1-Sealed Bid SN2502 - Sign Language Interpretation Services.pdf

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

July 28, 2025

SUBJECT: REQUEST FOR SEALED BIDS NO. SN2502 – SIGN LANGUAGE INTERPRETATION SERVICES

OFFICE OF ACADEMIC AND STUDENT AFFAIRS

Prospective Bidders:

Please review the following bid specifications for the provision of Sign Language Interpretation Services for the Office of Academic and Student Affairs of the City Colleges of Chicago (CCC). You are invited to provide bid quotations per the detailed specifications.

Kindly submit your bid electronically via the CCC e-bidding portal, Bonfire, https://ccc.bonfirehub.com/portal/?tab=openOpportunities. Bids must be uploaded in the Bonfire portal by Friday, August 15, 2025, no later than 12:00 PM CDT. Please submit in accordance with Sections 00100 through 00500 of this document and include Appendices I, II, III, IV and V (Excel spreadsheet where required) documents, fully completed and signed. For any support needs related to the use of the Bonfire platform, you can access the Vendor Help Center, look through the FAQ, or reach out to the Bonfire support team at support.bonfire@eunasolutions.com.

All bids shall be publicly opened and read immediately thereafter on Friday, August 15, 2025 at 12:30 PM CDT via Zoom teleconference:

Bid Opening Zoom link:

https://cccedu.zoom.us/j/96302244597?pwd=al04njgcWaOntZ0xRV4Oa5EXc5kOaM.1&from=addon

Meeting ID: 998 2184 2044 Passcode: 327905

(Note: The City Colleges of Chicago will only accept bids electronically uploaded to the Bonfire portal.)

A virtual Zoom Pre‐Bid teleconference is scheduled for Thursday, July 31, 2025, at 11:00 AM CDT. The bid requirements and MBE/WBE Participation Plan will be discussed. Firms that anticipate submitting a bid is strongly recommended to attend this meeting. Please have on hand a copy of the bid document. After accessing the Zoom application, instructions for joining the meeting are as follows:

Meeting ID: 937 3817 0038 Passcode: 973091

All final questions regarding clarification or verification of these specifications should be submitted through the Bonfire portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, no later than Monday, August 4, 2025, by 12:00 PM CDT. Bidders requiring additional information shall contact Steve Nash, Senior Procurement Contract Administrator, via email, snash20@ccc.edu. Please reference the bid number in the subject line.

Bidders who Intent to Submit a Bid must submit their Intent response in the Bonfire Portal, by noon on Wednesday, August 13, 2025.

Sincerely, Angela Arrington-Jones, Vice Chancellor https://ccc.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com https://cccedu.zoom.us/j/96302244597?pwd=al04njgcWaOntZ0xRV4Oa5EXc5kOaM.1&from=addon https://ccc.bonfirehub.com/portal/?tab=openOpportunities mailto:snash20@ccc.edu

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 2 July 28, 2025

Office of Business and Procurement Services

REQUEST FOR SEALED BIDS - NO. SN2502

SIGN LANGUAGE INTERPRETATION SERVICES

OFFICE OF ACADEMIC AND STUDENT AFFAIRS

FOR

CITY COLLEGES OF CHICAGO

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508

180 N. WABASH AVENUE

CHICAGO, IL 60601

JULY 28, 2025

JUAN SALGADO, CHANCELLOR

ANGELA ARRINGTON-JONES, VICE CHANCELLOR – BUSINESS AND PROCUREMENT SERVICES

NOTICE

ALL BIDS ARE DUE BY FRIDAY, AUGUST 15, 2025, NO LATER THAN 12:00 PM CDT

AND ELECTRONICALLY UPLOADED TO THE CCC BONFIRE PORTAL AT:

BIDS WILL BE READ PROMPTLY

THEREAFTER AT 12:30 PM CDT VIA ZOOM TELECONFERENCE

Meeting ID: 998 2184 2044 Passcode: 327905

00100 BIDDING REQUIREMENTS

1.01 Compliance with Laws

1.02 Vietnam Era Veterans' Readjustment Assistance Act of 1974

1.03 Examination by Bidder

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 3 July 28, 2025

1.04 Taxes

1.05 Preparation of Bid

1.06 Submission of Bid

1.07 Withdrawal of Bid

1.08 Competency of Bidder

1.09 Consideration of Bid

1.10 Acceptance of Bid

1.11 Exceptions

1.12 Interpretation of Contract Documents

1.13 Conflicts

1.14 Sexual Harassment Policy

1.15 Illinois Criminal Code 33E-3 and 33E-4 Compliance

1.16 Pre-Bid Meeting

1.17 Basis of Award

1.18 Minority/Women Business Enterprise Plan (M/WBE)

1.19 Minimum Wage Ordinance

1.20 Prevailing Wages

00200 GENERAL CONDITIONS

2.01 Equal Employment Opportunity Clause

2.02 Non-Discrimination

2.03 Insurance Requirements

2.04 Default

2.05 Indemnity

2.06 Termination

2.07 Subletting or Assignment of Contract

Or Contract Funds

2.08 Payment to the Contractor

2.09 Subcontracting

2.10 Completion Date

2.11 Provisions Relative to Delay

2.12 Basis for Wage Rate Adjustment

2.13 CCC Ethics Policy

2.14 Disclosure

2.15 Debarment

2.16 Economic Disclosure Statement

and Affidavit Forms

00300 SPECIAL CONDITIONS

3.01 Scope

3.02 Contact Person

3.03 Contract Award

3.04 Contract Period

3.05 Contract Extension Option

3.06 Quantities

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 4 July 28, 2025

3.07 Pricing

3.08 Catalogs/Price Lists

3.09 Warranty

3.10 Manuals and/or Certificates

3.11 Inventory/Lead time

3.12 Tests

3.13 Change in Contract

3.14 Bid Document

3.15 Incomplete Bids

3.16 Invoices

3.17 Terms of Payment

3.18 Participation by other

Local Government Agencies

3.19 Transparency Website; Trade Secrets

00400 GENERAL SPECIFICATIONS

4.01 Description of Products and Equipment

4.02 Delivery

4.03 Acceptances

4.04 Brand Name

00500 BID SUBMITTAL FORMS

5.01 Bid Quote Form

5.02 Acknowledgement of Addendum(s)

5.03 Bid Signature Sheet

ATTACHMENT A

Letter of Intent to Bid

APPENDIX I

Terms and Compliance with the Minority Business Commitment and Women Business Enterprise Commitment

APPENDIX II

CCC Ethics Orientation for Contractors/Vendors

APPENDIX III

IRS W-9 Form

APPENDIX IV

Economic Disclosure Statement and Affidavit Forms

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 5 July 28, 2025

00100 BIDDING REQUIREMENTS

1.01 Compliance with Laws

The bidder shall at all times observe and comply with all laws, ordinances, regulations and codes of the Federal, State, and City governments and the Board of Trustees of Community College District 508 (Owner, Board, City Colleges, CCC) which may in any manner affect the preparations of bids or the performance of the Contract.

1.02 Vietnam Era Veterans' Readjustment Assistance Act of 1974

The Vietnam Era Veterans' Readjustment Assistance Act of 1974 of the United States Code, Title 38, Part III, Chapter 42, in part, as follows:

"Any contract in the amount of $10,000 or more entered into by any department or agency for the procurement of personal property and non-personal services (including construction) for the United States, shall contain a provision requiring that the party contracting with the United States shall take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam era. The provisions of this section shall apply to any subcontract entered into by a prime Contractor...."

The regulations require that: (1) Contractors list immediately with the appropriate local employment service office all of their suitable employment openings, and (2) each local employment service office gives such veterans priority in referral to openings.

Veterans who believe that a Contractor has failed or refused to comply with the above contract provisions may file a complaint with the Veterans' Employment Service of the Labor Department.

The Secretary of Labor will investigate and take action on any such complaints.

Federal Contractors and Subcontractors, including colleges and universities, are now involved with the concept of "affirmative action" in three separate areas of federal law: Executive Orders 11246 and 11375, which require affirmative action for eliminating discrimination based upon race, color, religion, sex and national origin; Rehabilitation Act of 1973, which requires affirmative action in the employment of mentally and physically handicapped individuals; and the above mentioned requirements for veterans' employment. These obligations of federal Contractors should not be confused with nondiscrimination in employment requirements for all employers under Title VII of the Civil Rights Act of 1964 (as amended) and the Equal Pay Act of 1963 (as amended), or with sex discrimination requirements for all recipients of federal financial assistance under Title IX of the Education Amendments of 1972.

1.03 Examination by Bidder

The bidder shall, before submitting a bid, carefully examine the bid, plans, specifications, and contract documents. He shall inspect in detail the site of the proposed work and familiarize

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 6 July 28, 2025 themselves with all the local conditions affecting the contract. If their bid is accepted, bidder will be responsible for all errors in his bid resulting from their failure or neglect to comply with these instructions. The City Colleges of Chicago will, in no case, be responsible for any change in anticipated profits resulting from such failure or neglect.

Failure of the Contractor to familiarize themselves with all requirements of the Contract Documents will not relieve bidder from complying with all of the provisions thereof.

1.04 Taxes

The City Colleges of Chicago is a public institution and is not subject to sales tax.

1.05 Preparation of Bid

The bidder shall prepare his bid on the bid submittal forms. Unless otherwise stated, all blank spaces on the bid page or pages, applicable to the subject specifications, must be filled in correctly. Either a unit price or a lump sum price, as the case may be, must be stated for each and every item, either typed in or written in ink, in figures, and, if required, in words.

If bidder is a corporation, the President and Secretary shall execute the bid. The Corporate seal shall be affixed to the bid. In the event that this bid is executed by other than the President, attach hereto a certified copy of that section of Corporate Bylaws or other authorization by the Corporation which permits the person to execute the offer for the corporation.

If bidder is a partnership, all partners shall execute the bid, unless one partner has been authorized to sign for the partnership, in which case, evidence of such authority satisfactory to the City Colleges of Chicago shall be submitted.

If bidder is a sole proprietor, he shall execute the bid.

A "Partnership" or "Sole Proprietor" operating under an Assumed Name, must be registered with the Illinois county in which located, as provided in Chapter 96, Section 4 et sub, Illinois Revised Statutes 1967.

In order for Bidders to participate in any CCC bid solicitation, you must meet the following requirements:

• Have been in business for at least two (2) full calendar years.

• Currently registered to do business in the State of Illinois regardless of the state of origin.

• Must also be registered and in “Good Standing” with the Office of the Illinois Secretary of

State, Please check your “Good Standing” status with this link, https://apps.ilsos.gov/corporatellc/, and that while doing business with City Colleges of Chicago will remain in “Good Standing”.

https://apps.ilsos.gov/corporatellc/

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 7 July 28, 2025

1.06 Submission of Bid

All bids are due electronically by (day), (date), no later than (time) CST and uploaded to the CCC Bonfire portal at: https://ccc.bonfirehub.com/portal/?tab=openOpportunities.

All bids shall be publicly read immediately thereafter at (Time) via Zoom teleconference:

Meeting ID: 998 2184 2044 Passcode: 327905

If you are unable to quote on this bid, please so state in the Bonfire portal in the “Messages”, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, so that our Board may know that you have had an opportunity to bid.

1.07 Withdrawal of Bid

Bidders may withdraw their bid at any time prior to the time specified as the closing time for the receipt of bids. However, no bidder shall withdraw or cancel his bid for a period of one-hundred eighty (180) calendar days after said closing time for the receipt of bids nor shall the successful bidder withdraw, cancel or modify his bid after having been notified by the City Colleges of Chicago that said bid has been accepted.

1.08 Competency of Bidder

No bid will be accepted or contract awarded to any person, firm or corporation that is in arrears or is in default to the City Colleges of Chicago upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to said City Colleges of Chicago, or had failed to perform faithfully any previous contract with the City Colleges of Chicago. The contract will be awarded only to a responsible Contractor, qualified by experience and in a financial position to do the work specified.

The bidder should be experienced in the specified work with at least five years of experience in the specified type of work. The actual work shall be done by qualified and experienced mechanics working under a supervisor who has been doing this type of work for a minimum of five (5) years.

1.09 Consideration of Bids

The Board reserves the right to reject any or all bids and to disregard any informality in the bids and bidding when, in its opinion, the best interest of the City Colleges of Chicago will be served by such action.

It is the intent of this specification to obtain competitive prices on the items and/or services specified.

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 8 July 28, 2025

1.10 Acceptance of Bids

The City Colleges of Chicago will accept in writing one of the bids or reject all bids, within one-hundred eighty (180) days from the date of opening bids, unless the lowest responsible bidder, upon request of the City Colleges of Chicago, extends the time of acceptance to the City Colleges of Chicago.

1.11 Exceptions

Any deviations from these specifications must be noted on the Bid Submittal Form or pages attached thereto, with the exact nature of the change outlined in sufficient detail. The reason for which deviations were made should also follow if not self-explanatory. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection.

City Colleges of Chicago reserves the right to disqualify bids which do not completely meet outlined specifications. City Colleges of Chicago will evaluate the impact of exceptions to the specification in determining its need.

1.12 Interpretation of Contract Documents

If any person contemplating submission of a bid is in doubt as to the true meaning of any part of the specifications or other contract documents, he may submit to the City Colleges of Chicago a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by an addendum duly issued by the City Colleges of Chicago. A copy of such addendum will be mailed or delivered to each person receiving a set of such contract documents and to such other prospective bidders as shall have requested that they be furnished with a copy of each addendum. Failure on the part of the prospective bidder to receive a written interpretation prior to the time of the opening of bids will not be grounds for withdrawal of bid. Bidder will acknow-ledge receipt of each addendum issued in space provided on bid page. Oral explanations will not be binding.

In the case of conflict between the written specifications and the drawings, the item with the most stringent requirements shall apply.

All questions regarding clarification or verification of these specifications should be submitted in Bonfire, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, by Monday, August 4, 2025, no later than 12:00 PM CDT. Bidders requiring additional information shall contact Steve Nash, Senior Procurement Contract Administrator, via email, snash20@ccc.edu.

Respondents who contact any City Colleges of Chicago personnel other than the Senior Procurement Contracts Administrator will be considered in violation of the procurement rules and may have any proposal response disqualified.

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 9 July 28, 2025

1.13 Conflicts

In the event of a conflict between the Contractor’s terms and conditions and those of City Colleges of Chicago, City Colleges of Chicago's terms and conditions will take precedence.

1.14 Sexual Harassment Policy

State law requires that every party to a public contract and every eligible bidder shall have a written sexual harassment policy that includes at a minimum: (1) a statement that sexual harassment is illegal: (2) the definition of sexual harassment under Illinois law; (3) a description of sexual harassment, utilizing examples; (4) the bidder's internal complaint process including penalties; (5) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights (IDHR) and the Illinois Human Rights Commission (IHRC); (6) directions on how to contact the IDHR and IHRC; and (7) protection against retaliation for reporting suspected sexual harassment. See Illinois Human Rights Act 775 ILCS 5/2-105.

A copy of the Bidder's sexual harassment policy shall be provided to the City Colleges of Chicago upon request. Failure to provide a copy of said policy upon request will result in rejection of the bid.

1.15 Illinois Criminal Code 33E-3 and 33E-4 Compliance

The bidder certifies that he/she is not barred from bidding on or entering into public contracts due to having been convicted of bid-rigging or bid rotating under paragraphs 33E-3 or 33E-4 of the Illinois Criminal Code. Bidder also certifies that no officers or employees of the bidder have been so convicted that the bidder is not the successor company, or a new company created by the officers of owners of one so convicted. Bidder further certifies that any such conviction occurring after the date of this certification will be reported to the public body awarding the contract or agents thereof, immediately in writing, if it occurs during the bidding process, or otherwise prior to entering into the contract therewith.

1.16 Pre‐Bid Meeting

A virtual Zoom pre‐bid teleconference is scheduled for Thursday, July 31, 2025 at 11:00 AM CDT. It is strongly suggested that firms anticipating submitting a bid attend this meeting. After accessing the Zoom application, instructions for joining the meeting are as follows:

Meeting ID: 937 3817 0038 Passcode: 973091

1.17 Basis of Award

CCC reserves the right to award contract(s), based on the lowest responsive and responsible bidder(s) meeting the terms and conditions of the specification. Bids submitted to the contrary will be considered incomplete, and as a result, will be rejected as being non-responsive to this requirement.

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 10 July 28, 2025

Vendors may be awarded one or more categories. Multiple vendors may be awarded within a category. City Colleges of Chicago reserves the right to award a contract or multiple contracts herein or reject any or all bids when, in its opinion, in the best interest of the City Colleges of Chicago will be served thereby.

Award will be made solely on the basis of this written bid request and any subsequent written addenda. Bids submitted to the contrary will be considered incomplete, and as a result, will be rejected as being non-responsive to this requirement.

City Colleges of Chicago reserves the right to correct mathematical errors.

1.18 Minority/Women business Enterprise Plan (M/WBE)

The City Colleges of Chicago has adopted a Minority/Women Business Enterprise Plan (“M/WBE Plan”) and the requirements are detailed in Appendix1 of this solicitation (“City Colleges of Chicago Conditions Regarding Compliance with the Minority Business Commitment and Women Business Commitment”).

Bidders are required to submit Schedules A and C and current certification letters from acceptable certifying agencies with their sealed bid submissions. These documents must clearly outline the Bidder’s plans to utilize MBE and WBEs in accordance with the M/WBE Plan. Failure to address the M/WBE Conditions could impact the determination of a bid’s responsiveness.

Additionally, Bidders must first consider the product’s entire supply chain for direct subcontract opportunities. If none are available, indirect participation must be thoroughly considered.

Indirect subcontract opportunities include those that are part of a firm’s business operations such as truck delivery, fuel, vehicle washing, graphics, etc. All efforts to comply must be documented in the required documents.

If you have any questions regarding the MBE/WBE Participation Plan, please submit them in the CCC Bonfire portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, by Monday, August 4, 2025, no later than 12:00 PM CDT. Bidders requiring additional information shall contact Steve Nash, Senior Procurement Contract Administrator, via email, snash20@ccc.edu. Please reference the bid number in the subject line, Bid #SN2502.

1.19 Minimum Wage Ordinance

Effective December 11, 2014, City Colleges of Chicago (CCC) adopted Mayoral Executive Order 2014-1 which provides for a fair and adequate Minimum Wage to be paid to employees of CCC contractors and subcontractors performing work on CCC contracts. A copy of the Order may be downloaded from the Chicago City Clerk's website at:

https://www.chicago.gov/city/en/depts/bacp/supp_info/minimumwageinformation.html.

https://www.chicago.gov/city/en/depts/bacp/supp_info/minimumwageinformation.html

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 11 July 28, 2025

If this contract was advertised on or after December 11, 2014, Contractor must comply with Mayoral Executive Order 2014-1 and any applicable regulations issued by the Chief Procurement Officer. The Minimum Wage to be paid pursuant to the Order as of July 1, 2024 is $16.20 per hour. The Minimum Wage must be paid to:

• All employees regularly performing work on CCC property or at a CCC jobsite.

• All employees whose regular work entails performing a service for CCC under a CCC contract.

The Minimum Wage is not required to be paid to employees whose work is performed in general support of contractor’s operations, does not directly relate to the services provided to CCC under the contract, and is included in the contract price as overhead, unless that employee's regularly assigned work location is on CCC property or at a CCC jobsite. It is also not required to be paid by employers that are 501(c)(3) not-for-profits.

Except as further described, the Minimum Wage is also not required to be paid to categories of employees subject to subsection 4(a)(2), subsection 4(a)(3), subsection 4(d), subsection 4(e), or Section 6 of the Illinois Minimum Wage Law, 820 ILCS 105/1 et seq., in force as of the date of this Contract or as amended. Nevertheless, the Minimum Wage is required to be paid to those workers described in subsections 4(a)(2)(A) and 4(a)(2)(B) of the Illinois Minimum Wage Law.

Additionally, the Minimum Wage is not required to be paid to employees subject to a collective bargaining agreement that provides for different wages than those required by Mayoral Executive Order 2014-1, if that collective bargaining agreement was in force prior to December 11, 2014, or if that collective bargaining agreement clearly and specifically waives the requirements of the order.

If the payment of a prevailing wage is required and the prevailing wage is higher than the Minimum Wage, then the Contractor must pay the prevailing wage.

1.20 Prevailing Wages

Intentionally omitted

END OF SECTION

00200 GENERAL CONDITIONS

2.01 Equal Employment Opportunity

In the event of the Bidder's noncompliance with any provision of this Equal Employment Opportunity clause, or the Illinois Department of Human Rights, the Bidder may be non-

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 12 July 28, 2025 responsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, such other sanctions or penalties may be imposed or remedied invoked as provided by statute or regulations.

During the performance of this Contract, the Bidder agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry; and further, that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

B. That, if it hires additional employees in order to perform this Contract or any portion hereof, it will determine the availability (in accordance with the Illinois Department of Human Rights) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry.

D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Bidder's obligations under the Illinois Department of Human Rights.

If any such labor organization or representative fails or refuses to cooperate with the Bidder in its efforts to comply with such Act or Rules and Regulations, the Bidder will promptly so notify the Illinois Department of Human Rights and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

E. That it will submit reports as required by the Illinois Department of Human Rights, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Department of Human Rights.

F. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Department of Human Rights for purposes of investigation to ascertain compliance with the Illinois Department of Human Rights.

G. That it will include verbatim or by reference, the provisions of paragraphs A through G of this

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 13 July 28, 2025 clause in every performance subcontract as defined in Section 2.10 (b) of the Illinois Department of Human Rights' Rules and Regulations for Public Contracts so that such provisions will be upon every such Subcontractor; and that it will also so include the provisions of paragraphs A, E, F and G in every supply subcontract as defined in Section 2.10

(a) of the Department's Rules and Regulations for Public Contracts so that such provisions will be binding upon every such Subcontractor. In the same manner as with other provisions of this Contract, the Contractor will be liable for compliance with applicable provisions of this clause by all its Subcontractors; and further, it will promptly notify the contracting agency and the Illinois Department of Human Rights in the event any Subcontractor fails or refuses to comply therewith. In addition, no Contractor will utilize any Subcontractor declared by the Department to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

With respect to the two types of subcontracts referred to under paragraph G of the Equal Employment Opportunity Clause above, following is an excerpt of Section 2 of the Illinois Department of Human Rights' Rules and Regulations for Public Contracts:

"Section 2.10 The term "Subcontract" means any agreement, arrangement or understanding, written or otherwise, between a Contractor and any person (in which the parties do not stand in the relationship of an employer and an employee):

- For the furnishing of supplies or services or for the use of real or personal property, including lease arrangements, which, in whole or in part, is utilized in the performance of any one or more contracts; or

- Under which any portion of the Contractor's obligation under any one or more contracts is performed, undertaken or assumed."

2.02 Non-Discrimination

A Contractor, in performing under this contract, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice.

Contractor further agrees that this article will be incorporated by Contractor in all contracts entered into with supplier of materials or services, Contractors and Subcontractors and all labor organizations, furnishing skilled, unskilled and craft union skilled labor, or who may perform any such labor or services in connection with this contract. Attention is called to Executive Order 11246 issued September 24, 1965, 3 CFR p. 567, 1966; The Civil Rights Act of 1964, Pub. L.

88-352, July 2, 1964, 78 Stat. 241 et sub; to the State Acts approved July 28, 1961, Ill. Rev. Stat.

1967, CH. 38, Secs. 13-3 to 13-4 inclusive; July 8, 1933, Ill. Rev. Stat. 1967, CH. 29, Secs. 17 to 24 inclusive: July 21, 1961, Ill. Rev. Stat. 1967, CH. 48, Secs. 851 to 866 inclusive, and July 26, 1967, Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 14 July 28, 2025

Ill. Rev. Stat. 1967, CH. 48, Secs. 881 to 887 inclusive, and an ordinance passed by the City Council of the City of Chicago, August 21, 1945, page 3877 to the Journal of the Proceeding.

When requested to demonstrate compliance, the Contractor and Subcontractors will furnish such reports and information as requested by the Chicago Commission on Human Relations.

2.03 Insurance Requirements

The Bidder shall procure and maintain at all times, at Bidder’s own expense, until final acceptance of the Work covered by this Agreement, and if required to return during the warranty period, the types of insurance specified below, with insurance companies authorized to do business in the State of Illinois covering all operations under this Agreement, whether performed by the Bidder or by subcontractors.

1) Worker's Compensation and Occupational Disease Insurance

Workers Compensation and Occupational Disease Insurance, in accordance with the laws of the State of Illinois, or any other applicable jurisdiction, covering all employees who are to provide a service under this contract. Employer’s liability coverage with limits of not less than $1,000,000 each accident or illness shall be included.

2) Commercial Liability Insurance (Primary and Umbrella)

Commercial Liability Insurance or equivalent with limits of not less than $5,000,000 per occurrence, combined single limit, for bodily injury, personal injury, and property damage liability. Products/completed operations, explosion, collapse, underground, independent contractors, broad form property damage and contractual liability coverages are to be included. City Colleges of Chicago is to be named as an additional insured without recourse or right of contribution for any liability arising from this work.

3) Automobile Liability Insurance

The Bidder shall provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence combined single limit, for bodily injury and property damage.

The City Colleges of Chicago is to be named as an additional insured.

4) Fidelity, EPLI and Professional Liability (E&O)

Professional liability insurance covering errors, omissions or negligent acts must be maintained with limits of not less than $1,000,000. Coverage must include contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede start of work on this Agreement. A Claims-Made Policy, which is not renewed or replaced, must have an extended reporting period of two (2) years

The successful Bidder(s) shall furnish the Institution with original insurance certificates evidencing the required coverage. All insurance certificates shall name the Board of

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 15 July 28, 2025

Trustees of Community College District No. 508, County of Cook and State of Illinois, and its officers, directors, agents, students, employees, contractors, and volunteers as additional insured on a primary, non-contributory basis.

The Contractor will furnish City Colleges of Chicago original Certificates of Insurance evidencing the required coverage to be in force on the date of this contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this contract. The Contractor shall submit evidence of insurance prior to contract award. The failure of City Colleges of Chicago to obtain such evidence from Bidder before permitting Bidder to commence work shall not be deemed to be a waiver by City Colleges of Chicago, and the Bidder shall remain under continuing obligation to maintain the insurance coverage.

The insurance herein specified shall be carried until all work required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted.

Failure to carry or keep such insurance in force may constitute a violation of the Agreement, and City Colleges of Chicago maintains the right to stop work until proper evidence of insurance is provided.

The insurance shall provide for 60 days prior written notice to be given to City Colleges of Chicago Procurement Services in the event coverage is substantially changed, canceled, or non-renewed.

The Bidder shall require all subcontractors to carry the insurance required herein, or Bidder may provide the coverage for any or all subcontractors, and, if so, the evidence of insurance submitted shall so stipulate.

Any and all deductibles on referenced insurance coverages shall be borne by Bidder.

Bidder expressly understands and agrees that any insurance coverages and limits furnished by Bidder shall in no way limit the Bidder’s liabilities and responsibilities specified within the contract documents or by law.

The Bidder and each subcontractor agree that insurer shall waive their rights of subrogation against City Colleges of Chicago.

The Bidder expressly understands and agrees that any insurance maintained by City Colleges of Chicago shall apply in excess of and not contribute with insurance provided by the Bidder under the contract.

If the Bidder or its subcontractors desire additional coverage, higher limits of liability, or other modifications for its own protection, the Bidder and each of its subcontractors, shall be responsible for the acquisition and cost of such additional protection.

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 16 July 28, 2025

City Colleges of Chicago maintains the right to modify, delete, alter or change these requirements.

2.04 Default

If the Vendor fails to supply the require items within the specified time schedule, or if the Vendor shall become insolvent or be declared bankrupt and shall not cure said condition within seven (7) days thereof or shall make an assignment for the benefit of creditors, the City Colleges of Chicago shall give notice in writing to the Vendor and his surety of such default, specifying the same, and if the Contract, within a period of seven (7) days after such notice, shall not proceed in accordance therewith, then the City Colleges of Chicago shall have full power and authority to declare the forfeiture of this contract, and to forfeit the rights of the Vendor(s) in this contract.

The foregoing remedies of the City Colleges of Chicago, whether exercised or not in case of default by the Contractor shall not exclude or constitute a waiver of, any remedies otherwise provided by law or in equity.

2.05 Indemnity

Notwithstanding any other terms and conditions, including any obligations regarding insurance coverage, Vendor agrees to defend, indemnify, save and hold harmless fully the Board of Trustees of Community College District No. 508, its colleges, satellite campus’, officers, employees, agents, students, volunteers and contractors against any and all claims, suits or judgments, costs or expenses, including attorney’s reasonable fees, (collectively (“Loss”)) in connection with this Agreement. This indemnification obligation does not extend to that portion of a Loss caused by Institution’s negligence, as determined by a court of competent jurisdiction in a final, non-appealable judicial order. The firm must acknowledge in their submission their willingness to indemnify City Colleges of Chicago.

The requirements listed below are mandatory for protecting the interests of the City Colleges of Chicago.

1. The successful Bidder shall indemnify and hold CCC harmless from all providers’ performance or failure of performance under the resulting contract.

2. The successful Bidder shall keep CCC free and clear from all liens asserted by any person or firm for any reason arising out of the furnishing of services or materials by or to the provider.

3. The action of the successful Bidder with third parties is not binding upon CCC.

2.06 Termination

Termination for Convenience. This contract can be terminated upon ten (10) days written notice by City Colleges of Chicago on the grounds of Bidder’s violation of any terms and conditions of

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 17 July 28, 2025 the Contract, procedures or guidelines or inadequacy of Bidder’s performance or if there is no further need for the requirements. In the event that no funds or insufficient funds are appropriated and budgeted in any fiscal period of the City Colleges of Chicago for payments to be made under this agreement, then the City Colleges of Chicago will notify the contractor of such occurrence and this agreement shall terminate on the earliest of the last day of the fiscal period for which sufficient appropriation was made or whenever the funds appropriated for payment under this Agreement are exhausted. No payments will be made or due to the contractor under this contract beyond those amounts appropriated and budgeted by the City Colleges of Chicago to fund payment under this contract.

City Colleges of Chicago may terminate this Contract, or any portion of the Services to be performed under it, at any time for convenience by a notice in writing from CCC to the Bidder when the Contract may be deemed no longer in the best interest of CCC.

Termination for Default. Subject to Section 10(a) herein, this Agreement may also be terminated for default. Each of the following shall constitute an event of default by Vendor (“Default”).

i. Any material misrepresentation, whether in the inducement or in the performance, made by the Vendor to the Institution; and

ii. A breach of a representation or warranty contained in this Agreement; and

iii. The insolvency, bankruptcy or committing of any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors; and

iv. Failure to comply with or perform any material provision of this Agreement; and

v. Failure or refusal to provide enough properly skilled personnel, adequate supervision, or adequate materials and equipment of the proper quality to perform the Services; and

vi. Causing, by any action or omission, the stoppage, delay of, or interference with, the work of any other Vendor or subconsultant.

If a court of competent jurisdiction rules that termination of this Agreement by the Institution for default of Vendor was wrongful, then the termination shall be deemed to have been a termination for convenience.

a. Curable and Incurable Defaults. Time-sensitive defaults (e.g., failure to meet deadlines) are not curable unless the Institution, in its sole and absolute discretion, extends the deadline.

Such extension, however, does not relieve Vendor of liability for any damages the Institution may suffer. Vendor shall cure any default that is not time-sensitive with ten (10) calendar

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 18 July 28, 2025 days after Vendor is given notice of the default.

b. Remedies. In addition to any other remedies contained herein, the Institution may invoke any or all of the following remedies for a Default:

i. Complete the Services at Vendor’s expense, either directly or through the use of contractors and subcontractors; or

ii. Receive a refund or withhold all or any portion of the Fee; or

iii. Demand specific performance, an injunction or any other appropriate equitable remedy; or

iv. Terminate this Agreement.

c. Right to Offset. All costs incurred by the Institution due to: (i) termination of this Agreement for default; or (ii) Vendor’s performance of the Services; or (iii) Institution’s exercise of any of the remedies available herein, may be offset by: (i) any credits due to or overpayments made by the Institution; or (ii) any payments due to Vendor for Services completed. If such amount offset is insufficient to cover those excess costs, Vendor shall be liable for and promptly remit to the Institution the balance upon written demand. This right to offset is in addition to and not a limitation on any other remedies available to the Institution.

No remedy hereunder is exclusive of any other remedy, but each remedy shall be cumulative and in addition to any other remedies at law, in equity or by statute existing now or hereafter.

No delay or omission to exercise any right or power accruing upon any Default shall impair any such right or power nor shall it be construed to be a waiver of any Default or acquiescence therein, and every such right and power may be exercised periodically and as often as may be deemed expedient. If the Institution considers it to be in the Institutions best interest, it may choose not to declare a default or terminate the Agreement. The parties acknowledge that this provision is solely for the benefit of the Institution and that if the Institution permits Vendor to continue providing Services despite one or more events of default, the Vendor is in no way relieved of any of its duties and obligations under the Agreement and the Institution does not waive or relinquish any of its rights.

Additional Provisions. The parties further agree the following provisions:

a. Cooperation with Successors. If this Agreement expires or is terminated for any reason, Vendor shall use its best efforts to assure an orderly transition to Institution and to the successor vendor, if any. Vendor must make an orderly demobilization of its own operations provide the Services uninterrupted until the effective day of such termination or expiration, and otherwise comply with the reasonable requests and requirements of

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 19 July 28, 2025 the Institution in connection with the termination or expiration.

2.07 Subletting or Assignment of Contract or Contract Funds

No contract shall be assigned or any part of the same, subcontracted without the written consent of the City Colleges of Chicago; but in no case shall such consent relieve the Contractor from his obligations, or change the terms of the contract.

The Contractor shall not transfer or assign any contract funds or claim due or to become due without the written approval of the City Colleges of Chicago having first been obtained.

The transfer or assignment of any contract funds either in whole or in part, or any interest therein, which shall be due or to become due to the Contractor, shall cause the annulment of said transfer or assignment so far as the City Colleges of Chicago is concerned.

2.08 Payment to the Contractor

Intentionally omitted

2.09 Subcontracting

Intentionally omitted

2.10 Completion Date

Intentionally omitted

2.11 Provisions Relative to Delay

Intentionally omitted

2.12 Basis for Wage Rate Adjustment

Intentionally omitted

2.13 CCC Ethics Policy

As a contractor or vendor doing business with the City Colleges of Chicago, you are required to comply with the CCC Ethics Policy. Contractors are expected to work on behalf of CCC in a manner that always complies with laws, rules, regulations and policies. By doing so and by always acting with honesty and integrity, you are allowing established values to guide your actions and decisions. The City Colleges of Chicago Ethics Policy can be found at http://www.ccc.edu/departments/Pages/Ethics-Training.aspx. Contractors are required to read and return a signed “ACKNOWLEDGEMENT” form with all bid responses. (See Appendix II)

2.14 Disclosure

The Bidder will disclose any professional or personal financial interest which could be a possible conflict of interest in representing the District. The Bidder shall further disclose arrangements to http://www.ccc.edu/departments/Pages/Ethics-Training.aspx

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 20 July 28, 2025 derive additional compensation from various investment and reinvestment products, including financial contracts. The Bidder will be required to disclose any lobbying activities, if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any sister governmental agency, member of Congress, officer or employee of Congress, or employee of a member of Congress in connection with this contract.

2.15 Debarment

Bidders must disclose that neither the vendor nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in a contract or agreement with any federal, state, county or local department or agency. If the vendor is unable to certify to this statement, it must attach an explanation to this application.

2.16 Economic Disclosure Statement and Affidavit Forms

Community College District No. 508 (CCC) requires the submission of an Economic Disclosure Statement and Affidavit (“EDSA”) with all bids (Appendix IV). The economic disclosure forms must be completed in its entirety and signed.

Bidders must complete the Economic Disclosure Statement and Affidavit as referenced in the Appendices. The economic disclosure forms must be completed by the Prime contractor in its entirety and signed. Privately held firms and not-for-profit organizations must disclose the board of directors/corporate officers. All firms must disclose owners and the percentage(s) of ownership information (see Page 3 of 10, #2). Failure to provide complete ownership information may cause your response to be deemed as non-responsive. (See Appendix IV – 10 pages)

00300 SPECIAL CONDITIONS

3.01 Scope

The City Colleges of Chicago (CCC) seeks discounted pricing for the provision of Sign Language Interpretation Services for the Office of Academic and Student Affairs of the City Colleges of Chicago (CCC).

3.02 Contact Person

All questions regarding clarification or verification of these specifications should be submitted through the Bonfire portal, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, by Monday, August 4, 2025, no later than 12:00 PM CDT.

Bidders requiring additional information shall contact Steve Nash, Senior Procurement Contract Specialist, via email, snash20@ccc.edu. Please reference the bid number in the subject line.

Bid #SN2502 – Sign Language Interpretation Services Office of Academic and Student Affairs

City Colleges of Chicago 21 July 28, 2025

Bidders who contact any City Colleges of Chicago personnel other than the Contract Administrator will be considered in violation of the procurement rules and may have any bid response disqualified.

3.03 Contract Award

This contract will become effective after approval by the Board of Trustees and issuance of a purchase order(s) to the selected vendor(s) with the lowest responsive and responsible bid(s).

3.04 Contract Period

(Language based on project) The contract period shall be for three (3) years with an option to extend for an additional two (2) one-year periods, unless terminated prior to this date according to the terms of the Termination paragraph or extended as provided for herein.

3.05 Contract Extension

This contract shall be in effect for the dates indicated herein for the contract period. The Board of Trustees may elect to extend for an additional two (2) one-year periods from the expiration date of this contract at a renewal rate not to exceed 4% per fiscal year of the contract or as negotiated per industry standards. However, the contractor shall have the privilege of rejecting an extension of the contract period.