MTIC Pre-Proposal Conference Presentation.pdf

Welcome to the Johnson Space Center

Mission Technical Integration Contract (MTIC) Pre-Proposal Conference

February 7, 2025 Virtual – Microsoft Teams

10:00 am CST

Welcoming Remarks

Stephen P. Gawenis Source Evaluation Board (SEB) Chair

Agenda

Topic Presenter Welcome Stephen Gawenis

Opening Remarks & Conference Orientation Office of Procurement

International Space Station Program William Spetch

Gateway Program Emma Lehnhardt

Orion Program Tammie McGrath

Commercial Low Earth Orbit Development Eric Davis

Office of Small Business Programs Robert Watts

SOW, J Attachments, and DRDs Stephen Gawenis

Procurement Overview Procurement

Labor Relations Overview Procurement

Schedule Procurement

15-Minute Break and Q&A Pricing Workshop Jeremy Iglesias

Pricing Q&A and Closing Remarks Procurement and Jeremy Iglesias

Backup Charts N/A

Welcome

Bradley J. Niese Director, JSC Office of Procurement

Conference Orientation

Omar Collier Contracting Officer

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Questions:

Written questions will be addressed during the conference question & answer portion.

Please submit all questions to jsc-mtic@mail.nasa.gov

Official responses to written questions received by the Contracting Officer will be posted to the MTIC procurement website

The deadline for submitting questions regarding the RFP or this conference is February 10th, 4:00 p.m. Central Time.

mailto:jsc-mtic@mail.nasa.gov

Source Selection Authority and Acquisition Team Members

• Source Selection Authority Dina Contella, International Space Station (ISS) Program

Deputy Program Manager, Johnson Space Center

• Acquisition Team Stephen Gawenis, ISS Program, SEB Chair Omar Collier, ISS Procurement Office, Contracting Officer Eric Festa, ISS Procurement Office, Contract Specialist Carolyn Bond, Gateway Program Office, Team Member Lori Juricek, Orion Program Office, Team Member Joel Cox, ISS Program Office, Team Member Kevin Hames, ISS Program Office, Team Member

Points of Contact

• Contracting Officer:

Omar Collier jsc-mtic@mail.nasa.gov

• MTIC web address:

https://www.nasa.gov/johnson/jsc-procurement/mtic/ https://sam.gov/opp/4b5f7968568d4cb5be330c783d992de9/view

Questions may be submitted to the Contracting Officer via email at jsc-mtic@mail.nasa.gov.

In accordance with Section L.8, Communications

Regarding This Solicitation, questions related to the final request for proposal must be submitted in writing to the email address above by February 10, 2025 4:00 p.m.

central time.

mailto:jsc-mtic@mail.nasa.gov https://www.nasa.gov/johnson/jsc-procurement/mtic/ https://sam.gov/opp/4b5f7968568d4cb5be330c783d992de9/view

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

https://www.hq.nasa.gov/office/procurement/regs/Procureme nt-Ombuds-Comp-Advocate-Listing.pdf”

William Spetch Program Operations Integration Manager

International Space Station

International Space Station

Aug. 17, 2024: International Space Station Configuration. Six spaceships are parked at the space station including Boeing’s Starliner spacecraft, the SpaceX Dragon Endeavour spacecraft, the Northrop Grumman resupply ship, the Soyuz MS-25 crew ship, and the Progress 88 and 89 resupply ships.

NASA

ISS Requirements on MTIC

• Certification of Flight Readiness Administration

• Strategic Collaboration and Research Tracking

• Program specific IT integration and Management

• Configuration Management, Data and Records Management, Meeting Services

• Mission Integration and Planning

• Risk Management process maintenance and implementation

• Conference Facility

• Visiting Vehicle and Cargo Integration

• External data requests from commercial entities

• Export Control

• Technical Writing support

• Business system maintenance, administration and analysis

• System Integration

• Vehicle Configuration

• Program Application Sustaining

• MER IT support and NASA-Russia IT

Services

• Systems Engineering and Integration

• External Configuration Analysis

• Test and Verification Integration

• Visiting Vehicle, IP Element and Robotic

Systems Integration

• Flight and Increment Planning

• Increment Management Center staffing

• Probabilistic Risk Assessment

• Research Portfolio Integration

ISS requirements include the breadth of the MTIC SOW including but not limited to:

Emma Lehnhardt Program Planning & Control (PP&C) Manager

Gateway

Gateway Program Overview

Artemis Schedule

For reference only

Gateway Requirements on MTIC

• Program Leadership

• Certification of Flight Readiness (CoFR) Process and Execution

• Milestone and Lifecycle Reviews, engagement with Standing Review Board

• Export Control

• Meeting Services

• Configuration and Data Management

• Program-Specific IT Systems and Implementation

• Property Management/Ground Logistics

• Audit Support

• Strategic Collaboration

• Critical Support to CAMs/Project Offices

• Internal CoFR Process and Execution

• Project Coordination/Office Management

• Risk Management

• Subsystem Development and Integration

• System Performance Analysis and Integration

• Mission Analysis and Integration

• Cross Program Integration

• Requirements, Specifications, and Interface Management and Integration

• Vehicle/Common Equipment

• Assembly, Integration, Test, and Verification

• Mission Planning and Execution

Tammie McGrath PP&C Manager

Orion

Orion Spacecraft Overview

Orion Program

• Current contract provides both engineering and program planning and control (PP&C) functions across the Orion Program

• Export Control

• Meeting Services

• Configuration Management/Data Management (CM/DM)

• Information Technology (IT)

• Systems Engineering and Integration (SE&I)

• Cross Program Integration

• Strategic Collaboration

• Facility Management

• Contract Expectations

• Continue similar functions

• Emphasis on innovation

• Focus on cross program efficiencies

Eric Davis PP&C Deputy

Commercial Low Earth Orbit Development

Commercial LEO Development Program Overview

• The Program currently utilizes the HSFTIC contract for a variety of services:

• Configuration Management (CM)

• Data Management (DM)

• Program Specific Information Technology (IT) Support

• Program Meeting Services Support

• Certification of Flight Readiness Support (CoFR)

• Project Coordination Services

• Risk Management Support

• Systems Engineering and Integration Support (SE&I)

• The CLDP Program plans to continue existing contract support level, and anticipates needs will grow as the Program expands

CLDP MTIC Overview

Robert Watts Small Business Specialist

Johnson Space Center Office of Small Business

Programs

JSC Office of Small Business

• Main phone number:

(281) 483-4512

• Robert Watts Senior Small Business

Specialist

• Monica Craft Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Address:

NASA Johnson Space Center, Office of Small Business Programs-JSC Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-smallbusiness@mail.nasa.gov mailto:jsc-smallbusiness@mail.nasa.gov

SOW, J Attachments, and DRDs Stephen Gawenis

SEB Chair

Known Statement of Work (SOW) Changes

• The SOW, Section C, is composed of 10 sections, which outline the following:

1.0 MANAGEMENT INTEGRATION AND CONTROL

2.0 INTERNATIONAL SPACE STATION PROGRAM (ISSP)

3.0 GATEWAY PROGRAM

4.0 ORION

5.0 EVA AND HUMAN SURFACE MOBILITY (EHP)

6.0 COMMERCIAL LOW EARTH ORBIT (LEO) DEVELOPMENT

PROGRAM (CLDP)

7.0 COMMERCIAL CREW PROGRAM (CCP)

8.0 EXPLORATION ARCHITECTURE, INTEGRATION, AND

SCIENCE DIRECTORATE (EAIS)

9.0 MOON TO MARS (M2M) PROGRAM

10.0 HUMAN LANDING SYSTEM (HLS) PROGRAM

Statement of Work (SOW)

Each section of the SOW is further subdivided into the following sub-sections:

x.1 PROGRAM MANAGEMENT AND ADMINISTRATION x.2 BUSINESS MANAGEMENT AND ADMINISTRATION x.3 CONFIGURATION MANAGEMENT (CM) x.4 INFORMATION TECHNOLOGY (IT) x.5 SYSTEMS ENGINEERING AND INTEGRATION (SE&I) x.6 MISSION PLANNING AND INTEGRATION x.7 PROGRAM OPERATIONS x.8 SAFETY AND MISSION ASSURANCE (S&MA) x.9 RESEARCH AND COMMUNICATION/STRATEGIC

COLLABORATION

• Not all programs are currently using all the sub-sections on this procurement

• This organization allows for these tasks to be added should the programs decide to utilize this contract in the future

Work Load Indicators (WLIs) and Historical Work Year Equivalents (WYEs)

• Attachment L-10 contains WLIs by Program

• WLIs include details about the product, schedules and magnitudes of each task in the

SOW as applicable and available to the government

• WLIs for tasks not currently utilized by particular programs have been marked “Do not cost, scope only”

• Additionally, the government has provided a table of historical data on WYEs by program

• Historical Wage & WYE Data provided in the Technical Library via Modification 13 to the Notice ID 80JSC024MTIC are based on data from the Re-Procurement Data Package during Government Fiscal Year 2024

• Average Monthly WYEs Historical Data provided in the Technical Library via Modification 15 to the Notice ID 80JSC024MTIC are based on historical actuals for the identified Statement of Work (SOW) sections.

• Average Monthly WYEs Historical Data is based on the average actuals for Government Fiscal Year 2024. Totals may differ from the previous provided WYEs due to being an average over time.

• For use as an estimating aid especially where WLIs are not applicable or available

J Attachments

Number Title J-1 Data Requirements List (DRL) and Data Requirements Description (DRDs) J-2 Key Terms J-3 Configuration Management Plan J-4 Applicable Document List (ADL) J-5 Standard Labor Categories (SLCs) J-6 Export Control Plan J-7 Meeting Services J-8 Conference Facilities Management J-9 Organizational Conflicts of Interest Plan J-10 Data and Records Management Plan J-11 Award Fee and Incentive Fee Evaluation Plan J-12 Installation Accountable Government Property and Government Furnished Property J-13 Government Provided Software (SW) Applications, Information Technology (IT) Systems, and Models, Hardware and Software

Licenses, Contractor Sustained and Hosted SW Apps, and Contractor Maintained IT Systems J-14 Safety and Health Plan J-15 Contract Management Plan J-16 Contract Phase-In Plan J-17 DD 254 Contract Security Classification Specification J-18 Department of Labor Wage Determination J-19 Managed Documents J-20 Foreign Travel Process J-21 Russia Information Technology Services J-22 Information System Security Plan J-23 Cyber Supply Chain Risk Management (C-SCRM) Plan J-24 IT Performance and Capacity Management Plan J-25 Government Property Management Plan J-26 Authorized Limited Rights Data and Restricted Computer Software

J-21: Russia Information Technology Services

• Section 2.4.9 of the SOW “The contractor shall sustain the current NASA- Russia Infrastructure for Mission Critical and NASA-Russia Mission operations support environment.”

• This task requires a number of unique capabilities

• The Contractor shall obtain and maintain National Security Facility Clearance

Level (FCL) per Clause NFS 1852.204-75, Security Classification Requirements, up to SECRET

• Requires minimum of two individuals with secret clearance

• One WYE with Russian citizenship

• Proposals that do not provide evidence that the Offeror possesses a current SECRET FCL at proposal submission will not be evaluated for award

• US Employees living and/or working in Russia will be provided Government housing

J-8: Conference Facilities Management

Conference facility requirements have been expanded to accommodate EVA and Human Surface Mobility Program and Gateway requirements

MTIC conference facility requirement have been updated to:

• Six (6) main conference rooms (with three [3] dedicated to the ISS)

Safety Review Panel (ISRP), two (2) dedicated to EVA and Human Surface Mobility (EHP), and one (1) to Gateway)

• Eight (8) splinter rooms

• Five (5) small splinter rooms

• Located a maximum or three miles from JSC

Data Requirement Descriptions (DRDs)

• Significant DRD changes from the current contract include:

Eliminated DRDs:

HSFTIC-IT-01 IT Management Plan HSFTIC-PC-04 Program Schedules HSFTIC-PC-05 Orion Program Data Product Deliverables HSFTIC-PC-06 Periodic Data Reporting HSFTIC-PM-04, Performance Assessment Plan and Performance Assessment Report HSFTIC-PM-06 Certification of Flight Readiness (CoFR) Implementation Plan HSFTIC-PM-07 Environmental Compliance Reports HSFTIC-PM-11 SOW Evidence of Completion Matrix HSFTIC-PR-03 Total Compensation Plan HSFTIC-SA-01 Mission Assurance and Risk Management (MA&RM) Plan HSFTIC-SA-07 Hazard Reports and System Descriptions HSFTIC-SI-01 ISS Documents Development

Added DRDs :

• MTIC-IT-02 Commercial Information Technology Authorization Report (CITAR)

• MTIC-IT-04 ISS Program IT Capital Investment Plan (CIP)

• MTIC-PM-06 Financial Reporting Contractor Held-Property

DRDs

Modified DRDs

• HSFTIS-EC-01 Export Control Audit Results and HSFTIC-EC-02 Export Control Plan (ECP) were combined into MTIC-EC-01 Export Control Plan (ECP) and Audit Results

• HSFTIC-PM-01 Program Management plan was changed to MTIC-PM-01 Contract

Management Plan

• MTIC CM-01 was updated to include additional program CM requirements

• Updated HSFTIC-IT-02 IT Security Plan and Reports to MTIC-IT-01 Security Requirements for Unclassified IT Resources

• MTIC-IT-03 IT Performance and Capacity Management Plan was updated to include all programs

• MTIC-PM-01 Contract Management Plan was updated to include skill retention and innovations and efficiencies

• MTIC-PM-02 Integrated Management Review was updated to remove metrics

• MTIC-PM-08 Contract Phase-In Plan was updated to remove changes in Government processes and product control structure and added readiness to support Russia IT Services and certification of MER and IMC personnel

• MTIC-PM-07 Organizational Conflict of Interest Plan was updated to add additional details

• MTIC-PR-02 Re-procurement Data Package was updated to add annual submission requirements

DRDs

The following DRDs are due with the proposal:

MTIC-PM-01 Contract Management Plan sections A-D, F-H, and L-N MTIC-PM-07 Organizational Conflicts of Interest (OCI) Plan MTIC-PM-08 Contract Phase-in Plan sections A-C, L, N, and O

The Following DRD is due with the Final Proposal Revision as requested by the Contracting Officer or from Apparent Awardee (if not discussions are necessary).

MTIC-PM-05 Government Property Management Plan

Overview of Request For Proposal

80JSC025R7002

Omar Collier Contracting Officer

Eric Festa Contract Specialist

Current Contract Overview

• Contract Number: 80JSC020C0017

• Prime Contractor: Barrios Technology, Ltd.

• Contract Type: Cost-Plus-Award-Fee-And-Incentive-Fee, Core & Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: October 1, 2020 – September 30, 2025

• Skills currently provided on contract include: Program Management, Business Management, Configuration Management and Data Management, Information Technology, Systems Engineering and Integration, Mission Integration, Operations, Safety and Mission Assurance/Program Risk, and Program Research and Communication support services.

Organizational Charts

• MTIC is anticipated to perform services for the following human space flight programs, missions, & directorates:

International Space Station Program Gateway Program Orion Program Commercial Crew Program Commercial Low Earth Orbit Development Program Exploration Architecture, Integration, and Science Directorate Extravehicular Activity and Human Surface Mobility Program Human Landing System Program Moon to Mars Program

All Organizational Charts have been posted to the MTIC Technical Library on the governmentwide point-of-entry:

https://sam.gov/opp/a9e18dba5f364086b37c38c357adcdbf/view https://sam.gov/opp/a9e18dba5f364086b37c38c357adcdbf/view

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Total Small Business Set-aside; NAICS Code 541715 and Size Standard 1,300

• Anticipated Period of Performance contemplated is October 01, 2025 – September 30, 2031:

• Base: October 01, 2025 – September 30, 2027

• Option 1: October 01, 2027 – September 30, 2028

• Option 2: October 01, 2028 – September 30, 2029

• Option 3: October 01, 2029 – September 30, 2030

• Option 4: October 01, 2030 – September 30, 2031

Contract Type

• Type of Contract: Cost Plus Award Fee & Incentive Fee (CPAF&IF), Indefinite Delivery Indefinite Quantity (IDIQ)

Changes to IDIQ Task Orders issued will be priced using the established prices in B.6 Fully Burdened Rate Table for the Standard Labor Categories (SLC) listed in Table B-3, Fully Burdened Rate per Hour Table.

B.4 IDIQ Minimum and Maximum Ordering Limits – Minimum Contract Total - $10,000, NTE Maximum Contract Total - $30,000,000.

The Task Order Procedure is described in Clause I.4 FAR 52.216-18 Ordering and I.15 NFS 1852.216-80 Task Ordering Procedure.

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Section J includes documents, exhibits, and other attachments For example, Wage Determination Data; Data Requirement

Descriptions (DRD)

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

• The SAM website is located at: https://sam.gov/SAM/

• You are required to create an account in SAM.

• Verify that your information in this database is current.

https://sam.gov/SAM/

Subcontractor Arrangement Information

• If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP L.22

(a) 1) c. Prime/Subcontractor Identification and SOW Division of Work Listing (Attachment L-8) so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

Joint Ventures are defined in FAR 19.101(7)(i) and 13 C.F.R.

121.103(h).

• All parties to the Joint Venture must sign the Model Contract.

Government Property

• Under Clause G.4, NFS 1852.245-71, Installation Accountable Government Property, The following property and services are provided:

Office Space, work area space, and utilities Office Furniture Property Listed in Section J, Attachment J-12 List of

Installation Accountable Government Property and Government Property

Publications and blank forms stocked by the installation Safety and Fire Protection Medical treatment of a first aid nature Cafeteria privileges Building maintenance Moving and hauling for office moves

Secret Facility Clearance Level

• Please note a SECRET Facility Clearance Level (FCL) is required for this acquisition in accordance with the Department of Defense (DD) Form 254, Contract Security Classification Specification.

• Offerors shall obtain and maintain National FCL up to SECRET and as identified by the Statement of Work, provide SECRET security clearances for personnel supporting functions identified as requiring this level of clearance.

• Proof of a SECRET National FCL shall be required to be submitted by the Offeror at time of proposal.

• For proposals submitted as joint ventures, the joint venture itself or the individual partner(s) to the joint venture that will perform the necessary security work must have a FCL and shall provide their Commercial and Government Entity (CAGE) code for verification of current security clearance status.

Proposals that do not provide evidence that the Offeror possesses a current SECRET FCL at proposal submission will not be evaluated for award.

Additional Responsibility Requirements

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

Have the opportunity to address identified weaknesses and;

Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Anticipated Proposal Outline

• Volume I – Mission Suitability Factor Management Approach Subfactor A

Management Approach Phase-in Plan Total Compensation Plan

Technical Approach Subfactor B Technical Understanding of Requirements

• Volume II—Past Performance

• Volume III—Price Proposal

• Volume IV— Responsibility Considerations

• Volume V— Model Contract

SF33

Contract Clauses (Fill-ins required Sections B through I) Section J – Attachments (Fill-ins required in J.11) Section K - Representations and Certifications

Evaluation Information

• Relative Order of Importance of Evaluation Factors

Mission Suitability and Past Performance combined are significantly more important than Cost/Price.

Mission Suitability is approximately equal to Past Performance.

Mission Suitability and Past Performance when separately evaluated are each approximately equal to Cost/Price.

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in clause L.18 Proposal Formatting Instructions JPI 52.215-113.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.18 Proposal Formatting Instructions JPI 52.215-113.

• Return the entire model contract, not just the pages with the fill-ins.

The model contract becomes the actual contract and so it must be complete and correct.

• Please note page limitations.

See L.17 Proposal Arrangement, Page Limitations, and Due Dates

Table L-2: Overview of Proposal Volumes, Page Limitations and Due Dates

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

Proposal Formatting, Continued Some volumes/sections are subject to a page limitation and others are not. As an example, In the Past Performance Volume, the Past Performance

Narrative, General Information, and Org Chart is subject to the page limit of 20 pages.

Past performance Introductory Materials page limit is 1 page and the Key Personnel Resume limit is 2 pages and are not included in the Past Performance overall 20 page limit.

Environmental Non-Compliance, OSHA Forms 300 and 300A, Insurance Carrier Information, and Consent Letter are not subject to the page limitation.

Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the CO and is separate from the selection decision.

If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Model Contract

• The Model Contract consists of Sections A-K of the RFP.

The Evaluation Criteria, and Instructions are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the offeror.

All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful

Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Labor Relations Guidelines for Responding to Labor Relations

Requirements in the (RFP)

12/15/2023

TCPs identify and discuss wages, salaries, and fringe benefits for professional employees for both the prime and all major subcontractors as established in the Mission Suitability Volume instructions.

TCPs are required to be evaluated in accordance with FAR 52.222-46, “Evaluation Of Compensation for Professional Employees”

Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof.

Submit the TCP Build-up Form in Attachment L-7 Total Compensation Rate Build-Up Form as part of Volume I Mission Suitability, Subfactor A Management Approach (MA3. Total Compensation Plan).

The Re-procurement Data Package ( DRD-MTIC-PR-02) Initial Submission:

Labor resources and cost information: No later than 15 calendar days after conclusion of the phase-in period or as instructed by the CO.

Analytical models, tools, supporting documentation and equipment: One (1) year prior to contract end, including option periods, or at the Contracting Officer’s (CO’s) direction.

Total Compensation Plan (TCP) Overview

2/7/2025

Wage Determination

The following Service WD is applicable to the Final RFP:

WD 2015-5233, Revision No. 29 for JSC, Harris County, Texas

The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, vacation/holiday leave and sick leave for these categories. (The requirements are not covered by a Collective Bargaining Agreement (CBA))

For service non-exempt employees:

Proposing at least the minimum labor rates for the mapped categories as stated in the WD.

Proposing at least the minimum health and welfare, vacation, sick leave, and holiday benefits that are stated in the WD.

Per employee fixed cost fringe benefit requirement computed on the basis of “all hours paid for” by service employees on the contract.

The Health and Welfare benefit is currently $5.36 an hour.

The Health and Welfare EO 13706 benefit is currently $4.93 an hour.

The current Wage determination is included as Attachment J-18 Department of Labor Wage Determination

What is a “Bona Fide” Fringe Benefit?

The primary purpose of the plan must be to provide systematically for the payment of benefits to employees on account of death, disability, advanced age, retirement, illness, medical expenses, hospitalization, supplemental unemployment benefits, and the like.

29 C.F.R. § 4.171 (a)

What is Not a Bona Fide Fringe Benefit

Unemployment compensation

Any benefit required by federal, state, or local law

Recruitment Bonuses & Paid Coffee Breaks

Workers’ Compensation

Relocation Expenses

Incentive or Suggestion

Awards

Social Security

Travel and Transportation

Social Functions or Parties for Birthdays, Anniversaries, etc.

FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706”

This clause, dated January 2022 must be read in depth.

This clause applies to all individuals performing work under the contract subject to FAR 52.222-41 or the Fair Labor Standards Act, i.e.

non-exempt employees.

The Contractor shall permit each exempt and non-exempt employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked, up to 56 hours of paid leave each year.

The paid sick leave required by this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute, i.e. Health and Welfare benefit, vacation and holiday leave.

References

Acquisition Milestone Schedule

Milestone

Q&A Due Proposals Due Contract Award Phase-In Begins Contract Start

Planned Date

February 10, 2025 March 4, 2025 August 4, 2025 August 17, 2025 October 1, 2025

The planned schedule above is subject to change.

Questions and Answers

Questions may be submitted to the Contracting Officer via email at jsc-mtic@mail.nasa.gov.

In accordance with Section L.8, Communications

Regarding This Solicitation, questions related to the final request for proposal must be submitted in writing to the email address above by February 10, 2025 4:00 p.m.

central time.

15-Minute Break

Pricing Session will begin following the Q&A

National Aeronautics and Space Administration

Welcome to the Johnson Space Center

Mission Technical Integration Contract (MTIC) Pricing Session Solicitation 80JSC025R7002

Agenda

Speaker Subject Jeremy Iglesias, Contract Cost/Price Analyst Overview of section L Attachments (L-6A & L-6B) Omar Collier, Contracting Officer Question & Answer

Pre-Proposal Conference (Pricing Session) Logistics

• A copy of this presentation has been posted on the Mission Technical Integration Contract (MTIC) website at: https://www.nasa.gov/johnson/jsc-procurement/mtic/

• Please ensure microphones are muted during the presentation.

• Please use the Microsoft Teams chat feature for audio and video connection issues only.

• Questions and clarifications on pricing session content will be answered in the Question-and-Answer period at the end of the presentation.

• Questions may be submitted to the Contracting Officer via email at jsc-mtic@mail.nasa.gov.

• Official responses to written questions received by the Contracting Officer will be posted to the MTIC Special Notice on Sam.gov https://www.nasa.gov/johnson/jsc-procurement/mtic/

DISCLAIMER/GROUND RULES

• The deadline for submitting questions regarding this conference is Thursday, February 10th, 4:00 p.m. Central Time.

• These slides are not to be interpreted as a comprehensive description of the requirements in the RFP. In addition, this presentation is not intended to address every requirement of solicitation provision L.21 VOLUME III, COST AND PRICE FACTOR Instructions or related section of the solicitation, nor should this presentation be relied upon to prepare your proposal

• The final solicitation 80JSC025R7002: terms, conditions, and provisions take precedence over this presentation and any remarks made by Government personnel. To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Pre-Proposal Conference

• To provide industry with an overview of the Final RFP L.21 VOLUME III, COST AND PRICE FACTOR, Attachments:

– L-6A, MTIC Cost Price Template (fully integrated cost template required by all offerors) and

– L-6A, MTIC Cost Price Template (required by all major subcontractor(s))

– L-6B, MTIC Minor Subcontracting Template (only required by all minor subcontractor(s))

• To highlight notable changes in the Final RFP.

– This is not intended to cover all changes nor describe all Final RFP requirements. Offerors should carefully review this Final RFP in its entirety.

Final RFP Notable Changes from Draft RFP

Reference the Solicitation 80JSC025R7002 dated Jan. 30, 2025, for notable changes:

• Updated Attachment L-6A, MTIC Cost Price Template, Tab “Instructions” to provide clarifications in the instructions

• L.21(b)(11) Clarified Specific Instructions related to place of performance.

• L.21(d) Subcontractors(1) Clarified Specific Instructions of major subcontractor threshold.

• L.21(b) Non-Labor Resources (2) Added Specific Instructions for Government provided lodging in accordance with Section C, SOW 2.4.9.1.1.3 Staffing.

• Updated M.6 to clarify cost and price factor evaluation

Final RFP Instructions and Evaluation Reference

MTIC Final RFP “COST AND PRICE FACTOR” references are listed below:

• L.21 VOLUME III, COST AND PRICE FACTOR

• L.21(b) General Cost and Price Instructions

• L.21(c) Cost/Price Proposal

• L.21(d) Cost/Price – Narrative and Specific Cost Instructions

• Template detailed instructions are provided in both Attachments L-6A and L-

6B, Tabs “Instructions”.

• M.6 FACTOR 3, COST AND PRICE (VOLUME III)

Note: The listed Pricing Session references are provided for the overview of Attachments L-6A and L-6B. However, the Final RFP as a whole applies to the offeror's proposal.

Attachment L-6A, MTIC Cost Price Template

• Purpose

– To obtain proposed cost and pricing for Contract Line Item Number (CLINs) 1 and 2 and applicable statement of work (SOW) sections 1.0 through 10.0 requirements.

– To obtain IDIQ fully burdened labor rates (FBLRs) and applicable indirect and fee rates.

– To enable proposal evaluation in accordance with Final RFP, section

M.6 FACTOR 3, COST AND PRICE (VOLUME III).

• General

– Prime Offeror (and major subcontractor(s)) shall utilize the Attachment L-6A

MTIC Cost Price Template provided in the final RFP, as it supersedes the draft “Attachment L-6A Cost Price Template” in its entirety

– Copying or utilizing the information from the DRAFT files may result in inaccurate cost and pricing in the offeror’s proposal.

• Attachment L-6A includes Summary spreadsheet tabs:

– The cover sheet, Tab “Title Page”

– The general instructions and then specific template preparation instructions for each of the tabs are in the spreadsheet, Tab “Instructions”

– For informational purposes, the Government provided a table that outlined the

MTIC SOW requirements, Tab “SOW Requirements Structure”. Reference:

RFP, SECTION C - STATEMENT OF WORK

– Summary of the total evaluated cost and price data are available in the Tabs, “CLIN Summary” and “SOW Summary”, and “SOW 1.0-10.0” within Attachment L-6A (see the following three tables).

• Attachments L-6A includes a summary Tab “CLIN Summary” that collects all the proposed detailed data by CLIN and Total Evaluated Cost and Price based on period of performance:

Contract Line Item Number (CLIN) Summary

MTIC CLIN Description

Phase In 45 Days

Base Period Yr 1

GFY2026

Base Period Yr 2

GFY2027

Option Period 1, Yr 3

GFY2028

Option Period 2, Yrs 4

GFY2029

Option Period 3, Yrs 5

GFY2030

Option Period 4, Yrs 6

GFY2031

Option to Extend

CLIN Total 8/17/2025 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 10/1/2031 9/30/2025 9/30/2026 9/30/2027 9/30/2028 9/30/2029 9/30/2030 9/30/2031 3/31/2032

CLIN 1.0 - Phase-In (FFP) $ - $ - CLIN 2.0 - Contract, Base and All Options

(CPAF/CPIF) $ - $ - $ - $ - $ - $ - $ - $ -

CLIN 2.0 - IDIQs (CPAF/CPIF) $ - $ - $ - $ - $ - $ - $ - $ - Total Evaluated Cost & Price $ - $ - $ - $ - $ - $ - $ - $ - $ -

• Attachments L-6A includes a summary Tab “SOW Summary” that collects all the proposed detailed data by SOW and Total Evaluated Cost and Price based on period of performance:

Statement of Work (SOW) Summary

SOW Elements Summary

Phase In 60 Days

Base Period Yr 1

GFY2026

Base Period Yr 2

GFY2027

Option 1, Yr 3

GFY2028

Option 2, Yrs 4

GFY2029

Option 3, Yrs 5

GFY2030

Option 4, Yrs 6

GFY2031

Option to Extend

Total 8/17/2025 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 10/1/2031 9/30/2025 9/30/2026 9/30/2027 9/30/2028 9/30/2029 9/30/2030 9/30/2031 3/31/2032

1.0 - MANAGEMENT $ - $ - $ - $ - $ - $ - $ - $ -

2.0 - ISSP $ - $ - $ - $ - $ - $ - $ - $ -

3.0 - GATEWAY $ - $ - $ - $ - $ - $ - $ - $ -

4.0 - ORION $ - $ - $ - $ - $ - $ - $ - $ -

5.0 - EHP $ - $ - $ - $ - $ - $ - $ - $ -

6.0 - LEO / CLDP $ - $ - $ - $ - $ - $ - $ - $ -

7.0 - CCP $ - $ - $ - $ - $ - $ - $ - $ -

8.0 - EAIS $ - $ - $ - $ - $ - $ - $ - $ -

9.0 - M2M $ - $ - $ - $ - $ - $ - $ - $ -

10.0 - HLS $ - $ - $ - $ - $ - $ - $ - $ -

Total Core Contract with (CPAF/CPIF) $ - $ - $ - $ - $ - $ - $ - $ - IDIQs (CPAF/CPIF) $ - $ - $ - $ - $ - $ - $ - $ -

Total Evaluated Cost & Price $ - $ - $ - $ - $ - $ - $ - $ - $ -

• Each SOW 1.0, SOW 2.0, SOW 3.0, SOW 4.0, SOW 5.0, SOW 6.0, SOW 7.0, SOW 8.0, SOW 9.0, and SOW 10.0 tabs, summarize the elements of cost supporting tabs:

Labor Category

Base Period Yr 1

GFY2026

Base Period Yr 2

GFY2027

Option Period 1, Yr 3

GFY2028

Option Period 2, Yrs 4

GFY2029

Option Period 3, Yrs 5

GFY2030

Option Period 4, Yrs 6

GFY2031

Option to Extend

6 Months TOTAL Hours Total Hours Total Hours Total Hours Total Hours Total Hours Total Hours Total Hours Dollars

Prime Contractor Cost (Unburdened)

1.0 - MANAGEMENT 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ -

Prime Labor (Subtotal) 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ -

Subcontractor Cost (Fully Burdened)

1.0 - MANAGEMENT 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ -

Subcontractor (SubTotal) 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ -

Non-Labor Resources

1.0 - MANAGEMENT $ - $ - $ - $ - $ - $ - $ - $ -

Non-Labor (SubTotal) $ - $ - $ - $ - $ - $ - $ - $ -

Indirect Rates Fringe 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Overhead 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - G&A 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Additional Indirect Rate 1 (if applicable) 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Additional Indirect Rate 2 (if applicable) 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Additional Indirect Rate 3 (if applicable) 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Additional Indirect Rate 4 (if applicable) 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ -

Indirect Rates (SubTotal) $ - $ - $ - $ - $ - $ - $ - $ -

SubTotal Cost/Price $ - $ - $ - $ - $ - $ - $ - $ -

Maximum Award Fee % 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ -

Target Incentive Fee % 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% $ - $ - $ - Total Cost and Price CPAF/CPIF $ - $ - $ - $ - $ - $ - $ - $ -

• Attachments L-6A contain Tabs listed below will collect the SOW element of cost detailed data that will be included in the SOW summarized Tabs (e.g., SOW 1.0, SOW 2.0…etc.):

– Labor Cost, Tabs “Blended Labor Rates”, “Proposed Prime Labor Rates”, & “Labor Cost Details”;

– Subcontractor (SubK) Cost, Tab “SubK Cost Details”;

– Non-Labor Resources (e.g., material, equipment, ODC, travel), Tab “Non-Labor Resources”;

– Indirect Cost (e.g., Fringe, Overhead, G&A, & Additional Indirect etc.) and Fee, Tabs “Indirect Rates Summary Table”, “Fringe Rate Build-up”, “Overhead Rate Build-up”, “G&A Build-up”, & “Additional Rate Build-up”

– Offeror and Major Subcontractors' information Request, Tab “Business Information & POCs”

Attachment L-6B, Minor Subcontractor Template

• Purpose: To provide the Government with insight into the offeror’s subcontractor(s) labor rate details:

– Unburdened Straight Time Base Labor Rate

– Fringe Benefits

– All Applicable Subk Indirects

– SubK Fee/Profit

– SubK ST Fully Burdened Labor Rate thru Profit/Fee

– SubK Overtime FBLR thru Profit/Fee

– SubK Double Time FBLR thru Profit/Fee

• Overview: Attachment L-6B includes worksheet tabs:

– Cover sheet, Tab “Title Page”

– The general instructions and then specific template preparation instructions for each of the tabs are in the spreadsheet, Tab “Instructions”

– Subcontractor required data input, Tab “SubK Cost Details”

Points of Contact

• Contracting Officer:

Omar K. Collier

JSC-MTIC@mail.nasa.gov

• MTIC web address:

https://www.nasa.gov/johnson/jsc-procurement/mtic/

Send questions to the Contracting Officer.

mailto:JSC-MTIC@mail.nasa.gov https://www.nasa.gov/johnson/jsc-procurement/mtic/

Questions and Answers - Pricing

Questions may be submitted to the Contracting Officer via email at jsc-mtic@mail.nasa.gov.

In accordance with Section L.8, Communications

Regarding This Solicitation, questions related to the final request for proposal must be submitted in writing to the email address above by February 10, 2025 4:00 p.m.

central time.

Conclusion

This concludes the Johnson Space Center

Preproposal Conference for the Mission Technical Integration Contract (MTIC)

Additional Information Not Presented

Anticipated RFP Amendments

• L.21 VOLUME III, COST AND PRICE FACTOR (d)(4)(iv)

From:

For its proposal preparation, the Prime offeror shall collect unburdened base labor rate(s), and the combination of all applicable indirects thru profit/fee, for all team members (i.e., major(s) and minor(s) SubK) for all applicable labor classifications. As such, the Prime offeror shall coordinate and require the submission of the Government's requested data, from each Team member. No Team Member shall claim this data to be proprietary to the Prime offeror. This information will be required in Attachment L-6A, MTIC Cost Price Template.

To:

For its proposal preparation, the Prime offeror shall collect unburdened base labor rate(s), and the combination of all applicable indirects thru profit/fee, for all team members (i.e., major(s) and minor(s) SubK) for all applicable labor classifications. As such, the Prime offeror shall coordinate and require the submission of the Government's requested data, from each Team member. This information will be required in Attachment L-6A, MTIC Cost Price Template.

Safety & Health Programs

Safety and Test Operations Division

Guidelines for responding to Safety Requirements in the RFP

Overview of NASA Safety Program

NASA shall comply with all applicable regulations NASA Safety & Health requirements (JPR 1700.1) Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

The NASA Safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities.

The NASA Safety Policy stresses responsibility of each employee for their own safety and that of their co-worker.

NASA requires every employee report workplace hazards, and ensures that there is no reprisal for doing so.

Overview of NASA Safety

The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP) As a VPP Star, JSC has a comprehensive and successful safety and health program, and is below the national average for the industry in injury/illness rates.

What Is Expected of Contractors at

JSC

All contractors performing work at JSC shall comply with all applicable safety and health regulations Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan Safety and health approach shall follow OSHA, JSC and VPP guidelines Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

Safety & Health Deliverables

Submit the following safety and health data as part of the proposal Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates) Insurance carrier information - including Experience Modifier Rates (EMR)

Safety and Health Deliverables

Submit Safety and Occupational Health Plan DRD MTIC-SA-01 after contract award (due ten days after phase-in start)

The Safety & Health Plan includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract

Plan must be approved before contract start

The plan includes several deliverables to be submitted during contract performance

A Successful Safety Program Model

Plan based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership Employee Involvement

Safety and Health Training

Recommendations

Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs; program self evaluation.

Important to consider for costing.

Review the requirements provided in JSC Safety and Health Requirements (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

http://jschandbook.jsc.nasa.gov/

Safety and Test Operations Division

Guidelines for responding to Safety Requirements in the RFP