5-ITB-07-Questionnaire and Requirements.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

PROPRIETARY INFORMATION, QUALIFICATION

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 1 of 6 ITB Title: Signs, Banners, and Installation

Legal Name of Bidder:

1.0 PROPRIETARY INFORMATION

i. All material submitted to the City becomes public property and is subject to the Texas Public Information Act upon receipt.

ii. If a Bidder does not desire information that it believes to be proprietary in the bid to be disclosed, the bidder must list each page number in the chart below and must clearly mark and identify each page by including the word “PROPRIETARY” in all caps and highlighted yellow on the bottom center of each page at the time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to the information that must be disclosed lies with the Texas Attorney General. Note: Pricing may not be marked proprietary and will be made publicly available in the form of a bid tab following evaluation of all bids. By submitting a response, Bidders agree that pricing is not proprietary and may be released.

iii. Failure to identify proprietary information, as required in 9.2, will result in all unmarked sections being deemed non-proprietary and available upon public request.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

2.0 BIDDER’S QUALIFICATION QUESTIONNAIRE

The information provided on this questionnaire and in the Bid submittal will be used to determine the responsiveness of the Bid. Please answer each question thoroughly. Answers may be provided on a separate sheet as long as

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 2 of 6 each response is labeled according to the question.

2.1 Will the agreement be available for Cooperative Agreement use?

Please refer to the Cooperative Purchasing clause in the “ITB-01 Instruction to Bidders” document.

Yes ___ No ___

2.2 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e.

3% Net 15, etc.)

2.3 How long has your company been in business?________________

2.4 List any former names your organization has operated under and the timeframe(s).

2.5 List the address(es) of your firm’s location(s):

2.6 What is your typical response time to inquiries?

2.7 Do you have an email address that is regularly monitored?

Email Address: __________________________________________

2.8 How often will emails be responded to? _______________________

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 3 of 6

2.9 What are your business hours and days?

2.10 Will your company provide the ability for local pickup (upon request)?

2.11 How is product pricing provided/determined? (e.g. size, material, quantity)

2.12 Do you provide any additional volume discounts?

2.13 Does your company offer in-house design services?

2.14 What is the standard timeframe for design services?

2.15 What is your standard timeframe for completing orders?

2.16 What is your standard timeframe for rush orders?

2.17 Do you use in-house printing or subcontracted work?

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 4 of 6

2.18 What printing methods do you use?

2.19 Does your company provide proofs before final production? What is the time frame of proofs being provided?

2.20 Do you have multiple sales locations within Fort Worth City limits? If so, what are the addresses?

2.21 Will your company obtain any/all required permits for installation (if applicable)?

2.22 Do you provide installation services for signs and vehicle decals? Do you carry any relevant certifications?

2.23 Does your company carry General Commercial Insurance, Automobile Liability Insurance, and Workers Compensation Insurance?

2.24 Please describe your warranty for goods and materials.

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 5 of 6

2.25 Please describe your warranty for services and installations.

2.26 Does your company have experience filling contracts of similar volume to the projections for this bid? If so, please share this experience below. If not, please share how you will meet the estimated volume set forth in the bid.

2.27 Can you successfully deliver orders within the timeframe specified in the bid specifications? If not, please explain why not.

QUESTIONNAIRE, AND MANDATORY REQUIREMENTS

ITB Ref. #: 25-0213 Doc. Ref#: ITB-07 Page 6 of 6

3.0 DOCUMENTS REQUIRED FOR BIDS TO BE CONSIDERED

RESPONSIVE

The following documents and information are required to be submitted to be considered responsive:

3.1 Completed ITB-02-Form CIQ

3.2 Completed ITB-03-Authorized Signature and Contact Details

3.3 Completed ITB-07-Questionnaire and Requirements

3.4 Completed ITB-08-Consideration of Location of Bidder

3.5 Signed Addendum(s) acknowledging receipt. Note: If no addendum issued, please attach a page stating "No Addendum Issued"

3.6 Completed Bid Table (BT-17KT)

3.7 Completed W-9 form