DASS_RFP_Attachment_4.4_DRD_1_Safety_and_Health_Plan_P00003.pdf

National Aeronautics and Space Administration Data Requirement (DR) John C. Stennis Space Center Stennis Space Center, MS 39529-6000

Data Procurement Document

1. Number Issue

2. Title:

Safety and Health Plan

3. DR Number Page Date Rev.

DASS-1 Page 1 of 7

SUBMITTAL REQUIREMENTS

4. Type:

5. Frequency of Submission:

Annual

6. Distribution:

QA00

RA00

QD10

7. Initial Submission:

Within 15 days of phase-in start

8. As of Date:

N/A

DATA REQUIREMENT DESCRIPTION (DRD)

9. Use:

To describe a safety and health plan for the protection of personnel, equipment, and facilities.

10. Reference:

See table in body for list of references

11. Preparation Information:

The Contractor shall prepare and submit a Safety and Health Plan that describes the Contractor’s methods of planning, implementing and controlling industrial safety and occupational health requirements to assure compliance with the applicable NASA SHE program requirements.

The Contractor’s Safety and Health Plan shall be written specifically for the work to be performed at the Center over the duration of this contracted effort. The plan shall provide a clear description of the contractor’s approach for ensuring the work performed by the Contractor is in full compliance with Federal, State, NASA, Center-specific SHE-related requirements, Center Core Program Requirements (CPRs), and the Center Quality Management System while implementing each of the following Center Safety, Health, and Environmental (SHE) CPRs at their worksite. (NOTE 1: A contractor’s corporate SHE plan is not considered as written specifically for the work to be performed under this contracted effort at the Center and will not be considered by the Center as fulfilling this DRD requirement.) (NOTE 2: Contractors shall maintain documentation where required for any sub-element of the CPRs and provide to the Government, upon request.) (NOTE 3: The Government reserves the right to periodically inspect Contractor worksite with or without prior notice to the Contractor.) (NOTE 4: The Government assumes no liability or responsibility for the Contractor’s compliance or non-compliance with any Federal, State, NASA or Center specific requirements or regulations.) (NOTE 5: Fines and additional costs for violations levied against the Contractor as a result of OSHA findings, and/or installation safety, health or environmental are the sole responsibility of the Contractor and cannot be passed through to the Government.)

(NOTE 6: The Contractor is responsible for the safety and health of all subcontractor employees directly supporting the Contractor over the duration of this contracted effort.)

SSC-166 (September 2013)

Revision 1

National Aeronautics and Data Requirement (DR) Space Administration Continuation Sheet John C. Stennis Space Center Stennis Space Center, MS 39529-6000

Data Procurement Document

1. Number Issue

2. Title:

Safety and Health Plan

3. DR Number Page Date Rev.

DASS Page 2 of 7

DATA REQUIREMENT DESCRIPTION - CONTINUATION

11. Preparation Information:

1. CPR 1 - Management Leadership and Employee Involvement:

a. Provide a visible management commitment, policy and culture that value the safety and health of employees.

b. Provide safe and healthful working conditions that are free from recognized hazardous conditions and free from incidents and injuries.

c. Protect Center property and the environment over the duration of this contracted effort.

d. Encourage employees to participate, be involved and engaged in their SHE Program.

e. Hold managers and employees accountable and to understand their roles and responsibilities in their SHE Program.

f. Evaluate the safety performance of subcontractors/teammates prior to their selection, when applicable.

g. Flow down requirements and responsibilities contained in this contract to subcontractors/teammates over the duration of this contracted effort, when applicable.

h. Provide SHE meetings and awareness training to their employees monthly and document.

i. Perform self-evaluations of their SHE Program to determine its effectiveness. This includes obtaining feedback from employees for their perspective of the SHE Program.

j. Maintain the SHE plan current with contract, NASA and Center requirements, review and update asnecessary.

k. Provide the identification, by title, of the individual assigned by the Contractor to be responsible to implement their SHE program elements at the Center and is designated to serve as the day-to-day SHE Point of Contact (POC) for this contracted effort. Miscellaneous Deliverables. The Contractor will acknowledge the following as standing requests of the Government and to be handled as described below.

1.9.1 Roster of Terminated Employees. Identify personnel terminated by the Contractor. At the Contractor’s discretion, the report may include personnel changes during the previous year or cumulated for all years. Information required:

a. Date of report, Contractor identity, and Contract number.

b. For each person listed, provide name, social security number, and date of termination.

c. Name, address, and telephone number of Contractor representative to be contacted for questions or other information.

2. CPR 2 - Worksite Analysis:

a. Evaluate work areas and operations to identify hazardous conditions. Implement appropriate control measures to eliminate, reduce or control hazardous conditions to an acceptable safe working level. Reevaluate the work area or operation when significant changes are made to verify that existing control measures are still effective in controlling the hazardous conditions. Document this evaluation. (NOTE: This also includes evaluating health conditions to identify and prevent an occupational disease.)

b. Perform quarterly worksite safety inspections and safety visits, and document these inspections.

c. Encourage employees to report any conditions that they feel are hazardous or unsafe without the fear of reprisal from management.

d. Report all mishaps and close calls that occur in support of this contracted effort and investigate to the extent necessary to determine the proximate or root cause(s), develop and implement corrective actions, and track to closure. (NOTE: See DRD SA05-3.1, Mishap and Safety Statistics Report)

John C. Stennis Space Center Stennis Space Center, MS 39529-6000

Data Procurement Document

1. Number Issue

2. Title:

Safety and Health Plan

3. DR Number Page Date Rev.

DASS Page 3 of 7

DATA REQUIREMENT DESCRIPTION - CONTINUATION

11. Preparation Information:

3. CPR 3 - Hazard Prevention and Control:

a. Perform work activities in full compliance with EPA, OSHA, NASA, and the Center’s SHE-related documented programs listed in the PWS that contain Center specific requirements and are identified or referenced as applicable to this contracted effort. (NOTE 1: Compliance with all Federal, State, and local laws, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR Parts 1910 and 1926 for the protection of Contractor employees is exclusively the obligation of the Contractor.)

b. Implement an emergency management program at the worksite for all types of emergencies that can occur during this contracted effort (e.g., fire, chemical spill, accidents, and natural disasters). (NOTE: In the event of an emergency call 911 from landline and the center specific number from cell line and inform the operator you are located at the Center and provide a location, such as a building number or street name.)

4. CPR 4 - Safety, Health and Environmental Training:

a. Provide training to employees so that they are informed, knowledgeable and are able to identify and recognize hazardous conditions in the workplace and the signs and symptoms of workplace-related illnesses, understand the safe work practices and procedures to be used in the workplace, and are empowered and authorized to “stop or halt” any activity when they have reason to suspect the activity is being performed in an unsafe or unhealthy manner, and document this training was provided.

b. Communicate to employees the contractor’s disciplinary policy/program, so that each employee fully understands the actions that can be taken when an employee is discovered not following safety, health, and environmental policies, procedures and rules, and disciplinary actions are warranted, and how the contractor’s disciplinary policy/program is flowed-down to subcontractors/teammates over the duration of this contracted effort, when applicable, and document this training was provided.

c. Evaluate operations/jobs to identify the specific training required by OSHA and Center, and provide the specific training to the employees prior to them performing the operation/job, and document this evaluation.

d. Provide Center SHE Certification(s) to employees when required by the Center to operate specific equipment, machinery/system.

e. Provide the Center’s “mandatory or required” SHE-related training to each employee and supervisor, as applicable, and document this training was provided.

f. Provide contractor developed training when used in lieu of Center training for a Center SHE Certification(s) to the Contracting Officer for approval prior to its use.

SSC-166 (September 2013)

Perform post-mishap drug and alcohol testing when the initial mishap investigation provides reason to believe an employee’s actions or failure to perform a required action is reasonably suspected of having caused or contributed to causing the mishap. (See NPR 3792.1, NPR 8621.1) e.

John C. Stennis Space Center Stennis Space Center, MS 39529-6000

Data Procurement Document

1. Number Issue

2. Title:

Safety and Health Plan

3. DR Number Page Date Rev.

DASS Page 4 of 7

DATA REQUIREMENT DESCRIPTION - CONTINUATION

11. Preparation Information:

5. CPR 5 - Environmental Management System: A description of how the contractor ensures compliance with environmental federal, state, and local laws and regulations.

APPLICABLE DOCUMENTS: See SOW Section 3.0

FORMAT: The contractor’s Safety and Health Plan is to be written in a format that follows the order of the Center’s SHE CPRs as they are shown above or the contractor is to provide a Matrix that clearly links where each Center SHE CPR sub-element is adequately addressed in the contractor’s Safety and Health Plan. The contractor’s Safety and Health Plan that is submitted in accordance with this DRD shall be written specifically for the work being performed by the contractor in support of this contracted effort.

OSHA CSP 03-01-003, Voluntary Protection Program (VPP) Policies and Procedures Manual, JSC 17773, Instructions for Preparation of Hazard Analysis for JSC Ground Operations, JPR 1700.1, JSC Safety and Health Handbook, SSC 8715.1 Safety and Health Program Requirements, NPR 8621, SPLN 8621-003; SPR 8715.1, SCWI-8710-0003; 29

CFR 1910, 1926, NPR 8716.3

Deliverable Frequency JSC Comments JSC JSC Distribution

SSC Comments SSC SSC Distribution

Identity of key safety and health personnel:

Within 15 days of contract start and updated with changes

Include in plan or attachment to plan

N/A Include in plan or attachment to plan

N/A

· Company Physician/Occupational Injury/Illness Case Manager x x

· Designated Safety Official x x

· Safety Representative x x

· Building Fire Wardens (Roster) x x

Contractor Safety and Health Program Annual Self-Evaluation Report

Draft is due December 15; Final is due Janaury 10 of each year

Send to Safety Directorate x Send to Safety Directorate

N/A

Roster of Terminated Employees

Yearly, 30 days after the end of the contract year.

x Send to the Occupational Health Branch x Send to Safety & Mission Assurance Directory

Safety Data Sheets (SDS) When requesting approval to purchase a new hazardous material.

See JPR 1700.1, Chapters

9.1 & 9.2.

x Send to the Occupational Health Branch x Send to Environmental Officer

Inspection results reported

10 working days after completing inspection.

Entered in Building Inspection Tracking System

(BITS)

X Send to the Occupational Health Branch

Contractor retains N/A

On-site contractor close calls

Within 3 working days of receipt.

Forward to JSC close call tracking system x Send to the Occupational

Use Center Close Call System x Send to Safety & Mission Assurance Directory

Health Branch

Mishap Reporting Immediate and follow-up as required in JPR 1700.1.

See Chapter 2.6 of JPR 1700.1 x Send to the Occupational Health Branch

Use Center Mishap System x

Lessons Learned Report Enter data into the JSC LLDB or NASA

LLIS: •

Within 30 days of a triggering event;

•Within 30 days of a program milestone, mishap investigation, or hazard or other engineering analysis / evaluation is completed; or •30 days before end of the contract evaluation period or 45 days before end of the contract, whichever is applicable.

Database entry with 1 electronic copy to the Contracting Officer’s Representative x Send to the Occupational Health Branch

N/A

Accident/Incident Statistics

Monthly by the 10th of the month.

Send to JSC-Safety-Report- Submittals <JSC-Safety- Report- Submittals@mail.nasa.gov> JSC Form 288, x Send to the Occupational Health Branch x Send to Safety & Mission Assurance Directory mailto:Submittals@mail.nasa.gov mailto:Submittals@mail.nasa.gov mailto:Submittals@mail.nasa.gov mailto:Submittals@mail.nasa.gov mailto:Submittals@mail.nasa.gov

OSHA Logs Yearly by Feb 15 and within 30 days of contract end.

Send with names removed.

Equivalent forms from Contractor database are acceptable.

x Send to Safety and Test Operations Division

OSHA 300 &

300A x Send to Safety & Mission Assurance Directory

Hazards report Within 5 working days of discovery.

Applies to hazards not corrected within 30 days.

Record in JSC Hazard Abatement Tracking System (HATS) x Send to the Occupational Health Branch x Send to designated Facility Manager

Interim and Final Abatement Plans

Within 5 working days of discovery.

Updates for hazards entered into HATS x Send to the Occupational Health Branch

Maintenance is the responsibility of the Facility Manager.

Occupancy/Housekeeping is the employer responsibility.

x

Safety and Health Plan Within 15 days of phase-in start x Send to the Occupational Health Branch x Send to Safety & Mission Assurance Directory

Mishap and Safety Statistics Report

As required for mishaps and close call reporting – within 24 hours of all mishaps and close calls. Monthly submittals of statistics report by COB 10th day of month.

As required for mishaps and close call reporting (with 24 hours); monthly reports due COB 10th day of the month

X Send to the Occupational Health Branch x Send to Safety & Mission Assurance Directory