Final RFP Attachment C - 533 Attach All IDIQ--Both Onsite an.pdf
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- Attached to
- Program and Analysis Control (PAAC VI) Support Services - Final Request for Propopsal (RFP) Federal contract opportunity
- Solicitation number
- 80GSFC24R0042
About this file
This document is a Financial Management Reporting Requirements attachment for a NASA Request for Proposal (RFP 80GSFC24R0042) dated June 2014. The attachment details the financial reporting obligations for the contractor, specifying that NASA 533 series reports must be submitted following NASA Procedural Requirements NPR 9501.2E. Contractors are required to provide individual and cumulative reports for each Task Order, breaking down costs by specific categories including prime and subcontractor direct labor hours (onsite and offsite), direct labor costs, overhead expenses, other direct costs (ODCs), and total estimated costs.
The reporting requirements mandate detailed financial documentation, including a variance narrative for any cost or labor hour fluctuations exceeding 10%, explaining reasons, impacts, and corrective actions. Reporting timelines are strict: the initial report is due within 30 working days after contract award, monthly reports by the 10th working day after the accounting period closes, and quarterly reports by the 15th day preceding the reported quarter. The reports must comprehensively track expenses across multiple cost elements, from direct labor and overhead to General and Administrative (G&A) expenses, and include a fixed fee calculation, ultimately presenting a total Cost-Plus-Fixed-Fee (CPFF) amount.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
JUNE 2014
RFP 80GSFC24R0042
CONTRACT TBD
Contract TBD Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Attachment C
(06/2014) 3
Prime Direct Labor Hours - Onsite (List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor B Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor B Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor C Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Attachment C
(06/2014) 4
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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