9-Lemoyne Refuse Contract - General Conditions -2025.docx
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- Solicitation number
- Not on record
- Issued by
- Cumberland County, Pennsylvania
About this file
This document is a set of General Conditions for a municipal solid waste and recycling collection contract for Lemoyne Borough in Cumberland County, Pennsylvania. The contract covers municipal solid waste collection, transportation, and disposal services, as well as recycling collection and processing services for residential dwelling units and small business units, with a contract term from January 1, 2026, through December 31, 2028. The bid solicitation will be opened on September 3, 2025, with sealed bids accepted via the PennBID/Bonfire website until 10:00 a.m. on October 10, 2025. Bidders must submit questions through the PennBID website by 4:00 p.m. on October 3, 2025, and must include a bid bond for 10% of the total bid amount.
The contract involves collecting services for approximately 1,900 dwelling units and small business units, with historical waste generation of 1,317.11 tons of municipal solid waste and 365.57 tons of recyclables in 2024. The pricing structure is based on a quarterly rate per dwelling and business unit, with the municipality reserving the right to directly bill customers if needed. The contractor will be responsible for invoicing, payment collection, and managing delinquent accounts. Taxes and landfill tipping fees will be handled on a pass-through basis and are not to be included in the bid price. The municipality makes no guarantees about the precise number of units and requires the successful bidder to independently verify unit counts.
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GENERAL CONDITIONS
| 3.01 | Financial Statement |
| Each proposal shall be accompanied by a full and complete statement under notarized oath certifying to the financial condition of the bidder. In addition, the bidder shall furnish to the Municipal Officials a new and complete financial report of bidder's prior year's operation, including any and all information pertinent to actual collection, disposal and billing operations, setting forth all costs, wage rates and other information necessary to determine financial responsibility of the bidder. |
| 3.02 | Plans and Specifications |
| With each proposal, the bidder must furnish one (1) set of general plans and specifications setting forth the equipment, size of work crew or crews, times of collection in accordance with all local ordinances (as documented in Section 4.01.07, Table 3), routing, and methods proposed for collecting, receiving, transporting, conveying, handling and disposing of municipal solid waste. In particular, the methods, size and location of disposal area apparatus and equipment for the elimination and control of nuisances that may arise during the process of collection, treating or disposal of the material shall be shown, specified and described in sufficient detail to enable the Municipal Officials to judge the adequacy and sufficiency, as it is an essential requirement of this contract, to ensure that neither objectionable odors, noxious gases nor putrescent liquid shall escape during or after the process of collection, treatment or disposal to the extent of constituting a public nuisance or hazardous or toxic waste. In addition, the bidder shall submit a sworn statement stating that he/she will abide by all ordinances, rules and regulations of any municipality, providing for making available landfill or other disposal facilities, and of any other governmental unit having jurisdiction thereof, including the Cumberland County Municipal Solid Waste Management Plan. |
| 3.03 | Questionnaire |
| The attached questionnaire must be fully and completely answered. |
| 3.04 | Approval of Plant or Disposal Area |
| The location of the disposal or transfer facility that the bidder proposes to use in the disposal of municipal solid waste and the location for processing of recyclable materials shall meet the approval of the Municipal Officials. |
| 3.05 | Not to Sublet or Assign Contract |
| The Contractor shall devote his/her personal attention constantly to the faithful performance of the work and shall keep the same under his own control, and shall not transfer or assign such responsibility by power of attorney or otherwise, nor sublet the work or any part thereof without the previous written consent of the Municipal Officials. In the latter case, he/she shall petition the Municipal Officials, in writing, certifying the name and address of each such assignee or subcontractor as he/she/they intends to engage, the portion of the work which he/she/they is to do or the material which he/she/they is to furnish, his/her/their place of business and such other information as the Municipal Officials may require in order to know whether such subcontractor is respectable, reliable and able to perform the work as called for in the Specifications. He/she/they shall not, either legally or equitably, assign any of the monies payable under the contract unless by and with the like consent of the Municipal Officials. If such assignment, subcontracting or delegation is permitted by the Municipal Officials, the Contractor shall not be released from any of his/her/they liabilities or obligations under this contract, but shall remain responsible and liable to the Municipality should any subcontractor fail to perform in a satisfactory manner the work undertaken by him/her/them. |
| 3.06 | Payments to Borough as to Dwelling and Small Business Units |
| The Contractor shall be responsible for invoicing each dwelling unit and small business unit on a quarterly basis. The Municipality may also add a quarterly “Administration Fee” to be collected along with the rate per dwelling unit by the Contractor. The Muncipality will determine the Administration Fee to be collected and notify the Contractor of the Fee before the beginning of each calendar year included in this contract. The Contractor is responsible for receiving all payments for services rendered and the collection of past due and delinquent bills and can do so using acceptable legal debt collection practices and methods. |
The Municipality reserves the right to directly bill and collect the quarterly rate per dwelling and business unit fees and all other associated fees from all customers within the municipality. The Municipality will give the Contractor notice of this change in billing procedure at least three months in advance of implementation date.
| 3.07 | Time of Commencement |
| The Contractor shall begin work for the collection and disposal of municipal solid waste on January 1, 2026 through and including December 31, 2028 and shall begin work for the collection, transportation and processing of recyclable materials on January 1, 2026 through and including December 31, 2028. |
3.08 Bidder’s Responsibility as to Number of Dwelling Units and Small Business Units It is required that the bid under this proposal shall be for a quarterly rate per dwelling unit and small business unit. A “dwelling” is a building used for residential purposes, except hotels, boarding and lodging houses, tourist cabins, motels and apartments with more than four dwelling units. All bidders are advised and cautioned that the Municipality makes no warranty as to the number of dwellings or small business units within the Municipality now or at any time in the future. It will be the responsibility of the successful bidder to ascertain the number of dwelling units and business units from time to time and to deliver the information to the Municipality. As the bid under this proposal is for a quarterly rate per dwelling unit or business unit, nothing herein is to be construed as a warranty as to the number of dwelling units or small business units the gross amount which may be received at any time by the successful bidder. For bidder’s information, refer to Table 1 below. There is absolutely no guarantee of the preciseness of these numbers.
Number of Dwelling Units and Small Business Units
| 2025 | |
| Lemoyne Borough | 1,900 |
| 3.09 | Taxes |
| All present and future state and/or local taxes (excluding landfill tipping fees) imposed on solid waste collection and/or disposal will be handled on a pass-through basis and are not to be included in the bid. |
3.10 Tons of Municipal Solid Waste Collected in 2024
Based on the tonnage reported to the Borough by the current contractor, estimated Municipal Solid Waste tonnage for the municipality for the year 2024 is listed in Section 3.11, Table 2.
| 3.11 | Tons of Recyclables Collected in 2024 |
| Estimated yearly total of combined residential recyclables is listed in Table 2 below. |
TABLE 2
Yearly Municipal Solid Waste and Recyclables Tonnage 2024
Municipal Solid Waste Recyclables Yard Waste Lemoyne Borough 1317.11 tons 365.57 tons 20.85 tons
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