8-SN2502-Sign Language Interpretation Services Pre-Bid Presentation.pdf

Welcome to the Pre-Bid Conference

SEALED BID #SN2502 – Sign Language Interpretation Services

August 5, 2025, 11:00 AM CST

Facilitator:

Steve Nash, Senior Procurement Contracts Administrator

AGENDA

A. Bid Timeline – Important Dates to Note

B. Scope Overview (User Department)

C. Bidding Requirements

D. General Instructions

E. MWBE Plan Participation Overview (Procurement Services)

F. Closing – Questions and/or Comments

BID TIMELINE

Important Dates to Note

Final Questions Deadline: Thursday, August 7, 2025 by 12 PM (CST)

Submit all questions in Bonfire, https://ccc.bonfirehub.com/portal/?tab=openOpportunities.

Respondents that contact any CCC personnel other than the Contract Administrator may have their bid response disqualified..

Responses to Questions will be uploaded in Bonfire by Monday, August 11, 2025, via an Addendum.

Questions and/or changes to the bid document will be provided via an Addendum. Please check the Bonfire portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, for any updates to this bid. it is your responsibility to check Bonfire for any Addenda.

Intent to Bid Responses – due in Bonfire https://ccc.bonfirehub.com/portal/?tab=openOpportunities.

by: Monday, August 18, 2025, by 12 PM

Bids Due: Wednesday, August 20, 2025, no later than 12 PM (CST)

1) Electronically uploaded to the Bonfire e-bidding portal at:

https://ccc.bonfirehub.com/portal/?tab=openOpportunities

Virtual Bid Opening Wednesday, August 20, 2025, at 12:30 PM via Zoom

Meeting ID: 998 2184 2044 Passcode: 327905 https://ccc.bonfirehub.com/portal/?tab=openOpportunities https://ccc.bonfirehub.com/portal/?tab=openOpportunities https://ccc.bonfirehub.com/portal/?tab=openOpportunities

SCOPE OF

SERVICES

OVERVIEW

User Department Representative:

Patrice Henderson – District Director, Access and Retention, Accessibility Services

BIDDING

REQUIREMENTS

(Sections 00100 - 00500)

1. Bidders are to observe and comply with all laws, ordinances, regulations and codes of the Federal, State and City Governments and the Board of Trustees of Community College 508.

2. Bidders should carefully examine the entire bid specifications, technical specifications, drawings, and any other documents in connection with this bid.

3. Know that CCC is exempt from sales taxes.

4. In order for Bidders to participate in this bid solicitation, you must also meet the following requirements:

• Have been in business for a total of two (2) full calendar years.

• Currently registered to do business in the State of Illinois regardless of the state of origin.

• Must be registered and in “Good Standing” with the Office of the Illinois

Secretary of State. Please check your “Good Standing” status with this link, https://apps.ilsos.gov/corporatellc/, and that while doing business with City Colleges of Chicago will remain in “Good Standing”.

5. We ask that Bidders not withdraw or cancel their bid submissions for at least one-hundred eighty (180) days from the bid deadline date.

https://apps.ilsos.gov/corporatellc/

SUBMISSION

REQUIREMENTS

(Sections 00100 - 00500)

6. Bid will be awarded based on the lowest responsive and responsible bid.

7. Awarded Bidder must be able to meet the insurance requirements as outlined in the bid document.

8. If you’re unable to submit a bid, please complete in the Bonfire portal, and give a reason why you’re not bidding so that the Board may know that you have had an opportunity to bid.

9. Bidders are required to complete the Bid Submittals Forms in Section 00500 and provide any other required documents and information. Upload them in the Bonfire portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities.

10. Minority/Women Business Enterprise Plan (M/WBE) – Appendix I CCC has adopted this plan to ensure that M/WBEs have maximum opportunities to participate on CCC contracts.

11. CCC Ethics Orientation (Contractors/Vendors) – Appendix II Every contractor/vendor is required to comply with the CCCs Ethics Policy, see Appendix II. Please complete and submit the “ACKNOWLEDGEMENT” form in Bonfire and in hard copy bid submissions.

12. IRS W9 Form – Appendix III Upload a signed copy of your W9 Form in Bonfire.

13. Economic Disclosure Statement (EDS) – Appendix IV Please ensure that this document has all questions answered as outlined.

This package will need to be completed and signed.

TERMS AND

CONDITIONS

REGARDING

COMPLIANCE

WITH THE

MINORITY

BUSINESS

COMMITMENT

AND WOMEN

BUSINESS

ENTERPRISE

COMMITMENT

(Appendix I)

Tiffany Johnson Senior Contract Compliance Administrator

FREQUENTLY

ASKED

QUESTIONS

1. Who do I contact for Bonfire support?

Should you have any issues with Bonfire, please contact Bonfire Support at support.bonfire@eunasolutions.com.

QUESTIONS ???

mailto:support.bonfire@eunasolutions.com

SUMMARY Final Questions Due in Bonfire:

- Thursday, August 7, 2025, no later than 12:00 PM (CST) Questions submitted after this date and time will not be answered.

Intent to Bid Response – due in Bonfire:

Monday, August 18, 2025, no later than 12:00 PM (CST)

Bids due:

Bids are due Wednesday, August 20, 2025, no later than 12:00 PM (CST) in Bonfire.

The Bids will be publicly opened and read aloud via Zoom meeting at 12:30 PM (CST) Zoom meeting information is in the bid document.

Thanks for Attending!!!

��Welcome to the Pre-Bid Conference� �SEALED BID #SN2502 – Sign Language Interpretation Services��August 5, 2025, 11:00 AM CST��� ���Facilitator:�Steve Nash, Senior Procurement Contracts Administrator