8-Addendum 1 -RFP 25-042 Snack Coffee.pdf

Addendum 1 -RFP #25-042 Snack & Coffee Page 1 of 2

Tarrant County College District

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.:

RFP #25-042

2. ADDENDUM NO.:

3. ISSUED DATE:

10/31/2025

4. BRIEF SOLICITATION DESCRIPTION:

Snack, Micro-Market Vending and Office Coffee Services

5. REVISED OFFER SUBMISSION DUE DATE AND TIME:

(Note: Unless identified below, this solicitation addendum does not change the Offer Submission Date and Time.)

The date and/or time specified for receipt of offers is changed as follows: DATE:

TIME:

6. REVISED PRE-BID/PROPOSAL CONFERENCE:

(Note: Unless identified below, this solicitation addendum does not change the Pre-Bid/Proposal Conference, if a conference is scheduled.)

The scheduled pre-bid/proposal conference is changed as follows: DATE:

TIME:

LOCATION:

7. SOLICITATION ADDENDUM:

The Solicitation identified in Block 1, above, is hereby amended as described in Block 11, below. Except as provided herein, all other provisions of the solicitation, or as heretofore amended, remain unchanged and in full force and effect.

8. REQUIREMENT TO ACKNOWLEDGE ADDENDUM:

Offerors must acknowledge receipt of this addendum by one of the following methods:

a. Answer the question in Bonfire when submitting your bid electronically, stating you acknowledge all addenda at the time of submitting your bid, or

b. If submitting a hardcopy bid, by signing this addendum in Block 9, below, and submitting in your sealed envelope, or

c. If submitting a hardcopy bid, by providing a separate signed and dated letter on company letterhead, identifying this solicitation number and all addenda which are acknowledged and submitting submitting in your sealed envelope.

WARNING: Failure of an Offeror to acknowledge receipt of this Addendum, as described herein, may result in

REJECTION OF THE OFFER.

NOTE: For Invitations for Bids the terms "Offer" and Offeror" shall mean "Bid" and "Bidder", respectively; and for Requests for Proposals the terms "Bid" and "Bidder" shall mean "Offer" and "Offeror", respectively, in this solicitation and any associated exhibits.

9. OFFEROR'S ACKNOWLEDGEMENT OF ADDENDUM (if submitting complete bid by hardcopy in a sealed envelope):

Name & Title: ____________________________________ Signed Acknowledgment: ____________________________ (Print/Type)

Offeror:__________________________________________ Date Acknowledged: _____/_____/_____

10. FOR FURTHER INFORMATION CALL CONTRACT PURCHASING MANAGER:

Name: Darren King Telephone No.: 817-515-1508

11. DESCRIPTION OF ADDENDUM:

1) Updated Bid Proposal Form

a) The Bid Proposal Form has changed and the old form has been removed from Bonfire.

i) OLD DOCUMENT: APPENDIX E -Bid Proposal Form -RFP #25-042 -FINAL.pdf

ii) NEW DOCUMENT: APPENDIX E -Bid Proposal Form -Addendum #1 Update -RFP #25-

042.pdf

b) The old document has been removed from Bonfire and replaced with the new document.

Tarrant County College District

ADDENDUM CONTINUED

Addendum 1 -RFP #25-042 Snack & Coffee Page 2 of 2

2) Attendance

a) Details: from Virtual Initial Public Conference, Thursday, October 30, 2025, 9:00 AM.

Name Email Company Phone KING, DARREN Use Bonfire Tarrant County

College Use Bonfire

ALLISON, RAY Use Bonfire Tarrant County College

Use Bonfire

Amber Grigsby Amber.Grigsby@compass-usa.com Bridget Stryder bridget@jeevesvending.com Jeeves Vending Bryan Grissom Bryan.Grissom@compass-usa.com Jason Stulberg jason@fooda.com Jeremy Jerod Grant Jerod.grant@yahoo.com kenneth wells Rocio Gomez gomez-rocio1@aramark.com Aramark

Refreshments

Sandrine Hatcheu ellebasisinc@yahoo.com Spencer Houghtaling Spencer.Houghtaling@compass-usa.com Stacie Ruiz Stacie.Ruiz@compass-usa.com Tricia Graham Yolanda Taylor Yolanda.Taylor@compass-usa.com Jeremy Thompson jeremy@tglvending.com

3) PowerPoint

a) Details: From Virtual Initial Public Conference, Thursday, October 30, 2025, 9:00 AM.

See attached 15 page PowerPoint.

END OF ADDENDUM

mailto:bridget@jeevesvending.com mailto:ellebasisinc@yahoo.com mailto:jeremy@tglvending.com

Solicitation Number RFP #25-042 Thursday, October 30, 2025, 9:00 a.m.

Welcome to the Virtual Initial Public Conference for

Snack, Micro-Market Vending and

Office Coffee Services

Presentation/Questions

Please mute microphones and turn off cameras until the time of Questions at the end.

This will keep the focus on the presentation and avoid distracting anyone.

Questions, answers, statements made during the conference shall not change or modify the solicitation unless issued as a written addendum to the solicitation.

• If you hear something you feel is material and will affect how you submit your documents, follow up on

Bonfire to ensure it is formally addressed in an addendum.

• We will try to answer all questions, however questions that need more research may be answered in a future addendum to this solicitation.

Provide your contact information at this time in the chat feature in Teams to include:

Your name, company name, contact information.

Darren

Conference Agenda

1. Introductions & Solicitation Schedule Darren King

2. HUB Goals Andre McEwing

3. Introduction Ray Allison

4. Scope of Services Ray Allison

5. Review of Solicitation Documents Darren King

6. Questions/Clarifications Darren King

Solicitation Schedule

HUB Program Andre

Your HUB Program

• You may choose to provide documentation about your firm’s Historically Underutilized Business program.

• Optional, there are no point assigned or consideration given.

1.0 Scope of Work / Specification (1/5)

1.1 Scope of Work / Specification

Tarrant County Community College is a multi-campus institution with over 50,000 students/staff.

We are currently at the end of our contract for snack vending services, micro-market vending, and office coffee and through this RFP we are looking for available vendors that meet this need in managing the District’s growing student snack/micro-market vending needs as well as office coffee service.

The District has 5 college campuses and several satellite sites with over 9,106 students, on average, at each campus plus 5,400 employees district-wide.

Ray

1.0 Scope of Work / Specification (2/5)

OBJECTIVES

a. Improve the quality

b. Greatly improve the price/selection

c. Nationally recognized brands and /or products

d. Improve the level of service

e. Minimum of two (2) vending machines and one (1) micro-market machines places on each campus

f. First class service

g. Central point of administration

h. Efficient handling the needs of the District, and provide good quality products

i. Install, maintain, and service the equipment in a sanitary manner

j. Provide the equipment and products, (property of Vendor)

1.0 Scope of Work / Specification (3/5)

OBJECTIVES

k. Vending, micro-markets, and office coffee machines must be approved by the District prior to installation

l. Vendor - Blue Zones Project Approved Worksite

m. Provide a written plan to include proposed placement of all vending

n. Plan of preventive maintenance and replacement

o. Refund any money lost through equipment malfunctions

p. Keep all machines in sanitary condition

q. Provide equipment maintenance and repair 24 hours a day, 7 days per week

r. Service schedule will be developed by the District and the Vendor to ensure that the vending machines are supplied appropriately

s. Provide factory trained repairmen and well-qualified, uniformed route-personnel

1.0 Scope of Work / Specification (4/5)

OBJECTIVES

t. The District has exclusive right to designate where vending, micro-markets, and office coffee machines are place

u. Changes in product prices, portions and specifications must be submitted to the Contract Administrator in writing for approval prior to implementation

v. Product prices may be adjusted annually at a rate equal to the then-current CPI rate

w. The District shall be compensated at the close of each monthly accounting period a commission based on a percentage of gross sales less any applicable taxes.

x. Donate promotional items to the District each year as give away incentives

1.0 Scope of Work / Specification (5/5)

Proposed Solution

• Vendor Profile

• Vendor Experience

• Functional Capabilities: General

• Functional Capabilities: By Process

• Customer Support Services

• Staffing

• Standard Contract

• Forms and Certifications

• Others

• Additional Information

Tabs – Complete all tabbed requirements.

Request for Proposals (RFP)

Pre-Proposal Questions

Deadline for Questions is Sunday, November 9, 2025; 11:30 p.m.

Bonfire

To register, receive a copy of the solicitation package, addenda, questions and answers, and submit your electronic bid, go to: https://tccd.bonfirehub.com https://tccd.bonfirehub.com/

Review of Scoring Matrix & Solicitation Documents

Review of Scoring Matrix & Solicitation Documents

NOTE: Bonfire will require each form to be uploaded separately with a specified file name.

Review Bonfire well in advance of submitting your proposal.

RFP Submission

Addenda and Bonfire Q & A

• To be considered a responsive, you must check 'Yes" to Acknowledge Receipt of all ADDENDA posted on Bonfire posted prior to submitting your information.

• To be considered a responsive, you must check 'Yes" to Acknowledge Receipt of all QUESTIONS

AND ANSWERS posted on Bonfire posted prior to submitting your information.

• We ask how you were notified about this opportunity in a QUESTIONNAIRE.

Due Date

Proposals are due on Friday, November 14, 2025; 2:30 p.m.

Proposals are preferred to be uploaded through the TCCD Bonfire portal as specified in the RFP and as required in Bonfire.

Contractor Questions/Clarifications

Questions

Open floor for questions.

We ask that any questions asked during today’s meeting be entered in Bonfire so that we have a written record and can respond accordingly.

Closing Remarks Thank you!

Thank you for participating in today’s RFP virtual conference for

Snack, Micro-Market Vending And

Office Coffee Services