3-RFP 25-042 Snack, micro-market Vending and Office Coffee Service-FINAL.pdf

Emergency Call Systems Page 1 of 38 RFP #24-059: Tarrant County College District

REQUEST FOR PROPOSAL

RFP #25-042

Snack, Micro-Market Vending and

Office Coffee Services

INTRODUCTION

Tarrant County College District (“TCCD”, “District”, “the College”, “Owner”, and “Client”) outlines the following schedule (all times are Central Time):

RFP Advertisements:

Friday, October 24, 2025, and Monday, October 27, 2025.

Online Pre-Proposal Meeting

Thursday, October 30, 2025, 9:00 AM

Microsoft Teams

Join the meeting now https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWI tOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%2 2%3a%225cc79b93-555f-44dd-87a6- 636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d

Meeting ID: 270 718 473 862 4 Passcode: Gm2ob9s2

Dial in by phone +1 682-800-5482,,127840714# United States, Arlington

Deadline for Questions:

Sunday, November 9, 2025; 11:30 p.m.

Proposal Submission Deadline:

Friday, November 14, 2025; 2:30 p.m.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY1M2EzY2YtNmM1My00NGIxLWI4OWItOWRhZjIzYzdhMGQw%40thread.v2/0?context=%7b%22Tid%22%3a%225cc79b93-555f-44dd-87a6-636845da3cd3%22%2c%22Oid%22%3a%22ad4549d2-8a50-4759-ae4c-9b86f2223327%22%7d tel:+16828005482,,127840714

Emergency Call Systems Page 2 of 38

Evaluations Expected by:

Wednesday, November 19, 2025; 11:30 p.m.

Interviews, if Necessary:

Wednesday, November 26, 2025

Anticipated Board Meeting Approval:

Thursday, December 18, 2025

Tarrant County College District (TCCD) uses an e-Procurement platform called Bonfire. All documents will be distributed through the portal and it is desired to have all responses to be submitted through Bonfire. Go to the website to register for upcoming opportunities or check to see open opportunities.

https://tccd.bonfirehub.com/portal/?tab=openOpportunities

Hard copy proposals may be accepted, but electronic are recommended. follow instructions below. All proposals and accompanying documentation will become the property of TCCD and may not be returned. Late proposals will not be accepted, nor will additional time be granted to any individual vendor. For Bonfire help once logged in, go to the Vendor Help Center at https://vendorsupport.gobonfire.com/hc/en-us .

Solicitation Contact: Please send all correspondence via Bonfire https://tccd.bonfirehub.com

Mailing Address: Tarrant County College District, Trinity River Campus

Attn: Darren King; Construction Purchasing Manager 300 Trinity Campus Circle Fort Worth, TX 76102

Other Contact Information: Email: darren.king@tccd.edu Phone: (817) 515-1508.

Preamble:

Tarrant County College District (“TCCD,” “the College,” or “College”) is a two-year college district comprised of five physical and one online campus plus five learning, training, and administrative centers. All are located in the Fort Worth metropolitan area.

The College’s mission is to serve as the guiding star for accessible, high-quality educational experiences that drive lasting impact. TCCD provides quality teaching and learning through a clearly defined set of programs, services, and partnerships that include:

• University transfer programs

• Workforce education programs https://tccd.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us https://tccd.bonfirehub.com/ mailto:darren.king@tccd.edu

Emergency Call Systems Page 3 of 38

• Technical programs

• Customized training

• Developmental courses

• Adult literacy courses

• Lifestyle and community learning, including continuing education

With a vision to be the leader for academic excellence, student success, and economic impact, the Tarrant County College District is committed to priorities outlined in Trailblazing Together: 2030, TCCD’s multiyear strategic plan. This plan guides the path forward with attention to student completion, dual credit, workforce development, high-demand careers, and four-year school transfers.

TCCD employees approach their work through strategies for five goals:

• Enhance access and support for student success

• Elevate educational quality for optimal student outcomes

• Promote excellence in community engagement

• Ensure responsible stewardship of resources

• Transform lives and communities through education

Core values underscore everything TCCD does and guide decision-making to inform the College’s vision:

Commitment to Excellence, Connection for Belonging, Opportunity in Engagement, Transformation with Innovation, and Trust through Integrity.

Emergency Call Systems Page 4 of 38

TABLE OF CONTENTS

1.0 SCOPE OF WORK / SPECIFICATIONS

1.1 Purpose of RFP

1.2 General Conditions & Contract Term

1.3 Proposed Solution

1.4 Vendor Profile

1.5 Vendor Experience

1.6 Functional Capabilities: General

1.7 Functional Capabilities: By Process

1.8 Customer Support Services

1.9 Staffing

1.10 Standard Contract

1.11 Forms and Certifications

1.12 Others

1.13 Additional Information

2.0 SUBMISSION INFORMATION

2.1 Solicitation Submission Information

2.2.1 Submitting via Bonfire (preferred):

2.2.2 Submitting a Hardcopy Response in a Sealed Envelope (NOT preferred):

3.0 PROPOSAL RESPONSE REQUIREMENTS

3.1 Organization and Content of Tabbed Sections

3.2 Tabbed Section Requirements

Tab 1: Letter of Interest

Tab 2: Bid Proposal

Tab 3: Required Forms

Tab 4: Insurance Requirements

Tab 5: HUB Forms – OPTIONAL (not scored or considered)

Tab 6: Reputation of the Supplier and the Supplier’s Goods and Services

Tab 7: Quality of Suppliers Goods and Services

Tab 8: Extent to Which the Goods or Services Meet the District’s Needs

Tab 9: Supplier’s Past Relationship with the District

Tab 10: Total Long-Term Cost to the District

Tab 11: Other Relevant Factors

Emergency Call Systems Page 5 of 38

4.0 PROPOSAL REVIEW AND EVALUATION

4.1 Evaluation Criteria

4.2 Scoring Matrix

5.0 COMMUNICATION

5.1 Communication/Request For Information

5.2 Proposal Acceptance/Rejection And Disputes

5.3 Terms And Conditions

6.0 APPENDICES

APPENDIX A: (NONE - INTENTIONALLY LEFT BLANK)

APPENDIX B: (NONE - INTENTIONALLY LEFT BLANK)

APPENDIX C: HUB Program Manual -RFP #24-059 Version 7.28.2022 -FINAL

APPENDIX D: Required Forms – Tab 3 Requirement

3.1 Company Information

3.2 Agreement to Terms and Conditions of Solicitation

3.3 Certifications/Representations

3.4 Felony Conviction Notification

3.5 Non-Resident/Resident Certification

3.6 Prohibition of Boycotting Israel

3.7 Prohibition of Companies that Boycott Certain Energy Companies

3.8 Prohibition of Companies that Discriminate Against Firearms Entity or Trade Association

3.9 Responsibility

APPENDIX E: Bid Proposal Form – Tab 2 Requirement

APPENDIX F: Sample Services & Goods Agreement – Do Not Submit in Proposal

Emergency Call Systems Page 6 of 38

1.0 SCOPE OF WORK / SPECIFICATIONS

1.1 Purpose of RFP

Tarrant County Community College is a multi-campus institution with over 50,000 students/staff. We are currently at the end of our contract for snack vending services, micro-market vending, and office coffee and through this RFP we are looking for available vendors that meet this need in managing the District’s growing student snack/micro-market vending needs as well as office coffee service. The District has 5 college campuses and several satellite sites with over 9,106 students, on average, at each campus plus 5,400 employees district-wide.

Through this Request for Proposal (RFP), the District hopes to accomplish the following objectives:

a. Improve the quality of Snack Vending, Micro-Market Vending, and office coffee services provided to all sites approved by the District.

b. Greatly improve the price/selection of Snack Vending, Micro-Market Vending, and office coffee service and supplies with a noted price baseline and approved upon annual price increase scales.

c. Each vending machine shall offer nationally recognized brands and /or products as approved by the District.

d. Greatly improve the level of service quality and include majority (85% plus) of credit card reader vending machines.

e. Due to locations of food service operations on each campus, the district would like a minimum of two (2) vending machines and one (1) micro-market machines places on each campus that provides cold sandwiches and other similar perishable food/meals for students to access when on remote parts of campus or when food service facilities are closed in addition to standard snack vending machines as needed.

f. Vendor shall provide first class service to customers and maintain good public relations.

g. Provide a central point of administration for remote management of all in-scope devices with duties which include but are not limited to collecting data, generating reports, and generating alerts based on low supply levels and alerts based on malfunctioning or failed components.

h. Vendor shall be capable of efficiently handling the needs of the District, and shall provide good quality products.

i. Vendor will install, maintain, and service the equipment in a sanitary manner in accordance with industry standards and all federal, state, and local laws.

j. Vendor shall provide the equipment and products, which will at all times remain the property of Vendor.

Emergency Call Systems Page 7 of 38

k. All vending, micro-markets, and office coffee machines must be approved by the District prior to installation. The District requires all equipment to be in good operating condition, regular water filter changes, similar design and sturdy and equipped with electronic coin/bill changers and electronic card usage. Vending machines, micro-markets machines, and office coffee machines shall not be older than two (2) years. The District shall designate when machines in service need to be replaced.

l. The Vendor will be required to support the District efforts of becoming a Blue Zones Project Approved Worksite https://www.ted.com/talks/dan_buettner_how_to_live_to_be_100 Please provide a detailed summary of how you will be able to assist the District in meeting this goal.

m. The Vendor will be required to provide the District with a written plan to include proposed placement of all vending. Micro-markets, and office coffee machines at each campus and off-site District location. Proposed plan should be based upon your company’s experiences and sales history.

n. Vendor will be required to provide the District with a written plan of preventive maintenance and replacement of worn, damaged or malfunctioning equipment which will be instituted and carried out during the term of the contract.

o. Vendor will refund District employees, students and guest any money lost through equipment malfunctions including, but not limited to non-delivery of merchandise, spoiled products, or incorrect change. The means by which the reimbursements are to be made will be mutually agreed upon between Vendor and the District.

p. Vendor will be responsible for keeping all vending machines, micro-markets, clean and change office coffee water filters at an agreed upon internal, orderly and in sanitary condition and in compliance with all applicable state, federal and local health and sanitization requirements.

q. Vendor shall provide equipment maintenance and repair 24 hours a day, 7 days per week.

Equipment which cannot be returned to full service within 72 hours of notification shall be replaced with comparable equipment of like quality until original equipment is returned to service. A telephone number or email contact to request service or product refills shall be prominently displayed on each machine.

r. A mutually agreed upon service schedule will be developed by the District and the Vendor to ensure that the vending machines are supplied appropriately. All machines are to be adequately stocked on a timely basis and merchandise is always fresh. Service personnel must be uniformed.

s. The Vendor must provide factory trained repairmen and well-qualified, uniformed route-personnel available 24 hours a day, 7 days a week for emergencies.

https://www.ted.com/talks/dan_buettner_how_to_live_to_be_100

Emergency Call Systems Page 8 of 38

t. The District has exclusive right to designate where vending, micro-markets, and office coffee machines are placed and the number of machines at each location. Requests to remove or replace unprofitable machines from a location must be submitted in writing for approval.

u. Changes in product prices, portions and specifications must be submitted to the Contract Administrator in writing for approval prior to implementation. All request must be submitted at least 30 days prior to any price or product adjustment.

v. Product prices may be adjusted annually at a rate equal to the then-current CPI rate. Any increase cannot be effective of a change in state minimum hourly wages, taxes, labor, fuel, merchandise, or equipment. The vendor must justify and propose the change in writing by June 1st of each year and the change will become effective starting on September 1 of the requested year. The District must approve any price adjustment. (CPI means the CPl-U, US City Average, published by The Bureau of Labor Statistics.)

w. The District shall be compensated at the close of each monthly accounting period a commission based on a percentage of gross sales less any applicable taxes. Payment shall be made by check accompanied by an itemizing listing of sales or invoices by vending / micro-markets/office coffee machine and location, monthly report. Failure to provide a monthly commission and report by the due date shall constitute a breach of contract.

x. Vendor will donate promotional items to the District each year as give away incentives.

1.2 General Conditions & Contract Term

General Conditions

This RFP is not an offer to contract. Acceptance of a proposal neither commits the District to award a contract to any vendor, even if all requirements stated in this RFP are met, nor limits our right to negotiate in our best interest. The District reserves the right to contract with a vendor for reasons other than lowest price. The District will thoroughly examine each proposal for best price, product quality, performance measures, flexibility and customer support. This is a “best value” RFP. Proposals are to be made in good faith, without fraud, collusion or connection of any kind with any other contractor for the same work. All bidders must compete in their own interest and in their own behalf. The vendor will absorb all costs incurred in the preparation and presentation of the proposal. All vendors who submit proposals will be notified of the results of the selection process. TARRANT COUNTY COLLEGE reserves the right to reject any or all proposals, in whole or in part, with or without cause, even if all the stated requirements are met. In addition, TARRANT COUNTY COLLEGE may enter into negotiations with one or more entities simultaneously and award a contract without notification. At the sole discretion of TARRANT COUNTY COLLEGE, bidder presentations may be requested before award of the contract.

TARRANT COUNTY COLLEGE may also request the opportunity to conduct an on-site review of the vendor’s facility and/or other locations where these services are provided, or a demonstration of the proposed technology. Subcontractors working for the vendor must be identified in the RFP and must meet all the requirements of the RFP and any contract between the vendor and the subcontractor must include all contract terms agreed to between TARRANT COUNTY COLLEGE and the successful vendor.

Emergency Call Systems Page 9 of 38

Contract Term

This RFP is not an offer to contract. Acceptance of a proposal neither commits the District to award a contract to any vendor, even if all requirements stated in this RFP are met, nor limits our right to negotiate in our best interest. The District reserves the right to contract with a vendor for reasons other than lowest price. The District will thoroughly examine each proposal for best price, product quality, performance measures, flexibility and customer support. This is a “best value” RFP. Proposals are to be made in good faith, without fraud, collusion or connection of any kind with any other contractor for the same work. All bidders must compete in their own interest and in their own behalf. The vendor will absorb all costs incurred in the preparation and presentation of the proposal. All vendors who submit proposals will be notified of the results of the selection process. TARRANT COUNTY COLLEGE reserves the right to reject any or all proposals, in whole or in part, with or without cause, even if all the stated requirements are met. In addition, TARRANT COUNTY COLLEGE may enter into negotiations with one or more entities simultaneously and award a contract without notification. At the sole discretion of TARRANT COUNTY COLLEGE, bidder presentations may be requested before award of the contract.

TARRANT COUNTY COLLEGE may also request the opportunity to conduct an on-site review of the vendor’s facility and/or other locations where these services are provided, or a demonstration of the proposed technology. Subcontractors working for the vendor must be identified in the RFP and must meet all the requirements of the RFP and any contract between the vendor and the subcontractor must include all contract terms agreed to between TARRANT COUNTY COLLEGE and the successful vendor.

Any contract that results from this RFP will be for a period of five (5) years subject to standard contract cancellation terms with the option to renew annually for up to five (5) one (1) year periods.

1.3 Proposed Solution

1.3.1 Equipment Replacement

1.3.1.1 Proposed changes of equipment can take place at no cost to TARRANT COUNTY COLLEGE. Proposed replacement equipment must be comparable or higher in capability to the equipment being replaced and must be identified in the bid.

1.3.2 Transition Plan

1.3.2.1 The Vendor shall have an established company with a minimum of seven

(7) years’ experience in all services listed in this RFP

1.3.2.2 Awarded Vendor shall provide a transition plan and shall coordinate the installation of equipment with the removal of that owned by the current contractor to assure a minimum amount of confusion during the change-over period/transition period. To further this end, a representative of the awarded Vendor must be available for a complete review of all existing equipment with the current contractor. The contractors’ representative

Emergency Call Systems Page 10 of 38 shall continue to be available when required in order to facilitate a smooth transition between the existing firm and the commencement of service by the new contractor, if so required. The Contract Administrator will facilitate this process

1.3.2.3 The Vendor will be solely responsible for equipment placed in the designated locations and the products within. The District will not be held liable for destruction or theft of the property or the contractor’s equipment or contents due to vandalism or any other cause

1.3.2.4 The Vendor shall not erect, maintain, or display any signs or any advertising matter without written approval from the District

1.3.2.5 The Vendor will purchases all licenses necessary to conduct these operations and shall pay local, state and federal taxes applicable to the operation of this contract.

1.4 Vendor Profile

1.4.1 Company Locations and Contacts

1.4.1.1 Please provide your company’s location(s).

1.4.1.2 Please list the name and title of the individual who is the authorized contact for this RFP, as well as the name and title of the individual who is authorized to negotiate on your company’s behalf.

1.4.2 Company History

1.4.2.1 Please provide a brief company history.

1.4.2.2 What is your company's growth plan and vision for future direction?

1.4.2.3 Please provide your company’s date and state of incorporation.

1.4.3 Vision/Strategy

1.4.3.1 What is your corporate mission statement?

1.4.3.2 What is your corporate vision?

1.4.3.3 What is your value proposition for customers?

1.4.3.4 What are your company's core competencies?

Emergency Call Systems Page 11 of 38

1.4.4 Organizational Structure

1.4.4.1 Please provide the names, titles, and years with the company for your company’s key management.

1.4.4.2 How many employees does your company have?

1.4.4.3 How many offices, besides your corporation office, does your company have and what are their physical locations?

1.4.4.4 What is your company’s ability to add or decrease staffing based on customer volume?

1.4.4.5 What procedures does your company apply to new and existing hires in terms of ensuring that employees are law-abiding citizens, free from criminal histories?

1.4.5 Awards and Certifications

1.4.5.1 Please list any awards your company has received in the past 5 years.

1.4.6 Competitive Information

1.4.6.1 What are the key factors that differentiate your company from your competitors?

1.4.7 Financial Viability

1.4.7.1 Please provide evidence of your company’s financial stability.

1.4.7.2 Type of ownership, major investors and if a subsidiary, provide ownership information on the parent company.

1.4.7.3 Has your company ever filed for bankruptcy or equivalent since the inception of the business?

1.4.7.4 Does your company engage with an independent audit firm to conduct annual audits certifying the appropriateness and accuracy of your books and records?

1.4.7.5 How many mergers and/or acquisitions has your company engaged in since inception? Please list the details of those activities including timing and scope.

1.4.7.6 Please list your company’s NAICS, SIC and DUNS codes

Emergency Call Systems Page 12 of 38

1.4.8 Legal/Insurance

1.4.8.1 What levels of insurance does your company carry?

1.5 Vendor Experience

1.5.1 Customer Data

1.5.1.1 How many customers does your company currently serve?

1.5.1.2 What percentage of your company’s business is derived from sales to higher education clients?

1.5.2 References

Please provide a list of current customers of similar size and scope as references from Higher Education or similar environment in terms of size and scope for whom similar services, as detailed in this RFP, have been provided during the past three years, as well as contact information.

1.5.2.1 Have you serviced a multi-campus Districts?

1.5.2.2 Have you serviced a District with over 50,000 students?

1.5.2.3 Partners: Please describe your company’s key partnerships and alliances.

1.6 Functional Capabilities: General

1.6.1 User Interface

1.6.1.1 Does your vending, micro-markets, and office coffee machines meet the requirements for Disability Student Services – Section 504?

1.6.1.2 Will the solution you are proposing require access to TCCD’s network?

If so, provide a detailed description of any requirements. If not, please describe how the required credit card readers will function in your solution.

Emergency Call Systems Page 13 of 38

1.7 Functional Capabilities: By Process

1.7.1 Are your vending and office coffee machines ADA/504 compliant? If so, please provide evidence of compliance. If not, what is your timetable to implement? If so, provide ADA compliant devices.

1.7.2 If the vending machine is out-of-stock, does the machine have a service number or does the machine have sensor that will report service needed?

1.7.3 What is the Service Level Agreements (SLA) for response/repair for the proposed solution?

What are the penalties for missing these SLAs? How are these penalties applied to the account?

1.7.4 How are refunds handled? Cash and credit card… What type of data security do you have in place to protect credit card data?

1.7.5 Provide a flow chart showing the refund process and timelines for users to receive their credit.

1.7.6 How are refund disputes handled?

1.7.7 Provide a flow chart showing how disputes are started, escalated, and resolved.

1.7.8 How will you reach the 85% card reader goal for vending machines?

1.7.9 Does the vendor have repair personnel on call during weekends and holidays?

1.7.10 How does your vending machine track refunds when machine fails.

1.7.11 Does the vending machines allow student to use credit cards and cash?

1.7.12 How much floor space does your vending machines need?

1.8 Customer Support Services

1.8.1 What customer support services does your company offer to address system problems? Include hours of operation of your manned call center (message taking services not to be considered in the hours of operation).

1.8.2 How do you create your stocking frequency?

1.8.3 Is your company’s telephone service and support number toll-free?

1.8.4 Where is your company’s help line customer support group located physically?

1.8.5 What is the escalation procedure for service and support calls?

1.8.6 What is your company’s standard response time for call back?

1.8.7 What customer satisfaction measurements and processes are in place? How do you track customer satisfaction and at what levels (i.e., by employee, team leader, center)?

Emergency Call Systems Page 14 of 38

1.9 Staffing

1.9.1 Please provide a breakdown of roles and responsibilities for all staff that will be assigned to the District vending account.

1.10 Standard Contract

1.10.1 Please provide a sample copy of any contracts that would be utilized in the event your firm was chosen as the provider of these services.

1.11 Forms and Certifications

1.11.1 Please provide samples of any forms that may be required as part of any transaction that may take place as a result of this RFP.

1.12 Others

1.12.1 Please provide any additional information that you believe will be a benefit for the selection committee in reviewing your proposal.

1.13 Additional Information

1.13.1 Vendor will be required to furnish a detailed accounting of each machine before the end of the subsequent month covering the operation of the preceding month for which commission will be paid. Records of the vendor will be subject to inspection by the District.

1.13.2 Based on the TCC 50,000 student body what amount of equipment would you need to deploy.

What is this recommendation based upon?

1.13.3 Please describe how you would configure each Campus (5) and Off-site based on the layout of each campus provided in the link below.

1.13.4 Please go the link below to view the Campus maps: https://www.tccd.edu/locations/

1.13.5 It is our tentative plan to make any transition i.e. remove current vending, micro-markets, and coffee equipment and install new during the week of TCC’s Winter Break which is schedule for December 22nd- January 4th while fewer people will be effected by the change out of equipment. If this time frame poses an issue for your company, please indicate so in your response.

1.13.6 Current Snack, Micro-Markets, and office coffee machines located throughout the District are listed below. 64 vending and 91 office coffee machines are listed, however, your proposal should include the number of vending and office coffee machines you recommend based on campus layouts provided in the link above and the number of students/staff at TCCD.

https://www.tccd.edu/locations/

Emergency Call Systems Page 15 of 38

Current TCCD Snack Vending Machines Dispense Type

Campus address Location Name Pay Commissions

Credit card

Apple or Android Pay

Snacks TCCOC 5901 Fitzhugh Room Ft. Wt FW Opportunity Center-Opportunity Center Bldg B Y Credit Both

Snacks TCCOC 5901 Fitzhugh Room Ft. Wt FW Opportunity Center-TCOC 133 Y Credit Both

Snacks CEATL 2301 Horizon Dr. Fort Worth 2301 Horizon Dr 2 Floor N Y Credit Both

Smartmarket CEATL 2301 Horizon Dr. Fort Worth 2301 Horizon Dr. Cafe Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NDPP Bldg-NMPC 1205 A Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NSCE Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE Physical Plant Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NHSC Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NSTU Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NFAC Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NTAB Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NHPE Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NBSS Y Credit Both

Snacks NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NACB Y Credit Both

Food NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD NTAB Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth TCC-NW01 2nd Fl 2118 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth TCC-NW01 2nd Fl 2000 J-X Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth TCC-NW01 3rd Fl 3200 J-X Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth TCC-NW01 3rd Fl 3108 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW16 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW50 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW11 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW04 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW13 Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW05 1st Fl Student Lounge

Y Credit Both

Snacks Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW14 Y Credit Both

Food Northwest Campus 4801 Marine Creek, Fort Worth TCC-NW01 2nd Fl 2000 J-X Y Credit Both

Food Northwest Campus 4801 Marine Creek, Fort Worth NW Campus WCJC 121A-NW16 Y Credit Both

Snacks TRNC 245 E. Belknap, Fort Worth TCC-TR 300 5th Fl West Ald Nrse Y Credit Both

Snacks TRNC 245 E. Belknap, Fort Worth TCC-TR 300 5th Fl Ald Nrse Y Credit Both

Snacks TRNC 245 E. Belknap, Fort Worth TCC-TRHA Bldg 2nd Fl Y Credit Both

Snacks TRNC 245 E. Belknap, Fort Worth TCC-TR 300 6th Fl Ald Nrse Y Credit Both

Food TRNC 245 E. Belknap, Fort Worth TCC-TR 300 1016A-X Ald Nrse Y Credit Both

Food TRNC 245 E. Belknap, Fort Worth TCC-TR 300 5014A-X Ald Nrse Y Credit Both

Food TRNC 245 E. Belknap, Fort Worth TCC-TR 300 5th Fl West Ald Nrse Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SACA - 1104-X Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SACA - SITTING AREA Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SAUT - 1206-A Y Credit Both

Emergency Call Systems Page 16 of 38

Type

Campus address Location Name Pay Commissions

Credit card

Apple or Android Pay

Snacks South Campus 5301 Campus Drive, Fort Worth

SBUS - ENTRANCE Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SCLC - LOWER LEVEL Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SERS - REGISTRATION Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SETC - 1201A-X Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SFOD - ENTRANCE Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SHPE - 1231/WATCH ROOM Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SLIB - RM 110/OH Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SMTH - ENTRANCE Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SNR - 106A-X Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SSC - RM 1616 Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

SSTU - VENDING ROOM Y Credit Both

Snacks South Campus 5301 Campus Drive, Fort Worth

STEC - 1135A Y Credit Both

Smartmarket South Campus 5301 Campus Drive, Fort Worth

5301 CAMPUS SOUTH SSCI Y Credit Both

Food South Campus 5301 Campus Drive, Fort Worth

5301 CAMPUS SOUTH SSTU Y Credit Both

Food South Campus 5301 Campus Drive, Fort Worth

5301 CAMPUS SOUTH STEC Y Credit Both

Snacks Southeast Campus 2224 SE Pkw y, Arlington SE High School-SE High School Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE07 2nd floor Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE07 3rd floor Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 Alcove 2700 Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 1802A-S Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 2800A Upstairs Elv Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 1803-V Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 1803-V Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE05 Alcove 1700 C-X Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE ESCT 3117 Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE N Gym Entrance Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE ESCT 2218 Y Credit Both

Snacks Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE 2100 SE PKWY CAFE W Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 3rd Fl West Fork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 2nd Fl WestFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR Room 3923 Math/Science Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 3rd Fl ClearFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 4th Fl ClearFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 6th fl WestFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 3rd Fl 3226 A Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 2nd Fl EastFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-5th Floor Clear Fork Bldg Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 4th fl EastFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 5th fl EastFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 6th fl EastFork Y Credit Both

Emergency Call Systems Page 17 of 38

Type

Campus address Location Name Pay Commissions

Credit card

Apple or Android Pay

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 7th fl EastFork Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 Trinity Cafe Y Credit Both

Snacks Trinity River Campus

300 Trinity Campus Circle TCC-TR 300 5th Fl TRWF Y Credit Both

Smartmarket NE Campus 828 Harwood Road, Hurst May Owens Center-NE 828 HARWOOD LIB Y Credit Both

Smartmarket Southeast Campus 2100 SE Pkw y, Arlington TCC 2100-SE06 Y Credit Both

Trinity River Campus

400 Belknap St TR Ideal Store-TR Ideal Store Y Credit Both

5450 N Riverside Dr 5450 N Riverside Dr-5450 N Riverside Dr Y Credit Both

Current Common Area/ Office Coffee Machines (85)

Code Customer/Location Description Active Water Source

115 TCCC [FW Opportunity Center] Break room - Bldg. A 1319A Y Y 115 TCCC [FW Opportunity Center] Break room - Bldg. B 1407 Y Y 116 TCCC [Northeast Campus] NADM1301A-Police (1302C) Y N 121 TCCC [Northeast Campus] NADM1309A (1311C) Y N

1151 TCCC [Northeast Campus] NSTU1702A Y Y 141 TCCC [Northeast Campus] NSTU2827 Y Y 132 TCCC [Northeast Campus] NDSC1101A-S Y Y 129 TCCC [Northeast Campus] NDPP1135A Y Y 125 TCCC [Northeast Campus] NBSA1102A Y Y 122 TCCC [Northeast Campus] NADM1205 Police Y Y 133 TCCC [Northeast Campus] NFAC2226A (2112) Y Y 124 TCCC [Northeast Campus] NBSA1102A MAINT Y Y 130 TCCC [Northeast Campus] NDPP2102A Y Y 159 TCCC [Northwest Campus] WTLO4108A Y N

2192 TCCC [Northwest Campus] WCTS2311A Y N 161 TCCC [Northwest Campus] WTLO4308A Y N 158 TCCC [Northwest Campus] WTLO4108 Y N 643 TCCC [Northwest Campus] WCTS2317 Y N 588 TCCC [Northwest Campus] WADM2422A Y N 147 TCCC [Northwest Campus] WATB1202A Y N 589 TCCC [Northwest Campus] WMBA Y N 154 TCCC [Northwest Campus] WFSC1203A Fire Y Y 647 TCCC [Northwest Campus] WFSC Fire Training Y Y 153 TCCC [Northwest Campus] WCTS1110A Y Y

1028 TCCC [Northwest Campus] WADM1212A Y Y

Emergency Call Systems Page 18 of 38

Source

1896 TCCC [Northwest Campus] WPFR-Break Room 1106A Y Y 1019 TCCC [Northwest Campus] WSTU2814 Y Y 2346 TCCC [Northwest Campus] OWNS1404A Y Y

145 TCCC [Northwest Campus] WADM1202E Police Y Y 2422 TCCC [Northwest Campus] OWTL 1000 BX Y Y

151 TCCC [Northwest Campus] WCJC1121A Y Y 148 TCCC [Northwest Campus] WTAB1206A Y Y 644 TCCC [Northwest Campus] WCTS2312 Y Y 144 TCCC [Northwest Campus] WADM1202A Y Y

1189 TCCC [Northwest Campus] WFAB 1108 Y Y 904 TCCC [Northwest Campus] WHPE 1123A Y Y 155 TCCC [Northwest Campus] WTLO3402 Y Y 152 TCCC [Northwest Campus] WCTS1121A Y Y 149 TCCC [Northwest Campus] WBSA1100A Y Y

* TCCC [Northwest Campus] WTLO 4201A Y Y 172 TCCC [Southeast Campus] ESEC2130A (Keurig) Y N 164 TCCC [Southeast Campus] EDEC2110A Y N 169 TCCC [Southeast Campus] ESEC1120A-V.P. Y N 167 TCCC [Southeast Campus] ESEC1240A Police Y N 992 TCCC [Southeast Campus] ESED1115B (Keurig) Y N

1227 TCCC [Southeast Campus] ESBA-1110A-X Y N 616 TCCC [Southeast Campus] ESEE 2112A (Keurig) Y N 674 TCCC [Southeast Campus] ESEC1113 Y N 174 TCCC [Southeast Campus] ESED1105A (Keurig) Y N 177 TCCC [Southeast Campus] ESEE2107A Y N 993 TCCC [Southeast Campus] ESED1114A (Keurig) Y N 641 TCCC [Southeast Campus] ESEE2105A MATH&SCIENCE Y N 168 TCCC [Southeast Campus] ESEC1240D Police Y N 171 TCCC [Southeast Campus] ESEC2116 Y N

2109 TCCC [Southeast Campus] ESEE 2112D Y N 673 TCCC [Southeast Campus] ESEC1111 Y N 165 TCCC [Southeast Campus] EMOD1105 Y N 175 TCCC [Southeast Campus] ESED1113A Y Y 178 TCCC [Southeast Campus] ESEE2302A Y Y 166 TCCC [Southeast Campus] ESEC 1240B Police Y Y 173 TCCC [Southeast Campus] ESED1103A (Keurig) Y Y

Emergency Call Systems Page 19 of 38

Source

176 TCCC [Southeast Campus] ESED1202A-Lib (Keurig) Y Y 179 TCCC [Southeast Campus] ESEE2205A Y Y 170 TCCC [Southeast Campus] ESEC2101A Y Y 163 TCCC [Southeast Campus] EBSA1104A Y Y 180 TCCC [TCCC-South Campus] SACC1331 Y N 208 TCCC [TCCC-South Campus] SSTU1102A Career Center Y N 188 TCCC [TCCC-South Campus] SBSA Maintenance Y Y 200 TCCC [TCCC-South Campus] SLIB1104A Y Y 206 TCCC [TCCC-South Campus] SSTU1213A Police Y Y 189 TCCC [TCCC-South Campus] SBSA1102D Y Y 193 TCCC [TCCC-South Campus] SERS Y Y 210 TCCC [TCCC-South Campus] STEC1140A Y Y

1267 TCCC [Trinity River Campus] TREF RM#3321 - Keurig Y N 1975 TCCC [Trinity River Campus] TRTR 1051A -Keurig Y N 2248 TCCC [Trinity River Campus] TREF 3219A - Keurig Y N 1033 TCCC [Trinity River Campus] TRHW 3-111A Police Dept. Y N 1872 TCCC [Trinity River Campus] TREF 3201 (3204A) Y N

770 TCCC [Trinity River Campus] TRTR 3718 Y Y 1232 TCCC [Trinity River Campus] TREF 3326 (3327R) Y Y 2239 TCCC [Trinity River Campus] TRCF 2101 Y Y

964 TCCC [Trinity River Campus] TRTR #4010A Y Y 1266 TCCC [Trinity River Campus] TR 1120A (TRPG 1119A) Y Y 1277 TCCC [Trinity River Campus] Police Dispatch TRPG 1134A Y Y 1265 TCCC [Trinity River Campus] TR 1120E (1130A) Y Y

Please note that the Common Area/Office Coffee Machines (51 water source/34 stand-alone) listed above are those currently being utilized as part of our Snack Vending Contract. While successful vendor will have exclusive rights to provide the products i.e. coffee, filters, etc. for these machines, there are numerous small coffee machines located within some departments throughout the District that were purchased by the departments and are not included in this program, therefor there will be no exclusivity to provide supplies for those machines as it will be up to those departments who purchased the machine as to where they purchase their supplies.

Emergency Call Systems Page 20 of 38

1.14 Deliverables

Responses to this RFP must include, at a minimum, the following information:

• Answers to all questions in section 1.3 – 1.13

• All required forms contained in this RFP completed and signed.

• Detailed specifications, description and age of all vending machines and you intend to deploy if awarded this contract. Manufacturer’s specification sheets etc.

• Detailed specifications, description and age of all micro-market machines and you intend to deploy if awarded this contract. Manufacturer’s specification sheets etc.

• Detailed specifications, description and age of all coffee machines and you intend to deploy if awarded this contract. Manufacturer’s specification sheets etc.

• A current list of pricing for all snack and food items you intend to distribute through the vending and micro-market machines at TCCD. This will be used as the starting price at the inception of any contract that is awarded and will be used in the evaluation of responses received per the evaluation criteria included in item 17 above.

• A current list of pricing for all coffee, creamer and other condiments you intend to sell to TCC for the coffee machines. This will be used as the starting price at the inception of any contract that is awarded and will be used in the evaluation of responses received per the evaluation criteria included in item 17 above.

• Completed Bid Sheet

2.0 SUBMISSION INFORMATION

2.1 Solicitation Submission Information

a) All interested supplier/bidders shall register with TCCD online at https://tccd.bonfirehub.com. Registration is not to be construed as a commitment by TCCD to enter into a business arrangement of any kind.

b) Information obtained from the solicitation response, and any other relevant source, may be used in any process associated with this process.

c) On required forms, the page limit is the number of pages for the form, do not attach additional pages unless instructed to do so.

Emergency Call Systems Page 21 of 38

d) Fonts: Use Times New Roman or Calibri font in no less than 10-point.

e) Ensure all pages of your response are clearly identifiable, i.e. company name, page numbers, solicitation number, etc.

f) All solicitation documents shall become the property of the College and will not be returned.

g) TCC reserves the right to award to a single firm, multiple firms, or no firm at all.

h) TCCD reserves the right to award by unit pricing, by quantity pricing, by package pricing, or by total pricing, whichever is deemed necessary to accommodate budgetary, operational, and/or specification requirements. In doing so, TCCD may separate and accept or reject an item(s) as deemed necessary. If a firm does not wish for its bid to be split in this manner, then the firm must state in the solicitation response that the proposal is submitted as an “all or nothing” bid.

i) TCCD may require bank account information should an electronic payment system be employed to facilitate the method of payment.

j) Terms: Note that “bid”, “quote”, “response”, “submission”, “solicitation” and “proposal” for purposes of this solicitation have the same basic meaning. Further, references to “offeror”, “firm”, “respondent”, “vendor”, “supplier”, “contractor”, “general contractor”, and/or “bidder” have the same meaning in singular or plural.

k) Fax or email submissions will not be accepted.

2.2 Format And Delivery of Submission

2.2.1 Submitting via Bonfire (preferred):

(1) Prospective Respondents may make their electronic submission (preferred method) at the TCCD Bonfire portal at the web address https://tccd.bonfirehub.com/.

(2) The electronic submission instructions are provided at the TCCD Bonfire portal.

Failure to follow the details contained therein may result in disqualification.

(3) Each tabbed section and any other requirement, such as acknowledgement of addenda, is listed individually on Bonfire to help guide each firm through submitting each document. Follow the naming conventions listed for each document to help ensure proper identification of your submittals.

(4) Bonfire will automatically stop accepting submittals at the date/time due. Firms must “submit” their response once all documents have been uploaded and all other requirements are met. Incomplete responses at the date/time due will not be accepted.

THE BONFIRE PROCESS TAKES TIME AND EFFORT. IT IS IN YOUR FIRM’S

BEST INTEREST TO UPLOAD YOUR RESPONSE WELL IN ADVANCE OF

THE DEADLINE AND UNDERSTAND WHAT THE DOCUMENT

REQUIREMENTS ARE PRIOR TO ATTEMPTING TO RESPOND. DOCUMENTS

ARE SEALED AND CANNOT BE SEEN BY ANYONE UNTIL THE TIME DUE

HAS PASSED.

Emergency Call Systems Page 22 of 38

(5) For Bonfire support to submit your bid documents, call 800-354-8010 or at Support@gobonfire.com. TCCD is not liable for technical difficulties on the Bonfire platform.

2.2.2 Submitting a Hardcopy Response in a Sealed Envelope (NOT preferred):

(1) Hardcopy responses to this solicitation are not preferred but will be accepted.

If responding to this solicitation without utilizing Bonfire, all required documentation must be:

(a) In a sealed envelope.

(b) Written in LARGE text on the front of the envelope “BID ENCLOSED”, the Solicitation Number, Solicitation Name and Date/Time due.

(2) For submission of solicitation in person, not in Bonfire, please schedule your delivery with the Solicitation Contact before the date/time as provided in the solicitation schedule of this solicitation. Notify the solicitation contact within a minimum of three (3) days prior to the due date so instructions can be provided for on-time and in-person delivery.

(3) The sealed envelope shall be hand-delivered to the Tarrant County College Purchasing Office located at 300 Trinity Campus Circle, Fort Worth, TX 76102, Building Trinity River East Fork, Room 3217, no later than the deadline stated in the solicitation/addenda. Late proposals/bids will not be accepted, nor will additional time be granted for any proposal.

(4) Required documentation shall be as outlined in Section IV. TABBED SECTION SUBMISSION. Forms must be fully completed and signed by an authorized agent of the Proposer’s firm. In addition, to meet the Addenda Acknowledgement requirement, which in Bonfire is an electronic acknowledgement of all addenda, the sealed envelope must contain completed acknowledgement of each addendum on the addenda as provided.

(5) Responses shall include a table of contents with page numbers bookmarking to each respective page and cover all parts.

(6) Qualifications submissions shall be organized in such a way as to follow the order of the “Tabs” listed below.

(7) Responses shall be saved in PDF format, saved on a thumb drive, and submitted in the sealed envelope.

3.0 PROPOSAL RESPONSE REQUIREMENTS

3.1 Organization and Content of Tabbed Sections

If responding in hardcopy (not preferable), the tabbed sections of the submission shall be in the order shown in the table below. The required content for each tabbed Section is detailed in the following paragraphs of Section 3.2 Tabbed Section Requirements. Required forms and/or other documents may be found in Section 7.0 EXHIBITS.

mailto:Support@gobonfire.com

Emergency Call Systems Page 23 of 38

Section Description Tab 1 Cover/Transmittal Letter Tab 2 Commission Percentage Paid to TCCD Tab 3 Required Forms Tab 4 Insurance Requirements Tab 5 HUB Forms Tab 6 Reputation of the Supplier and the Supplier’s Good and Services Tab 7 Quality of Suppliers Goods and Services Tab 8 Extent to Which the Goods or Services Meet the

District’s Needs Tab 9 Supplier’s Past Relationship with the District Tab 10 Total Long-Term Cost to the District Tab 11 Other Relevant Factors Specifically Listed in the

RFP

3.2 Tabbed Section Requirements

Tab 1: Letter of Interest

• FILE NAME: “1 Letter of Interest –[Firm Name]”

a) Page Limit: 1

b) On company letterhead, Firms may provide the company description, mission, or goals, and the Firm’s availability to provide the required services.

c) Firms may briefly identify respective qualifications, experience, and/or abilities that characterize their interest and qualifications.

d) Firms must summarize key points in their proposal.

e) Provide the firm’s capacity and intent to proceed without delay if selected for this work.

Tab 2: Bid Proposal

• FILE NAME: “2 Bid Proposal -[NAME OF FIRM]”

Complete Appendix E – Bid Proposal Form -RFP #25-042.pdf

Emergency Call Systems Page 24 of 38

Tab 3: Required Forms

The following Required Forms listed in APPENDIX D.

• FILE NAME: See requirement on the form.

3.1 - Company Information

3.2 - Agreement to Terms and Conditions of Solicitation

3.3 - Certifications/Representations

3.4 - Felony Conviction Notification

3.5 - Non-Resident/Resident Certification

3.6 - Prohibition of Boycotting Israel

3.7 - Prohibition of Companies that Boycott Certain Energy Companies

3.8 - Prohibition of Companies that Discriminate Against Firearms Entity or

Trade Association

3.9 - Responsibility

All Required Forms must be completed, signed with a handwritten signature, and dated. All Required Forms will be used in the contract with the firm whose bid/proposal is the apparent winner upon completed Evaluation.

Tab 4: Insurance Requirements

a) INSURANCE REQUIREMENT:

• FILE NAME:…