1-Lemoyne Refuse Contract - Specifications- 2025 revised.docx
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- Issued by
- Cumberland County, Pennsylvania
About this file
The document is a detailed municipal solid waste and recycling collection specification for the Borough of Lemoyne, Cumberland County, Pennsylvania, covering services to be provided from January 1, 2026, through December 31, 2028, with an option to extend for two additional years. The contract encompasses comprehensive waste management services including weekly municipal solid waste collection, weekly recyclables collection, bulk item pickup, yard waste collection, and service for municipal facilities. Bids will be opened on September 3, 2025, with proposals accepted via PennBID/Bonfire website until 10:00 a.m. on October 10, 2025, and must be accompanied by a 10% bid bond.
The specification offers two billing options for consideration: Option A, where the Borough handles billing and invoices the contractor directly, and Option B, where the contractor manages billing and customer accounts. The contract includes provisions for collecting waste from residential units, multi-family dwellings with four or fewer units, and small business units, with unlimited weekly collection of municipal solid waste and recyclables. The contractor will be responsible for providing appropriate collection vehicles, maintaining communication channels, handling customer complaints, and ensuring compliance with state and local regulations, including the Cumberland County Municipal Solid Waste Management Plan. The Borough reserves the right to renegotiate the contract if county waste management plans change or if there are significant shifts in disposal fees.
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SPECIFICATIONS
4.01 Municipal Solid Waste Collection and Disposal Services
| 4.01.01 | Work to be Done |
| The work to be done under the contract with respect to dwelling units and small business units consists of the collection of all municipal solid waste from dwelling and other structures/units within the corporate limits of the Municipality by the use of closed unit vehicles from the curb, secondary street or such other location as established by the Municipality, and disposal in the manner herein described. The Municipality may elect to allow small businesses to voluntarily participate in the solid waste collection program and non-residential, mixed use and multi-unit structures may elect to participate under the municipal contract. |
| 4.01.02 | Length of Contract |
| The bids shall be for the collection, transportation and disposal of municipal solid waste materials collected from dwelling units within the corporate limits of the Municipality as at present existing, for the term of three (3) years, beginning January 1, 2026, through and including, December 31, 2028 with the option to extend the contract for two (2) additional years. The parties agree to extend the terms of the Contract if the Municipality signifies its desire to extend by notice to Contractor not later than one hundred eighty (180) calendar days prior to the expiration of the basic terms of the Contract. |
| 4.01.03 | Definitions |
| Definitions as defined in these specifications mean: |
A. Bulk Waste — Any item that is not normal municipal waste and cannot be placed in containers in accordance with provisions of Section 4.01.08.
B. CCRWA — Cumberland County Recycling and Waste Authority.
C. Commercial Establishment — An establishment engaged in non-manufacturing or non-processing business, including but not limited to stores, markets, office buildings, restaurants, shopping centers and theaters which produce in excess of five 32-gallon containers of municipal solid waste and recyclables per week.
D. Community Activities — Events sponsored in whole or in part by a municipality, or conducted with a municipality and sponsored privately, which include, but are not limited to, fairs, bazaars, socials, picnics and organized sporting events that will be attended by an estimated 200 or more individuals per day.
E. Covered Devices – Desktop and laptop computers, computer monitors, computer peripherals, tablets, televisions and e-readers that have a browser and internet connectivity.
F. Dwelling Unit — One or more rooms in a dwelling which room or rooms has fixed cooking facilities arranged for occupancy by one person, two or more persons living together, or one family.
G. Designated Recyclables – Metal, glass, plastic and paper products.
H. Hazardous Waste — Any chemical, compound, mixture, substance, or article which is designated by the United States Environmental Protection Agency or the state to be “hazardous” as term is defined by or pursuant to Federal or state law, for the purpose of this General Information for Bidders, includes residual waste as that term is defined by or pursuant to federal law or regulation.
I. Institutional Establishment – Those facilities that house or serve groups of people for a common purpose, such as hospitals, schools and nursing homes.
J. Marketed — The transfer of ownership of recyclable materials for the purpose of recycling.
K. Multi-Family Dwelling Unit – A classification of housing where multiple separate housing units for residential inhabitants are contained within one building or several buildings within one complex, such as apartment buildings, condominiums, and townhouses.
L. Municipality — Shall refer to the Borough of Lemoyne.
M. Municipal Officials — Governing board of the Borough of Lemoyne or their designated representatives.
N. Municipal Solid Waste — Any garbage, refuse, lunchroom or office waste and other material, including solid, liquid, semisolid or contained gaseous material, resulting from the operation of residential, municipal, commercial or institutional establishments and from community activities, and any sludge not meeting the definition of residual of hazardous waste in the Solid Waste Management Act from a municipal, commercial or institutional water supply treatment plant, waste water treatment plant or air pollution control facility. The term does not include source-separated recyclable materials.
O. Recyclables – Means all the currently collected materials listed as Designated Recyclables.
P. Recycling facility — A facility employing a technology that is a process that separates or classifies recyclable materials to create or recover reusable materials that can be sold to or reused by a manufacturer as a substitute for or a supplement to virgin raw materials. The term does not include transfer facilities, municipal waste landfills, composting facilities or resource recovery facilities.
Q. Refuse – All matter and materials which are discarded or rejected by the owners or producers thereof as offensive or useless and which, by their presence or accumulation, may injuriously affect the health, comfort, and safety of the citizens of Lemoyne. It shall include ashes, garbage, rubbish, and trash, but exclude human body waste, debris from household renovations, dirt, yard waste, hazardous waste, and recyclable items as defined herein.
R. Service Area – The area within the Municipality in which the collection service is provided by the Contractor, as specified in Appendix A.
S. Single Stream Set-Out – Refers to the set-out of all Designated Recyclables in a single recycling container for the purpose of collection without them having been segregated by color or type.
T. Small Business Unit — A business establishment that produces five or less 32-gallon containers of municipal solid waste and recyclables per week.
U. Substandard Service — Municipal Solid Waste and/or recyclables not collected on the regularly scheduled day, containers not returned to place of collection, mishandled containers, any uncollected material that is left behind, or any other violation of the requirements herein. Any substandard service which is satisfactorily addressed within 24 hours of the violation will not be considered a complaint. Three missed municipal solid waste collections at the same address, despite rectification within 24 hours, will be considered a complaint. (Final decision rests with Municipal Officials).
V. White Goods — Large appliances, such as washers, dryers, which do not contain CFC (FREON).
W. Yard Waste – Material such as tree trimmings, shrubbery and any other organic landscape vegetation, and does not include grass clippings, fruits & vegetables, or tree stumps.
| 4.01.04 | Provisions for Place of Disposal and Processing |
| The Contractor shall provide or obtain use of a disposal or transfer facility to dispose of all municipal solid waste and process all recyclable material to be collected during this contract and will guarantee the availability of the labor and maintenance for this disposal or transfer facility during the entire term of the contract in accordance with the Cumberland County Municipal Solid Waste Management Plan. In addition, the Contractor must submit with his/her bid proper proof in writing that he/she will have or provide such a disposal or transfer facility and that disposal in the area will be in compliance with all existing state, county and municipal rules or ordinances in the area. In addition, the bidder shall submit a sworn statement stating that he/she will abide by all statutes, ordinances, rules and regulations of any municipality containing such disposal facilities and of any other governmental unit having jurisdiction thereof. In the event of a state or local mandate that increases the disposal cost (tipping fee), the contractor shall be entitled to increase the quarterly contract price pro rata upon a calculation basis acceptable to the Borough to reflect such mandated increases, provided that the Contractor shall first notify the Borough in writing of the mandated increase at least thirty (30) days before the increase is to take effect and the Borough certifies that the increase is due to a state or local mandate. |
| 4.01.05 | Methods of Collection |
| All material must be collected in watertight, covered plastic or metallic cans or durable and watertight plastic bags that can be easily and quickly handled by one person, capable of being removed without spilling, which shall be loaded in the compactor trucks and delivered to the disposal facilities. Contractor shall be responsible for retrieving all materials spilled by it in the collection and disposal process. | |
| Trucks to be used for the removal of material shall be of metal body, securely covered, watertight, kept thoroughly clean, repaired and well painted and must have the name of the Contractor and telephone number painted on each side of the same in letters of a size to be read at a distance of 25 feet and always legible. Also, trucks must have a Department of Environmental Protection Registration sticker displayed. |
| 4.01.06 | Time When Collections Shall be Made |
| The bidder shall submit a bid on time of collection on the following basis: |
Collections from dwelling units and small businesses units shall be made one (1) time per week during all the months of January through and including December, maintaining current schedules.
The following schedule must be followed:
When a holiday falls on a regular collection day, that collection will be on the day following the holiday. Holidays shall include New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas and others that are submitted and approved by Borough Officials.
| 4.01.07 | Hours When Collections Shall be Made |
| All collections shall be made between the hours listed below; however, this time limitation shall not prevent the collection of material on an emergency basis during other hours when necessitated by natural catastrophe or other conditions beyond the control of the Contractor. The extension of the emergency hours shall at all times be subject to approval by the appropriate Municipal Officials. |
Hours of Collection Begin no earlier than 6:00 a.m. and end no later than 6:00 p.m.
| 4.01.08 | Cans or Containers to be Provided by Occupants |
| All parties or persons occupying dwelling units within the Municipality will be required by the Municipality to provide and use (a) refuse containers of durable, watertight, rust-resistant materials having a close fitting lid with handles with a capacity of not more than 32 gallons and shall be of such size as can be handled easily by one person; or (b) durable and watertight plastic bags. |
The maximum weight of a filled container shall not exceed 50 pounds, and the maximum weight of a filled plastic bag shall be limited to such weight as will not cause the bag to break when lifted and carried to Contractor's equipment, but in no case will exceed 50 pounds. Municipal solid waste shall be thoroughly drained of all water. All municipal solid waste containers or plastic bags shall be securely covered or tied, as the case may be.
Refuse containers and all materials from dwelling units and small business units shall be placed behind the curb and, where there is no curb, immediately next to but off the paved portion of the roadway. In case of dispute, Municipal Officials shall decide the location to be used for placing of containers by the occupant of the dwelling unit. Special arrangements may be made with the Contractor to remove ashes from the cellar or other places on the premises. Placement of containers for pickup on private roads shall be the result of special arrangements between Contractor and resident.
| 4.01.09 | Handling of Containers |
| The Collector shall exercise reasonable care in handling of refuse containers and shall not willfully break, deface or damage same. Refuse containers shall be returned to behind the curb and, in the absence of curb, off the paved highway. |
| 4.01.10 | Payment for Containers |
| All cans or containers that were purchased by residents, building owners or business owners, except plastic bags, broken or destroyed by improper or careless handling by the Collector shall be replaced by the Contractor at his own expense. |
| 4.01.11 | Rules Under which Municipal Solid Waste shall be Collected |
| This Contract calls for the collection of an unlimited amount of Solid Waste from each dwelling unit and small business unit located in the Borough of Lemoyne each and every week of the year when placed in a location accessible to the Contractor. This includes grass clippings disposed of with trash, and other Yard Waste when prepared properly. |
Where the Contractor has not made a collection by reason of the customer's failure to comply with collection ordinances or regulations, it shall be the responsibility of the Contractor to report to the Municipality, via email or telephone, any condition or situation that would prevent the contractor from performing refuse and recycling services as described herein. The Contractor shall also provide a response, via email or telephone, before the end of the business day when notified by the Municipality of a complaint about missed refuse, sloppy workmanship or any other customer complaint.
| 4.01.12 | Investigation and Reporting of Complaints of Failure by Occupant |
| It will be the duty of Municipal Officials to investigate all complaints made of failure by occupants of dwelling or dwelling units within the Municipality to comply with the provisions of the ordinances concerning packaging and placement of refuse materials and to prosecute all offenders under such provisions. |
| 4.01.13 | Investigation and Reporting of Complaints by Customers |
| All complaints by residents of the Municipality, made through the Municipality or directly to the Contractor, regarding the services provided under the Contract, shall be responded to by the Contractor. The Contractor shall respond to and seek resolution of all complaints in a timely fashion. The Contractor shall submit a report to the Municipality each month, by the 15th day of the following month, listing all the complaints received by the Contractor during the previous calendar month. This report shall include, at a minimum, the following information: |
A. Date of complaint B. Name, address and telephone number of the complainant C. Description and nature of complaint D. Date of resolution of complaint E. Description of resolution of complaint If the complaint has not been resolved, this should also be indicated.
The Municipality reserves the right to intercede in any unresolved complaint by a customer or property owner, to investigate said complaint and to act as an intermediary to bring the resident and the Contractor together to resolve the complaint.
| 4.01.14 | Materials Collected to be Property of Contractor |
| The Contractor shall be considered the owner and sole possessor of all material from the time of its collection. |
| 4.01.15 | Exclusive Right to Successful Bidder |
| The successful bidder shall have the exclusive right and privilege of collecting, removing and disposing of all municipal solid waste from residential units or multiple family dwellings containing four or fewer units and from small business units. The resulting contract will provide that no person shall carry, convey or transport through the streets, secondary streets or public places of the Municipality any of the aforesaid materials from dwelling units subject to the penalties prescribed by the law of the State and ordinances of the Municipality, or the rules of the Health Department of said Municipality, County or State. The Municipality agrees to prevent, as far as lawful, any person other than the Contractor from gathering, hauling, removing or carrying any material from dwelling units within the Municipal limits, which by these specifications the Contractor is required to collect and dispose of. |
4.01.16 Contractor Availability and Communication
Contractor shall maintain a reliable method of communication (e.g., telephone, mobile, or email) through which representatives of the Municipality can reach them during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding municipal holidays. Contractor must respond to all inquiries related to service within a reasonable time and ensure messages are monitored regularly.
| 4.01.17 | Inspection of Trucks |
| The Municipality shall have the right to inspect any collection vehicle at any time and at any place it is being used within the Municipality. The Contractor shall be required to present his trucks for inspection within the Municipality limits at such reasonable times and places as may be designated by Municipal Officials. |
| 4.01.18 | Observance of Laws and Ordinances |
| All municipal ordinances, laws of the Commonwealth of Pennsylvania and of the United States, and rules and regulations promulgated hereunder shall be observed by the Contractor. |
| 4.01.19 | Motorized Equipment to be Used |
| Motorized equipment alone shall be used and employed in the performance of the contract. The necessary amount of motorized equipment shall be provided to maintain consistent service as specified. If additional trucks are needed by the Contractor to complete this contract, the bidder shall show proof that the required number and type of additional trucks are on order, are to specifications and will be available to begin service, subject to the award of the contract. |
Any vehicle used in the collection and transport of municipal solid waste from the Municipality shall have a Contractor-assigned numerical identification displayed on each side of the vehicle of a size that can be read by a person 200 feet from the vehicle. Each vehicle shall also have displayed on the sides, the Contractor's name and telephone number.
| 4.01.20 | Responsibility of Contractor |
| The Contractor shall be and is hereby responsible for any and all injury or damage to property or persons or accidents which may occur to any person or persons in consequence of his act or the acts of his/her agents, servants or employees. Contractor agrees that public liability and workers' compensation insurance shall be obtained and maintained at all times during the Contract, protecting the Municipality against loss or injury occasioned by the acts of the Contractor, his/her agents, servants or employees in accordance with attachment entitled "Insurance Requirements." The Contractor shall comply with the provisions of the current Workers’ Compensation Act and any supplements or amendments thereto relative to workers' compensation insurance, and shall furnish proof to the Municipality that he/she has accepted the provisions of said Act and either insured his/her liability there under or secured exemption therefrom. The Contractor shall indemnify the Municipality and save it harmless against, of and from, any and all costs, expense, damages, claims, demands, suits, injury or loss to which said Municipality may be subjected by reason of any wrongdoing, misconduct, negligence or fault of Contractor, his/her agents, servants or employees in or about the execution or performance of said contract. |
| 4.01.21 | Loading of Material on vehicles |
| Should the Contractor desire to load material on transfer vehicles or maintain a transfer station for loading same, such transfer station shall be located and operated so as not to cause a nuisance. Any transfer station utilized by the hauler must be permitted by the Pennsylvania Department of Environmental Protection (DEP) and operate in compliance with DEP regulations. |
| 4.01.22 | Deductions to be Made for Vacant Dwelling or Dwelling Units |
| Borough Ordinance does not provide for any deduction from the contract price for vacant dwelling units, unless the units are unoccupied due to service termination by the Borough. Dwelling units that are condemned by the Borough, due to property maintenance or other Borough ordinance violations, will not be charged until the violations are abated and the units are deemed fit for habitation by the Borough Codes Officer. Units that are deemed inhabitable due to fire or other such occurrence will be exempt from charges during the period of restoration, until a valid certificate of occupancy is issued by the Borough. |
| 4.01.23 | Additions to the Contract Price |
| Additions to the contract price for dwelling units shall be made at the established bid price for new dwellings or dwelling units added in the Municipality after the effective date of this contract. |
| 4.01.24 | Modification of Contract |
| This contract and the specifications herein contained may be modified and changed from time to time only as may be agreed upon in writing in a manner not materially affecting the substance hereof, provided, however, that the consent of the Municipal Officials be first obtained. Ordinances will be adopted and/or amended by the Municipal Officials to conform to the contract or contracts awarded. |
| 4.01.25 | Conditions under which Contract may be Canceled or Terminated by the Municipal Officials |
| If the work under this contract shall be abandoned by the Contractor or if the contract shall be assigned or the work sublet by him/her other than as herein specified, or if at any time, the Municipal Officials shall be of the opinion and so certify in writing (which certificate shall be final, binding and conclusive on the Contractor) that the performance of the contract is being unnecessarily or unreasonably delayed, or that the Contractor is violating any of the conditions or covenants of this contract or the specifications thereof, or is executing the same in bad faith or not in accordance with the terms thereof, the Municipal Officials may cancel and terminate this contract by a written notice to be served upon the Contractor either personally or by leaving it at his/her residence or office, and the Municipal Officials shall thereupon have the power and are hereby authorized to procure in the manner prescribed by law such and so much of said work to be performed as may be necessary to fulfill this contract, and in such cases, the Municipality shall have the power and are hereby authorized to charge to the Contractor the amount of loss suffered by the Municipality, and upon a reletting of the contract, if amount of monies received by the Municipality shall be less than the amount which would have been payable under this contract if the same had been completed by the Contractor, then the Contractor shall and will pay to the Municipality the amount of such differences. |
| 4.01.26 | Authorizing Municipality to Perform Contract |
| If the Contractor shall fail to perform any part of the work called for in this contract in accordance with the terms thereof and the Municipal Officials decide not to cancel and terminate this contract as provided hereinabove, the Municipal Officials shall have the power and are hereby authorized to perform or cause or procure to be performed such part of the work as the Contractor shall fail to perform at the expense of the Contractor and to deduct such expenses and collect the cost of same out of the bond filed by the Contractor in any legal proceedings or any loss by reason thereof or both, at the sole option of the Municipality. |
| 4.01.27 | Municipal Solid Waste Collection |
| The Contractor shall provide an appropriately sized container, as determined by the Municipality, to collect and dispose of all municipal solid waste and recyclable materials of any kind or source from the municipally designated sites shown in Table 4 below and will include any future municipal sites added during the life of the Contract. This service will be provided at no charge to the Municipality, in accordance with a schedule determined by the Municipality. |
Municipally Designated Sites
· Lemoyne Municipal Building
· Lemoyne Swimming Pool (seasonal)
· Lemoyne Maintenance Department Garage Facility
· Lemoyne Wastewater Treatment Plant Facility
· West Shore Bureau of Fire Station Number 1
· Negley Park
· Memorial Park
During time of emergency or a natural disaster, the Contractor will provide sufficient roll-off containers to the municipality, upon request, at standard, non-emergency prices.
| 4.01.27.A | Request for Bid Options – Billing Responsibility |
| The Borough is requesting that bidders provide proposals for two billing options: |
· Option A – Borough-Handled Billing The Borough would handle all billing and customer account management. The Contractor would invoice the Borough directly for service fees as outlined in the contract.
· Option B – Contractor-Handled Billing The Contractor would assume responsibility for billing residents and property owners directly, including processing payments and managing customer accounts.
Bidders are encouraged to submit pricing and supporting details for both options, to enable the Borough to assess the most cost-effective and efficient approach.
| 4.01.28 | Municipality Billing and Payment Procedure |
| This section applies if the Borough selects the Contractor-Handled Billing option outlined in Section 4.01.27.A. | |
| The Contractor will bill the customers quarterly and in advance. The Contractor will accept payments from residents and property owners being served under this contact. The Contractor should accept payments of varying types, including checks, credit cards, and automatic bank withdrawals if approved by the customer. |
| 4.01.29 | Bulk Item and Appliance Pickup Service |
| The Waste and Recycling Contract will include weekly bulk item pickup service limited to one item per week to residential and small business customers. This service shall be provided during the same permitted hours as regular pickup service on a day of the week that the Contractor specifies. |
The Contractor shall also provide an “on-request bulk item pick up service” to those customers receiving regular service. This service shall be provided to remove items too large or bulky to be removed by regular pick up crews and may include up to four passenger automobile tires on rims. Customers who wish this service shall call the Contractor directly to arrange for this service. Requests for this service shall be accommodated within five working days after receiving the request. The Contract shall limit the number of on-request bulk item pick up service calls to two calls per customer per calendar year.
The Contractor shall also provide an on-request collection of appliances and other items containing Freon or other refrigerant gases must be arranged in advance. Customers who wish this service shall call the Contractor directly to arrange for this service. Requests for this service shall be accommodated within five working days after receiving the request. It shall be the responsibility of the Contractor to have the refrigerant gases removed from the appliances in conformance with any applicable state or federal regulations.
Please note: Covered devices are not included in bulk item collection; it is the customer’s responsibility to properly dispose of covered devices in accordance with regulations put forth by the Commonwealth of PA.
| 4.01.30 | Yard Waste |
| The Waste and Recycling Contract will include a special Yard Waste collection program. Yard Waste is defined in §4.02.04 as garden residue, shrubbery, tree trimmings and similar materials no longer than six (6) feet in length and six (6) inches in diameter (excluding grass clippings to be mulched or disposed of with solid waste, and leaves collected by vacuum). Yard Waste is to be placed by customers in biodegradable paper bags or bundled. The collection shall occur on the third Saturday of the month from April – October. The waste shall be disposed of in a processing facility approved by the Municipality. |
| 4.01.31 | Collection Days |
| The designated collection day for the Borough shall be a regular weekday (Monday through Friday), excluding Saturdays and Sundays, and shall be established by mutual agreement between the Borough and the successful contractor. Once determined, the agreed-upon collection day shall remain consistent throughout the duration of the contract and any extensions thereof. Weekly collection shall occur on the same designated day each week, except as otherwise provided in Section 04.01.06 regarding holiday schedule adjustments. |
| 4.01.32 | Option to Negotiate |
| The Municipality reserve the right to renegotiate the contract if Cumberland County Recycling and Waste Authority changes the County Solid Waste Plan in a way which reduces contractor costs during the life of the Contractor, in the event that there is a change in the law that causes an increase or decrease in disposal fees, the Contractor and the Municipality have the right to petition each other to renegotiate the contract price. |
| 4.01.33 | Cumberland County Municipal Solid Waste Management Plan |
| The Contractor must operate in accordance with the Cumberland County Municipal Solid Waste Management Plan and ordinances/regulations. |
| 4.01.34 | Construction/Demolition Materials Pick-Up |
| Residents and business owners may negotiate directly with any contractor for pick-up of these materials. |
4.02 Recycling Collection, Transportation and Processing Services
| 4.02.01 | General |
| As part of the Waste and Recycling Contract the Contractor shall provide all equipment and labor to collect all the curbside items specified for recycling. The items collected for the purpose of recycling must be recycled and marketed by the Contractor and may not be disposed of as municipal solid waste or co-mingled with municipal solid waste. All recyclable material must be collected in a separate vehicle from the vehicle used by the Contractor for municipal solid waste collection. The municipality reserves the right to request an inspection of the facility processing the recyclable materials to determine that items are being processed in accordance with DEP regulations. |
The Contractor shall have the exclusive right to collect, process, and resell designated recyclable materials from residential units and multi-family dwellings containing four or fewer dwelling units when placed at curbside or other property location for this purpose.
Recycling statistics for the Municipality must be reported directly on a monthly basis.
| 4.02.02 | Work To Be Done |
| The work to be done consists of the collection, transportation and processing of the following recyclable materials from dwelling units and small businesses: |
| Cans | Bottles & Jars | Paper | |
| Aerosol (empty) Colored Glass | Corrugated (flattened, but not cut down) | ||
| Aluminum | Clear Glass | Chipboard (Paperboard should be flattened) | |
| Bimetal | Plastics (#1-#7) | Mixed Paper (junk mail, magazines, phone books) | |
| Steel | Newsprint (including glossy inserts) | ||
| Office Paper | |||
| Shredded Paper (packaged in brown paper bags) |
The bid price shall reflect the cost associated with the unlimited weekly curbside collection and proper recycling of all the items listed in Section 4.02.02 and defined in Section 4.02.04 at all dwelling units and small business units covered by this contract. The Municipality reserves the right to add or delete items from this list with mutual agreement of the Contractor during the term of the contract.
Leaf collection will be provided for by the Municipality according to Act 101 of 1988 as described in Chapter 1, Section 103, Leaf Waste, of said Act and further described in Chapter 15, Section 1052(a), and will not be a part of this contract.
The items described herein shall be removed from all residential units (including single-family and multi-family dwellings containing four or fewer units and small businesses units within the limits of the Municipality.
With each proposal, the bidder must furnish a letter from a recycling center or centers certifying the center's capability to accept and market all of the aforementioned recyclables over the full term of the contract.
| 4.02.03 | Length of Contract |
| Shall be the same as the Solid Waste Contract, beginning January 1, 2026, through and including December 31, 2028. |
4.02.04 Definitions
A. Aluminum Cans shall mean all food and beverage containers made of aluminum. All containers shall be emptied and rinsed.
B. Aerosol Cans shall mean all aerosol cans made of steel. All cans must be empty.
C. Bimetal Cans shall mean all food and beverage containers made of a steel (ferrous) cylinder and bottom and aluminum tops or bottoms. All containers shall be emptied and rinsed.
D. Chipboard shall mean paperboard used for backing sheets on writing pads, partitions within boxes, cereal boxes, shoeboxes, etc.
E. Corrugated Paper shall mean structural paper material with an inner core shaped in parallel furrows and ridges.”
F. Glass shall mean all empty bottles and jars made of clear or colored glass. All containers shall be emptied and rinsed.
G. Mixed paper shall mean newspaper, glossy inserts, magazines, catalogs, telephone books and chipboard. Paper products may be shredded and place in brown paper bags.
H. High-Grade Office Paper shall mean printed or unprinted sheets, shavings and cuttings of sulphite or sulphate ledger, bond, writing and other pages which have similar fiber and filler content. This grade must be free of treated, coated, padded or heavily printed stock. This includes lightweight office papers; i.e., bond, copy paper and onionskin, as well as computer paper. This paper may be shredded and placed in a brown paper bag for collection.
I. Plastics shall mean, at a minimum, plastic containers #1 through #7. All containers shall be emptied and rinsed.
J. Steel Cans shall mean all food and beverage containers made of steel. All containers shall be emptied and rinsed.
| 4.02.05 | Methods of Collection |
| All recyclables shall be removed from containers, loaded in the recycling truck and delivered to the recycling center. Trucks used for the collection of recyclables shall be thoroughly cleaned, well painted, strongly built and equipped so that recyclable materials will not escape therefrom. In addition, the name of the Contractor, the Contractor's telephone number and the truck number shall be painted on each side of the truck in letters of legible size. |
| 4.02.06 | Time When Collections Shall Be Made |
| Collection of recyclable materials shall be performed once per week and shall take place on the same day as collection of refuse in a given area the Municipality. |
| 4.02.07 | Hours When Collection Shall Be Made |
| All collections shall be made in accordance with Section 4.01.07, Table 3, prevailing time, provided, however, that this time limitation shall not prevent the collection of material on an emergency basis during other hours when necessitated by natural catastrophe or other conditions beyond the control of the Contractor. The extension of the emergency hours shall at all times be subject to approval of the Municipal Officials. |
| 4.02.08 | Recyclable Containers |
| Current containers have been provided by previous contractors and will continue to be used. Containers may be changed at the Contractors discretion. Residents, property owners and business owners may provide their own containers if they so choose. |
The Contractor shall deliver a suitable container to new residents as identified by the Municipality or to residents or small businesses requesting replacement and/or upgraded containers to include recycling toters. The Contractor shall distribute containers directly to residents that need a new container.
All recyclables to be collected must be placed at the designated location in time for collection by the Contractor. Collection shall be made along the street fronting said property or along the street behind said property. Recyclable-material receptacles shall be placed for collection at ground level on the property, not within the cartway of a street, and accessible to the side or curb of the street from which collection is made. Containers shall be returned to a location not within the cartway or street. Placement of containers for pick-up on private roads shall be the result of special arrangements between the resident and Contractor.
| 4.02.09 | Handling of Containers |
| The Contractor shall take reasonable care in handling of recyclable containers and shall not willfully break, deface or damage the same. All containers broken or destroyed in improper or careless handling by the Contractor shall be replaced by the Contractor at his/her own expense. |
| 4.02.10 | Recyclable Materials To Be Property of Contractor |
| From the time of placement of recyclable materials at the curb or a similar area for collection, said materials shall be and become the property of the Municipality and the authorized Contractor. It shall be a violation of the Municipal ordinances for any person(s) not authorized by the Municipality to collect or pick up, or cause to be collected or picked up, any such recyclable material. |
4.02.11 Contractor Availability and Communication
Contractor shall maintain a reliable method of communication (e.g., telephone, mobile, or email) through which representatives of the Municipality can reach them during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding municipal holidays. Contractor must respond to all inquiries related to service within a reasonable time and ensure messages are monitored regularly.
| 4.02.12 | Observance of Laws and Ordinances |
| All municipal ordinances, laws of the Commonwealth of Pennsylvania and of the United States, and rules and regulations promulgated there under shall be observed by the Contractor. |
| 4.02.13 | Education |
| The Borough has established a public information and education program concerning recycling program features and requirements in accordance with the law of the Commonwealth of Pennsylvania. To assist the Borough in implementing the education programs, the successful bidder shall provide two (2) weeks prior to the start of the contract, a prepared recycling education piece which the contractor will distribute to each dwelling unit or small business covered under this contract. This piece shall include a brief explanation of the recycling program setting forth the materials to be recycled and how those materials are to be prepared for collection. This education piece must be reviewed and approved the Borough prior to distribution. During the course of the contract the contractor will be required to distribute one educational piece per year, the content of which will be determined and approved by the Borough. |
| 4.02.14 | Responsibility of Contractor |
| The Contractor will be and is hereby responsible for any and all damages to property or person or persons or accidents which may occur to any person or persons in consequence of his/her act or the acts of any agent or person in his/her employ. The Contractor agrees that the liability and Workers' Compensation Insurance shall be furnished protecting the Municipality against loss or injury occasioned by the acts of his/her employees in accordance with the requirements entitled "Insurance.” The Contractor shall and does hereby save the Municipality harmless from any and all suits for damages which are or can be brought against the Municipality, their officials and employees in connection with the collection, transporting and processing of recyclable materials within the Municipality. |
| 4.02.15 | Recycling Vehicles |
| It shall be the Contractor's responsibility to maintain collection and processing vehicles in good condition, repaired and reasonably clean at all times. Trucks used for the collection of recyclables from residential units shall be of a size and type that can be operated on the streets and secondary streets of the Municipality without getting off the traveled portion of the roadway or doing damage to curbing, planted areas or private property. They shall be so constructed as to prevent leakage and shall be enclosed to the extent necessary to ensure no loss of waste from the vehicles during collection or transport, clean up any spillage or loss of recyclables that may occur during collection and transport. The Contractor shall immediately clean up any spillage or loss of recyclables that may occur during collection and transport. The Contractor shall not leave unattended any truck wholly or partially loaded with recyclables on any private or public properties in the Municipality except in an emergency situation or except as approved by the Municipality. |
Any vehicle used in the collection and transport of recyclables from the Municipality shall be assigned a numerical identification that shall be displayed on each side of the vehicle of a size that can be read by a person 200 feet from the vehicle. Each vehicle shall also have displayed on the sides, the Contractor's name and telephone number.
The Contractor shall provide the Municipality with a complete list of all collection vehicles to be used in the Municipality, specifying the make, model, license plate number, size, type of vehicle and the number assigned to the vehicle. The Contractor shall use no collection vehicle that is not properly listed with the Municipality. This list shall be updated and filed with the Municipality when a change in collection vehicles is made.
The Municipality shall have the right to inspect any collection vehicle at any time and any place it is being used within the Municipality. The Contractor shall make vehicles available for inspection whenever so requested by the Municipality at a time and place mutually agreed upon.
The Contractor shall be responsible to provide back-up or emergency vehicles meeting all of the above requirements so that, at no time, can the contract not be performed due to breakdown or lack of collection vehicles. Back-up or emergency vehicles shall be listed with the Municipality as specified above.
| 4.02.16 | Loading of Material on Vehicles |
| Should the Contractor desire to load material on transfer vehicles or maintain a transfer station for loading same, such transfer station shall be located and operated so as not to cause a nuisance. Transfer stations must be licensed by the Department of Environmental Protection and operate in accordance with the regulations set forth by the Department of Environmental Protection. |
| 4.02.17 | Investigation and Reporting of Complaints of Failure by Occupant |
| It will be the duty of the hauler to tag any recycling bins with improperly prepared materials. The tags should indicate what item is improperly prepared. After tagging a container on three occasions, the hauler will make the municipality aware of the noncompliant dwelling unit. It will be the duty of the Municipal Officials to investigate all complaints made of failure by occupants of dwelling or dwelling units within the Municipality to comply with the provisions of the ordinances concerning recycling and to prosecute all offenders under such provisions. |
| 4.02.18 | Investigation and Handling of Complaints by Residents |
| All complaints by residents of the Municipality, made through the Municipality or directly to the Contractor regarding the services provided under the Contract, shall be responded to and resolved by the Contractor in a timely fashion. The Contractor shall submit a report to the Municipality each month, by the 15th day of the following month, listing all of the complaints received by the Contractor during the previous calendar month. This report shall include, at a minimum, the following information: |
A. Date of complaint B. Name, address, and telephone number of the complainant C. Description and nature of complaint D. Date of resolution of complaint E. Description of resolution of complaint If the complaint has not been resolved, this should also be indicated.
The Municipality reserves the right to intercede in any unresolved complaint by a resident or property owner, to investigate said complaint and to act as an intermediary to bring the resident and the Contractor together to resolve the complaint.
It will be the duty of the Municipal Officials to investigate all complaints made of failure by occupants of dwelling or dwelling units within the Municipality to comply with the provisions of the ordinances concerning this Contract.
| 4.02.19 | Conditions under which Contract may be Canceled or Terminated by the Municipal Officials |
| If the work under this contract shall be abandoned by the contractor or if the contract shall be assigned or the work sublet by him/her other than as herein specified, or if at any time, the Municipal Officials shall be of the opinion and so certify in writing (which certificate shall be final, binding and conclusive on the Contractor) that the performance of the contract is being unnecessarily or unreasonably delayed, or that the Contractor is violating any of the conditions or covenants of this contract or the specifications thereof or is executing the same in bad faith or not in accordance with the terms thereof, the Municipal Officials may cancel and terminate this contract by a written notice to be served upon the Contractor either personally or by leaving it at his/her residence or office, and the Municipal Officials shall thereupon have the power and are hereby authorized to procure in the manner prescribed by law such and so much of said work to be performed as may be necessary to fulfill this contract, and in such cases, the Municipality shall have the power and is hereby authorized to charge to the Contractor the amount of loss suffered by the, and upon a reletting of the contract, if amount of monies received by the Municipality shall be less than the amount which would have been payable under this contract if the same had been completed by the Contractor, then the Contractor shall and will pay to the Municipality the amount of such differences. |
| 4.02.20 | Authorizing Municipality to Perform Contract |
| If the Contractor shall fail to perform any part of the work called for in this contract in accordance with the terms thereof and the Municipal Officials decide not to cancel and terminate this contract as provided hereinabove, Municipal Officials shall have the power and are hereby authorized to perform or cause or procure to be performed such part of the work as the Contractor shall fail to perform at the expense of the Contractor and to deduct such expenses and collect the cost of same out of the bond filed by the Contractor in any legal proceedings or any loss by reason thereof or both, at the sole option of the Municipality. |
| 4.02.21 | Modification of Contract |
| This contract and the specifications herein contained may be modified and changed from time to time only as may be agreed upon in writing in a manner not materially affecting the substance hereof, provided however that the consent of the Municipal Officials be first obtained. Ordinances will be adopted and/or amended by the Municipal Officials to conform to the contract or contracts awarded. |
| 4.02.22 | Municipal Recyclables Collection |
| The Contractor shall provide appropriately sized container(s), as determined by the Municipality, to collect, transport and process all municipal recyclables from the sites designated in Section 4.01.27, Table 4, at no charge to the Municipality. This shall include any other recreational areas developed in the future by the Municipality or any other Municipally-owned or maintained facility. One drop off container will be provided for corrugated (cardboard) at a location to be determined by the Borough. The contractor will provide collection service for any recycling receptacles installed by the Borough in the downtown business district. The contractor will also provide removal service for all recyclable items collected at a possible future annual event. A recycling truck, driver and thrower will be provided by the hauler for this purpose, the hours of collection are 10:00 p.m. the day of the event until 1:00 a.m. the following day. |
| 4.02.23 | Municipal Recyclables Billing and Payment Procedure |
| The Solid Waste and Recycling Contract requires the Contractor to collect the fee as determined by the Municipality in the same manner specified in Section 4.01.28. |
| 4.02.24 | Deductions to be Made for Vacant Dwelling or Dwelling Units |
| The Borough Ordinance does not provide for any deduction from the contract price for vacant dwelling units, unless the units are unoccupied due to service termination by the Borough. Dwelling units that are condemned by the Borough, due to property maintenance or other Borough ordinance violations, will not be charged until the violations are abated and the units are deemed fit for habitation by the Borough Codes Officer. Units that are deemed inhabitable due to fire or other such occurrence will be exempt from charges during the period of restoration, until a valid certificate of occupancy is issued by the Borough. |
| 4.02.25 | Additions to the Contract Price |
| Additions to the contract price for dwelling units shall be made at the established bid price for new dwellings or dwelling units added in the Municipality after the effective date of this contract. |
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