9-ITB-06-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 1 of 5 ITB Title: Signs, Banners and Installation

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks bids to finalize non-exclusive agreements for the design, fabrication, delivery, and installation of signs, banners, decals (including vehicle decals), and mounting hardware for the various City Departments on an “as needed” basis.

Prospective responding bidders should ensure they review all attachments for complete responses and understanding of the agreement that the City intends to award from this solicitation. The successful bidder(s), known hereafter as “Contractor,” “Vendor,” “Bidder,” or “Supplier.”

2.0 SPECIFICATIONS

2.1 All signage and installation must comply with local, state, and federal standards, including but not limited to the Americans with Disabilities Act (ADA), Manual on Uniform Traffic Control Devices (MUTCD), and relevant City branding and style guidelines.

2.2 A successful bidder must demonstrate the capacity to fulfill orders of varying size and complexity across multiple City departments and locations, including but not limited to facilities, right-of-way, fleet vehicles, and community events.

2.3 A successful bidder must carry General Commercial Insurance, Automobile Liability Insurance, and Workers Compensation Insurance and must provide a certificate of insurance upon award to verify.

2.4 Scaled renderings, designs, and digital mockups (“proofs”) must be created as needed and submitted for City approval before production.

2.5 Signage shall be cleanly cut, finished, pre-drilled, and free of defects.

Edges must be smooth with no burrs or sharp points.

2.6 ADA compliance is required for applicable signs, including tactile lettering and Braille.

2.7 Graphics, text, and logos shall be produced using one or more of the following methods:

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 2 of 5

2.7.1 Ultraviolet (UV) printing

2.7.2 Digital inkjet printing

2.7.3 Engraving

2.7.4 Direct-applied vinyl

2.7.5 Screen printing with UV-resistant inks

2.8 In general, the City will submit orders for banners and signs at least seven (7) business days (business days being Monday through Friday, not including City holidays) prior to the date the sign is needed. The City may request a rush order requiring an order to be completed within one (1) to two (2) business days in some circumstances.

2.8.1 City holidays: New Year’s Day, MLK Junior Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, the day after Thanksgiving, and Christmas

3.0 MATERIAL REQUIREMENTS

3.1 Aluminum Signs:

3.1.1 5052-H38 aluminum sheet or equivalent.

3.1.2 Thickness: minimum 0.080” for regulatory signs.

3.1.3 Pre-treated and coated with weather-resistant finishes.

3.2 Aluminum Composite Material (ACM) Signs:

3.2.1 Minimum 3-millimeter (mm) thickness

3.2.2 Weather-resistant finishes

3.2.3 Rounded corners

3.3 Acrylic Signs:

3.3.1 Acrylic sheets typically come in thicknesses ranging from 3mm (1/8”), 4.5mm (3/16”), 6mm (1/4") and 12mm (1/2").

3.3.2 Finish – clear, frosted, matte, colored, or mirrored.

3.3.3 Ultraviolet (UV) protected acrylic is suitable for outdoor or high-exposure signs.

3.3.4 Interior signs, UV resistance may not be a necessity.

3.4 Coroplast Signs:

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 3 of 5

3.4.1 Common thicknesses for Coroplast signs range from 4mm

(1/8") to 10mm (3/8"), 4mm is the most common thickness.

3.5 Banners

3.5.1 Vinyl/ Polyvinyl Chloride (PVC) – Durable and waterproof

3.5.1.1 Standard thicknesses

13 oz (standard) 15 oz (heavy-duty) 18 oz (double-sided)

3.5.2 Mesh Vinyl – perforated for wind flow

3.5.3 Fabric (polyester) – indoor use, lightweight

3.5.4 Canvas – indoor use, heavy and textured

3.6 Steel Posts/Wood Post/Frames for mounting:

3.6.1 Steel Posts

3.6.1.1 Galvanized steel posts and mounting hardware.

3.6.1.2 ASTM International A123/A123M or equivalent for

hot-dip galvanization.

3.6.1.3 Schedule 40 steel pipe or equivalent for structural

support.

3.6.1.4 Holes shall be aligned and compatible with standard

U-channel, square or round posts.

3.6.2 Wood Posts

3.6.2.1 Pressure-treated, kiln-dried, or weather-resistant

hardwoods (e.g., cedar, redwood, Brazilian ipe).

3.6.2.2 Sealed or stained to match approved design aesthetic.

3.6.2.3 All wood shall be sustainably sourced and finished for exterior durability.

3.6.3 Mounting options: H-Stakes, A-Frame stands, wall mounted, window mounted, fence mounted, hanging, grommets, bungee cords/zip ties or stands

3.7 Reflective Sheeting:

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 4 of 5

3.7.1 High-intensity prismatic or diamond-grade reflective sheeting.

3.7.2 Compliant with ASTM International D4956 Type IV or higher.

3.7.3 Colors and reflectivity as specified by the governing body (e.g., Department of Transportation (DOT) or MUTCD standards).

3.7.4 Warranty documentation for materials (minimum 7 years for reflective sheeting).

3.8 Fabricated Metal Letters

3.8.1 Finished aluminum

3.8.2 Outdoor rated, weather-resistant

3.8.3 Ranging in height from 4 inches to 24 inches

4.0 INSTALLATION REQUIREMENTS

4.1 Installation will be required upon request by a City representative.

4.2 Signs shall be installed plumb and level at the specified heights and setbacks.

4.3 Installation on vehicles and other surfaces must be free from bubbling, peeling, and other defects.

4.4 Concrete footings shall be used for all permanent installations unless otherwise specified.

4.5 Installation for some projects will be upon curved surfaces (see Exhibit C).

4.6 All work must comply with Occupational Safety and Health

Administration (OSHA) safety standards.

4.7 Installation locations shall be marked and approved by the project manager prior to drilling or excavation.

4.8 Vendor is responsible for:

4.7.1 Utility location prior to installation.

4.7.2 Site preparation and restoration.

4.7.3 Safe and compliant installation practices.

5.0 QUALITY CONTROL

5.1 Deliverables must be inspected upon delivery and prior to installation

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 5 of 5

5.2 Damaged, defective, or non-compliant items must be replaced at no additional cost to the City.

5.3 Bidder will provide product warranties where applicable.

6.0 DEFECTIVE WORK AND DAMAGES

6.1 Bidder will be wholly responsible for and will promptly correct or restore all defective work or damages to any/all City facilities caused by their employees, property, or actions.

6.2 Restoration and correction will be to the complete satisfaction of the City. This will apply to any part of a building, its appurtenances, the adjacent grounds, or any other tangible damage incurred in the performance of the resulting Contract.

6.3 Failure by the Vendor to proceed promptly with corrective actions may be cause for cancellation of the resulting Contract with amount(s) necessary to correct defective work and/or damage being withheld from payments due or become due to the Vendor.

7.0 SERVICE NEEDS REQUIRED

7.1 A successful bidder will respond to inquiries within 72 hours.

7.2 Projects that are not considered rushed should be completed within seven (7) business days (as in Section 2.7) of order submission.

7.3 Bidder will be able to provide in-house design services.

7.4 The City will have the option for local pick-up available upon request.

8.0 ANTICIPATED TERM

8.1 The anticipated term of the resulting agreement shall be for a one (1) year initial term with four (4) additional one-year renewal options at the City’s option.

9.0 BID TABLE (BT-17KT)

9.1 Proposers are not required to bid on all line items. A bid of “0” (zero) will be interpreted by the City as a no-charge (free) item and the City will not be expected to pay for that item.