ROME RFP QA Set 3.pdf

# Reference Page Question/Comment Government Response

M.5 GSFC 52.215-330 Past Performance Evaluation Factor (MAY 2018)

Can the Government please clarify the formula for weighting past performance between prime and significant subcontractors?

There is no formula for weighting past performance.

79 Offer Volume Please confirm it is acceptable to use screenshots for letters or other similar official signed documents in the offer volume.

Screen shots are fine and are not subject to font size.

80 Offer Volume Please confirm screenshots (such as system approval/financial letters with signatures) are not subject to font size or type requirements

Screen shots are fine and are not subject to font size.

81 Attachment 1 Please confirm Attachment 1 OCI template can be modified in format and structure.

Attachment I is in the format that we prefer for the OCI plan.

82 L.23 and Attachment 1 The format presented in section L does not align with the format in Attachment 1, which structure should take precendence?

Attachment I is in the format that we prefer for the OCI plan.

83 L.23 and Attachment 1

For the OCI plan, please confirm the information can be presented in a different order as it appears in L.23 and Attachment 1 as long as all of the required information is included.

Attachment I is in the format that we prefer for the OCI plan.

84 L.29(a)

The requirement for Significant and Non- Significant subcontractors to submit other than cost or pricing data (exhibits and supporting narrative). Please clarify which exhibits non-significant subcontractors shall submit?

Per L.29 (a), non-Significant service subcontractors shall submit Exhibits 10 and 10A.

85 Appendix 13 It appears that Appendix 13 was removed in the Final RFP. Will the Government be releasing a new set of Position Descriptions?

Appendix 13 was removed and we will not be releasing a new set of position descriptions.

86 L.29(b)(13)

Exhibit 12 heading has a check box at the top for Prime or Significant Subcontractor, please confirm Exhibit 12 is reserved for subcontractors that do not meet the significant subcontractor definition as specified in L.20(a) in other terms reserved for non-significant subcontractors information.

Per L.29 (b) (13) Exhibit 12 is for subcontractors that do not meet the significant subcontractor threshold.

87 Exhibits 15 A-E & Const IDIQ Pricing

In the Final RFP, Exhibits 15 A-E & Const IDIQ Pricing requests prices for Contract Year 1 only, whereas in the Draft CY 1-5 were requested. Will the Government provide a revised template for offerors to propose prices for all contract years?

We are only asking for pricing for the first year for Exhibit 15. This is a change from the draft.

ROME Request for Proposal (RFP) Questions and Answers (Q&A) 80GSFC22R0011 Set 3

88 L.19(d), L.29(a) and L.29(b)(19)

There appears to be a contradiction between the RFP requirements under L.19(d), L.29(a) and L.29(b)(19) for the total compensation plan requirements for non-significant subcontractors. Can the Government confirm that as stated in L.29(b)(19), that the submission of Exhibits 10 and 10A fulfill the TCP requirements for non-significant subcontractors and that subcontractors who exceed the threshold as set forth in FAR 15.403-4 (as cited in L.19(d)) are not required to submit a Total Compensation Plan narrative in addition to the Exhibits 10 and 10A?

For non-significant subcontractors, the submission of Exhibits 10 and 10A fulfill the Total Compensation Plan requirement under NFS 1852.231-71 and

FAR 52.222-46.

89 L.26 GSFC 52.215-201 (ALT I)

PROPOSAL PREPARATION;

Page 114-

Text should be “not smaller than 12 point type Times New Roman font” and “Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point, Times New Roman font.” Will the government allow headers, footers, and logos to be exempt from the font size and type limitations?

Headers, Footers and Logos are not exempt from the font size and type limitations.

90 L.26 GSFC 52.215-201 (ALT I)

PROPOSAL PREPARATION;

Page 114-

Text should be “not smaller than 12 point type Times New Roman font” and “Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point, Times New Roman font.” Will the government exclude screenshots from this font requirement so they may be submitted in their native font?

Screen shots are fine and are not subject to font size.

91 L.26 GSFC 52.215-201 (ALT I)

PROPOSAL PREPARATION; Page 113

"A table of contents shall be provided with figures and tables listed separately.” Please confirm that these lists of tables and figures will also not count as part of the page limitations.

Lists of tables and figures will not count as part of the page limitations.

92 L.26 GSFC 52.215-201 (ALT I)

PROPOSAL PREPARATION;

Page 114-

Text should be “not smaller than 12 point type Times New Roman font” and “Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point, Times New Roman font.” Will the government allow text in callout boxes, to be no smaller than 10 point as well?

Text in callout boxes should be no smaller than 10 Point as well.

93 L.26 GSFC 52.215-201 (ALT I)

PROPOSAL PREPARATION; Page 114

The following is excluded from the page limits in the Mission suitability volume: "Cover Page, Indices, Table of Contents, SOW Compliance Matrix, Total Compensation Plan, Phase-in Plan" Will the government allow a List of Acronyms that is also excluded from the Mission Suitability Volume?

The Government will allow the List of Acronyms to be excluded from the Mission Suitability Volumn. L.26 will be ammended.

94 L.24 ELECTRONIC SUBMISSION OF

PROPOSALS; Page 111

The RFP states that “Electronic file names shall be limited to letters, numbers, and single spaces, with the exception of the period that is required before the file extension (e.g., .zip, .pdf).” and “The offeror shall not use special characters “/” or “\” in file names.” An example file name is “For Prime Offeror Submissions: 1 - Prime Offeror name-solicitation number-MS Volume.doc”

Will the Government confirm that dashes or hyphens do not count as a special character and may be used in file names?

Dashes and Hyphens do not count as special characters in the file names.

M.5 GSFC 52.215-330 Past Performance Evaluation Factor (MAY 2018)

We request that the following statement be added to the evaluation factors, “While an individual citation may only contain a subset of the relevancy criteria established, an offeror’s team's total relevance will be determined based on the sum of relevancy criteria met across all the offeror's team member and affiliate submitted citations.”

There will be no change to the Past Performance provision. The Government will consider the totality of each Offeror's past performance, including Significant Subcontractors, when evaluating Past Performance.

L.26 GSFC 52.215-201 (ALT I)

PROPOSAL

PREPARATION—GENERAL

INSTRUCTIONS (ELECTRONIC

PROPOSAL DELIVERY). (MAR

2020); (b) PROPOSAL CONTENT

AND PAGE LIMITATIONS

Will the Government confirm that significant subcontractors' consent letters are excluded from the Past Performance's 30-page limitation?

Yes, Significant Subcontractors' consent letters are excluded from the Past Performance's 30 page limitation.

97 Cover Letter, Page 2, Paragraph 5

"Please note a secret facilities clearance is required for this acquisition in accordance with the DD Form 254, Contract Security Classification Specification. Offerors shall possess a secret clearance at time of proposal submission."

Due to the extraordinarily long time it takes to get a security clearance, will the government be providing a list of Labor Categories required to have a SECRET security clearance?

This is a facility clearance, not for individual Labor Categories to have a sercret clearance.

98 ROME DRFP, Page 14, Section F.7

"The services specified by this contact shall be performed at the following location(s): Onsite at NASA/GSFC Greenbelt, MD and Wallops Flight Facilities including the Navy, Wallops Island, VA, all GSFC associated sites and other NASA locations as directed."

Please clarify- What are other NASA locations covered by this contract? Is on-site presence required for other locations?

Work is possible but not likely at the other NASA Centers located throughout the US. There is no known on-site performance at these locations.

99 Attachment A -Page 14, Section

10.0.4.3 Planning Services

Development of the Five-Year Project Plan:

The Five-Year Project Plan is a revolving list of projects and shall generally align with the projected budgets. The Contractor (Institutional Planners) shall develop a Five-Year Plan, in accordance with NPR 8831.2, from a complete and continuously updated list of facilities requirements (e.g. all maintenance and repair work), based on data from the condition inspection system and goals provided by the Government. How/who will develop the list of deficiencies and facilities requirements?

A condition assessment is performed by a NASA HQ contractor on a 5-year recurrence. It results in deficiencies and project scopes.

100 Attachment A -Page 15, Section

10.0.4.4 Cost Estimating Services

"The Contractor shall provide cost estimating support to planners and project managers in developing cost estimates for facility projects.

The nature of the facility projects includes a range from general office space renovations to renewal or rehabilitation of institutional systems in technical spaces such as laboratories, involving multiple disciplines such as architectural, mechanical, electrical, etc.

Estimators shall be experienced with: cost estimating tools/software such as RS Means;

design tools such as AutoCAD; space management tools such as Archibus; office tools such as Microsoft Office Suite (Word, Excel, PowerPoint, etc.); and life cycle economic analysis tools such as

ECONPACK."

Please clarify- Is RS Means a mandatory tool for estimating, or can other tools be used for estimating?

RS Means is not mandatory, other tools can be used.

101 Attachment B, All Sections

The tables provided in all sections include Contract Year 6. Please clarify- This is a five-year contract. Shall a price for CY6 be provided? And if yes, is it it 12 months?

Yes this is a 5-year contract. And yes year 6 prices shall be provided for a 12-month period.

102 Attachment G- Page 7

Within 30 days after contract effective date, the Contractor shall develop and deliver an IT Security Management Plan to the Contracting Officer for approval.

Please clarify the requirements for the Security Management Plan.

Enclosure 5 outlines the requirements for the IT Security Management Plan.

103 L.26

Text should be “not smaller than 12 point type Times New Roman font” and “Text in Diagrams, schedules, charts, tables, artwork, and photographs shall be no smaller than 10 point, Times New Roman font.” Will the government allow text in diagrams, tables, and figures to be in Arial font for more streamlined illustrations (san serif)?

We will only except Times New Roman as stated in the RFP.

104 L.26 Please confirm that text in screenshots or photographs are excluded from font size and type limits.

Text in screen shots or photographs are not subject to font size.

105 L.26 Please confirm that text in official letters (such as those that appear in the offer volume) are excluded from font size and type limits.

Text in offical letters are not subject to font size.

106 L.26 Please confirm that screenshots (such as official letters that appear in the offer volume) do not need to be searchable PDF pages.

Screen shots with offical letters do not have to be searchable PDF pages.

107 L.26 Please confirm that cross referencing within the same volume is acceptable.

Cross referencing within the same volume is acceptable.

108 L.26 Please confirm the SOW compliance matrix includes references to other RFP documentation and not just the SOW.

L.28(c) provides instructions for the compliance matrix. The reference to SOW is incorrect.

109 L.26

Line spacing or the amount of vertical space between lines of text shall not be less than single line (Microsoft Office Word’s default line spacing). Please confirm that a single line before or after elements like graphics, tables, and callouts should be not less than 10Pt font, to be consistent with the line spacing of that element.

Yes this is confirmed.

110 Special Notice 8/9/22

To allow respondents to review the large number of files released on 8/9/22 and in light of the labor day holiday, please consider a proposal extension until September 12th

This question is still under review.