IMOR Industry Day .pdf

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MICROSOFT TEAMS ETIQUETTE

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All Questions/Comments on the procurement should be directed to the Contracting Officer per the guidance in the dRFP.

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Thank you

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IMOR VIRTUAL INDUSTRY DAY AGENDA

• Glenn Research Center (GRC) Campus Overview

• GRC Maintenance Contracts

• GRC Operations & Maintenance (O&M) Organizational Structure

• IMOR RFP Overview

• IMOR Statement of Work (SOW) Overview:

General Sections Overview – Sections 1-13

Institutional Systems Overview – Sections 14-30

Central Process System (CPS) Overview – Sections 31-32

Cryogenic & Pressure Vessel Systems (PVS) Overview – Sections 33-36

• IMOR Attachments Overview – PM Workbook

• IMOR Attachments Overview – Price Template

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GRC MAINTENANCE CONTRACTS

GRC currently has three (3) major O&M contracts:

Facilities Operations, Repair & Maintenance (FORM2)

Scope includes: preventative maintenance (PM) work for institutional systems and equipment (e.g., change filters, oil bearings, change belts, etc.), operations of the Steam Plants, Institutional Controls Systems, Life Safety, Chilled Water Plants, and High Voltage Electrical System, Center grounds maintenance, pavement and road maintenance (including snow plowing) and other services.

Central Process Systems, Recertification, Operations & Maintenance (CROM)

Scope includes: operations, maintenance and repair of the GRC Lewis Field (LF) Central Process Systems (CPS), Cryogenic operations and repairs at both LF and Neil A. Armstrong Test Facility (ATF), and services to certify Pressurized Vessels and Systems (PVS) at both LF and ATF.

Test Facilities Operations, Maintenance & Engineering

(TFOME2)

Scope includes: operations & maintenance of test facilities such as wind tunnels, engine test rigs, and propulsion stands at both LF and ATF, as well as Institutional Operations & Maintenance at ATF.

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GRC MAINTENANCE CONTRACTS

*Refer to the dRFP & SOW for specific IMOR scope details

How is IMOR Different?

• Move towards more Fixed-Price scope, including all Preventative Maintenance & IDIQ

• Change in quantities of fixed-priced, pre-purchased repairs and service requests

• Shared responsibility between the Government and the IMOR Contractor for managing the

GIMCS (formerly EMCS) system

• Reduced shift support in the base contract for Central Process Systems (CPS) Operations

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GRC O&M ORGANIZATIONAL STRUCTURE

SYSTEMS MANAGEMENT & OPERATIONS BRANCH (FDS):

Comprised of senior-level civil servant engineers who provide management and oversight for operations, maintenance, and for new installations of institutional facility systems and equipment.

Systems include:

• High Voltage Electrical System Manager

• Low Voltage Electrical System Manager

• Civil Systems Manager

• Architectural & Structural Systems Manager

• Communication Systems Manager

• Control Systems Manager

• Building Mechanical Systems Manager (HVAC, Plumbing, Fire Suppression)

• Electrical Systems Manager (motors, exciters, etc)

• Mechanical Systems Manager (Steam, Natural Gas, Cooling Towers, Domestic Water)

• Research Support Mechanical Systems Manager (Combustion Air, Service Air, Cooling Towers, Hydraulic Systems, Cryogenics)

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MAINTENANCE MANAGEMENT BRANCH (FDO):

Maintenance contract management, work order support and oversight by the Facilities Operations Specialists (FOS) & building management.

Facilities Operations Specialist (FOS):

The FOS function aligns with the Systems Management (SM) function (i.e., the High Voltage Systems Manager is paired with a High Voltage Facility Operations Specialist, the HVAC Systems Manager is paired with an HVAC FOS, etc.). The Contractor’s field technicians will have daily interactions with the FOS. The FOS is responsible for quality assurance and oversight of the Facility Maintenance Contractor’s work.

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Building Managers:

The GRC Building Manager is responsible for overseeing and communicating all building related issues which impact building occupants and stakeholders. These responsibilities include capturing and tracking building related issues and facilitating a resolution with the SMs, FOSs, and the Maintenance contractor. The goal of a Building Manager is to foster cooperative relationships with building occupants and to ensure that building services are adequately maintained.

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FACILITY PROGRAM MANAGEMENT BRANCH (FXP):

The Facility Program Management Branch provides the management of facility programs to accomplish master planning, construction of facility (CoF) project advocacy, maintenance, pressure systems, configuration control, contract oversight, facility utilization, real property management and energy management in support of the Facilities Directorate. The Branch integrates and coordinates these functions with other organizations within the Directorate, the Center and the Agency.

Pressure Systems Manager (PSM):

The PSM is responsible for implementing the pressure systems compliance program required under NPR 8715.1B NASA Safety and Health Programs and NASA STD 8719.17 Rev C. The PSM has been delegated the authority by the Center Director for approving pressure system installations, procedures, equipment selections, testing, and maintenance at both GRC Lewis Field and Neil A.

Armstrong Test Facility.

*Refer to section C.7 of the SOW for a full list of interfaces with Government Personnel

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IMOR RFP OVERVIEW

Title: Institutional Maintenance Operations & Repair (IMOR)

Contract Type: Firm Fixed Price, Cost-Plus Fixed-Fee, IDIQ

Type of Competition: NAICS Code 561210 – Facility Support Services

Period of Performance: 5 years (2 year base + 3 1-year options)

Phase-In: 60 days

Place of Performance: Primarily GRC Lewis Field, limited Neil A. Armstrong Test Facility

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Phase-In 60 days Prior to Award (Firm Fixed Price)

Base Period Year 1 10/01/2022 – 09/30/2023

Base Period Year 2 10/01/2023 – 09/30/2024

Option Period 1 Year 3 10/01/2024 – 09/30/2025

Option Period 2 Year 4 10/01/2025 – 09/30/2026

Option Period 3 Year 5 10/01/2026 – 09/30/2027

Option to Extend 6-Months 10/01/2027 – 03/30/2028

Period of performance:

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Date 10/12/2021

11/10/2021

11/18/2021

12/2/2021

12/14/2021

Upcoming Milestones -dRFP Comments Due

-Issue Final RFP

-Final RFP Comments Due

-Responses to Final Comments Posted

-All Proposal Volumes & Past Performance Questionnaires Due

*Final dates subject to change

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Electronic Proposal Submission - Process Overview Offerors and their major subcontractors are required to submit their proposals in electronic format only, utilizing NASA’s Enterprise File Sharing and Sync Box (EFSS Box) system.

Offerors shall contact William.L.Barrington@nasa.gov no less than 48 hours in advance of the Offeror’s planned proposal submission date, notifying the CO of their intent to submit a proposal.

A link will be provided in the solicitation posting where Offerors can submit their proposals.

Immediately after submitting their proposals, offerors shall contact the CO and provide a list of all documents submitted to the EFSS Box system.

*Additional information on EFSS Box can be found in section L of the DRFP.

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GENERAL SECTIONS OVERVIEW

• Section C – Statement of Work (SOW) is located in Section J, Attachment J-1

• The SOW has 36 Chapters » C.1 through C.13 contains the General Requirements

» C.14 through C.36 contains the Operations & Maintenance requirements for the various systems at the Center

• Institutional vs Central Process Systems (CPS) vs Cryogenic/Pressure Vessels & Systems

» C.14 through C.30 Institutional Systems

» C.31 through C.32 CPS Systems

» C.33 through C.36 Cryogenic & Pressure Vessel & Systems

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INSTITUTIONAL SYSTEMS OVERVIEW

The IMOR Institutional Scope comprises 16 technical chapters in the SOW (C.14 through C.30), covering the following systems:

C.14 Roads, Surfaced Areas, And Signage & Fencing C.15 Grounds Maintenance C.16 Architectural And Structural Systems C.18 Heating, Ventilating, And Air Conditioning (HVAC) C.19 GRC Institutional Monitoring & Control System (GIMCS) C.20 Plumbing And Utility Distribution Systems C.21 Chemical Treatment Of Water Systems C.22 Sanitary Sewer Lift Stations And Industrial Waste Basins C.23 Central Chilled Water Plants C.24 Central Steam Plant And Steam Generation Systems C.25 Life Safety And Fire Protection Systems C.26 High Voltage Electrical Distribution Systems C.27 Low Voltage Electrical Distribution Systems C.28 Security Systems C.29 Institutional Backup Power Systems C.30 Communication Manhole Systems

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By the Numbers

• 307 Acres of Road & Grounds

• 88 Active Buildings (2.16 Million Square Feet) » Technical & Laboratory Areas (40%)

» Offices (23%)

» Other (circulation, storage, meeting rooms, restrooms, etc…37%)

• 12 Electrical Substations

• 7 Institutional Cooling Towers

• 24 Utility Systems (power, dom. water, sanitary, steam, chilled water, natural gas, service air, combustion air, etc…)

* Complete real property information can be found in DRFP attachment J-6 ‘GRC Lewis Field Real Property List’

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By the Numbers 57,000 ft. of underground Domestic Water (mains and laterals)

19,000 ft. of underground Chilled Water piping serving 30+ Buildings

15,000 ft. of underground Steam piping serving 45 Buildings

31,500 ft. of underground Natural Gas piping serving 115 Buildings (mains and laterals)

47,000 ft. of underground Sanitary piping (gravity, force mains and laterals)

136,000 ft. of underground Storm piping (mains and laterals)

1,000,000 gallons Industrial Waste Basin (served by 10,000 ft. of piping)

151,000 ft. of ductbank (primary and other) from a combined 12 substations

46,500 ft. of underground Communications Systems Distribution

*all figures are approximate – Refer to Attachment J-C.20.1

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GRC Institutional Monitoring & Controls System (GIMCS) The GIMCS (formerly called the EMCS) is a computerized building automation system that provides remote equipment control and monitoring of the Central Steam Plant, Central Chilled Water Plants, HVAC, building systems and utility metering. The GIMCS is a Siemens system connected to approximately 173 Apogee control panels in the majority of the GRC buildings. There are also Allen Bradley controls in the Steam Plant.

• Under IMOR, the operations and maintenance of the GIMCS will be a shared responsibility between the Contractor and the Government.

• Government responsibilities shall be system administration, IT Security, installation of all software, software programming, hardware design, configuration control documentation, energy screens, and remote notification.

• Contractor responsibilities shall include maintaining status of GIMCS network (hardware only), service agreements, staffing central workstation, alarm management, HVAC hot and cold call response, utility metering, etc…

See SOW, Chapter 19 – GRC Institutional Monitoring & Control System (GIMCS) for Contractor’s responsibilities, technical requirements and Operator and Technician training requirements.

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Life Safety & Fire Protection Systems

• The Contractor shall provide technicians that are certified by the State of Ohio, Department of

Commerce, Division of State Fire Marshal, for the servicing, testing, repairing, and installing of life safety and fire protection systems. In addition, the Contractor shall provide technicians trained and qualified on the Edwards Fireworks head-end system and on the Edwards EST3 life safety panels.

• The Contractor shall inspect, test, and maintain all life safety and fire protection system in accordance with the latest requirements in the applicable NFPA code or standard.

• For IDIQ, the Contractor shall provide design and installation or a qualified contractor to design and install fire detection, fire protection systems and gas/refrigerant detection systems. See SOW for qualifications of designers and technical requirements.

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Electrical Power Dispatch The Contractor shall provide dedicated individuals with sufficient electrical skills and background to quickly master the duties, roles and responsibilities of an Electrical Power Dispatcher (EPD). The Contractor shall provide 3 full time qualified personnel for EPD, along with one trainee. In general, the EPD is responsible for the safe, efficient, and economical operation, monitoring and utilization of the GRC Lewis Field High Voltage Electrical Distribution System and monitoring of the GRC Lewis Field Low Voltage Electrical Distribution System.

Responsibilities Include: (see SOW for full list)

• Write/review switching orders

• Maintenance of the dispatch log

• Lock-Out/Tag-Out

• Alarm Response

*Persons performing work as a qualified Electrical Power Dispatcher on GRC’s electrical system, shall meet the qualification requirements set forth in SOW, Chapter 26 – High Voltage Electrical

Distribution Systems.

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CENTRAL PROCESS SYSTEM OVERVIEW

The Central Process System consists of a series of critical utilities that support aerospace research ground test facilities throughout the campus. Many of these aerospace test facilities conduct “real time” testing of air-breathing engines, rocket engine components and other related systems. To replicate the conditions encountered in flight such as high speed and/or high altitudes, GRC utilizes very large centralized compressed air system, called the Combustion Air System and a large centralized vacuum system, called the Altitude Exhaust System. In addition, these systems require a multitude of subsystems to heat, cool, or dry air as required for specific tests.

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Service Air (SA) The Service Air System provides a center-wide continuous supply of clean, dry 125 psig compressed air.

Refrigerated Air System Turboexpanders are designed to reduce air pressure differential between the inlet and outlet of the system, dramatically cooling the air in the process.

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By the Numbers 4 - Turboexpanders

6 - 40 psig Air Compressors

4 – 150 psig Air Compressors

3 – 450 psig Air Compressors

1 – 1250 psig Air Compressor

4 – 125 psig Service Air Compressors

10 – Altitude Exhausters

2 – Atmospheric Blowers

5 – Cooling Towers

16,000 ft. of Air Piping

7,000 ft. of Exhaust Piping

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Central Air Dispatch (CAD) System The CAD system encompasses five CPS services; Combustion Air, Service Air, Refrigerated Air, Altitude Exhaust and Atmospheric Exhaust. The distribution system routes airflows at different pressures to the various test facilities located within Lewis Field and is comprised of over 9 miles of piping, 730 remotely controlled valves, and a multitude pressure relief and monitoring devices.

IMOR Contractor Responsibilities Include:

• CAD operations

• Equipment maintenance

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CRYOGENIC & PVS OVERVIEW

Systems Systems are a combination of all different components (vessels, dewars, valves, piping, measurement devices, etc..). Below is a schematic of a typical system set up.

*Systems can vary; from lab systems comprised of small diameter tubing to large diameter piping systems with miles of piping

Supply Source (eg, Pressure Vessel/Tube

Trailer, Dewar)

Piping/Tubing, Valves, Relief Valves, Measurement

Devices and Other Components

End Use/Test Hardware

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Dewar A double-walled pressure vessel, with a vacuum between the walls, used to store fluids at temperatures well below ambient temperatures (typically at cryogenic temperatures)

Pressure Vessel Container designed to hold pressurized gases or liquids. (Most Pressure Vessels on lab are designed or analyzed to ASME Boiler and Pressure Vessel Code Section VIII Division 1 or 2)

Certification The Center Pressure Systems Manager’s formal statement that a PVS complies with Agency requirements as specified in NPD 8715.1 and this NASA STD 8719.17C, which require a documented process for assessment of integrity and risk, and compliance with applicable requirements

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• Cryogenic Technicians perform preventative maintenance and operate stationary and mobile high pressure gas and cryogenic systems. They also coordinate the requalification of mobile equipment per 49CFR180.

CRYOGENIC

TECHNICIANS

• PSEs perform various analysis and calculations to determine PVS code compliancy in order to certify PVS for safe operation. PSE’s analyses include but are not limited to:

PVS stress analysis, piping flexibility, relief valve calculations, fatigue, fracture, safe remaining life, determine inspection types and frequency based on relevant damage mechanisms, etc. PSEs also review new PVS designs and calculations to make sure they are designed to the applicable NCS.

PRESSURE

SYSTEMS

ENGINEERS

• NDE Technicians perform NDE on PVS in support of certification and as required to evaluate the condition of PVS and determine if there is any damage or fabrication flaws.

The NDE methods utilized may include, but not limited to, Ultrasonic Thickness , Liquid Penetrant, Phased Array Ultrasonic, Visual Examinations, Magnetic Particle, Ultrasonic Shear Wave and Positive Material Identification. NDE Technicians are trained and qualified per ASNT SNT-TC-1A.

NON-DESTRUCTIVE

EXAMINATION

(NDE)

TECHNICIANS

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Pressure Systems Office (PSO)

• Prepare PVS Certification reports

• Review new and existing PVS designs to verify they meet applicable NCS compliancy

• Prepare PVS risk assessments

• Perform PVS stress analyses

• Prepare piping flexibility analysis

• Perform calculations to verify the safe remaining life of PVS in accordance with applicable NCS

• Perform and review relief valve calculations

• Perform various NDE techniques on new and existing systems and vessels.

• Perform in-service inspections on PVS

• Coordinates certification and examinations with research and facilities based on risk and testing schedule

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Cryogenics Role

• Maintain and operate Dewars, Vaporizers, Pressure Vessels and high pressure gas and cryogenic PVS

• Perform pneumatic/hydrostatic testing on flex hoses for recertification

• Perform relief valve testing in accordance with NBIC and the Test Only program

• Perform pneumatic tests on piping/tubing and pressure vessels.

• Transfer of high pressure gas and cryogenic liquids (including but not limited to LH2, LOX, LAr, LN2, GH2, Gox, GN2, Gar, etc… ) to and from stationary or mobile systems

• Daily monitoring of automated systems and facilities such as verifying pressures, testing for leaks, making adjustments and checking for anomalies

• Perform mobile dewar requalification in accordance with 49 CFR

• Prepare the mobile tube trailers for requalification

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Pressure Systems Database (PSD) The PSD is a database that tracks all GRC pressure systems and their associated components (pressure vessels, relief valves, flex hoses, control valves, etc). Pertinent information for PVS such as inspection type, inspection dates, certification dates, exclusion data, waiver data, ISI dates are tracked in the PSD. The PSD also contains PVS component data such as manufacture, model, certification dates, ISI dates, pressure and temperature ratings are also tracked. The PSD works with Maximo to generate work orders when a PVS, relief valve or flex hose is due for certification or ISI based on the dates inputted into the database.

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IMOR ATTACHMENTS OVERVIEW

>80 Section J “Attachments” have been uploaded to date

• SOW

• List of Acronyms

• Maps

• Operating Instructions

• Collective Bargaining Agreements

• Standard NASA Forms

• History Data

• Asset Information

• List of Contract Deliverables

• Pricing Templates (make sure to look at all tabs)

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Section J Attachment numbering format

• Attachment J-1 is the SOW

• Attachments J-2 through J-12 contain general information

• Attachments J-B-1 through J-B-7 contain pricing/cost information/templates

Other Attachments are numbered according to the RFP Section Letter and Chapter in which they are referenced.

Example: Attachment J-C18.1 HVAC PM Workbook is referenced in Section C, Chapter 18

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PM Workbook Walkthrough

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Pricing Template Walkthrough