Less Lethal-lethal fence questions Second Round 1.docx

Reponses to 2nd list of Questions

1. In regards to previous Question #7 which asked “Section IV E (5) states that for emergency repairs the costs for Travel and per Diem are to be negotiated and approved by Contracting Officer. As per the Schedule of Supplies Services for the Base Year. Item No. 0005 states a Unit Price for this Emergency Travel. Is the price per the Schedule of Services to be the price for this Work”? The response was “Travel and Per Diem costs for emergency travel are to be negotiated prior to contract award”. Please verify that the costs for emergency travel and per Diem are to be negotiated in the future and not included on Item No.0005 for the base year.

Please verify that Item No. 0005 should have a zero cost.

Costs for emergency travel and per diem are to be bid on via item no. 0005. No future negotiations for travel and per diem will be allowed.

2. In regards to previous Question #8 which asked “Section IV E (5) states that for emergency repairs the costs for materials and Labor are to be negotiated and approved by the Contracting Officer. As per the Schedule of Supplies Services for the Base Year, Item No. 0004 states a Unit Price for this Emergency repairs Material and Labor. Is the Price per the Schedule of Services to be the Price for this emergency repair work”? The response was “an itemized list of repair parts and labor must be included with the bid”. Please verify that the costs emergency parts and labor are to be included in the bid as Item No. 0004 for the base year.

This response differs from the response to Question 7.

The cost of emergency parts and labor are to be included in the bid as item no. 0004.

3. In regards Questions #9 which asked “Section IV E6 states that Emergency spare parts removed from inventory are to be replaced by the contractor in 30 days. Are the costs of this replacement to be covered under the Schedule of Supplies and services Item No. 0004 or does the contractor include these estimated costs under Item No. 0002”? The response was “the emergency spare parts that are used from inventory must be replaced within 30 days by the contractor”. The response is inconsistent as it states the cost to replace parts is to be absorbed by the contractor an the FBOP pays for the parts as they are used on site via the itemized list.

Are the costs to replace the parts to be absorbed by the contractor or will FBOP pay for the parts?

FBOP pays for parts as they are used. Resupply is the responsibility of the contractor.

4. In regards to Question #11 which asked in regards to “Section VI D Spare Parts and as per Attachment A, are the costs to initially supply these parts to be included under Item No. 0001 and 0002”? The response was “Item No. 0001”. This Solicitation implies that each facility requires all the items in Amendment A. However, the response to Question 13 states that one of each of these parts is to be kept by the contractor for emergency use, not one per institution. Do all the part’s listed on Amendment A need to be provided to each site?

1 part each. FBOP does not need 1 per site.

5. In regards to Question #13 which asked in regards to “Section VI D, the Spare Parts and Attachment A, there is included a Lethal Transformer, Lethal Choke set an Allen Bradley Touchscreen Computer, a PLC, and Allen Bradley Software. These are not presently Spare Parts. The costs of these items are expected to be $25,000.00 to $35,000.00 per site. Should these 5 items be removed from Attachment A and moved to Attachment B and be billed upon usage. If not, where are the costs for these parts to be included”? The response was “one of each of these parts is to be kept by the contractor for emergency use, not one per institution”.

Does this mean that the 5 items listed in the question are not provided to each institution?

Moved

Moved to Attachment B.

6. In regards to Question #14 which related to replacement of a DeTekion Security System Non Lethal Energizer, the response stated the cost would be “Per Usage”. DeTekion Security System agrees this is the best approach. Can a new line Item be created for repair of the DeTekion Security System Non Lethal Energizer similar to Item No. 0006 for the Energizer repair of the GDI energizer?

Add line item DeTekion Security System Non-Lethal Energizer -10 quantity

7. In regards to Question #13 there are 5 parts listed. By Question 14 the cost of replacement for the DeTekion Security System Non Lethal Energizer is “Per Usage”. Can the other 4 parts also be billed on a Per Usage basis? This may necessitate moving those items from Attachment A to Attachment B.

Moved to Attachment B.

8. In regards to the Schedule of Supplies / Services, Item No. 0006 is for Energizer repairs for the Base Year. Please verify that this line Item is for repair of GDI energizers only.

This line Item is for repair of GDI energizers only.

9. As per Question #15 the repairs to be completed for a GDI Energizer is per Item No. 0006 on the Schedule of Services. I see this is a billable item. Should the “GDI Energizer Repair” be deleted from Attachment A?

No, it will remain on attachment A and the return item will be returned to the institution.

10. As per Question #17 which asked “as noted above there are many items required to be supplied if Attachment A and / or Attachment B is not modified. Should a new Item No. be created for the initial supply of these Spare Parts”. The response was “the spare parts currently on hand are government property. If an adjustment to the parts list is determined by the contractor/bidder, the existing, on-site spare parts should not be removed by the contractor. The parts should be noted on an inventory for available parts and the new parts list should be negotiated”. We understand and agree that existing spare parts are government property and not to be removed by the contractor. Our Question remains, especially to the 5 parts listed in previous question 13, are the costs for these items to be included on the Schedule of Supplies /Services and if so, what quantity of the items on Attachment A are required and where on the Schedule of Supplies/ Services form should the costs be included.

In the alternative are the items in Attachment A to be billed through the government as a bill through per bases usage

No parts should be removed from government site.

11. Please verify that all components / parts on Attachment B only are required to be “on hand” by the contractor and any usage of those Attachment B items will be compensated on a Per Usage basis.

Correct

12. As per Question #16 “As noted there are 10 DeTekion Security Systems, Inc. sites and 6 GDI sites. On the Schedule of Supplies/ Service the Quantities listed under Service Items 0007, 0008, 0013,0014, 0019, 0020, 0025, 0026, 0031, and 0032. This is typical for all Options Years. Please correct.” On the Solicitation 15BNAS24R00000005 Amendment /Modification No. 0001 the quantity are still incorrect.

For example, Item 0001 shows quantity of 14 when the correct quantity is 12. For example, Item 0002 shows a quantity of 18 when the correct quantity is 20. This is typical for all Options Years. Please correct.

Changed the following line items:

Keep in mind that lines 31 and 32 are for the six-month extension.