template for submitting weekly recruitment and hiring status updates?

Answer 90 No. We typically use a simple table format.

Question 91 Is there any page limit for the response?

Answer 91 No

Question 92 Will Department provide any tools, equipment, or protective gear for temporary staff assignments?

Answer 92 Yes, tools, equipment, and protective gear is provided.

Question 93 Who is the incumbent for these services?

Answer 93 Compunnel Software Group, Inc.

Question 94 How long have they had the contract?

Answer 94 Since November 2021

Question 95 What is the anticipated annual and total spend for this contract?

DOT-ITN-26-9001-SJ

Answer 95 An estimated budget has not yet been established for this contract.

Question 96 If government-mandated costs or expenses are enacted during the contract term, will respondents be allowed to request rate increases to cover these higher rates? i.e.

Minimum wage

Answer 96 This is possible only if FDOT agrees to the increase

Question 97 How many awards does the customer anticipate making?

Answer 97 One

Question 98 Is RFP tied to Davis Bacon Act?

Answer 98 No

Question 99 Can conversion fees &/or Direct Hire fees be added to our pricing?

Answer 99 Anything can be negotiated during this ITN process

Question 100 How will orders be released for this award? Who places orders?

Answer 100 Currently the project manager emails the vendor with position description and request to fill. It is up to you how you wish to receive these requests.

Question 101 Is ordering done from HR only via email released or in a portal?

Answer 101 Email unless you are providing a portal for our use.

Question 102 How are respondents graded in decision making process?

Answer 102 Please see Special Condition 23: Technical Proposal Format Instructions, Special Condition 24: Oral Presentations and Special Condition 25: Proposed Negotiation Process

Question 103 Are temporary employees expected to use their own vehicles or those provided by FDOT?

Answer 103 All work related tasks will utilize Department vehicles.

Question 104 What was average annual travel in last contact year?

DOT-ITN-26-9001-SJ

Answer 104 Travel expenses for the past year totaled $47,769.02. Of that amount $35,259.50 was hotel cost.

Question 105 What was lodging requirements in last contact year? Why was this necessary?

Answer 105

See Answer 108.

The State Materials Office is responsible for testing roadways and bridges statewide.

Typically travel lasts between 1 and 5 days. Long distance drives combined with the time needed to complete testing often require overnight stays

Question 106 What vendor supplied training is required?

Answer 106 Provide harassment, discrimination, and retaliation training for all staff.

Question 107 Can you confirm the markup of incumbent?

Answer 107 Markup is currently 28%

Question 108 Can you please define what PPE is required? In particular, safety shoes?

Answer 108 We allow staff to purchase safety shoes on the credit card issued by vendor up to $250 each year. FDOT provides safety vests, hardhats, safety glasses, etc.

Question 109 To confirm, there’s a total of 30 days off per employee—including federal holidays, two weeks of vacation, and five floating days to be factored into the markup calculation?

Answer 109 Correction: there’s a total of 30 days off per employee—including federal holidays State of Florida holidays, two weeks of vacation, and five floating days to be factored into the markup calculation? Yes

Question 110

Previous contract for these services was awarded to a single vendor, will you be awarding this contract to only one vendor again, or is awarding to multiple vendors possible this time?

Answer 110 One Award

Question 111 How many vendors will be awarded this contract?

Answer 111 See Answer 8

Question 112 Will employees operating FDOT vehicles be covered under the State’s auto insurance policy?

Answer 112 The vendor will carry insurance to cover their employees in auto accidents.

DOT-ITN-26-9001-SJ

Question 113 Can FDOT be listed as a reference if a bidder has provided satisfactory services to FDOT in the past?

Answer 113 We would prefer references to be non-FDOT

Question 114 Is it mandatory to include proof of insurance or insurance certificates with the bid response, or does FDOT only require insurance documentation from the selected/awarded vendor after contract award?

Answer 114 Please see Special Condition Section 33: Liability Insurance

Question 115 If subcontracting is not permitted under this contract, why is the Minority Business Enterprise (MBE) Planned Utilization form included and required as part of the response package?

Answer 115 The MBE Planned Utilization Form is a standard form included on all projects that are state funded, however, this form is no longer necessary for this project.

Question 116 How should a vendor fill out the MBE Utilization form if no subcontractors or MBE partners will be used due to this restriction?

Answer 116 Please see Answer 120

Question 117 If a vendor is itself a certified MBE or DBE, how should this be reported in the submission?

Answer 117 No need to be reported for this submission

Question 118 If awarded, how soon after contract execution must on-site services commence, especially for transitioning staff from the outgoing vendor?

Answer 118 Our goal is to have staff transition from the current contract to the new contract with no lapse in work time. The vendor is only required to be on-site when requested by Department. A transition plan will be finalized at award of contract.

Question 119 In cases where a deliverable (e.g., recruitment update or invoice) is late due to circumstances out of the vendor’s control (e.g., State system outage), is there any waiver or appeal process for the associated penalty?

Answer 119 If it is a reasonable circumstance, the Department may waive the penalty.

Question 120 Can you provide a sample of a correctly filled MBE Planned Utilization or E-Verify certification form?

Answer 120 Please see Answer 120

Question 121 Please confirm liquidated damages: Is the $450/day late penalty for staff payroll errors cumulative per staff member, or per occurrence for all staff?

Answer 121 Cumulative.

Question 122 What is the estimated budget for this contract?

Answer 122 An estimated budget has not yet been established.

Answer 82 List

Position

Section Salary Bill

Rate Hours Per Week

Weekly Bill Rate

Classification for Contract Working Title

COA01 Business Unit $18.00 $23.04 0 #VALUE! 01 - Materials Lab Tech - Entry General Maintenance Technician

COA02

Director's

Office $19.00 $24.32 40 $- 02 - Materials Lab Tech - Intermediate Office Support Coordinator

COA03 Business Unit $19.00 $24.32 40 $972.80 02 - Materials Lab Tech - Intermediate Purchasing Clerk

COA04 PMMA $23.00 $29.44 40 $972.80 03 - Materials Lab Tech - Advanced MAC Database Coordinator

COA05 Business Unit $21.00 $26.88 40 $1,177.60 02 - Materials Lab Tech - Advanced Administrative Specialist

COA06 Business Unit $25.00 $32.00 40 $1,075.20 03 - Materials Lab Tech - Advanced Materials Machinist

COA07 PMMA $25.00 $32.00 40 $1,280.00 03 - Materials Lab Tech - Advanced MAC System Administrator Database Specialist

COA08 PMMA $23.00 $29.44 40 $1,177.60 03 - Materials Lab Tech - Advanced Database Specialist-Geotechnical Focus

Administration Total

#VALUE!

COB01 Bituminous $17.00 $21.76 40 #VALUE! 02 - Materials Lab Tech - Intermediate Bituminous Mix Laboratory Technician

COB02 Bituminous $19.00 $24.32 20 $870.40 03 - Materials Lab Tech - Advanced Bituminous Mix Laboratory Technician

COB03 Bituminous $19.00 $24.32 40 $486.40 03 - Materials Lab Tech - Advanced Bituminous Mix Laboratory Technician

COB04 Bituminous $15.00 $19.20 0 $972.80 01 - Materials Lab Tech - Entry Bituminous Mix Laboratory Technician

DOT-ITN-26-9001-SJ

Answer 82

COB05 Bituminous $15.00 $19.20 40 $- 01 - Materials Lab Tech - Entry Bituminous Mix Laboratory Technician

COB06 Bituminous $17.00 $21.76 0 $768.00 02 - Materials Lab Tech - Intermediate Bituminous Laboratory Specialist

Bituminous Total

#VALUE!

COG01 Geotech $17.00 $21.76 40 #VALUE! 01 - Materials Lab Tech - Entry Geotechnical Materials Technician

COG02 Geotech $17.00 $21.76 40 $870.40 01 - Materials Lab Tech - Intermediate Geotechnical Materials Specialist

COG03 Geotech $17.00 $21.76 40 $870.40 02 - Materials Lab Tech - Intermediate Aggregate Testing Specialist

COG04 Geotech $19.00 $24.32 40 $870.40 03 - Materials Lab Tech - Advanced Geotechnical Material Specialist

COG05 Geotech $21.00 $26.88 40 $972.80 01 - Materials Lab Tech - Advanced Geotechnical Materials Specialist

COG06 Geotech $19.00 $24.32 40 $1,075.20 02 - Materials Lab Tech - Intermediate Geotechnical Materials Specialist

COG07 Geotech $18.00 $23.04 $972.80 02 - Materials Lab Tech - Intermediate Geotechnical Materials Database Specialist

Geotechnical Total

#VALUE!

COP01 Pavement $19.00 $24.32 40 #VALUE! 02 - Materials Lab Tech - Intermediate Pavement Assessment Specialist

COP02 Pavement $19.00 $24.32 40 $972.80 02 - Materials Lab Tech - Intermediate Pavement Assessment Specialist

COP03 Pavement $19.00 $24.32 40 $972.80 02 - Materials Lab Tech - Intermediate Pavement Assessment Specialist

COP04 Pavement $25.00 $32.00 40 $972.80 03 - Materials Lab Tech - Advanced Pavement Assessment Specialist

COP05 Pavement $19.00 $24.32 40 $1,280.00 02 - Materials Lab Tech - Intermediate Pavement Assessment Specialist Pavement Total #VALUE!

COS01 Structures $17.00 $21.76 40 #VALUE! 02 - Materials Lab Tech - Intermediate Cementitious Materials Evaluation Specialist

COS02 Structures $17.00 $21.76 40 $870.40 02 - Materials Lab Tech - Intermediate Chemistry Laboratory Specialist

COS03 Structures $17.00 $21.76 40 $870.40 02 - Materials Lab Tech - Intermediate Structural Materials Database Coordinator

DOT-ITN-26-9001-SJ

COS04 Structures $17.00 $21.76 40 $870.40 02 - Materials Lab Tech - Intermediate CADD and Field Technician

COS05 Structures $15.00 $19.20 0 $870.40 01 - Materials Lab Tech - Entry MAC Data Entry

COS06 Structures $17.00 $21.76 40 $- 02 - Materials Lab Tech - Intermediate Structural Materials Specialist

COS07 Structures $15.00 $19.20 0 $870.40 01 - Materials Lab Tech - Entry Structural Materials Technician

COS08 Structures $17.00 $21.76 40 $- 02 - Materials Lab Tech - Intermediate Chloride Specialist

COS09 Structures $19.00 $24.32 0 $870.40 02 - Materials Lab Tech - Intermediate CADD Specialist

COS10 Structures $18.50 $23.68 40 $- 02 - Materials Lab Tech - Intermediate Structural Materials Specialist

COS11 Structures $19.00 $24.32 40 $947.20 02 - Materials Lab Tech - Intermediate Field Corrosion Specialist

COS12 Structures $17.00 $21.76 0 $972.80 02 - Materials Lab Tech - Intermediate Composite Research Specialist

COS13 Structures $30.00 $38.40 30 $- 03 - Materials Lab Tech - Advanced Concrete Evaluation Technologist

COS14 Structures $19.00 $24.32 40 $1,152.00 03 - Materials Lab Tech - Advanced Corrosion Materials Technologist

COS15A Structures $17.00 $21.76 20 $972.80 02 - Materials Lab Tech - Intermediate Structural Materials Specialist

COS15B $17.00 $21.76 0 $870.40

COS16 Structures $17.00 $21.76 0 $- 01 - Materials Lab Tech - Entry Structural Materials Technician

COS17 Structures $17.00 $21.76 0 $- 02 - Materials Lab Tech - Intermediate Chemistry Laboratory Specialist

COS18 Structures $17.00 $21.76 0 $- 02 - Materials Lab Tech - Intermediate Statistical Process Control Specialist

COS19 Structures $17.00 $21.76 0 $- 01 - Materials Specialist - Intermediate

2025 Temporary Summer Support (Intermediate)

COS20 Structures $17.00 $21.76 0 $- 02 - Materials Lab Tech - Intermediate Chemical Specialist

COS21 Structures $17.00 $21.76 40 $- 02 - Materials Lab Tech - Intermediate Structural Materials Specialist

COS22 Structures $17.50 $22.40 40 $870.40 02 - Materials Lab Tech - Intermediate Product Evaluation Specialist

File details come from the government source that posted it. Updated .