9-2. FAC122864 FCA Amendment No. 1.pdf

August 27, 2025

AMENDMENT NO. 1

Project: Request for Proposals Issued by Salt Lake County Project Name: Facility Condition Assessments

RFP # FAC122864

Closing date: September 3, 2025

This amendment represents clarifications, additions and deletions to the Request for Proposals (RFP) and any of its respective parts. These changes are to be considered part of said documents as though they were included in the original documents. Any terms or conditions of said documents not modified by Amendment No. 1 shall remain unchanged.

1) Exhibit A – SL County Facility List - PDF It has been revised to remove the SF of the facilities that do not require FCAs.

2) Exhibit A – SL County Facility List - Excel It has been revised to remove the SF of the facilities that do not require FCAs.

3) Exhibit B – Pricing Schedule It has been revised to update the Total FCA SF.

4) Exhibit D – Elevator List It has been added to the TOC and incorporated into the RFP

5) Section 2.2 Scope of Work, C. 11 Maintenance Program Review is removed from the Scope of Work.

6) The Public Q&A from U3P Bonfire is attached and incorporated into the RFP.

End of Amendment No. 1

Generated on Aug 27, 2025 4:22 PM MDT - Teresa Young

Public Q&A

#1 - Solicitation documents

EDA Architects, Aug 14, 2025 8:26 AM MDT, Not Public - Pending

I am unable to find any solicitation documents posted to U3P for this. Are they posted elsewhere?

Teresa Young, Aug 14, 2025 8:40 AM MDT, Public - Answered

Thank you for letting me know. The files were inadvertently posted as internal. They’ve now been updated to public files to provide access.

#2 - Licensing

Information & Energy Services, Inc., Aug 14, 2025 2:17 PM MDT, Public - Pending

Do you require a Utah PE license along with being licensed in the state of Utah?

Teresa Young, Aug 15, 2025 9:43 AM MDT, Public - Answered

No, a Utah PE license is not required. The awarded Proposer is required to be registered with the Utah Department of Commerce.

#3 - Qualification for future design or construction work contained in final assessment

Johnson Controls - Salt Lake City, Aug 18, 2025 11:58 AM MDT, Public - Pending

Will the successful winner of this RFP be excluded from future design or construction work identified in this facilities assessment?

Teresa Young, Aug 18, 2025 4:38 PM MDT, Public - Answered

The County has the tools in their current contract toolbox to implement 75-80% of the projects anticipated to be identified in the FCA report. The County may issue design-bid-build contracts for the remaining projects over the contract limits. For the potential design-bid-build projects, the awarded designers will not be eligible to bid on the construction of the projects.

#4 - Exhibit C

Spectrum Engineers, Aug 19, 2025 10:09 AM MDT, Public - Pending

The RFP mentions Exhibit C, but it doesn't seem to be in the RFP to review.

Teresa Young, Aug 19, 2025 10:59 AM MDT, Public - Answered

Exhibit C, Asset List Example, is uploaded separately from the RFP in the File Section of Bonfire as an Excel File.

#5 - Facility Access Outside of Normal Business Hours

Spectrum Engineers, Aug 19, 2025 10:12 AM MDT, Public - Pending

Are there facilities that will require evaluations outside of normal business hours, during holidays/weekends?

Teresa Young, Aug 20, 2025 12:00 PM MDT, Public - Answered

Most FCA's will be completed during normal business hours. Requests may be accommodated for FCA's to be conducted outside of normal business hours contingent upon the project manager and facility manager’s availability.

Teresa Young, Aug 22, 2025 11:41 AM MDT, Public - Answered

FCA's will be completed during normal business hours. Requests may be accommodated for FCA's to be conducted outside of normal business hours contingent upon the project manager and facility manager’s availability.

#6 - Facility Priority and Criticality

Spectrum Engineers, Aug 19, 2025 10:13 AM MDT, Public - Pending

Does Salt Lake County already have an existing ranking of priority or criticality assigned to facilities?

Teresa Young, Aug 20, 2025 11:57 AM MDT, Public - Answered

Yes. It'll be provided to the awarded Proposer.

#7 - Salt Lake County Facility Point of Contact

Spectrum Engineers, Aug 19, 2025 10:16 AM MDT, Public - Pending

Does Salt Lake County have facility managers assigned to groups of facilities or individual facilities? How many facility managers will the awardee need to coordinate with on activity and access to facilities?

Teresa Young, Aug 20, 2025 11:49 AM MDT, Public - Answered

They'll be one point of contact from Facilities Management to schedule the FCA tours. The individual Facility Managers will be available at the site tours.

#8 - Exclusion From Future Maintenance and Services RFPs?

Spectrum Engineers, Aug 19, 2025 11:23 AM MDT, Public - Pending

Will an awardee of this facility assessment RFP be excluded from proposing on future maintenance and services RFPs for Salt Lake County?

Teresa Young, Aug 19, 2025 3:01 PM MDT, Public - Answered

No, the awardee of this FCA RFP will not be excluded from proposing on future design opportunities for maintenance and services for SLCo.

#9 - Electrical Details

Critical Intelligence Processing, Aug 20, 2025 6:34 PM MDT, Public - Pending

1. Is the electrical assessment also to include typical auxiliary systems including telecom/data, access control, surveillance cameras, intrusion detection, emergency responder radio, cellular DAS, intercom, paging, audio/visual, etc?

2. Is a fault current study and assessment of the AIC ratings of electrical equipment required as part of the overall assessments?

3. Is an assessment of supports and seismic bracing required for nonstructural components including raceways, piping, light fixtures, etc. to be included?

4. To what level of detail are we to inventory assets? For example, if an electrical panelboard is representative of the other electrical panelboards in the facility, could one only be evaluated and photographed?

Teresa Young, Aug 26, 2025 8:59 AM MDT, Public - Answered

1.Yes, we would like these systems evaluated at a broad level. Extensive testing of each component is not required but an assessment of the systems status, effectiveness, age, viability, longevity, recommended updates, gaps, etc.

2. We do not anticipate requiring a fault current study as part of the FCAs.

3. We do not anticipate requiring this assessment as part of the FCAs.

4. Assets down to the panels must be evaluated and not just a sampling. We want the study to be accurate and comprehensive and not based on assumptions for only a small sampling of equipment and assets.

#10 - Equipment inventory

ISES Corporation, Aug 22, 2025 8:13 AM MDT, Public - Pending

Will QR or barcodes need to be attached to all equipment? If already applied are we simply to verify and note any discrepancies and add any that are missing? Will owner provide?

Teresa Young, Aug 22, 2025 9:56 AM MDT, Public - Answered

County would like the consultant to work with our asset tagging program to tag equipment that does not currently have an asset tag. County will provide the bar code tags, instructions, and what processes for tagging equipment. A portion of the County’s building equipment has received tags and those will not need new tags, only those items which have not currently been tagged.

Teresa Young, Aug 22, 2025 11:42 AM MDT, Public - Answered

Additionally, the consultant will verify existing tags match the asset and information is correct.

#11 - List of facilities

ISES Corporation, Aug 22, 2025 8:14 AM MDT, Public - Pending

Can the County provide the list of facilities to be assessed in excel format please?

Teresa Young, Aug 22, 2025 9:45 AM MDT, Public - Answered

Yes. This should be available on 8/25.

Teresa Young, Aug 22, 2025 3:16 PM MDT, Public - Answered

Exhibit A Facility List in Excel Format has been uploaded to the File Section.

#12 - Scope of Work

Ameresco, Inc., Aug 22, 2025 1:28 PM MDT, Public - Pending

Regarding assessing building components that require ladders, is it acceptable to visually assess a representative sample and extrapolate the findings?"

Teresa Young, Aug 25, 2025 6:38 PM MDT, Public - Answered

No. A representative sample for the findings is not acceptable.

#13 - Misc. Questions

Teresa Young, Aug 22, 2025 3:09 PM MDT, Public - Answered

1. Considering the upcoming holiday, would the County consider extending the due date?

2. To what extent are ADA and Code Evaluations to be performed? Is the County looking for a complete ADA evaluation or rather an understanding of their current level of compliance

3. Regarding visual inspections: Will the County provide ladders for our team to lift ceiling tiles?

4. Given that this is described as a 6 year contract, what work is anticipated after May 4,

5. Will award of this contract preclude any future work?

Teresa Young, Aug 22, 2025 3:09 PM MDT, Public - Answered

1. Unfortunately, the County is unable to extend the due date.

2. Consultant will provide a visual ADA evaluation giving the County their current level of compliance. There is not a need for an exhaustive and complete ADA evaluation. If there are known issues observed during the site visit, Consultant shall note those and indicate how compliance is not being met along with a brief note about the fix and anticipated costs to be compliant.

3. Consultant should bring ladders and appropriate equipment/tools to complete their investigations. Ladders may be available on site but not guaranteed.

4. County intends to conduct FCA’s every 5 years. Another round of FCAs may be contemplated under this contract but is not guaranteed. Additional FCA’s may be conducted on future buildings purchased or being considered for purchase by the County. Updates or additional investigations are determined to be needed by the County during the contract term.

Additional work is not guaranteed.

5. The awarded consultant is not precluded from bidding on future design phases pf of projects identified in the FCA report. However, the awarded designer is precluded from bidding on the construction portion of the work.

#14 - Previous FCA by Faithful+Gould

ISES Corporation, Aug 25, 2025 9:24 AM MDT, Public - Pending

Can the county provide a copy of the previous Faithful + Gould FCA including cost?

Teresa Young, Aug 25, 2025 11:16 AM MDT, Public - Answered

The County can provide the past Faithful Gould contract. Please email the Buyer, Teresa Young at tyoung@saltlakecounty.gov to request a copy.

#15 - Salt Palace

ISES Corporation, Aug 25, 2025 9:27 AM MDT, Public - Pending

Is Salt Palace to be excluded from the assessments?

Teresa Young, Aug 25, 2025 11:17 AM MDT, Public - Answered

The Salt Palace Convention Center is excluded from the assessments.

#16 - County Government Center

Critical Intelligence Processing, Aug 25, 2025 12:42 PM MDT, Public - Pending

Does the County intend to remove the County Government Center and parking structure from the facility list? (lines 33 and 34 in the provided spreadsheet)

Teresa Young, Aug 25, 2025 2:50 PM MDT, Public - Answered

Yes. Lines 33 & 34 will remain on the list, but we will not be conducting an FCA on this property.

#17 - Furniture

Critical Intelligence Processing, Aug 25, 2025 12:43 PM MDT, Public - Pending

Does the county want furniture treated in the same manner as equipment?

Teresa Young, Aug 25, 2025 2:49 PM MDT, Public - Answered

We won’t be doing FCA’s on any type furniture.

Teresa Young, Aug 25, 2025 2:51 PM MDT, Public - Answered

Furniture (non-fixed, systems, chairs, etc.) do not need to be counted or evaluated

#18 - Does the County intend to remove the Peace Coliseum from the scope?

Critical Intelligence Processing, Aug 25, 2025 2:01 PM MDT, Public - Pending

Does the County intend to remove the Peace Coliseum from the scope?

Teresa Young, Aug 25, 2025 2:51 PM MDT, Public - Answered

No. The Peace Coliseum is included in the FCA scope.

#19 - Pricing Format

McKinstry Essention, LLC, Aug 25, 2025 2:51 PM MDT, Public - Pending

In Exhibit B, may firms provide pricing to the 1/10th of a cent, i.e. $0.XXX/SF vs. $0.XX/SF?

Teresa Young, Aug 25, 2025 3:22 PM MDT, Public - Answered

Yes.

#20 - Selection Committee and Interviews

McKinstry Essention, LLC, Aug 25, 2025 2:53 PM MDT, Public - Pending

1. What County representatives, by titles and/or names, comprise the selection committee for this RFP?

2. If interviews are to be conducted as part of your selection process, will the County request these to be held in-person or virtual? How many people from qualifying firms might be limited to an interview

Teresa Young, Aug 25, 2025 3:22 PM MDT, Public - Answered

The names and titles of the individuals on the selection committee are not available. The organizations the committee members represent are SLCo Facilities Management, Arts & Culture, Aging & Adult Services & Parks & Recreation.

Teresa Young, Aug 25, 2025 3:24 PM MDT, Public - Answered

If Interviews are held, they'll be in-person at the Salt Lake County Government Center. The top-ranked proposers may be invited in for an interview with the selection committee.

#21 - CMMS

McKinstry Essention, LLC, Aug 25, 2025 2:54 PM MDT, Public - Pending

1. Regarding your CMMS, FAMIS, are there any other County departments that utilize this software for any non-building related assets, i.e. streetlights, road maintenance, vehicle assets, etc.?

2. Does the County have any plans or considerations for changing your CMMS provider or software within the next 5 years?

3. In review of Exhibit C - FAMIS360 FCA Asset List 08.13.2025, data points such as "In Service Date", "Estimated Replacement Cost" and "Life Expectancy" columns are blank or limited. Does the County have this level of detail for your assets elsewhere, such as spreadsheets or databases outside of FAMIS?

4. Will the County be able to provide a login for FAMIS (i.e. read-only access) to the selected contractor?

Teresa Young, Aug 25, 2025 3:46 PM MDT, Public - Answered

1. No.

2. No. Also not applicable.

3. No.

4. Yes.

#22 - Previous Master Planning/Reports

McKinstry Essention, LLC, Aug 25, 2025 3:38 PM MDT, Public - Pending

- Has the County conducted any Master Planning efforts in the past several years that include assessment of any/all County buildings future space use, occupancy, or future planned renovation projects? If so, can this be shared?

- Can the County share an example of a building-level report provided in your previous FCA contract?

Teresa Young, Aug 25, 2025 4:22 PM MDT, Public - Answered

1. Any completed master plans will be provided to the awarded Proposer.

2> The previous FCA report will be provided to the awarded Proposer.

#23 - Excel building list

ISES Corporation, Aug 25, 2025 5:41 PM MDT, Public - Pending

The new excel building list has no SF for 5 Wheeler farm buildings. Can you remove the Salt Palace from the list so that the total buildings and SF is correct please?

Teresa Young, Aug 26, 2025 8:50 AM MDT, Public - Answered

1. We will provide an updated list with square footage for the Wheeler Farm buildings if we have that information. We’ll keep all buildings on the list but remove the square footage from the calculation of those buildings currently not anticipated for the FCA study.

2. The spreadsheet will list a total square foot number for the FCAs. Keep in mind this is an anticipated number and may change depending on needs of the county and is not considered a final exact number.

#24 - Faithful + Gould Contract Value

Spectrum Engineers, Aug 26, 2025 4:50 PM MDT, Public - Pending

The 2016 contract mentions $400k over the course of four years. What was the total contract value when the contract ended?

Teresa Young, Aug 27, 2025 11:12 AM MDT, Public - Answered

The total contract value when the contract ended is not available.

#25 - Faithful + Gould Contract

Spectrum Engineers, Aug 26, 2025 4:51 PM MDT, Public - Pending

The 2016 contract mentions that SLCo provided the awardee with a list of facilities per year to be assessed, will something similar be executed on this 2025 contract?

Teresa Young, Aug 27, 2025 10:57 AM MDT, Public - Answered

No. We ask that the awarded Proposer provide a schedule for completing the FCAs according to the completion date listed in the RFP.

#26 - Facility Managers List

Spectrum Engineers, Aug 26, 2025 6:23 PM MDT, Public - Pending

Can we get a list of facility managers and the facilities they oversee?

Teresa Young, Aug 27, 2025 10:57 AM MDT, Public - Answered

We currently don't have a list of facility managers and the facilities they oversee. We'll look into providing this list to the awarded Proposer however it isn't guaranteed.

Teresa Young, Aug 27, 2025 10:58 AM MDT, Public - Answered

Contact with facility managers will be made primarily by the county’s project manager.

#27 - Backlog

Walker Consultants, Aug 27, 2025 12:08 PM MDT, Public - Pending

Please clarify the anticipated Maintenance Program Review regarding backlog risks. We assume this to be a review of existing incomplete work orders. How extensive is this analysis?

Teresa Young, Aug 27, 2025 4:22 PM MDT, Public - Answered

Section 2.2 Scope of Work C. 11 Maintenance Program Review is removed from the SOW.

#28 - Dividers

Walker Consultants, Aug 27, 2025 12:14 PM MDT, Public - Pending

Would dividers count toward the page count?

Teresa Young, Aug 27, 2025 12:19 PM MDT, Public - Answered

No. (Section Dividers)do not count towards the page count. The section heading and a photo is allowed on the section dividers. Any additional text on the dividers will not be evaluated. .

#29 - Relevant Experience

Walker Consultants, Aug 27, 2025 12:34 PM MDT, Public - Pending

Page 16 B. under Relevant Experience asks us to provide examples of FCAs we've completed for facilities similar to the County's. Is this section asking for a sample report? If so, is an excerpt permissible to keep file size down in our proposal? Would an excerpt also be permissible for E.

on page 17 under Methodology and Approach?

Teresa Young, Aug 27, 2025 12:52 PM MDT, Public - Answered

The examples required in Relevant Experience, B. Section and Methodology and Approach, E Section should be attached as an appendix to the Program Proposal and are not included in the Page Count.

#30 - Elevators

ENFRA MCC, LLC, Aug 27, 2025 12:44 PM MDT, Public - Pending

Can you provide an elevator count for each building?

Teresa Young, Aug 27, 2025 4:20 PM MDT, Public - Answered

Yes. The elevator list is included in Amendment No. 1.

AMENDMENT NO. 1