DRAFT Attachment J-2 Financial Management Report 533M DRD.pdf

DRAFT Attachment J-2

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DATA REQUIREMENTS DESCRIPTION (DRD)

1. DPD NO.: 1839 ISSUE: Draft RFP 2. DRD NO.: 1839MA-007

3. DATA TYPE: 3 4. DATE REVISED:

5. PAGE: 1/4

6. TITLE: Financial Management Report (533M)

7. DESCRIPTION/USE: To provide monthly financial reports for monitoring program costs.

The 533 reports are the official cost documents used at NASA for cost type, price redetermination, and fixed price incentive contracts. The 533M Supplemental Report shall be provided for financial analysis and cost entry.

8. OPR: RS20 9. DM: ED01

10. DISTRIBUTION: Per Contracting Officer's letter

11. INITIAL SUBMISSION: No later than 10 days following the close of the contractor’s accounting period after initial incurrence of cost.

12. SUBMISSION FREQUENCY: Submission of the Financial Management Report (533M) and 533 Supplemental Reports shall be within 8 working days following the close of the contractor’s accounting period (or) concurrent with the issuance of any voucher or invoice for contract operations, cost or fee for the invoice service period that coincides or corresponds to the accounting period for the 533M report.

13. REMARKS: The data contained in the 533M shall be auditable using Generally Accepted

Accounting Principles (GAAP).

14. INTERRELATIONSHIP: PWS paragraph 2.6.1

15. DATA PREPARATION INFORMATION:

15.1 SCOPE: The Financial Management Report (533M) provides data on accumulated costs and funding projections for management of the contract.

15.2 APPLICABLE DOCUMENTS/CLAUSES:

NFS 1852.242-73 NASA Contractor Financial Management Reporting (November

2004) NPR 9501.2 NASA Contractor Financial Management Reporting NPR 9060.1 Accrual Accounting - Revenues, Expenses, and Program Costs

15.3 CONTENTS: The elements of cost for financial reporting shall be mutually agreed by the contractor and NASA project office and cover labor hours by function, direct labor cost, materials, subcontracts, interdivisional work, other direct rates, overhead by pool, fringe, travel, training, General and Administrative Cost (G&A), other Indirect Burdens, and fee.

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Changes or additions to elements of cost shall be by mutual agreement between the contractor and the NASA project manager. The data contained in the reports shall be auditable using Generally Accepted Accounting Principles. The 533M Report shall include actual cost fully burdened with G&A and Fee, and cost projections at the total contract level.

Cost shall be reported to the nearest dollar. A summary page at the contracts level shall be included reflecting the cumulative since inception cost for the contract. The 533M shall be reconcilable to the monthly invoice. The CO reserves the right to reject or short pay an invoice that exceeds a 533 costed amount for that given period. These invoices shall not be subject to interest payments under the Prompt Payment clause.

a. 533M Monthly Report shall include actual cost and cost projections at the total contract level at: (http://nodis3.gsfc.nasa.gov/npg img/N PR 9501 002E /NF533M.pdf).

b. When Earned Value Management System (EVMS) or other performance measurement system (PMS) and NF533 reports are required under the contract, they shall reflect information that is consistent and generated from the same management information systems.

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15.5 MAINTENANCE: None required

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APPENDIX A. Required Supplemental Reporting

Annual Accounting Calendar: The Contractor’s accounting calendar for the contract period of performance shall be provided in electronic format within seven (7) business days after contract award. Updates to the accounting calendar shall be provided in electronic format before the delivery of the subsequent NF533.

533 Supplemental Report: The 533 Supplemental Report shall be provided for financial analysis and cost entry. The report shall include the following fields provided by month for an entire Contract year at Task Order (TO) sub-task level. All reporting shall be to the nearest dollar.

DETAILS TAB:

Rows

1. Contract Work Breakdown Structure (CWBS)

2. Current Task Order Revision Number

3. Project WBS Values

4. Current Month Estimates (Dollars)

5. Direct Labor (Regular Hours)

6. Direct Labor (Overtime Hours)

7. Other Direct Labor Hours

8. Total Hours

9. Current Month Estimates (Hours)

10. Latest Released Task Order Hours

11. WYE (Regular)

12. WYE (Overtime)

13. WYE (Other)

14. Total WYE

15. Direct Labor (Regular Dollars)

16. Direct Labor (Overtime Dollars)

17. Direct Labor (Premium Dollars)

18. Direct Labor (Other) Dollars

19. Total Labor (Dollars)

20. Equipment

21. Materials

22. Travel

23. Training

24. Relocation Costs

25. Other Direct Costs (ODC)

26. Total Accrued Cost

ENDING REMARKS:

1. Values 4-26 shall include separate columns containing month 1-12 data, FY Total, and

Inception-to-Date (ITD) total

2. Values 15-26 shall be fully burdened with General and Administrative Cost (G&A) and Fee

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3. Total Hours (8) = Direct Labor (Regular Hours) (5) + Direct Labor (Overtime Hours) (6) + Other Direct Labor Hours (7)

4. WYE - Regular (11) = Direct Labor (Regular Hours) (5) / Productive Hours by reporting period

5. WYE - Overtime (12) = Direct Labor (Overtime Hours) (6) / Productive Hours by reporting period

6. WYE – Other (14) = Other hours (7) / Productive hours by reporting period

7. Total WYE = WYE (Regular) (11) + WYE (Overtime) (12)+ WYE Other (13)

8. Direct Labor (Premium Dollars) (17) = Holiday, night differential, or any other direct labor not included in regular or overtime hours Overtime premium

9. Total Labor (Dollars) (19) = Direct Labor (Regular Dollars) (15) + Direct Labor (Overtime

Dollars)(16) + Direct Labor (Premium Dollars)(17)+ Direct Labor (Other) Dollars (18)

10. Other Direct Costs (ODC) = Includes Other Direct Costs, Subcontractor Non-Labor, Intersegment Work Non-Labor.

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APPENDIX A. Required Supplemental Reporting (Continued)

FUNDING TAB:

Rows

1. Contract Work Breakdown Structure (CWBS)

2. PWBS

3. Funding WBS

4. Cost Center

5. Fund

6. PR

7. Procurement Line Item (PLI) and Accounting Line Item (ALI)

8. PO Document

Values

9. Current Month Actuals

10. Current Month Estimates Dollars

11. Estimate to Complete (ETC)

12. Estimate at Completion (EAC)

13. Funding Received shall be the total of ((PR+Transfers Too)-(deobligations+Transfers

From))

14. Funding Remaining Total

ENDING REMARKS:

1. Values 9, 10, and 13 shall contain separate columns containing month 1-12 data, CY total, FY total, and Inception-to-Date (ITD) total. In the event of the crossing over of a contract year, the next month’s best estimate shall be required for costing purposes.

FUNDING PROJECTION TAB:

The funding projection report shall be provided on a separate tab within the 533M supplement. It will provide a rolling three month estimate for each sub-task.

UNMAPPED FUNDING TAB:

The unmapped funding report shall be provided on a separate tab within the 533M supplement. It will provide unmapped funds data in columns:

1. Contract Work Breakdown Structure (CWBS)

2. Amount

3. Cost Center

4. Funding WBS

5. Fund

6. PR

7. PODoc

8. PLI ALI

9. Mod