8-Bid Bond and Bid Check Authorization Form Mar 2021.pdf
PDF 178 KB Posted
- Solicitation number
- 25/0235
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas. The form provides instructions for offerors submitting bids through the Bonfire platform who elect to provide a cashier's check in lieu of a bid bond, requiring physical delivery of the cashier's check in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002. The form must be completed and returned through Bonfire submission, with all bid checks made payable to Harris County rather than any individual.
The form establishes different retention policies for bid checks depending on the procurement type: for bids, the County Clerk may retain checks from the three lowest bidders until contract award, approval, and receipt of performance and payment bonds, while returning all other bidders' checks within 72 hours of bid opening; for RFPs, all bid checks are retained by the Office of the Purchasing Agent until the same conditions are met. The form authorizes Harris County to return bid checks via regular mail without liability under three circumstances: unsuccessful bidder status, replacement by required bonds, or contract completion. The document includes sections for both bid bond submissions (Section A) and cashier's check submissions (Section B), requiring completion of relevant surety or banking information, contact details, and authorization signatures.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .