DASS_Preproposal_Conference_P00001_Attachemnt.pptx

The cornerstone of NASA’s current and future missions Stennis Space Center Office of Procurement March 5, 2020 www.nasa.gov

Stennis Space Center (SSC) Office of Procurement Dual Administrative Support Services (DASS) Preproposal Conference

RFP# 80SSC020R0007

Ms. Beth Bradley Deputy Procurement Officer & Contracting Officer March 5, 2020

Opening Remarks and General Information Opening Remarks Facilities Muster Location DASS Overview

Agenda

Johnson Space Center (JSC) Ms. Anita Douglas Stennis Space Center (SSC)

Procurement Overview Mr. Belfield Collymore SSC Office of Procurement

Conference Guidelines & Disclaimer All questions during and after the preproposal conference must be submitted in writing.

Please hold all questions until the Q&A session. Index cards are available for written questions during the Q&A session. One question per index card. Ensure your questions are legible.

All questions and corresponding answers will be posted to the DASS solicitation on beta.SAM.gov.

Unless otherwise specified, all questions regarding the DASS solicitation shall be submitted electronically to Ms. Rachel Clayton at rachel.clayton@nasa.gov.

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the preproposal conference, all terms and conditions of the solicitation remain unchanged unless they are changed by an amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

Contract Type Single Award Indefinite Delivery/ Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders.

Task Orders will be priced using the established prices in Section 1.7, Attachment 4.12 Fully Burdened Rates IDIQ Pricing Table.

Task Orders will be issued individually by the SSC and JSC Office of Procurement.

Not To Exceed Contract Amount – $76,000,000.

All task orders are subject to the terms and conditions of the DASS contract. In the event of conflict between a delivery order or task order and the contract, the contract shall control.

Evaluation Factors For Award Price Performance Trade-off (PPTO) Evaluation and Award

Basis for Contract Award. This competitive best value source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, FAR Subpart 15.1, and NASA FAR Supplement 1815.305. Award will be made to the Offeror who is deemed responsible in accordance with FAR Part 9; whose proposal conforms to the solicitation’s requirements, and is determined, by an integrated assessment of the evaluation criteria to represent the Best Value to the Government, consistent with Price Performance Trade-Off (PPTO) procedures. The following factors shall be used to evaluate offers:

i. Technical Acceptability

ii. Price

iii. Past Performance

Technical acceptability will be assessed on a pass/fail basis. Past Performance is significantly more important than Price.

Price Performance Trade-Off (PPTO) Evaluation Methodology Step 1: Technical Acceptability. Initially, the Government will evaluate all proposals for technical acceptability. If an offer receives an “Unacceptable” rating, that Offeror will no longer be considered for award.

Step 2: Price/Past Performance. Next, the Government will rank the technically acceptable proposals by price from lowest to highest. Next the Government will evaluate price fairness and reasonableness of the three lowest technically “Acceptable” proposals. Next the government will evaluate the three Offeror’s past performance. If the first three (3) Offerors are assigned a confidence rating of “Very High Level of Confidence” the evaluation will be complete and the Source Selection Authority (SSA) proceeds with an integrated best value assessment of all evaluated offers. Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is complete without further consideration of any other offers. Therefore, the remaining Offeror’s past performance proposal will not be evaluated.

Price Performance Trade-Off (PPTO) Evaluation Methodology “Cont.”

If all three of the lowest Offeror’s past performance are not assigned a confidence rating of “Very High Level of Confidence” the Government will then evaluate the next lowest priced Offeror’s price for fairness and reasonableness and past performance. The Government will continue evaluating the next lowest priced Offeror’s price for fairness and reasonableness and past performance until three Offerors are assigned a confidence rating of “Very High Level of Confidence”. At that point, the evaluation is complete and the SSA proceeds with an integrated best value assessment of all evaluated offers. Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is complete without further consideration of any other offers. Therefore, the remaining Offeror’s past performance proposal will not be evaluated.

If, after all offers have been evaluated, three Offerors are not assigned a confidence rating of “Very High Level of Confidence”, the SSA proceeds with an integrated best value assessment of all offers. Award shall be made to the Offeror that represents the best value for the Government and the evaluation process is complete.

Proposal Content At a minimum, offeror’s proposal shall include the following documents and information as specified in the Request for Proposal (RFP):

SF1449 with completed blocks 17a, 30a, b, and c.

RFP Sections 1, 2, 2A, 3, 4, and 7 (RFP Sections 1.5, 2.A.6, 2.A.10, 5.2, and 7 has fill-ins) RFP Section 5.15.2(a) – cover letter RFP Section 5.15.2(h) – all amendments (signed) All documents and information required by RFP Section 5.15.3.1 Volume I Phase-in Plan and Management Plan which includes Staffing, Quality and Training Plans All documents and information required by RFP Section 5.15.3.2 Volume II Past Performance Matrix (Attach. 5), Self Assessment, Past Performance Matrix (Respondent Information), and Subcontractor Consent All documents and information required by RFP Section 5.15.3.3 Volume III Attach 4.12 FBR Table, Phase-in Price, and Attach 5 EPM Workbook RFP Section 5.15.4 Model Contract – Volume IV RFP Section 5.16 – letter from financial institution(s)

It is the offeror’s responsibility to read the entire RFP and submit all documents and information specified in the RFP. Note: Pay close attention to page limitations, font size, etc.

Model Contract Offeror’s Model Contract (Volume IV) shall include the following documents and information as specified in the Request for Proposal (RFP):

SF1449 with completed blocks 17a, 30a, 30b, and 30c RFP Sections 1, 2, 2A, 3, 4, and 7 (Sections 1.5, 2.A.6, 2.A.10, 5.2, and 7 has fill-ins)

NOTE: The Table of contents and all FAR and NFS Provisions will be removed prior to contract award.

Proposal Submission Offerors shall submit only electronic versions of their proposal via NASA’s secure Large File Transfer (LFT). Reference RFP Section 5.9.

Offerors interested in submitting a proposal in response to this RFP shall request a Large File Transfer (LFT) invitation email from Ms. Rachel Clayton at the following email address: rachel.clayton@nasa.gov. Offerors must courtesy copy (cc) Ms. Beth Bradley at beth.l.bradley@nasa.gov.

Email requests for an LFT invitation shall contain the subject: “DASS RFP 80SSC020R0007: LFT Invitation”. Offerors should place a follow-up telephone call to Ms. Rachel Clayton at (228) 688-2822 if an LFT invitation email is not received within two (2) hours of the request.

All proposals must be submitted via LFT to Ms. Rachel Clayton at rachel.clayton@nasa.gov and cc Ms. Beth Bradley at beth.l.bradley@nasa.gov.

LFT emails containing offeror’s proposal shall contain the subject: “DASS RFP 80SSC020R0007: Proposal/(Offeror’s CAGE Code)”.

Offerors shall provide the above proposal submission and LFT guidance to their major subcontractors.

Procurement Timeline February 18, 2020 – Solicitation 80SSC020R0007 Posted to beta.SAM.gov

March 5, 2020 – Preproposal Conference

March 10, 2020 – Deadline for Questions

March 24, 2020 – Proposals Due

September 15, 2020, to October 31, 2020 – Phase-In

November 1, 2020 – Task Order Start

November 1, 2020 to October 31, 2025 – Basic Contract

Break 10 Minutes

Significant Aspects of the DASS Procurement

Ms. Anita Douglas SSC Contracting Officer Representative

Mr. Matthew Bordelon JSC Contracting Officer Representative

SSC Organizational Chart

Stennis Space Center

Roy S. Estess Administration Building

SSC Test Stands

Current SSC ACSS Contract Overview Contract Number: NNS14AA63C

Prime Contractor: NAVAR, Inc.

Contract Type: Firm-Fixed Price

Period of Performance: June 1, 2014, to October 31, 2020

Skills currently provided on contract include: General office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, SSC employee training requirements and data, special events, and other miscellaneous activities.

JSC Organizational Chart

Johnson Space Center

Current JSC JASS II Contract Overview Contract Number: NNJ15RA34B

Prime Contractor: AWD Management Services, Inc.

Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)/Firm-Fixed-Price (FFP) Task Orders (TO)

Period of Performance: June 1, 2015, to May 31, 2020

Skills currently provided on contract include: General office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, JSC employee training requirements and data, special events, and other miscellaneous activities.

Statement of Work (SOW) The SOW, Attachment 4.1, is composed of 14 sections and describes the products and services to be provided by the Contractor to NASA at the Government’s site, defined as the Stennis Space Center (SSC) and Johnson Space Center (JSC), including Government-maintained facilities in the immediate JSC area (the Sonny Cater Training Facility and Ellington Field), the White Sands Test Facility (WSTF) located in Las Cruces, New Mexico, and other NASA operating location or other alternate work spaces that may be determined subsequent to contract award.

Contractor employees are co-located through the Centers within NASA organizations.

Requirements General Office Services Telephone Services Appointment and Schedule Services Visitor Services Meeting Services, Teleconferencing Services, and Scheduling Conference Rooms Mail Services/Information Dissemination Ordering Supplies Copying/Faxing/Graphics Requests/Photo Services Records Management Data Management Services Desktop Word Processing Data/Action/Tracking and Entry Travel Coordination Time and Labor Collection Property Coordination Move Coordination Training Coordination Information Services Coordination Special Events Coordination

Data Requirements The Data Requirements List (DRL) and Instructions, RFP Attachment 4.3, list the following DRDs:

DRD-1 Safety and Health Plan DRD-2 DASS “How to” Resource Guide DRD-3 Organizational Conflicts of Interest Avoidance Plan DRD-4 Monthly Management Report DRD-5 Task Order Staffing Summary Requirement DRD-6 Wage/Salary and Fringe Benefit Data DRD-7 Re-procurement Data Package DRD-8 Phase-In Plan DRD-9 IT Security Management Plan

DRD-8 Phase-In Plan is the only DRD due with offeror’s proposal

Government Furnished Property & Services In accordance with NFS 1852.245-71, Installation Accountable Government Property, NASA anticipates providing:

Office space, work area space, and utilities.

Office furniture Property listed in Section 4, Attachment 4.10 Installation Accountable Government Property Safety and fire protection Medical treatment of a first aid nature Cafeteria privileges Building maintenance On-site Moving and hauling for office moves

Special Consideration Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) at their place of employment as such contacts are disruptive to the performance of the current contract.

Break 15 Minutes

Questions and Answers Ms. Beth Bradley Deputy Procurement Officer & Contracting Officer

Questions and Answers “Cont.”

Write your question legibly on an index card and give it to the host before asking your question. One question per index card.

Questions will be answered immediately if the answer is readily available.

If an answer is not readily available, both the question and answer will be posted on beta.SAM.gov.

Answers to all written questions received prior to, during, and after the preproposal conference will be posted to beta.SAM.gov.

Questions regarding the RFP must be submitted to Ms. Rachel Clayton at: rachel.clayton@nasa.gov no later than 4:00p.m. Central Time on March 10, 2020.

Questions received after March 10, 2020 may not be answered.

Conclusion Thank you for attending the Dual Administrative Support Services Contract (DASS) Preproposal Conference image2.jpeg image3.png image4.png image5.png image6.png image7.png image8.png image16.png image17.png image18.jpeg image19.jpeg image20.png image21.png image22.jpeg image23.jpeg image24.jpeg image1.png image9.png image10.png image14.emf image11.emf