J.1.b.5 - ATOM-5 PPQ (Amendment 00001).pdf

RFP# 80ARC021R0001 Attachment J.1.b.5, Rev. 1

This form contains Source Selection Information when completed.

CLIENT AUTHORIZATION LETTER

, 2021

Dear Client:

We are currently responding to a Request for Proposal (RFP) for the NASA Ames Research Center for the Aerospace Testing and Facilities Operations and Maintenance (ATOM-5) procurement. This procurement provides support services at NASA Ames Research Center (ARC). Under the ATOM-5 procurement, services provided include testing, operations, and maintenance services for Wind Tunnel, Space Transportation, and associated support facilities at NASA ARC. These facilities include but are not limited to: wind tunnels, Arc Jets, gas guns, shock tubes, laboratories, and support facilities. These facilities are national aerospace test facilities utilized by NASA, private industry, universities, Department of Defense (DOD), and other government agencies.

Past performance is a factor for source selection under this solicitation. As such, a requirement of NASA’s solicitation is that past clients of ours are asked to provide impartial assessment of our performance and the scope of work performed in our contract reference performed for your organization.

We have identified of your organization as the point of contact based on his/her knowledge concerning our work.

Please complete the enclosed Past Performance Questionnaire and forward it directly to NASA Contracting Officer, Umetria Dickson at the following email address: U.T.Dickson@nasa.gov with a copy to the Contract Specialist, Joshua Taggart at Joshua.D.Taggart@nasa.gov.

A response to this questionnaire is requested to the above email address no later than _____________________. (Offeror to complete)

Thank you for completing this questionnaire. Any questions may be directed to the undersigned.

Sincerely, Enclosure

Summary of the ATOM-5 procurement

The ATOM-5 Performance Work Statement (PWS) includes Core Requirements and an Indefinite-Delivery Indefinite Quantity (IDIQ) component. The requirements include operation and maintenance support services for test facilities and laboratories to include the wind tunnels, Arc Jets, gas guns, shock tubes; and support facilities which include the auxiliaries, model preparation areas, and other support systems devoted to one or more test facilities at Ames Research Center. Core requirements include:

(1) General Services - Includes the operations of testing and support facilities and the maintenance, repairs, and calibrations of the test equipment. This work supports testing and development services and maintains the facilities at an operational status. Operation of Support Facilities includes services needed to provide utility support to the aerospace test facilities. Maintenance, Repair, and Calibration is performed to keep aerospace and support facilities and their subsystems operationally ready. General services also include Health, Safety and Environmental compliance, Quality management, Mission Assurance and Configuration Management and Training.

(2) Contract Management and Administration - ensures that the requirements are effectively managed and implemented to support all activities covered in the PWS. The required services include, but are not limited to: Resource Scheduling, Property Management, Procurement, and Contract Reporting.

(3) Testing Services - comprised of the four phases of a test in ARC’s facilities: Test Planning, Test Preparation, Test Operations, and Post-test Operations. The sections describing these phases include the objectives, a general description of the process, and work requirements to successfully carry out a test. During these phases, the schedule, cost, test requirements, and data accuracy need to be continually reviewed and balanced.

The IDIQ component includes the following:

(4) Development Services – enhances NASA’s ability to successfully carry out tests in a cost effective and safe manner. This work may be associated with specific tests or may be tied to overall improvement of aerospace testing or a facility. Project types include:

Test/Diagnostic Techniques Development; Data Systems Development; Facility Development; Model/Test Apparatus Development; and Sensor and Model Development.

(5) Space Flight Hardware Development - supports the Thermal Protection Materials Branch (TSM) at NASA ARC to support various research projects, programs, and missions and space-flight hardware. The major function of STAR Lab is the design, development, instrumentation, characterization, and fabrication of components for use in testing or as flight hardware. STAR Lab also supports the development and delivery of sensors and instrumentation.

(6) Construction - performs construction services in support in of ATOM-5 testing and support facilities. Construction work includes completion of projects in accordance with final designs and applicable standards including installation projects; component/sub-system verification; system integration and activation of systems and components; and demolition and removal of selected facilities and equipment.

(7) Project Management – includes project development, project implementation, and project monitoring.

(8) Special Studies - performs analyses including but not limited to, feasibility studies, preliminary engineering reports, technology assessments, trade-off studies, third-party reviews, and failure analyses.

PAST PERFORMANCE

QUESTIONNAIRE

Contract Information

Contractor Name:

Contract Name:

Contract Number:

Agency/Company / Organization Name:

Point of Contact Name and Title/Position:

Point of Contact Email:

Point of Contact Phone:

General Contract Information

Please provide the following information about this contract and the contractor’s role:

1. Provide a brief description of services provided by the contractor under this contract. Of the eight areas listed in the summary on p.2, please specifically list the core requirement areas (i.e., areas 1-8) which were/are performed under your contract. Additional detail describing specific areas of performance within each of the 8 areas is encouraged.

2. Type of Contract

Firm Fixed Price ☐ Cost Plus Fixed Fee ☐ Cost Plus Award Fee ☐ Other (Describe): ☐

3. Method of Competition

Non-Competitive ☐

Competitive (provide description—e.g., Full and Open, Small Business Set-Aside, etc.)

Follow-on? ☐ New requirement? ☐

4. Period of Performance (including options/ extensions):

From (Contract Start Date):

To:

5. Was the contractor the Prime or Sub?

6. If the contract involved task orders, then provide the average number of task orders (including mods) per year.

7. Total Contract Value (including all options): $

8. Briefly describe any change(s) from original contract value (including cost overruns):

9. Was there a cost overrun? ( ) Yes ( ) No

If yes, please explain (please address any overruns in direct and indirect costs, such as increases in overhead rates, and their impact on overall cost performance):

Please use the following adjectival ratings to respond to the questions on the following pages.

Please select one rating per statement, using the following definitions and provide supporting information to further explain any rating, as well as in response to the more detailed questions.

Definition of Ratings

Excellent (E)

Performance was/is of exceptional merit. It indicates exemplary performance in a timely, efficient, and economical manner and very minor (if any) problems with no adverse effect on overall performance.

Very Good

(VG)

Performance was/is very effective. The performance was/is timely, efficient and economical with only minor problems having no adverse effect on overall performance.

Good (G)

Performance was/is effective. The performance was fully responsive to contract requirements with reportable problems, but with little identifiable effect on overall performance.

Fair (F)

Performance met/meets or slightly exceeds minimum acceptable standards. Adequate results were achieved and there are/were reportable problems with identifiable, but not substantial effects on overall performance.

Poor (P)

Performance did not/does not meet minimum acceptable standards in one or more areas. Remedial action is/was required in one or more areas. Performance problems occurred in one or more areas which adversely affected overall performance.

Not Applicable (N/A) The contractor did not perform this task/scope of work.

CONTRACTOR’S PERFORMANCE

Please evaluate the contractor’s performance under this contract for the specific services, scope or functions listed below. Please ensure that the rating is consistent with the Definition of Ratings provided above. Please provide supporting information to further explain the selected rating.

MANAGEMENT

PERFORMANCE RATING

(Please circle)

1. Evaluate the contractor’s safety performance on the contract, including protection of government facilities and employees.

E VG G F P N/A

Supporting information for the rating:

2. Evaluate the contractor’s management of multiple, concurrent, and complex tasks, including management and negotiation of task orders and any modifications.

3. Evaluate the contractor’s methods for monitoring subcontract performance and ensuring flow-down of requirements to subcontractor. Effectiveness of subcontracting approach as it relates to meeting subcontract goals, if applicable.

4. Evaluate the contractor’s record in recruitment, training and retention of employees with the appropriate skills and expertise for contract and task order performance.

5. Evaluate the contractor’s management and resolution of contract performance problems, as well as performance monitoring techniques used to track and report to the government.

6. Evaluate the contractor’s quality assurance, planning, implementation and control techniques. E VG G F P N/A

7. Evaluate the contractor’s compliance with environmental regulations and policies. E VG G F P N/A

TECHNICAL PERFORMANCE

8. Evaluate the contractor’s performance of critical and routine maintenance and calibration services. E VG G F P N/A

9. Evaluate the contractor’s operation of testing facilities similar to wind tunnels and arc jets (e.g., high voltage, high pressure, critical crane lifts, etc.).

Supporting information for the rating

10. Evaluate the contractor’s performance of design, development, instrumentation, characterization, and fabrication of components for use in testing or as flight hardware.

11. Evaluate test/project planning and execution, development of milestones and cost estimating. E VG G F P N/A

12. Evaluate the contractor’s performance identifying and implementing innovative technologies in order to improve the effectiveness and efficiencies of processes, systems, and techniques used on your contract.

13. Evaluate the contractor’s performance in dealing with unexpected changes to technical requirements and the contractor’s ability to address problems encountered.

14. Evaluate the contractor’s performance in identification of risks and successful mitigation of those risks. E VG G F P N/A

15. Describe any serious contract performance problems (e.g., termination for default, regulatory violations) resulting from contractor’s performance.

Submitted By (Signature) Date