8-Specifications and Requirements 121225-Microfilm Scanner.pdf

Specifications and Requirements

(Req #) Microfilm Conversion Scanner and Software

A. General Information:

This contract provides for the supply and delivery of a 2 microfilm conversion scanners and software for the Libraries Division. The microfilm scanner is used to take images of microfilm and digitize them automatically. The contract should also include installation, training, maintenance and on-site service support.

B. Specifications:

1. Hardware:

1.1 Must be able to scan fiche, 35 millimeter (mm) and 16mm roll film

1.2 Must include film carrier(s) for fiche, 35mm and 16mm roll film

1.3 Film carrier must be motorized

1.4 Compact footprint no larger than 24 inches by 24 inches

1.5 High optical resolution scanner, 20 megapixels or higher

1.6 Optical zoom lens 7X to 105X.

1.7 Optical 360-degree rotation. Camera sensor must be able to mechanically rotate to match orientation (landscape or portrait) of filmed image

1.8 Focus may be fully automatic with no operator intervention required. Image must be viewable during optical zoom and in focus when image reaches zoomed position

1.9 Automated brightness, contrast, cropping and optical deskew are preferred but not required

1.10 Ability to scan in resolutions from a minimum of 300 to 600 DPI

1.11 Must be able to produce images in TIFF Group 4, PNG, PDF, JPEF, multi-page TIFF. May include word-searchable PDF.

1.12 Must be able to produce grayscale and bi-tonal images

1.13 May be able to magnify image detail up to 1600 percent without changing default zoom setting.

1.14 Connection interface to workstation must be USB 3.0 or better

1.15 Power must be 100-240VAC 50/60HZ

1.16 May have LED illumination to eliminate film damaging heat generation and to produce better image quality.

1.17 May have power consumption of 20 Watts or less

1.18 Must meet UL safety requirement or equivalent

1.19 May meet Energy Star requirement

1.20 May accept security cable lock

2. Software:

2.1 Graphical user interface

2.2 Manage settings including focus and magnification

2.3 May have capability to OCR enabling text search of displayed image

2.4 Image editing must be dynamic and viewable (What You See Is What You Get)

2.5 Multiple output capability including at a minimum email and USB drive.

2.6 May have ability to security lock application preventing access to the desktop

2.7 May have ability to administer control of which features can be set by the operator

2.8 Detailed help menu containing description of all controls

2.9 Software updates must be compatible with all operating system upgrades for the life of product

2.11 Must support Windows 11 at a minimum

2.12 Connection interface must be USB 3.0 or better

2.13 May include a feature to Auto delete temporary files

C. Installation and training may be required for staff on basic functionality and technical issues and requirements to successfully integrate functionality with Libraries network.

D. Maintenance and Service Support: requires that contractor provides local service and maintenance support. Service to be provided Monday through Friday, 8:00 A.M. to 5:00

P.M. Price for service and maintenance must include all parts, labor, travel time and incidentals required and are to be performed at the equipment/hardware location (on site).

In addition, all software maintenance, providing for upgrades and enhancements both major and minor must include system network connectivity. Only new or OEM refurbished parts (no third-party parts) which are of equal or better quality than the component being replaced shall be used for repairs. If components must be permanently replaced, the same brand and model must be used. Permanent replacements will not be made without the consent of the Contract Administrator or his or her designee. If the event equipment cannot be fixed on site, a loaner should be provided for use until the purchased unit can be repaired and returned. Service personnel must be local (Broward, Miami-Dade, or Palm Beach) and must be currently certified by the OEM to work on the equipment.