ROME RFP QA Set 1.pdf

# Reference Page Question/Comment Government Response

1 M.1 WD CBA 2022-99 Maryland Will the Government provide the Position Descriptions for the labor categories listed in the CBA?

No, the Offeror shall submit labor categories and position qualifications in Attachment B as stated L.29(b)(2).

2 M.2 WD CBA 2022-134 Virginia Will the Government provide the Position Descriptions for the labor categories listed in the CBA?

No, the Offeror shall submit labor categories and position qualifications in Attachment B as stated L.29(b)(2).

3 WFF Job Plans Provided in Draft This was provided in the draft, Will it be provided with the final?

The WFF Job Plans are posted in the E- Library, which is now posted with the

RFP.

4 WFF Job Plans Provided in Draft Is this for a Month, Quarter or Year as there are no dates to define a period of time?

The durations are for each time the Job Plan is performed.

5 WFF Job Plans Provided in Draft Is this file just for Preventative maintenance or does it include corrective, trouble or PT&I?

please clarify

These Job Plans are for Planned Maintenance only.

1) Are the WFF (not incl Navy) O&M Work orders included in the hours above for each FY or are these number s in addition to the above workload?

They are the same workload, just presented two ways (#of work orders vs hours expended).

2) If so will these Work Order numbers be broken out by Shop or Labor Category as above?

They are the same workload, just presented two ways (#of work orders vs hours expended).

7 WFF Planned Utility Outages Provided in the Draft

This was provided in the draft, Will it be provided with the final?

The WFF Planned Utility Outages are posted in the E-library, which is now posted with the RFP.

8 Outage Support Greenbelt Provided in the Draft

This was provided in the draft, Will it be provided with the final?

The Greenbelt Outage support information is posted in the E-Library which is now posted with the RFP.

9 GB Job Plans Provided in the Draft This was provided in the draft, Will it be provided with the final?

The Greenbelt Job Plans are posted in the E-Library which is now posted with the RFP.

On page 1 there are Notes for Labor Hour Totals that read: The following events had a significant impact on the amount of hours worked. December 2018 through January 2019 Government Shutdown (loss of 20 workdays for non-essential personnel). March 2020 Through July 2020 Center in Stage 4 due to COVID-19 pandemic (loss of 86 workdays for non-essential personnel). Several events in Winter 2020/2021 where individuals or shops were placed on leave due to positive COVID-19 test results.

a) How much backlog did these loss workdays generate?

That backlog data is not available. The Contractor and Government jointly decided which incomplete work orders to close out and which to reschedule.

b) If there was backlog, was it across each type of maintenance, PM, PT&I, Service Request, Repair, or Trouble Calls?

There was only a temporary backlog.

c) Is there still backlog being worked off? No, there is not a backlog.

ROME Request for Proposal (RFP) Questions and Answers (Q&A) 80GSFC22R0011 Set 1

10 GB OM workload history Index Tab

6 WWF O&M Workload History WFF Work Order Numbers Last Tab

Lines 23 to 27

11 Appendix 5, 6 and 7 All have Allowable Adjustment Column, What does that mean as it does not change number on “Number on PM Schedule Revised”?

The allowable number is the number of assets that can change over the course of the contract without needing a task modification. Not all assets of a given type are on PM schedule, some are run-to-failure.

12 Appendix 5, 6 and 7

Please confirm the bidders are only responsible for the quantities under “Number on PM Schedule Revised “and not the number on Asset Count Columns.

The contractor is responsible for all of the assets under Asset count listing when responding to TC, repairs or necessary replacements. Only a subset of those are on a PM schedule

13 Appendix 19 Legend Page 2 What is the definition of Accessible (Primary)?

How is that to be maintained?

The accessible areas (e.g handicap parking) are shown on the map and are to be treated as primary in priority.

14 Appendix 20 Legends Page 2 and 3

What is the definition of Accessible (Primary)?

How is that to be maintained?

The accessible areas (e.g handicap parking) are shown on the map and are to be treated as primary in priority.

15 Appendix 18 Legend Page 2 What is the definition of Accessible (Primary)?

How is that to be maintained?

The accessible areas (e.g handicap parking) are shown on the map and are to be treated as primary in priority.

16 Appendix 16 Legend Page 2 What is the definition of Accessible (Primary)?

How is that to be maintained?

The accessible areas (e.g handicap parking) are shown on the map and are to be treated as primary in priority.

17 Appendix 17, 18, 19 and 20 All pages What is the number of miles of roads to be cleared for Primary and Secondary requirements as the amounts are not listed in the legends?

Appendix 15 gives the acreage of snow removal for the GB site.

18 Appendix 14 All pages Historically, over past 3 years, how many snow and ice events happen?

This data is not available. For bidding purposes use the number of snow events given in the SOW.

19 Navy WO History 2019 2020 Will the Government break out the PM, Predictive Maintenance, Trouble Calls and IDIQ by craft or shop?

In the Navy WO History the breakout is given by PM, PT&I, and TC.

20 Navy WO History 2019 2020 Are these numbers and hours less due to Covid and if so, by how much?

The Navy work orders are a little lower for FY20 due to Covid closures.

21 Enclosure 3 ROME RTO3 Navy OM IR 1.0.1 11 of 24 What is the current CMMS used by the

Government? The current CMMS used is MAXIMO.

22 Enclosure 3 ROME RTO3 Navy OM IR 1.1 14 of 24 Will the government provide a copy of the current Proactive Maintenance plan?

The Navy maintenance utilizes the same WFF Job Plans.

23 Enclosure 3 ROME RTO3 Navy OM IR 1.2.1 A 16 of 24

Will the government provide the historical workload for the past 3 years on Routine Trouble Calls?

The NAVY Workload History is posted in the E-library which is now posted with the RFP.

24 Enclosure 3 ROME RTO3 Navy OM IR 1.2.1 B 16 of 24

Will the government provide the historical workload for the past 3 years on Emergency Trouble Calls?

The NAVY Workload History is posted in the E-library which is now posted with the RFP.

25 Enclosure 3 ROME RTO3 Navy OM IR 1.2.2 B 1 thru 6 16 of 24

Will the government provide the historical workload for the past 3 years for Priority 1 thru 6 broken out by each priority?

The NAVY Workload History is posted in the E-library which is now posted with the RFP.

26 Enclosure 3 ROME RTO3 Navy OM IR 1.3.1 thru 1.3.12

18 -20 of

Will the government provide the historical workload for the past 3 years for each of the 12 paragraph areas?

The NAVY Workload History is posted in the E-library which is now posted with the RFP.

27 Enclosure 3 ROME RTO3 Navy OM IR 1.4 A thru F 20 of 24

Will the government provide a complete breakout of the systems listed in A thru F that the bidder must maintain and operate?

The required scheduled maintenance is given in Appendix 7, descriptions of these systems are given in the E-library site information for the NAVY.

28 Enclosure 3 ROME RTO3 Navy OM IR 1.4.2.A 21 of 24 Does SCSC portable water system require actual attendance 24/7 or not?

The SCSC portable water system is fed from the NASA WFF one. No 24/7 attendance required.

29 Enclosure 3 ROME RTO3 Navy OM IR 1.4.3.A 21 of 24 Does SCSC Wastewater system require actual attendance 24/7 or not?

The SCSC wastewater system flows to the NASA WWTP. 24/7 is required at the NASA WWTP.

30 Enclosure 3 ROME RTO3 Navy OM IR 1.4.4 21 of 23 Will the government provide a complete listing for the storm water system?

The storm water system listing is not available but there are no scheduled maintenance requirements.

31 Enclosure 2 ROME RTO2 WFF OM IR 1.0.C 5 of 37

Will the government provide the historical workload or the past 3 years for Preventive Maintenance (PM), Predictive Testing and Inspection (PT&I), Condition Based Maintenance (CBM), Reliability Centered Maintenance (RCM), and any planned/scheduled repairs by shop with number of call and hours?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

32 Enclosure 2 ROME RTO2 WFF OM IR 1.0.D 5 of 37

Will the government provide the historical workload for the past 3 years trouble calls by craft or shop?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

33 Enclosure 2 ROME RTO2 WFF OM IR 1.0.D 5 of 37

Will the government provide the historical workload for the past 3 years repairs by craft of shop?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

34 Enclosure 2 ROME RTO2 WFF OM IR 1.0.1 6 of 37 What is the current CMMS system in use on

WFF? The current CMMS used is MAXIMO.

35 ROME RFP File Section B.5, Item 18 in table 4 of 140

Annual Work Plan Required only by Attachment A 8.0.6. The annual work plan is defined in baseline task order RT01, but not RT02 and RT03. Is the annual work plan in RTO1 include annual work plan for RT02 and RT03? Or will RTO2 and RTO 3 be updated to have their own Annual work plans?

The AWP is defined in the contract SOW and all three RTOs.

36 ROME RFP File Section B.5, Item 25 in table 4 of 140

Are Facility Condition Assessments be accomplished for all 3 sites? If so will the reports for each site be provided for review?

What items are currently included in the Facility Condition Assessment?

The ROME contractor will not perform condition assessments. Rather, it will support the NASA (HQ) condition assessment activity as described in the baseline SOW.

37 Enclosure 2 ROME RTO2 WFF OM IR 1.0.3 8 of 37 What has been the historical number of unscheduled utility outages per year?

GSFC tracks scheduled outages but not unscheduled outages.

38 Enclosure 2 ROME RTO2 WFF OM IR 1.0.4 8 of 37

Since the Critical Spares are identified in the CMMS, will Government provide the list for bidders to figure in cost of maintaining them?

A list of critical spares does not exist.

This is a new initiative to be performed under the ROME contract.

39 Enclosure 2 ROME RTO2 WFF OM IR 1.0.4 8 of 37 Why is the critical spares managed by GSFC and not WFF?

WFF is a component of GSFC. The critical spares program is given as a requirment in the Greenbelt and the WFF baseline SOW's.

40 Enclosure 2 ROME RTO2 WFF OM IR 1.1.2 9 of 37 Will the government provide a listing from the

CMMS of all items in PT&I program?

The WFF Job Plans lists a few that start with PT&I. Labor hours associated with PT&I are given in the workload history posted in the E-Libary.

41 Enclosure 2 ROME RTO2 WFF OM IR 1.1.3 10 of 37 Will the government provide the historical scheduled repairs for the past 3 years?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

42 Enclosure 2 ROME RTO2 WFF OM IR 1.2.1.A & B 11 of 37

Will the government provide the historical Routing and Emergency Trouble calls for the past 3 years?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

43 Enclosure 2 ROME RTO2 WFF OM IR 1.2.2.B.1 thru 6

11& 12 of

Will the government provide the historical repairs by Priority 1 thru 6 by craft or shop for the past 3 years?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

44 Enclosure 2 ROME RTO2 WFF OM IR 1.3.1 thru 13

13 thru 16 of 35

Will the government provide the historical workload for the past 3 years for each of the 12 paragraph areas?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

45 Enclosure 2 ROME RTO2 WFF OM IR 1.4 A thru I 16 of 37

Will the government provide a complete breakout of the systems listed in A thru I that the bidder must maintain and operate?

Appendices 5-7 list all the assets to be maintained.

46 Enclosure 2 ROME RTO2 WFF OM IR 1.4.3 19 of 37 Will the government provide a complete listing of the storm water system to be maintained?

Appendices 5-7 list all the assets to be maintained.

47 Enclosure 2 ROME RTO2 WFF OM IR 1.4.5.A 20 of 37

Does the government expect the contractor to have personnel standing watch / on site 24/7 for the water plants and how many locations?

The domestic water system does not require 24/7 watch.

48 Enclosure 2 ROME RTO2 WFF OM IR 1.4.6.A 20 of 37

Does the government expect the contractor to have personnel standing watch / on site 24/7 waste water treatment plant?

Yes, per the SOW, 24/7 onsite presence is required at the WWTP.

49 Enclosure 2 ROME RTO2 WFF OM IR 2.8 27 of 37

Is the Heavy Equipment Operator required to be on site Monday thru Friday during normal duty hours or as required? If as required, what has been the historical workload for the past 3 years? Please clarify

Heavy Equipment Operator is required to be on site as required. See O&M workload history for equipment operator which is posted in the E-Library.

50 Enclosure 2 ROME RTO2 WFF OM IR 2.9 27 of 37 Will the government provide the historical workload for Excavations for the past 3 years? This data is not available.

51 Enclosure 2 ROME RTO2 WFF OM IR 2.10 27 of 37

Will the Government provide historical workload data or level of effort for the Other Duties for the past 3 years?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

52 Enclosure 2 ROME RTO2 WFF OM IR 2.12 28 of 37 Will the government provide the historical workload for service work for the past 3 years?

WFF Historical workload is posted in the E-Libary which is now posted with the

RFP.

53 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.0.1 6 of 52 What CMMS system is used on Greenbelt? The CMMS system used at GSFC, in

Greenbelt is MAXIMO.

54 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.0.3 7 of 52 How many unscheduled utility outages have occurred per year for the past 3 years? Unscheduled outages are not tracked.

55 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.1.2 9 of 52 Will the government provide a listing from the

CMMS of all items in PT&I program?

GSFC Historical workload is posted in the E-Libary which is now posted with the RFP.

56 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.1.3 9 of 52 Will the government provide the historical scheduled repairs for the past 3 years?

GSFC Historical workload is posted in the E-Libary which is now posted with the RFP.

57 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.2.1 10 of 52

Will the Government provide historical workload for Routine and Emergency Trouble Call for the past 3 years by craft or shop?

GSFC Historical workload is posted in the E-Libary which is now posted with the RFP.

58 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.2.2.B.1 thru 6

11 & 12 of 52

Will the government provide the historical repairs by Priority 1 thru 6 by craft or shop for the past 3 years?

GSFC Historical workload is posted in the E-Libary which is now posted with the RFP.

59 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.3.1 thru 14

12 thru 15 of 52

Will the government provide the historical workload for the past 3 years for each of the 14 paragraph areas?

GSFC Historical workload is posted in the E-Libary which is now posted with the RFP.

60 Enclosure 1 ROME RTO1 Greenbelt OM IR 1.4 15 of 52

Will the government provide a complete breakout of the systems listed in A thru I that the bidder must maintain and operate?

The system assets to be maintained are given in Appendices 5,6,7. Additionally, the E-library Site Information gives information about utilities.

61 Enclosure 1 ROME RTO1 Greenbelt OM IR 2.0.12 31 of 52 What has been the historical usage over past 3 years for the equipment operator services?

This is not tracked, but is a subset of the workload data presented.

62 Enclosure 1 ROME RTO1 Greenbelt OM IR 2.0.14 32 of 52

Will the Government provide historical workload data or level of effort for the Other Duties for the past 3 years?

This is not tracked, but is a subset of the workload data presented.

63 Enclosure 1 ROME RTO1 Greenbelt OM IR 2.0.22.3 41 of 52

Will the Government provide a complete description of the Sand Filtration System in Building 31 to include make, model, serial number, major parts etc?

See Appendix 5 for 031-WTF001 thru 004 for make, model and serial #.

64 Appendix 5, 6 and 7 Will the Government identify which items are PT&I as it should be coded in the CMMS?

A list of GB and WFF PT&I PMs will be posted to the E-Library as an E-Library update.

65 Appendix 5, 6 and 7 Wil the Government provide the frequencies for the PM Items that are currently in the PM Plan?

This information will be posted to the E- Library as an E-Library update.

66 WFF O M workload history WWF FY 19 O&M Hours Tab

Why is the Master HVAC Mechanic listed twice in Corrective Maintenance, Emergency Maintenance, Operations, Preventative Maintenance, Repair and Training? Please clarify

The Master HVAC Mechanic was listed twice in error, add the two numbers together for the total maintenance hours of that section.

67 WFF O M workload history WWF FY 20 O&M Hours Tab

Why is the Master HVAC Mechanic listed twice in Corrective Maintenance, Emergency Maintenance, Operations, Preventative Maintenance, Repair and Training? Please clarify

The Master HVAC Mechanic was listed twice in error, add the two numbers together for the total maintenance hours of that section.

68 WFF O M workload history WWF FY 21 O&M Hours Tab

Why is the Master HVAC Mechanic listed twice in Corrective Maintenance, Emergency Maintenance, Operations, Preventative Maintenance, Repair and Training? Please clarify

The Master HVAC Mechanic was listed twice in error, add the two numbers together for the total maintenance hours of that section.

69 WFF O M workload history WWF FY 21 O&M Hours Tab

Why is the ESC Technician listed twice in Corrective Maintenance and Preventative Maintenance,? Please clarify

The ESC Technician was listed twice in error, add the two numbers together for the total maintenance hours of that section.

70 Appendix 5, 6 and 7 Will the Government add the Size, Make, Model, Date installed, Serial number for all items?

Where known, the serial number and date installed is given. The other information is not readily available.

71 Appendix 5, 6 and 7 Will the Government provide the number of passengers, weigh limits, manufacturer for all Elevators?

This data is not available.