9-05 Elevator Specs.pdf

This Document is available in an electronic, Fill-In Format (Word Form). Please call (432) 685-7234 to request a copy.

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26002248

Elevator & Escalator Service Airport

1. SCOPE

The contractor shall provide all labor, material, supervision and equipment necessary to maintain the elevator and escalator at the Midland International Air & Space Port. Equipment damaged through acts of God and abuse is the City's responsibility. However, the labor to replace the equipment is the Contractor’s responsibility.

2. PURPOSE

To maintain the elevator and escalators at the Midland International Air & Space Port. Or, in other words, provide an "insurance policy" covering all equipment on the equipment list enclosed.

3. VENDOR CONTACT:

All potential vendors shall direct ALL questions, areas for bid clarification and specification verification to the Purchasing Agent IN WRITING, via mail or fax or via the E-procurement System as follows:

The City Of Midland Office of the Purchasing Agent P.O. Box 1152

Midland, TX 79702

OR

FAX: (432)685-0523

Email: purchasing@midlandtexas.gov https://midlandtexas.bonfirehub.com

All vendors on the bid list will then be notified of the questions and presented an answer. Information provided by other City personnel shall not be considered binding.

4. DEFINITIONS

4.1. OWNER

City of Midland

4.2. CONTRACTOR

Successful Bidder

4.3. CHRC

Criminal History Records Check

4.4. TSA

Transportation Security Administration

4.5 AOCC

Airport Operations Control Center

4.6 INS

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Immigration and Naturalization Service

5. DOCUMENTS

Contract Exhibit A - These specifications, Proposal, or Cost Summary Exhibit C – Bonding Requirements (Required over $50, 000 unless otherwise noted)

6. REQUIREMENTS

Vendor shall comment in the right margin as to whether or not his bid meets or exceeds the minimum specification shown. Please explain how it exceeds or falls short of the requirement. Use blue or Black ink if completed by hand or typewriter. A separate sheet may be used as long as each item is identified and the sheet(s) are signed.

Requirement Vendor Comment

6.1. PERMITS/COMPLIANCE WITH LAW

6.1.1. Permits and Licenses:

6.1.1.1. The Contractor shall, at his expense, obtain all permits and licenses necessary for the performance of the contract, and give all necessary notices, pay all fees required by law, and comply with all laws, ordinances, rules and regulations governing the Contractor's performance of the work. (Call 685-7390 for permit information.)

6.1.2. Taxes:

6.1.2.1. Portions of the contract qualify for exemption pursuant to the provisions of the Texas Limited Sales, Excise and Use Tax Act. (Refer to Texas Tax Code, Title 2, Subtitle E, Chapter 151, Subchapter H, Subsections 151.309, 151.311 and 151.3111.)

6.1.2.2. Tax Exemption Certificate.

The Contractor may obtain a sales tax exemption certificate from the City of Midland upon request from the Purchasing Office.

6.1.2.3. All labor performed on the project, all materials incorporated into the project and other costs such as overhead allocation qualify for the exemption.

However, equipment, parts for equipment, and tools purchased for use on the project, but are not incorporated may not qualify for the exemption

6.1.2.4. Contractor shall be responsible for the determination of what portion, if any, of the contract has taxes due and payment of said taxes. DO NOT BILL ANY

SALES OR USE TAX TO THE OWNER

6.2. Award

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6.2.1. The City may award a contract or purchase order to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City.

6.2.2. The City will be solely responsible for the determination of what constitutes best value in accordance with the applicable Section 252.043 of the Local Government Code.

6.3. GENERAL

EQUIPMENT COVERED BY THIS SERVICE CONTRACT:

6.3.1. Two (2) Schindler Escalators

6.3.2. Four (4) Schindler Elevators

6.3.3. Equipment will be 25 years old at the beginning of this contract.

6.3.4 Equipment has been under a maintenance contract continuously by the manufacturer since installation.

6.4. Coverage:

During the term of the service contract, the contractor shall provide the following at its expense:

6.4.1. Correct any defects in materials and workmanship which occur due to normal wear, and not due to improper use or vandalism.

Elevator coverage includes basic components (resistors, timers, fuses, overloads, minor contacts, wiring coils, packing, drive belts, strainers, functional components of car and corridor operating stations, hangers and tracks, door operating devices, door gibs, guide shoes, rollers, traveling cables, signal lamps, interlocks, door closers, buffers, switches, door protection devices, and alarm bells.)

Elevator coverage includes major components (exposed piping in the Machine Room & hoistway, motor, PC boards, pump unit, solid state devices, contactors, and valve rebuild.)

Escalator coverage includes basic components (step rollers, belts, controller components, resistors, timers, fuses, overloads, minor contacts, wiring, coils, brake pads, brake lining, brake discs or shoes).

Escalator coverage includes major components (Brake, escalator machine or drive units, handrail, handrail drive chains, main drive chains or belts, PC boards, solid state devices, contractors, sprockets, step chains.)

6.4.1.1 Cleaning done on a maintenance schedule: clean the machine room, car top, and pit of debris related to our work in these areas

6.4.1.2 Lubrication

6.4.1.3 Adjustment to manufacturer recommended tolerances

6.4.1.4 Repair or replace broken or malfunctioning parts

6.4.1.5 A maintenance schedule will need to be included as a part of this contract specific to equipment at the Airport and the usage

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6.4.1.6 Safety testing including state inspector’s witnessing fee is the responsibility of the Contractor. Contractor must include this fee in the proposal. Fees may include witnessing costs, inspecting, assisting inspection authorities, licensing or testing the equipment, changes in the testing requirements after the initial start date of this contract. Hydraulic equipment requires a pressure/relief valve check annually. Escalator requires a safety switch test annually.

6.4.1.7 If applicable, remote monitoring of equipment is desired. Monitoring will be performed 24/7 and contractor will communicate toll free with the City to schedule any service that is required.

6.5 Technicians

6.5.1 Contractor shall use only qualified personnel trained to service this equipment

6.6 Hours of Operation - Normal

6.6.1 Midland International Air & Space Port is a 24/7 operation. However, most if not all repair calls should be of a normal nature, meaning that the Contractor should handle repairs on a normal workday basis.

6.6.2 Repair requests made by the City by 2:00 PM: response is expected the same day on a normal operation time basis.

6.6.3 Calls made after that time may be handled the next working day on a normal hours basis.

6.6.4 If Contractors personnel that normally handle work at the airport are unavailable, it is the contractor’s responsibility to provide personnel at no extra cost to the City.

6.6.5 Contact name and phone number for non-emergency calls.

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6.6.6 Prompt callback coverage is expected

6.7 Hours of Operation- Emergency

6.7.1 Should it become necessary that repair technicians are called out on a weekend, holiday, or after regular working house, the City will pay premium rates applicable, including travel time and expenses.

6.7.2 Contractor shall state normal operating hours

6.7.3 Hourly rates for weekend

6.7.4 Hourly rates for after hours

6.7.5 Hourly rates for holidays

6.7.6 Contact name and phone number for emergency calls

6.8 Exclusions:

6.8.1 The following items are excluded for the above coverage: (Provide list of exceptions in the following spaces)

6.9 Employees of the Contractor:

All matters pertaining to the hiring, employment, engagement, supervision, compensation, promotion, and discharge of the Contractor’s employees are the sole responsibility of the Contractor.

6.9.1 Notwithstanding the foregoing, in the event that the City disapproves of any of the Contractor’s employees, Contractor shall remove such employee from the performance of the contract hereunder and shall replace such employee with a properly skilled replacement.

6.9.2 Contractor agrees that its employees who perform services pursuant to the contract shall be properly trained and qualified to perform the work and service required by the contract.

6.9.3 Contractor’s employees performing work shall do so in a careful and efficient manner consistent with the highest standards in the industry.

6.9.4 While performing work as required in the contract, Contractor’s employees will come into contact with members of the general public as well as those connected with airport and aircraft operations requiring the Contractor’s employees to conduct themselves in a professional manner.

6.9.A Security

6.9.A.1 Because there are security concerns for Contractor’s employees working within the airport, including high security areas, Contractor shall sign an “Airport Security Agreement” which authorizes the issuance of an Airport Security Identification Badge.

6.9.A.2 Each employee working at the airport pursuant to the contract shall have a mandatory Criminal History Records Check in accordance with current TSA TSAR1542.209 Department of airports requirements.

6.9.A.3 There will be a $100 application fee for each individual that covers the CHRC, fingerprinting, and issuance of the badge.

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6.9.A.4 Applicants found to have committed and convicted of any disqualifying crimes or found not guilty by reason of insanity under TSAR 1542.209 will not be permitted to be employed upon the airport premises.

6.9.A.5 Each applicant passing the above CHRC shall be required to attend a mandatory (TSAR 1542.213) Airport Security Training Program conducted by Airport Operations Control Center personnel.

6.9.A.6 Upon completion of the training program an Airport Security Identification badge will be issued to the applicant.

6.9.A.7 In the event of termination of an employee, lost, stolen or destroyed Airport Security Identification badge, the Contractor shall notify Airport Operations Control as soon as possible.

6.9.A.8 The badges of individuals no longer employed by the Contractor shall be returned to the Airport Operations Control Center immediately.

6.9.A.9 Contractor will be assessed $150 for each Airport Security Identification badge not returned within ten (10) days after termination of the employed.

6.9.A.10 A $150 replacement fee will be assessed to each employee for lost, stolen, or destroyed Airport Security Identification badges being replaced.

6.9.A.11 Due to the seriousness and severity of working in high security areas and in performing in the scope of the contract, it is the Contractor’s responsibility to ensure that each person employed is able to comprehend and verbalize the English language.

6.9.B Compliance with Law

6.9.B.1 Upon written notice by the Director of Airports that any person employed by the Contractor for the purpose of this contract is, in the opinion of the Director of Airports, not complying with the lawful requirement and/or of the contract as set forth therein, while on the Airport and engaged in work within the scope of employment in the execution of the contract, Contractor shall take reasonable and lawful steps to terminate the employment of such employee as it relates to work at the Airport, recognizing, however that progressive disciplinary procedures may be applicable.

6.9.B.2 Such employee shall not be re-employed for work at the Airport without prior written consent of the Director of Airports.

6.9.B.3 Contractor shall furnish to the Director, in writing, the names, mailing addresses and telephone numbers of all employees performing services under the contract and shall be kept current.

6.9.B.4 Any change in personnel shall promptly be reported in writing to the Director.

6.9.C Citizenship

Each employee of the Contractor shall be:

6.9.C.1 A citizen of the United States of America

6.9.C.2 A resident alien who has been lawfully admitted for permanent residence as evidenced by the appropriate resident alien Registration Receipt Card Form

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6.9.C.3 A resident alien who presents other evidence from INS that employment will not affect his/hers immigration status.

6.9.C.4 A background check with the INS is highly recommended, as applicable, on individuals to verify legal status.

6.9.D. Attire 6.9.D.1 Employees shall wear a suitable uniform furnished by the Contractor and approved by the Director

6.9.D.2 Shirts shall be kept buttoned and tucked in at all times 6.9.D.3 Pants shall be long legged (no shorts)

6.9.D.4 Footwear shall be appropriate for the job being performed

6.9.D.5 Clothing and shoes shall be clean and neat in appearance

6.9.D.6 Hats/Caps shall be limited to those with the Company’s logo or promotion

6.9.D.7 Any other type of clothing is strictly prohibited

6.9.E Sub-Contractors 6.9.E.1 Contractor shall obtain Director’s written approval for all sub-contracted work.

6.9.E.2 Sub-contractor’s employees are subject to all of the requirements listed above under section 6.9

6.9.E. Sub-contractor shall provide insurance certificates meeting the same requirements as the Contractor, containing the same endorsements in accordance with Insurance Requirements in the contract

7. SITE HOUSE KEEPING

7.1. CONTRACTOR SHALL AT ALL TIMES, KEEP THE WORK AREA CLEAN AND NEAT AS PRACTICAL.

7.2. ALL TRASH AND DEBRIS CREATED AS A RESULT OF THE WORK PERFORMED SHALL BE REMOVED AND PROPERLY

DISPOSED OF DAILY AND AT THE COMPLETION OF WORK AS DIRECTED BY THE CITY’S REPRESENTATIVE.

8. QUALITY ASSURANCE

8.1 Contractor shall maintain records describing in detail all inspection, repairs, replacement, lubrication, etc.

required under the contract.

8.2 Contractor shall provide MSDS sheets for all lubricants, solvents, cleaning materials, etc. used at the

Airport.

9. ESCALATION

9.1 The contract shall be a firm price contract for the first year.

9.2 At the end of the year on the anniversary of the date sign, the Contractor may present for consideration any desire for escalation or de-escalation due to increases or decreases in the costs associated with the work as concerns Labor or Materials.

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9.3 The basis for this request shall be as follows:

9.3.1 Labor

9.3.1.1 For calculating the labor portion, the bid benchmark for labor is _______per month.

9.3.1.2 The labor portion shall be adjusted based on changes in the local mechanic hourly labor rate, which for the purpose is currently ______per hour.

9.3.2 Material

9.3.2.1 For calculating the material portion, the bid benchmark for material is ____per month.

9.3.2.2 The material portion will be adjusted by the change in the Producer Price Index for Metals and Metal

Products, published by the U.S. Department of Labor which is currently __________.

A. WAIVER OF ATTORNEY FEES: BY SUBMITTING THIS BID, BIDDER AGREES TO WAIVE

AND DOES HEREBY KNOWINGLY, CONCLUSIVELY, VOLUNTARILY AND INTENTIONALLY

WAIVE ANY CLAIM IT HAS OR MAY HAVE IN THE FUTURE AGAINST THE CITY, REGARDING

THE AWARD OF ATTORNEY’S FEES, WHICH ARE IN ANY WAY RELATED TO THE BID, THE

CONSTRUCTION, VALIDITY OR INTERPRETATION OF THE BID DOCUMENTS, OR THE

CONSTRUCTION, VALIDITY, INTERPRETATION, AWARD, OR BREACH OF THE CONTRACT.

THE BIDDER SPECIFICALLY AGREES THAT IF THE BIDDER BRINGS OR COMMENCES ANY

LEGAL ACTION OR PROCEEDING RELATED TO THIS BID, THE CONSTRUCTION, VALIDITY OR

INTERPRETATION OF THE BID DOCUMENTS, OR THE CONSTRUCTION, VALIDITY,

INTERPRETATION, AWARD, OR BREACH OF THE CONTRACT, INCLUDING BUT NOT LIMITED

TO ANY ACTION PURSUANT TO THE PROVISIONS OF THE TEXAS UNIFORM DECLARATORY

JUDGMENTS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE SECTION 37.001, ET. SEQ.,

AS AMENDED), OR CHAPTER 271 OF THE TEXAS LOCAL GOVERNMENT CODE, THE BIDDER

AGREES TO ABANDON, WAIVE AND RELINQUISH ANY AND ALL RIGHTS TO THE RECOVERY

OF ATTORNEY’S FEES TO WHICH BIDDER MIGHT OTHERWISE BE ENTITLED.

BIDDER AGREES THAT THIS IS THE VOLUNTARY AND INTENTIONAL RELINQUISHMENT

AND ABANDONMENT OF A PRESENTLY EXISTING KNOWN RIGHT. THE BIDDER

ACKNOWLEDGES THAT IT UNDERSTANDS ALL TERMS AND CONDITIONS OF THE BID

DOCUMENTS INCLUDING BUT NOT LIMITED TO THE CONTRACT. THE BIDDER FURTHER

ACKNOWLEDGES AND AGREES THAT THERE WAS AND IS NO DISPARITY OF BARGAINING

POWER BETWEEN THE CITY AND THE BIDDER. THIS SECTION SHALL NOT BE CONSTRUED

OR INTERPRETED AS A WAIVER OF SOVEREIGN IMMUNITY.

THE BIDDER AND CITY ARE RELYING ON THEIR OWN JUDGMENT. EACH PARTY HAD THE

OPPORTUNITY TO DISCUSS THESE BID DOCUMENTS, INCLUDING THE CONTRACT, WITH

COMPETENT LEGAL COUNSEL PRIOR TO SUBMISSION OF THE BID OR EXECUTION OF THE

CONTRACT.

B. WAIVER:

BY SUBMITTING A BID, EACH BIDDER AGREES TO AND DOES HEREBY WAIVE ANY CLAIM

THE BIDDER HAS OR MAY HAVE AGAINST THE CITY OF MIDLAND, TEXAS AND THE CITY'S

EMPLOYEES, AGENTS AND OFFICERS, ARISING OUT OF OR IN ANY WAY CONNECTED WITH

THE FOLLOWING:

1. THE ADMINISTRATION, EVALUATION OR RECOMMENDATION OF ANY BID;

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2. WAIVER OR DELETION OF ANY OF THE REQUIREMENTS UNDER THE BID DOCUMENTS

OR THE CONTRACT DOCUMENTS;

3. ACCEPTANCE OR REJECTION OF ANY BIDS; AND

4. AWARD OF THE CONTRACT.

BY SUBMITTING THE BID, THE BIDDER ACKNOWLEDGES THAT THE BIDDER UNDERSTANDS

ALL OF THE TERMS OF THE BIDDING DOCUMENTS AND CONSENTS TO THE BIDDING

PROCESS AND THE POSSIBILITY OF A NEGATIVE ASSESMENT.

BY SUBMITTING A BID, THE BIDDER ACKNOWLEDGES AND AGREES THAT THERE WAS AND

IS NO DISPARITY OF BARGAINING POWER BETWEEN THE BIDDER AND THE CITY OF

MIDLAND, TEXAS.

THE BIDDER AGREES THAT THIS IS THE INTENTIONAL RELINGUISHMENT OF THE ABOVE

LISTED RIGHTS.

BY SIGNINH REQUEST FOR BID AND/ OR BELOW, YOUR COMPANY AGREES TO THE ABOVE

WAIVER(S). IF THIS FORM IS NOT SIGNED AND INCLDED WITH YOUR BID DOCUMENTS

YOUR BID WILL BE CONSIDERED NON-RESPONSIVE AND WILL BE REJECTED.

Company Name

Phone

Authorized Signature

Fax

Print Above Name Date

8. quality assurance