8 STATEMENT OF WORK NonLethal-Lethal Maintenance.docx

STATEMENT OF WORK

FEDERAL BUREAU OF PRISONS

MAINTENANCE CONTRACT FOR 16 NON-LETHAL/LETHAL FENCE SYSTEMS

I. INTRODUCTION:

A. The intent of this SOW (Statement of Work) is to describe contractor provided technical support, labor, tools and materials to maintain 16 Federal Bureau of Prisons (BOP) non-lethal/lethal fence systems.

B. The contract award period shall be for 1 Base year with 4 Option years. Options are not guaranteed – and are exercised unilaterally by the BOP.

C. The subject non-lethal/lethal fence systems are located at the following BOP:

1. USP Tucson, 9300 S. Wilmot Rd., Tucson, AZ

2. USP Terre Haute, 4700 Bureau Rd. South, Terre Haute, IN *

3. USP McCreary, 330 Federal Way, Pine Knot, KY *

4. USP Coleman I, 846 N.E. 54th Terrace, Coleman, FL *

5. USP Coleman II, 846 N.E. 54th Terrace, Coleman, FL *

6. USP Pollock, 1000 AirBase Road, Pollock, LA *

7. USP Hazelton, Sky View Drive, Bruceton Mills, WV *

8. USP Canaan, 3057 Easton Turnpike Road, Waymart, PA

9. USP Atwater, 1 Federal Way, Atwater, CA

10. USP Florence, 5880 State Highway 67 South, Florence, CO

11. USP Lee, Lee County Industrial Park, Hickory Flats Road, Pennington Gap, VA

12. USP Victorville, 13777 Air Expressway Blvd., Victorville, CA

13. USP Beaumont, 6200 Knauth Road, Beaumont, TX

14. USP Big Sandy, 1197 Airport Road, Inez, KY

15. USP Allenwood, Route 15, 2 miles North of Allenwood, Allenwood, PA

16. USP Yazoo City, 2225 Haley Barbour Parkway, Yazoo City, MS

D. Prior to proposal/offer submission, offerors shall be given the opportunity to inspect any or all systems listed above. Time and travel expenses shall be the offeror’s responsibility and at no cost to the BOP.

1. Site visits shall be coordinated with the Contracting Officer.

2. All site visits shall be completed within 30 days of solicitation issuance.

II. CONTRACTOR QULIFICATIONS:

A. The contractor shall have verifiable experience maintaining non-lethal/lethal, or similar complexity, fence systems within the United States.

The contractor must provide proof of experience with working on both Alternating Current (AC) and Direct Current (DC).

B. The contractor shall be Microsoft and Allen Bradley certified.

C. The contractor shall be experienced in the repair, programming and maintenance of Allen Bradley PLCs (Programmable Logic Controller) and Panel View touch screens.

D. The contractor shall be certified and trained in all aspects of OSHA (Occupational Safety and Health Administration) rules and regulations regarding live electrical high voltage conductors and equipment.

E. The contractor must be familiar with all standards published by the IEC (International Electrotechnical Commission) governing energized fence systems.

III. SYSTEM DESCRIPTION:

A. The Federal Bureau of Prisons utilizes two types of non-lethal/lethal fence systems. Six of the 16 systems were installed by GDI LLC., and later by GDI Global Security Company, as noted in Section I.C., by an (*). These are all DC Systems. The remaining nine systems were installed by DeTekion Security Systems, Inc. These are primarily AC Systems.

B. The two types of systems have many similar design characteristics. They are:

1. Both systems are comprised of 26 (DeTekion) and 28 (GDI) high voltage conductors horizontally mounted on a 12’ high fence post.

2. All high voltage conductors are attached to the fence post via porcelain (DeTekion) or polyethylene plastic (GDI) insulators.

3. The high voltage fence posts sit atop a 12” high concrete rodent wall.

4. Both systems are equipped with a rodent deterrent stun wire. This wire is mounted on top of, or on the side of the rodent wall.

5. The high voltage fence structure maintains a 10’ safety clearance between the perimeter chain link fence and the Institution’s taut wire perimeter detection system.

6. With exception of the Institution’s rear gate sallyport, the high voltage fence structure surrounds the entire perimeter.

7. The non-lethal/lethal fence system is designed to detect and alarm if the high voltage conductors are cut, shorted or grounded.

8. The high voltage fence structure is divided into zone lengths no greater than 300’. Zone quantities average approximately 22 per institution.

9. Both systems are programmed to deliver a non-lethal dose of pulsed DC energy at 1Hz on the first breach attempt. If a second breach attempt occurs the system will automatically switch to a lethal mode of operation.

10. Both systems have annunciation and control equipment located in the Institution’s rear gate house as well as at the control center.

11. Both systems incorporate a complex safety interlocking system which includes maintenance access gates, cabinet doors, panels, special keys, and automatic/manual grounding systems.

12. Both systems utilize Allen Bradley PLCs (Programmable Logic Controllers) to interface with a touch screen GUI (Graphic User Interface).

13. All systems are backed up by UPS power.

C. The primary differences between the GDI and DeTekion systems are:

1. GDI SYSTEM:

a. Comprised of individual energizer units called RPEs (Rapid Pulse Energizer). One RPE is required per zone.

b. Requires four home run high voltage conductors from each RPE unit to each respective zone.

c. Lightning protection is located on the perimeter at each zone.

d. Utilizes pulsed DC voltage for both non-lethal and lethal mode of operation. Non-lethal mode pulses at 1Hz while lethal mode pulses at 10Hz.

e. High voltage insulators are snap on polyethylene plastic type.

f. The safety grounding system utilized high voltage electronic relay controlled by a PLC.

2. DeTekion System:

a. Comprised of a single energizer cabinet which supports all zones.

b. Requires one pair of high voltage feed conductors connected to one end of the fence structure and a second pair of return conductors connected to the opposite end of the fence structure.

c. Utilizes AC voltage when in the lethal mode of operation.

d. High voltage insulators are porcelain screw on type.

e. The safety grounding switch is a manually controlled knife switch.

IV. SCOPE:

A. The contractor shall physically perform an initial assessment of each type of non-lethal/lethal fence system. The initial system assessment shall be used to generate proper preventative maintenance protocols, determine the types and quantities of spare parts needed, and to ensure that the appropriate tools and equipment are available.

B. Within fourteen days of contract award, the contractor shall present the Government with a schedule detailing travel times and dates necessary to perform the initial system assessments.

1. It shall be up to the contractor to determine which/what order of the two BOP facilities to visit, and identify to BOP for coordination with the institution.

2. The contractor shall take the appropriate amount of time as deemed necessary to perform the initial assessment. The anticipated schedule will have to be coordinated with institution staff prior to reporting.

3. The system assessments shall be performed within the first 14 days of contract award.

4. Upon completion of the system assessments, the contractor shall present the Government with a full report detailing preventative maintenance recommendations. At a minimum, the recommendations shall include:

a. Complete set of high voltage output readings prior to PM and post PM.

b. Testing all safety interlocks

c. Verifying that all external indicators are in proper working order

d. Verifying that all zones alarm and annunciate properly

e. Verifying that all system modes operate properly

f. Re-tensioning high voltage conductors where necessary

g. Tightening and lubing all internal and external electrical connections

h. Inspecting and replacing faulty insulators

i. Insuring proper equipment environmental conditions

j. Verifying that all cabinet locks operate properly

k. Available software up-grades

C. On a semi-annual basis, the contractor shall be responsible for performing all recommended preventive maintenance tasks and software up-grades on each system.

1. Thirty days after contract award, the contractor shall present the Government with a schedule detailing travel times and dates necessary to meet the semi-annual preventative maintenance requirements.

2. It shall be the contractor’s responsibility to allow enough time in the schedule to complete all recommended preventive maintenance tasks as well any necessary system repairs.

3. The preventative maintenance schedule shall allow for a minimum of two site visits per year.

D. In order to maintain enough ready service spare energizers for the GDI Systems, the contractor shall make repairs to the GDI system’s energizers. Each of the seven (6)GDI sites should have a minimum of 2 energizers on site, at all times, for emergency use.

E. 24 HOUR EMERGENCY SERVICE: During the contract period, the contractor shall be responsible for providing 24 hour emergency service on all referenced non-lethal/lethal fence systems.

1. The contractor shall establish a 24 hour hotline for emergency service request and technical support. A copy of the hotline number shall be printed on a laminated label and attached to the various equipment cabinets located in the Energizer Equipment Room.

2. Once a service request is initiated by the Government, the contractor shall respond back to the requesting institution via telephone within 1 hour. If the service request can be remedied by phone support, the request can be deemed complete.

3. In the event that on site repairs are necessary, the contractor shall notify the Contracting Officer’s Representative immediately.

4. If on site repairs are deemed necessary after hours or on weekends, the contractor shall notify the Contracting Officer’s Representative the next business day.

5. All travel, per diem, parts, labor and materials necessary to facilitate an onsite repair shall be negotiated and approved by the Contracting Officer’s Representative prior to execution. To the maximum extent possible, a schedule of pricing (i.e., estimated travel costs, per diem, parts, labor rates, etc.,) shall be included as part of the proposal for this maintenance contract.

6. Parts necessary to facilitate an onsite repair may be removed from the emergency spare parts inventory as defined in Section VI. However, any parts used from the emergency spare parts inventory shall be replaced by the contractor within 30 days.

F. The contractor shall be responsible for providing all labor, tools, materials and equipment necessary to execute the scope of this contract. Government staff, tools and equipment shall not be utilized.

1. Government escort staff will be permitted to observe repairs and assist with system operations during the preventive maintenance and repair procedures.

V. DOCUMENTATION:

A. The contractor shall document each PM in a bounded report. The report format shall be presented to and approved by the Contracting Officer within 30 days of contract award. At a minimum, the report format shall include:

1. The condition prior to and proceeding each aspect of the PM task performed.

2. High voltage readings prior to and post PM.

3. A list of deficiencies observed.

4. Signature and date by service technician.

B. Within 15 days preceding each system PM, the contractor shall generate 4 copies of the PM report. One copy shall be sent to the respective institution and the remaining copies shall be sent to the Contracting Officer.

C. In the event of an emergency service request, the contractor shall generate an email documenting the nature of the request. No less than 24 hours after the service request is initiated, an email shall be sent to the Contracting Officer as well the designated COR. At a minimum, the email shall include:

1. Time and date of the initial service request.

2. Name of Institution and individual requesting service.

3. Type of issues reported.

4. Plan of action.

VI. SPARE PARTS:

A. The contractor shall be required to keep an inventory of spare parts on hand for emergency use.

B. During the pre-proposal site visit, the contractor shall determine the type and quantities of spare parts necessary to establish a proper emergency parts inventory and include within the solicitation proposal.

C. All spare parts are deemed the property of the Government. At the end of the contract period, all surplus spare parts shall be turned over to the Government Contracting Officer’s Representative.

D. Spare parts, to be kept on site, for emergency repair purposes, shall include, but not be limited to the parts listed on Attachment A (Emergency Spare Parts).

E. Spare parts to be maintained, off site and readily accessible to the contractor, shall include, but not be limited to the parts listed on Attachment B (Electro-Guard 5000 Spare Parts).

VII. TRAINING:

A. During the semi-annual inspection visit, the contractor shall allow time for a certified technician to address system related questions as well as provide system overview training to site personnel. While coordinating the semi-annual visit, the contractor shall inform the institution that the opportunity to have personnel trained during the visit is available.

B. Upon request, manufacture’s training shall be provided for the following systems: general system operation, Programmable Logic Controllers, system annunciation and control equipment, safety interlocking, grounding, emergency operations and repair and any maintenance that is to be performed by BOP Technicians.

End